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Tamaki Community Board
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MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD HELD ON TUESDAY, 27 MARCH 2007 AT 6:02PM

PRESENT:

Mrs

Jan

Welch

[Deputy Chairperson]

 

Mrs

Mary

Bhalla

 

 

Ms

Arna

Metcalfe

 

 

Mr

Mike

Murray

 

 

Cr

Leila

Boyle

 

 

Cr

Bill

Christian, JP

[until 7:51pm, part item 8]

 

 

 

 

 

ALSO PRESENT:

Cr

Richard

Northey

[until 7:48pm, part item 8]

 

Cr

John

Hinchcliff

[until 7:14pm, part item 7; from 7:28pm, part item 12; until 7:50pm, part item 8]

  1. Top APOLOGIES

    Moved: Jan Welch / Leila Boyle

    That the apology from the Chairperson, Kate Sutton for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Jan Welch / Mike Murray

    That the minutes of the Tamaki Community Board meeting held on Wednesday, 7 February 2007 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1. AUCKLAND-MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI)

    Moved: Leila Boyle / Arna Metcalfe

    That an extraordinary item of business be considered at agenda item 27 to enable the Board to consider the Auckland Manukau Eastern Transport Initiative (AMETI) report and the resolutions from the 22 March 2007 Council meeting as the AMETI proposal will have far reaching affects on the Tamaki Ward.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. YOUTH PROGRAMME AT THE BAILEY ROAD SCHOOL HALL - REQUEST FOR DISCRETIONARY FUNDING – FETUNA ATIGA

    This item was withdrawn.

    4.2 Auckland Manukau Eastern Transport Initiative (AMETI) PROPOSAL – KEITH SHARP, PANMURE COMMUNITY ACTION GROUP

    Keith Sharp, Panmure Community Action Group, addressed the Board regarding the current lack of community consultation regarding the proposed Auckland Manukau Eastern Transport Initiative (AMETI). Mr Sharp also asked Board Members why the AMETI proposal had not come before the Board prior to being released for public consultation.

    Moved: Jan Welch / Mary Bhalla

    That Keith Sharp, Panmure Community Action Group, be thanked for his presentation regarding the current lack of community consultation regarding the proposed Auckland Manukau Eastern Transport Initiative (AMETI).

    CARRIED

    [ATTACHMENT 4.2]

    Item 27 was taken at this point.

  5. Top NETWORK RESOURCE CONSENT PROJECT – CONSULTATION

    Moved: Jan Welch / Bill Christian

    That the report of the Manager Water Planning, dated 16 March 2007, be received and that Greg Paterson be thanked for his presentation and information provided.

    CARRIED

  6. Top YOUTH ARTS/MUSIC PROGRAMME IN GLEN INNES

    Moved: Jan Welch / Mike Murray

    1. That the report of the Community and Social Policy Planner, dated 14 March 2007, be received.
    2. That the Board recommends to the Community Development and Equity Committee that a developmental approach for the Glen Innes Music and Arts Centre be supported, subject to funding being agreed at the July 2007 Community Development and Equity Committee meeting.

    CARRIED

  7. Top GRANT OF NEW LEASE: CITIZENS ADVICE BUREAU AUCKLAND CITY INC (CABAC) AND ROYAL NEW ZEALAND PLUNKET SOCIETY AUCKLAND EAST BRANCH INC ("PLUNKET") – SLYVIA PARK

    Moved: Jan Welch / Mary Bhalla

    1. That the report of the Community and Social Policy Planner, dated 12 March 2007, be received.
    2. That the Board recommends to the Community Development and Equity Committee that the Royal New Zealand Plunket Society Auckland East Branch Inc be granted a lease at the community facility at 286 Mt Wellington Highway on the following terms and conditions:
    • Term – 5 years commencing 30 June 2007;
    • Rights of renewal – Two rights of renewal each of five years;
    • Rent – $250.00 + GST per annum;
    • Maintenance and Utilities (outgoings) costs on a per square meter basis and/or direct billing;
    • Insurance – All contents insurance including public liability;
    • All other terms and conditions as per Council's Community and Recreation Lease Policy.
    1. That the Board recommends to the Community Development and Equity Committee that the Citizens Advice Bureau Auckland City Inc (CABAC) be granted a lease at the community facility at 286 Mt Wellington Highway on the following terms and conditions:
    • Term – 1 year commencing 30 June 2007;
    • Rights of renewal – 4 renewal terms of 3 years each as per the Lease of Multiple Premises agreement between Auckland City Council and CABAC;
    • Nil rental;
    • Maintenance and Utilities (outgoings) costs on a per square meter basis and/or direct billing;
    • Insurance – All contents insurance including public liability;
    • All other terms and conditions as per Council's Community and Recreation Lease Policy.

    Notes:

    1. The CABAC lease will fall within the Lease of Multiple Premises agreement between Auckland City Council and CABAC; this covers all CABs across the City. This overall lease was for a 3 year term commencing on 1 July 2005 (expires 30 June 2008); there are then 4 renewal terms of 3 years each. The final expiry date is 30 June 2020. The Sylvia Park component of this lease will be effective from 28 June 2007; therefore the first term of the lease will be 1 year up to 30 June 2008.
    2. Under the general city-wide lease, CAB pay a nil rental.

    CARRIED

    Items 9, 10, 11 and 12 were taken at this point.

  8. Top ASCERTAINING THE VIEWS OF THE COMMUNITY BOARD MEMBERS ON THE INTERIM ALCOHOL BANS

    Moved: Jan Welch / Mary Bhalla

    1. That the report of the Safer Auckland City Officer, dated 13 March 2007, be received and that Jennifer Coquilhat be thanked for her presentation and information provided.

    CARRIED

    Moved: Jan Welch / Mike Murray

    1. That the Group Manager Community Planning be requested to investigate the feasibility of a 24-hour blanket liquor ban in Otahuhu parks and reserves, given that part of Otahuhu is in the Counties Manukau Policing District and Manukau City Council has a 24-hour blanket liquor ban in all of its reserves.
    2. That Resolution B be forwarded to the Planning and Regulatory Committee for its information.

    CARRIED

    The Deputy Chairperson adjourned the meeting at 7:50pm.

    The meeting reconvened at 7:56pm.

  9. Top NAMING OF A PUBLIC ROAD AT 315-375 MT WELLINGTON HIGHWAY

    This item was deferred to the 24 April 2007 meeting.

  10. Top DEAF ASSOCIATION OF NEW ZEALAND – REQUEST FOR DISCRETIONARY FUNDING - AMANDA EVERITT

    Moved: Mike Murray / Bill Christian

    1. That the Discretionary Funding application from the DEAF Association of New Zealand seeking funding towards the costs of development and printing of posters and finger spelling cards, be received.
    2. That the Board grants $500 from its 2006/2007 Discretionary Funding budget to the DEAF Association of New Zealand towards the costs of development and printing of posters and finger spelling cards.
    3. That the DEAF Association of New Zealand be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.

    CARRIED

  11. Top MT WELLINGTON JUNIOR YOUTH – REQUEST FOR DISCRETIONARY FUNDING – FETUNA ATIGA

    Moved: Arna Metcalfe / Bill Christian

    1. That the Discretionary Funding application from the Mt Wellington Junior Youth seeking funding towards the costs of running the Youth club, tabled at the meeting, be received.
    2. That the Board grants $500 from its 2006/2007 Discretionary Funding budget to the Mt Wellington Junior Youth towards the costs of running the Youth club.
    3. That the Mt Wellington Junior Youth be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.

    CARRIED

    A Show of Hands was called for which resulted in 3 votes cast for the motion and 3 votes cast against. The Deputy Chairperson used her casting vote in support of the motion. The motion was declared CARRIED by 4 votes to 3.

    [ATTACHMENT 11A]

  12. Top NEW ZEALAND COMMUNITY BOARDS' CONFERENCE 2007 - DISCRETIONARY FUNDING

    Moved: Bill Christian / Leila Boyle

    That Board Members Arna Metcalfe, Mary Bhalla, Jan Welch and Mike Murray and the Chairperson be nominated to attend the NZ Community Boards' Conference scheduled to be held in the TelstraClear Pacific Events Centre, Manukau City, from 7-9 June 2007 and that the costs be covered from the Board's Discretionary Funding budget.

    CARRIED

  13. Top CITY SAFE PLAN

    Moved: Jan Welch / Mike Murray

    That the report of the Safer Auckland City Planner, dated 17 January 2007, and the resolutions from the Public Safety and Community Order Committee meeting held on 9 February 2007, be received.

    CARRIED

  14. Top CONSENT TO GRANT A NEW TENANCY AGREEMENT TO MT WELLINGTON KART CLUB – 39B TAINUI ROAD, MT WELLINGTON

    Moved: Jan Welch / Mike Murray

    1. That the report of the Leasing Officer, dated 20 February 2007, and the resolutions from the Arts, Culture and Recreation Committee meeting on 5 March 2007 and the Transport and Urban Linkages Committee meeting on 14 March 2007, be received.

    CARRIED

    Moved: Leila Boyle / Mike Murray

    1. That the Board extends its thanks to officers and the Arts, Culture and Recreation Committee and the Transport and Urban Linkages Committee regarding the decisions on lease arrangements which allow the Mt Wellington Kart Club to remain and operate in the Tamaki ward for as long as practicable.

    CARRIED

  15. Top OTAHUHU RECREATION AND YOUTH CENTRE UPDATE

    Moved: Jan Welch / Arna Metcalfe

    1. That the report of the Senior Project Planner, dated 16 January 2007, and the resolutions from the Arts, Culture and Recreation Committee meeting on 2 February 2007, be received.
    2. That the Board congratulates the Management of the Otahuhu Recreation and Youth Centre for its positive community approach and support given to the continued development of needs-based programmes.

    CARRIED

  16. Top PANMURE TOWN CENTRE UPGRADES

    Moved: Jan Welch / Arna Metcalfe

    That the report of the Landscape Architect, dated 24 January 2007, and the resolutions from the Arts, Culture and Recreation Committee meeting on 2 February 2007, be received.

    CARRIED

  17. Top AUCKLAND CITY'S POSITIVE AGEING IN AUCKLAND DOCUMENT - SUBMISSION

    Moved: Jan Welch / Mike Murray

    That the Board's submission to Auckland City's Positive Ageing in Auckland document be noted.

    CARRIED

  18. Top AUCKLAND CITY'S PROPOSED SIGNS AND BILLBOARDS BYLAW - SUBMISSION

    Moved: Jan Welch / Mary Bhalla

    That the Board's submission to Auckland City's proposed Signs and Billboards Bylaw be noted.

    CARRIED

  19. Top URGENT DECISION – 2006/2007 EVENT FUNDING, OTAHUHU RECREATION AND YOUTH CENTRE – OTAHUHU CELEBRATION EVENT ON 16 FEBRUARY 2007

    Moved: Leila Boyle / Mike Murray

    That the urgent decision regarding the allocation of $650 from the Board's 2006/2007 Events Funding budget to the Otahuhu Recreation and Youth Centre, to cover the costs associated with the event celebration that was held on Friday, 16 February 2007, be noted.

    CARRIED

  20. Top CORRESPONDENCE RECEIVED – PROGRESSIVE PANMURE BUSINESS ASSOCIATION

    Moved: Jan Welch / Mike Murray

    That the correspondence from the Progressive Panmure Business Association thanking the Board for its 2006/2007 Discretionary Fund grant of $3,000 towards the costs of the Community Christmas Parade, be received.

    CARRIED

  21. Top DEPUTY CHAIRPERSON'S REPORT

    Moved: Jan Welch / Mary Bhalla

    That the verbal report of the Deputy Chairperson regarding the following be received:

    • Economic Development Strategy Workshop
    • Glen Innes Network meeting
    • Tree Consents

    CARRIED

  22. Top COUNCILLORS REPORT

    Moved: Jan Welch / Mary Bhalla

    That the verbal report of Councillor Leila Boyle regarding the Auckland-Manukau Eastern Transport Initiative (AMETI) be received.

    CARRIED

  23. Top BOARD MEMBERS REPORT

    Moved: Jan Welch / Mary Bhalla

    1. That the verbal report of Board Member Mary Bhalla regarding the following be received:
    • Panmure Mainstreet meeting
    • Signs and Billboards Bylaw meeting
    • SLIPS Tour
    • Economic Development Strategy Workshop
    • Burmese Community meeting
    • Positive Ageing meeting
    1. That the verbal report of Board Member Mike Murray regarding the following be received:
    • Town Hall Committee
    • Dunkirk Road Board meeting
    • Network meetings – Otahuhu and Panmure
    • Panmure Roundabout
    • Recreation Plan

    CARRIED

  24. Top REPORTS REQUESTED/PENDING

    Moved: Jan Welch / Mary Bhalla

    That the reports requested pending as at March 2007 be received.

    CARRIED

  25. Top GROUP ACTIVITY REPORTS

    Moved: Jan Welch / Arna Metcalfe

    That the Group Activity reports for the months of February and March 2007 be received.

    CARRIED

  26. Top COMMUNITY BOARDS ACHIEVEMENT REGISTER

    Moved: Jan Welch / Mary Bhalla

    That the following items be included in the Achievement Register:

    • Endorsement of new lease for Citizens Advice Bureau Auckland City Inc (Cabac) and Royal New Zealand Plunket Society Auckland East Branch Inc ("Plunket") – Sylvia Park
    • Grant to DEAF Association of New Zealand towards the costs of the development and printing of posters and finger spelling cards
    • Grant to the Mt Wellington Junior Youth towards the costs of running the Youth club
    • Submission to Auckland City's Proposed Signs And Billboards Bylaw
    • Submission to Auckland City's Positive Ageing In Auckland Document
    • Grant to the Otahuhu Recreation and Youth Centre, to cover the costs associated with the event celebration that was held on Friday, 16 February 2007
    • Grant to the Progressive Panmure Business Association towards the costs of the Community Christmas Parade

    CARRIED

  27. Top AUCKLAND MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI)

    Moved: Jan Welch / Leila Boyle

    1. That the report of the Roads Manager, dated 2 March 2007, and the resolutions from the Council meeting on 22 March 2007, be received.
    2. That the Tamaki Edge Constituents Group, Panmure Monthly Network meeting, Panmure Community Action Group, Glen Innes Monthly Network meeting and any other significant Tamaki Ward Group that requests it receives a presentation from Transport Strategy, Policy and Projects officers on the Auckland Manukau Eastern Transport Initiative (AMETI) project.
    3. That Resolution B be forwarded to the General Manager – Transport, Transport and Urban Linkages Committee, Tamaki Edge Constituents Group, Panmure Monthly Network meeting, Panmure Community Action Group and Glen Innes Monthly Network meeting for their information.

    CARRIED

    [ATTACHMENT 27]

    There being no further business the Deputy Chairperson declared the meeting closed at 8:30 pm.
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