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Tamaki Community Board
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MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD HELD ON TUESDAY, 24 APRIL 2007 AT 6:03PM

PRESENT:

Ms

Kate

Sutton

[Chairperson]

 

Mrs

Jan

Welch

[Deputy Chairperson]

[until 8:02pm, item 8;

from 8:04pm, item8]

 

Mrs

Mary

Bhalla

 

 

Ms

Arna

Metcalfe

 

 

Cr

Leila

Boyle

 

 

Cr

Bill

Christian, JP

[until 8:14pm item 11]

 

 

 

 

 

ALSO PRESENT:

Cr

Richard

Northey

[from 6:08pm item 4.1]

 

Cr

John

Hinchcliff

 

  1. Top APOLOGIES

    Moved: Sutton/ Welch

    That the apologies from Board Member Murray for non-attendance and Councillor Northey for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Welch/ Christian

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 27 March 2007 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. PROPOSED MT WELLINGTON HIGHWAY, AUCKLAND-MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI) PROJECT - EDWARD FENN

    Mr Edward Fenn addressed the Board regarding his concerns with the proposed Auckland-Manukau Eastern Transport Initiative (AMETI) project.

    Moved: Sutton/ Welch

    1. That Mr Edward Fenn be thanked for his presentation regarding the proposed Auckland-Manukau Eastern Transport Initiative (AMETI) project.
    2. That the information, tabled at the meeting, regarding the proposed Auckland-Manukau Eastern Transport Initiative (AMETI) from Edward Fenn be received.

    CARRIED

    [ATTACHMENT 4.1]

    [Secretarial Note: Councillor Christian neither spoke nor voted on this matter.]

    4.2. GLEN INNES POOL CARPARK LIGHTING UPGRADE SMALL LOCAL IMPROVEMENT PROPOSAL (SLIP)- CHRISTINE CORMACK, GLEN INNES POOL

    Ms Christine Cormack, Glen Innes Pool addressed the Board regarding installing additional car park lighting at the pool as this will increase patron and vehicle safety.

    Moved: Sutton/ Christian

    That Ms Christine Cormack, Glen Innes Pool be thanked for her presentation in support of the Glen Innes Pool Carpark Lighting Upgrade Small Local Improvement Project (SLIP).

    CARRIED

    4.3. DAVID LANGE MEMORIAL IN OTAHUHU - ANDREW BEYER

    Andrew Beyer, David Lange Memorial Trust, addressed the Board regarding the proposed David Lange Memorial. He updated the Board on the key achievements of the Trust and also on the development of the public art project with Auckland City Council. Council has agreed that the grass bank on Mason Avenue will be the site for the artwork.

    Moved: Sutton/ Boyle

    That Mr Andrew Beyer, David Lange Memorial Trust, be thanked for his presentation updating the Board of the progress regarding the David Lange Memorial in Otahuhu.

    CARRIED

    4.4. OTAHUHU COUNCIL SERVICE CENTRE - WILMA MADGWICK

    Wilma Madgwick, spoke to her tabled correspondence regarding the need for a council service centre in the Otahuhu.

    Moved: Sutton/ Welch

    That Wilma Madgwick be thanked for her presentation regarding the need for a council service centre in Otahuhu.

    CARRIED

    [ATTACHMENT 4.4]

    4.5. LACK OF INFORMATION ON IMPOUNDED DOGS - DEREK SCHOLLITT

    Mr Derrick Schollitt addressed the Board regarding the lack of media coverage or information regarding the Police seizure of a dog in Otahuhu as well as other dog issues of which he is aware of in Otahuhu.  Mr Schollitt also expressed his concern with a grocer cart trading near the Otahuhu off ramp.

    Moved: Sutton/ Welch

    That Mr Derek Schollitt be thanked for his presentation regarding the lack of information as to the whereabouts of impounded dogs and regarding a grocer cart trading opposite the Otahuhu off ramp.

    CARRIED

    4.6. TRUCKS PARKING ON THE FOOTPATH IN NEW BRIGHTON ROAD - WILLIAM HENRY MILLER

    Mr William Henry Miller addressed the Board regarding his stolen rubbish bin, the proposed Sylvia Park train station, "vibrant" Otahuhu and trucks parking on the footpath in New Brighton Road.

    Moved: Sutton/ Welch

    That Mr William Henry Miller be thanked for his presentation regarding his stolen rubbish bin, the Sylvia Park train station, "vibrant" Otahuhu and trucks parking on the footpath in New Brighton Road.

    CARRIED

  5. Top DEPUTATION: SUBMISSION REGARDING PROPOSED YOUTH MUSIC/ARTS PROGRAMME IN GLEN INNES AND THE GLEN INNES MUSIC AND ARTS CENTRE

    Tess Liew, Glen Innes Community Facilities Working Group addressed the Board regarding the adoption of the development approach for the Glen Innes Music/Arts Centre and acknowledged the Board for its support with this proposal.  The Working Group have been meeting to brainstorm on the resources that could be integrated into the project.

    Moved: Sutton/ Boyle

    That Tess Liew, Glen Innes Community Facilities Working Group be thanked for her submission on the proposed youth music/arts programme in Glen Innes and the Glen Innes Music and Arts Centre.

    CARRIED

  6. Top OTAHUHU COMMUNITY PLAN - JAMES TAYLOR-CYPHERS, PLANNING CONSULTANT

    This item was withdrawn.

  7. Top PRINCES STREET/STATE HIGHWAY 1 (SH1) INTERCHANGE

    Moved: Christian/ Bhalla

    1. That the report of the Manager Road Safety and the Senior Traffic Engineer, dated 4 April 2007, be received.
    2. That the Board supports the signalising of the Frank Grey Place/Princess Street intersection to improve pedestrian amenity, connectivity and safety and local widening to enhance capacity and the overall operation of the intersection.
    3. That the Board supports improved access and mobility at the Western off ramp of the Princes Street Interchange with State Highway 1 to ensure adequate safety for pedestrians and that reduced vehicle speeds are achieved.
    4. That the Group Manager, Transport, Assets and Operations be advised that the report does not address the pedestrian and traffic safety concerns on the western side of the Otahuhu Interchange and that the Board requests that a holistic approach be investigated for the interchange as a whole.

    CARRIED

    Items 9, 10, 10.1, 10.2, 10.3 were taken at this point.

  8. Top OTAHUHU RECREATION PRECINCT - STAGE 2

    Anita Coy-Macken, Senior Project Planner addressed the Board regarding the steps undertaken regarding the Otahuhu recreation precinct - stage 2 project. There will be consultation and research with the different user groups in the community to ascertain the preferred type of activities, pool space, and other needs for the precinct.

    Moved: Sutton/ Metcalfe

    1. That report of the Senior Project Planner, dated 22 March 2007, be received.
    2. That the Board endorses the proposed process and associated timeframes for the stage two development of the Otahuhu Recreation Precinct with forecast completion in 2010/2011.
    3. That Anita Coy-Macken, Senior Project Planner be thanked for her work on the Otahuhu Recreation Precinct project.

    CARRIED

    The meeting was adjourned at 8:12pm and reconvened at 8:20pm.

  9. Top NAMING OF A PUBLIC ROAD AT 315-375 MT WELLINGTON HIGHWAY

    Moved: Sutton/ Christian

    1. That the report of the Team Leader Data Stewards, dated 30 January 2007, be received.
    2. That Councillor Boyle and Board Members Metcalfe and Bhalla be delegated to name the proposed public road at 315-375 Mt Wellington Highway and report back to the Board.

    CARRIED

  10. Top DISCRETIONARY FUNDING

    10.1. SIR PETER BLAKE MARINE EDUCATION AND RECREATION CENTRE INC. - REQUEST FOR DISCRETIONARY FUNDING - GRACE ANDREWS, BUSINESS DEVELOPMENT MANAGER (MERC)

    Moved:Christian/ Bhalla

    1. That the Discretionary Funding application from the Sir Peter Blake Marine Education and Recreation Centre Inc. (MERC) seeking funding towards the costs of subsidised fees for disadvantaged children to attend programmes at MERC, be received.
    2. That the Board grants $1,000 from its 2006/2007 Discretionary Funding budget to the Sir Peter Blake Marine Education and Recreation Centre Inc. (MERC) towards the costs of subsidised fees for disadvantaged children in the Tamaki Ward to attend programmes at MERC.
    3. That the Sir Peter Blake Marine Education and Recreation Centre Inc. (MERC) be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $1,000.

    A Show of Hands was called for which resulted in 1 vote for the motion and 5 votes against.  The motion was declared LOST by 5 votes to 1.

    Moved: Boyle/ Metcalfe

    1. That the Discretionary Funding application from the Sir Peter Blake Marine Education and Recreation Centre Inc. (MERC) seeking funding towards the costs of subsidised fees for disadvantaged children to attend programmes at MERC, be received.
    2. That the Board grants $500 from its 2006/2007 Discretionary Funding budget to the Sir Peter Blake Marine Education and Recreation Centre Inc. (MERC) towards the costs of subsidised fees for disadvantaged children in the Tamaki Ward to attend programmes at MERC.
    3. That the Sir Peter Blake Marine Education and Recreation Centre Inc. (MERC) be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.

    CARRIED

    10.2. THE TREE COUNCIL - REQUEST FOR DISCRETIONARY FUNDING - HUELINE MASSEY, HON SECRETARY

    Moved: Boyle/ Welch

    1. That the Discretionary Funding application from the The Tree Council seeking annual funding to assist with the work of the "The Tree Council" in Tamaki, be received.
    2. That the Board grants $100 from its 2006/2007 Discretionary Funding budget to the Tree Council towards annual funding to assist with the work of the "The Tree Council" in Tamaki.
    3. That the Tree Council be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $100.
    4. That the Board recommends that the Tree Council apply to Community Boards at the start of each term of Council for funding and that future applications be ward based in nature.

    CARRIED

    10.3. LOCAL GOVERNMENT NEW ZEALAND CONFERENCE, DUNEDIN, 15-18 JULY 2007

    Moved: Sutton/ Welch

    That the information regarding the Local Government New Zealand Conference, Dunedin, 15-18 July 2007, be received.

    CARRIED

  11. Top 2007/2008 SLIPS

    Moved: Sutton/ Metcalfe

    1. That the list of potential 2007/2008 SLIPs projects be received.
    2. That the Board approves the following projects for 2007/2008 SLIPs budget allocation and nominates the named Board member as spokesperson for each project:

    Project

    Amount

    Spokesperson

    Otahuhu Mainstreet Pacific Island Palm Tree Fairy-lighting Grant

    $22,500

    N/A

    School Organic Composting Initiative

    $4,295

    Kate Sutton

    Panmure Basin Ireland Road Pathway Tree Planting

    $14,500

    Arna Metcalfe

    Pt England Weed Removal and Re-vegetation

    $24,500

    Jan Welch

    Ireland Rd to Panmure Basin Link Path

    $53,000

    Arna Metcalfe

    Maybury Reserve Bridge

    $35,500

    Jan Welch

    Panmure Basin / Waipuna Extension Retaining Wall Stage 1 of 2 Design and Consents

    $19,500

    Mike Murray

    Panmure Basin End of Cove Lane Path Retaining Wall

    $48,000

    Mike Murray

    Panmure Basin Shag Colony Roost Educational Signage

    $3,000

    Mike Murray

    Waipuna Foreshore Stage 1 Upgrade

    $22,000

    Mike Murray

    Tamaki Community Anti-graffiti Mural 2007/2008 x 2

    $16,000

    Kate Sutton

    Panmure Basin Mangrove Removal

    $27,000

    Mike Murray

    Wai-O-Taiki Nature Reserve Community Re-vegetation Volunteer Project Stage 1 of 3 2007/2008

    $14,000

    Jan Welch

    Wai-O-Taiki Bay Reserves Stage 1 Development Plan

    $17,000

    Jan Welch

    Glen Innes Pool Carpark Lighting Upgrade

    $14,000

    Jan Welch

    Total

    $334,795

     
    1. That the Board deletes the following projects from its 2007/2008 SLIPs list and advises the General Manager City Development and General Manager Arts Culture and Recreation that Community Boards should not be expected to fund weed removal projects from SLIPs as Council budgets should be adequate to ensure that officers can carry out routine maintenance.

    Project

    Amount

    Commissariat Reserve Tree Planting

    $7,500

    Johnson Reserve Tree Removal and Replanting

    $44,000

    Leybourne Reserve Willow Removal and Replanting

    $25,000

    Longford Reserve Tree Planting

    $5,000

    Stringers Point Reserve Weed Removal

    $23,500

    Panmure Basin Daffodil Field

    $54,000
    1. That the General Manager City Development and General Manager Arts Culture and Recreation be requested to ensure that operational budgets be increased in future Annual Plans to ensure that Community Boards are not expected to assist with core Auckland City responsibilities.
    2. That resolutions C and D be forwarded to all other community boards for their information.

    CARRIED

  12. Top 2007/2008 DRAFT ANNUAL PLAN

    Moved: Sutton/ Welch

    That all Board Members form a working party to prepare the Board's submission to Council's Draft 2007/2008 Annual Plan by Monday, 21 May 2007.

    CARRIED

  13. Top LOCAL GOVERNMENT COMMISSION - DETERMINATION OF THE REPRESENTATION ARRANGEMENTS OF THE AUCKLAND CITY COUNCIL FOR THE 2007 LOCAL ELECTIONS

    Moved: Sutton/ Boyle

    1. That the information regarding the determination of the representation arrangements of the Auckland City Council for the 2007 local elections, dated 11 April 2007, be received.
    2. That Councillor Northey be thanked for his contribution regarding the determination of the representation arrangements of the Auckland City Council for the 2007 local elections.

    CARRIED

  14. Top WATERWAYS PROJECT - CONSULTATION: TAMAKI COMMUNITY BOARD (27 MARCH 2007)

    Moved: Sutton/ Welch

    That the information regarding the Board's feedback on the Waterways project, the joint Auckland City / Metrowater drainage network resource consents project, dated 30 March 2007, be received.

    CARRIED

  15. Top DAVID LANGE MEMORIAL ARTWORK OTAHUHU

    Moved: Sutton/ Bhalla

    That the report of the Senior Arts Planner, dated 22 March 2007 and the resolutions from the Arts, Culture and Recreation Committee meeting held on 4 April 2007, be received.

    CARRIED

  16. Top CHAIRPERSON'S REPORT

    Moved: Sutton/ Bhalla

    That the verbal report of the Chairperson, regarding the following, be received:

    • Discussion with key staff members regarding the Auckland-Manukau Eastern Transport Initiative (AMETI);
    • Community groups who want to organise their own meeting regarding AMETI.

    CARRIED

  17. Top COUNCILLORS' REPORTS

    Moved: Sutton/ Metcalfe

    1. That the verbal report of Councillor Richard Northey, regarding the following, be received:
    • Commonwealth Local Government Conference;
    • Ageing together in Auckland hearing;
    • City Council representative for Auckland regional physical activity and sports strategy;
    • Eden Park;
    • Tamaki innovation precinct;
    • Facilities Partnership meeting - Otahuhu College and Sri Lanka Buddhist Society;
    • Signs and Billboard Bylaw hearing;
    • Government Rates enquiry;
    • Pacific Island draft annual plan stakeholder meeting.
    1. That the verbal report of Councillor John Hinchcliff, regarding the following, be received:
    • Pacific Island draft annual plan stakeholder meeting;
    • Opening of Vector Arena;
    • Long-term sustainable development report;
    • Civic defence meeting;
    • State Highway 20.
    1. That the verbal report of Councillor Boyle, regarding the following, be received:
    • Auckland-Manukau Eastern Transport Initiative (AMETI) briefings;
    • Sylvia Park presentation;
    • Sylvia Park business reference group;
    • Panmure Community Action Group annual general meeting;
    • Tamaki Edge Constituents Group;
    • Talbot Park official opening;
    • Pt England Reserve;
    • Youthtown fun day;
    • Otahuhu family fun day;
    • State Highway 20 (SH20) Manukau Harbour Crossing hearing;
    • Otahuhu community network meeting;
    • Police meeting;
    • Glen Innes Network Meeting regarding AMETI;
    • Decision by the Executive Team regarding fair-trade coffee.

    CARRIED

  18. Top BOARD MEMBERS' REPORTS

    Moved: Sutton/ Metcalfe

    1. That the verbal report of Board Member Welch, regarding the following, be received:
    • Tree removals;
    • Otahuhu Mainstreet meeting;
    • Mt Wellington Charitable Trust meeting;
    • Dunkirk Road Board - encouraging members to use the hall.
    1. That the verbal report of Board Member Bhalla, regarding the following, be received:
    • Resolved calls on rubbish collection;
    • Advocacy work for Housing New Zealand (HNZ);
    • SLIPs meeting.
    1. That the verbal report of Board Member Metcalfe, regarding the following, be received:
    • Visited parks with Park Officer;
    • Otahuhu Youth Network meeting;
    • Otahuhu Network meeting;
    • Riverside Community Centre;
    •  Police meeting;
    •  Otahuhu Recreational Precinct.

    CARRIED

  19. Top GROUP ACTIVITY REPORTS

    Moved: Sutton/ Boyle

    That the Group Activity reports for the month of March 2007 be received.

    CARRIED

  20. Top REPORTS REQUESTED/PENDING

    Moved: Sutton/ Boyle

    That the reports requested/pending as at April 2007 be received.

    CARRIED

  21. Top COMMUNITY BOARDS' ACHIEVEMENT REGISTER

    Moved: Sutton/ Bhalla

    That the following items be included in the Achievement Register:

    • Grant to the Sir Peter Blake Marine Education and Recreation Centre Inc. (MERC) towards the costs of subsidised fees for disadvantaged children in the Tamaki Ward to attend programmes at MERC;
    • Grant to the to the Tree Council towards annual funding to assist with the work of the "The Tree Council" in Tamaki;
    • Allocation of $334,795 to Ward based projects from the Board's 2007/2008 Small Local Improvements budget.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 9:20 pm.
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