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Tamaki Community Board
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MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD HELD ON TUESDAY, 25 SEPTEMBER 2007 AT 6:00PM

PRESENT:

Ms

Kate

Sutton

[Chairperson]

 

Mrs

Jan

Welch

[Deputy Chairperson]

 

Mrs

Mary

Bhalla

 

 

Mr

Mike

Murray

 

 

Cr

Leila

Boyle

 

 

Cr

Bill

Christian, JP

 

 

 

 

 

 

ALSO PRESENT:

Cr

Richard

Northey

 

 

Cr

John

Hinchcliff

[until 6:00pm, item 6; from 6:05pm, item 6; until 7:44pm, item 10]

  1. Top APOLOGIES

    Moved: Sutton/ Bhalla

    That the apology from Board Member Metcalfe be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton/ Bhalla

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 28 August 2007 be confirmed as a true and correct record subject to the following amendments:

    Item 18 Resolution B:

    That the bullet point 'Waicare AGM' be changed to 'WaiCAB AGM'.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    The Chairperson took the opportunity to thank Board Member Bhalla on behalf of the Board for her service to the Tamaki community and the Board during her 3 years on the Board. The following resolution was put by the Chairperson.

    That the Tamaki Community Board expresses its appreciation and thanks to Board Member Bhalla for her contribution to the Board over the last 3 years.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. MAUNGAREI SCOUT GROUP - BEVERLY AUSTIN

    This item was withdrawn.

  5. Top WALTERS ROAD FORESHORE WALKWAY UPDATE

    Moved: Sutton/ Christian

    1. That the Walters Road Foreshore Walkway Project be deferred until the Otahuhu Master Landscape Plan is completed by late 2008.
    2. That all parties who were involved in the Walters Road Foreshore Walkway Project be acknowledged for their contribution to date and be kept informed of the progress of the Otahuhu Master Landscape Plan by Council officers.
    3. That Linda Smith, Open Space Planner, be thanked for her attendance and information provided.

    CARRIED

    Items 7 and 13.2 were taken at this point.

  6. Top OTAHUHU RECREATION PRECINCT STAGE 2 - SCOPE OF FACILITIES

    [ATTACHMENT 6A]

    Moved: Sutton/ Murray

    1. That the report of the Senior Project Planner, dated 10 August 2007, and the resolutions from the Arts, Culture and Recreation Committee meeting, held on 5 September 2007, be received.
    2. That Anita Coy-Macken, Senior Project Planner, be thanked for her attendance and information provided.

    CARRIED

  7. Top COMMUNITY BOARD LOCAL FUNDING

    Moved: Sutton/ Christian

    1. That the report of the Community Advisor, dated 18 September 2007, be received and that Jo Wyeth be thanked for her attendance and information provided.
    2. That the following grants from the Board's 2007/2008 Community Board Local Funding budget be approved:

    Organisation Name

    Project Short

    Amount ($)

    Aotearoa Taekwon-Do Development Trust

    To purchase martial arts mats.

    500.00

    Auckland Kindergarten Assn, Mt Wellington

    To purchase play cubes and swing bar for kindergarten.

    1,400.00

    Auckland Sudanese Community Inc

    To purchase materials to make cultural uniforms.

    400.00

    Communicare Civilian Maimed Assn Auckland Inc, Glen Innes Day Centre

    To pay for transportation costs for members.

    400.00

    Desperate Dogs and Mogs Society Inc, The

    To assist with costs associated with volunteers trapping and transporting stray animals.

    500.00

    Dunkirk Road Activity Centre Inc

    To design and print a brochure.

    800.00

    East Auckland Home and Budget Service Charitable Trust

    To provide budget advice and assistance to clients.

    1,500.00

    ESOL Home Tutors Auckland Central Inc

    To assist with advertising costs and support of volunteer tutors.

    1,100.00

    Falepipi he Mafola Niuean Handcraft Group Inc

    To purchase a whiteboard and cover volunteer costs.

    450.00

    Glen Innes Adult Literacy Scheme Inc

    To purchase educational library books, reading material and CD-ROMs.

    1,200.00

    Maungarei Community Christian Trust

    To purchase a digital video camera.

    1,200.00

    Mt Wellington Playcentre

    To purchase a Brother multifunction printer.

    500.00

    Otahuhu Historical Society Inc

    To purchase blackout curtains for archive room.

    1,400.00

    Otahuhu Softball Sports Club Inc

    To purchase equipment for the club's kitchen.

    2,400.00

    Otahuhu United Assn Football Club Inc

    To pay for an Advance Junior Coaches course.

    1,000.00

    Parents Inc

    To pay for 'Attitude' presentations at Tamaki College and McAuley High School.

    450.00

    Pupunga Taiamoni Tongan Community Trust

    To promote the programmes and services offered by the trust.

    1,000.00

    Ruapotaka Marae Society Inc

    To purchase a laptop and install an internet security programme.

    1,650.00

    Shakthi Seniors

    To pay for transportation costs for the elderly.

    1,400.00

    Shakti Family Settlement and Social Services Inc

    To assist with the costs of running a preventative education programme.

    1,000.00

    Sisters of St Joseph of the Sacred Heart New Zealand Trust Board

    To assist with the costs of a school holiday outreach programme.

    450.00

    South Auckland Income Planning Service Inc

    To reimburse mileage incurred by volunteers.

    1,750.00

    Tamaki Community Development Trust

    To set up a website and pay for webhosting, broadband and airports.

    1,900.00

    Total

    24,350.00

    CARRIED

  8. Top VEHICLE ROW EASEMENT OVER PART PANMURE BASIN RECREATION RESERVE

    Moved: Sutton/ Boyle

    1. That the report of the Property Officer, dated 14 August 2007, be received.
    2. That the Tamaki Community Board recommends to the Arts Community Recreation Policy Manager and the Arts Community Recreation Services Manager:
      1. That a right-of-way easement over part Lot 128 DP 23141 in terms of Section 48 of the Reserves Act to the landowners at 98B Ireland Rd be approved.
      2. That final terms be approved under delegation by the Property Group Manager.

    CARRIED

  9. Top 2007/2008 SLIPS 'WASH-UP'

    Moved: Sutton/ Boyle

    That the Board approves the following projects from its 2007/2008 SLIPs budget:

    Project

    Amount ($)

    Panmure Stone Cottage Precinct Upgrade Stage 1 Concept, Design and Consent

    $20,000

    Loombs Hotel Heritage Conservation/ Restoration Investigation

    $20,000

    Otahuhu Shopping Centre Rubbish Bin upgrade

    $23,550

    CARRIED

  10. Top AUCKLAND DISTRICT LICENSING AGENCY ANNUAL REPORT

    Moved: Sutton/ Bhalla

    1. That the report of the Environmental Health and Licensing Manager, dated 13 September 2007, and the resolutions from the Planning and Regulatory Committee meeting, held on 13 September 2007, be received.
    2. That the Board supports the motion of the Planning and Regulatory Committee at its 13 September 2007 meeting as follows:

      "That the Auckland City Council advocates to the Minister of Justice, changes to the Sale of Liquor Act as set out in the annual report of the Auckland District Licensing Agency and in particular, the ability to control the number of liquor outlets in a particular location."

    CARRIED

  11. Top SAFESWIM ANNUAL REPORT 2006-2007

    Moved: Sutton/ Boyle

    That the report of the Environmental Health Officer Regulatory Services, dated 8 June 2007, be received and that the resolutions from the Works and Services Committee meeting, held on 13 August 2007, be received.

    CARRIED

  12. Top 2007/2008 DRAFT ANNUAL PLAN AND AMENDMENTS TO THE LONG TERM COUNCIL COMMUNITY PLAN - SUBMISSION RESPONSE

    Moved: Sutton/ Murray

    That the Board's submission to Council's 2007/2008 Draft Annual Plan and Amendments to the Long-term Council Community Plan (LTCCP) be noted.

    CARRIED

  13. Top 2007/2008 DISCRETIONARY FUNDING

    13.1. MAUNGAREI SCOUT GROUP - REQUEST FOR DISCRETIONARY FUNDING - LOUISE HEVACAN

    Moved: Boyle/ Murray

    1. That the Discretionary Funding application from the Maungarei Scout Group seeking funding towards the costs of organising the Maungarei Scout annual group camp to be held at Ambury Farm from Friday, 2 November to Sunday, 4 November 2007, be received.
    2. That the Tamaki Community Board grants $500 from its 2007/2008 Discretionary Funding budget to the Maungarei Scout Group for the costs of organising the Maungarei Scout annual group camp to be held at Ambury Farm from Friday, 2 November to Sunday, 4 November 2007.
    3. That the Maungarei Scout Group be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the Discretionary Funding grant of $500.

    CARRIED

    13.2. OTAHUHU STEERING GROUP - REQUEST FOR DISCRETIONARY FUNDING - DAVE COOPER

    Moved: Murray/ Welch

    1. That the Discretionary Funding application from the Otahuhu Steering Group seeking funding towards the costs of publication for an Otahuhu Community Newsletter, be received.
    2. That the Tamaki Community Board grants $500 from its 2007/2008 Discretionary Funding budget to the Otahuhu Steering Group for the costs of publication for an Otahuhu Community Newsletter.
    3. That the Otahuhu Steering Group be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the Discretionary Funding grant of $500.

    CARRIED

    [Secretarial Note:Councillor Boyle declared a conflict of interest regarding the Otahuhu Steering Group and neither spoke nor voted on the above item].

  14. Top CORRESPONDENCE RECEIVED

    14.1. CORRESPONDENCE RECEIVED - PANMURE BRIDGE CHILDCARE CENTRE

    Moved: Sutton/ Welch

    That the correspondence from the Panmure Bridge Childcare Centre thanking the Board for its 2007/2008 Discretionary Funding grant of $1,600 towards the costs of purchasing new toys for the childcare centre be received.

    CARRIED

    14.2. CORRESPONDENCE RECEIVED - OTAHUHU STEERING GROUP

    Moved: Sutton/ Welch

    That the correspondence from the Otahuhu Steering Group regarding the Otahuhu Liveable Community Plan update be received.

    CARRIED

  15. Top CHAIRPERSON'S REPORT

    [ATTACHMENT 15]

    Moved: Sutton/ Murray

    That the report of the Chairperson, tabled at the meeting, dated September 2007, be received.

    CARRIED

  16. Top COUNCILLORS' REPORTS

    Moved: Sutton/ Bhalla

    1. That the verbal report of Councillor Northey regarding the following, be received:
      • Representing the Mayor in Brisbane for the Asia Pacific Summit
      • Local Government Commission - Zone 1 Election
      • Otahuhu Recreation Precinct Stage 2
      • Mayoral Community Safety Awards
      • Anti-Graffiti Awards
      • 20th Anniversary for Planet FM
      • Otahuhu Community Group meeting
      • Reopening of St Patrick's Cathedral
      • St Matthew's
      • Council Retirement Functions
    2. That the verbal report of Councillor Boyle regarding the following, be received:
      • Tourism Industry Conference - Awards
      • Anti-Graffiti Awards
      • Ellerslie Future Framework hearings
      • Auckland City Airport Shares hearing
      • Progressive Panmure meeting
      • Works and Services Committee meeting regarding contract on rubbish collection and recycling
      • The Onehunga Enhancement Society (TOES) meeting
      • Onehunga and Ellerslie Cycle Network meeting
      • Tamaki Business and Professional Women forum
      • Glen Innes and Otahuhu Network meetings
      • Glen Innes Business Association Annual General meeting
      • Pacific Island Fono
      • Waikaraka Cycleway opening
      • Isthmus District Plan working party
      • Eden Park
    3. That the verbal report of Councillor Christian regarding the following, be received:
      • Eden Park
      • Mt Wellington Tennis Club Annual General meeting
      • Landmark Bar - Panmure Historical Hotel
      • Otahuhu Soccer Club Annual General meeting at Seaside Park
      • Dog Appeal hearings
      • Liquor License Appeal hearings

    CARRIED

  17. Top BOARD MEMBERS' REPORTS

    [ATTACHMENT 17]

    Moved: Sutton/ Northey

    1. That the report of Board Member Metcalfe, tabled at the meeting, dated 25 September 2007, be received.
    2. That the report of Board Member Bhalla, tabled at the meeting, dated August/September 2007, be received.
    3. That the verbal report of Board Member Welch regarding the following, be received:
      • 3 Tree hearings
      • Mayoral Candidate debate
      • Meeting at Mt Richmond Domain to discuss a permanent bollard trial for 3 months in the domain, officers will proceed with the trial
    4. That the verbal report of Board Member Murray regarding the following, be received:
      • Otahuhu Town Hall meeting
      • Dunkirk Road Centre
      • Panmure Network meeting

    CARRIED

  18. Top REPORTS REQUESTED/PENDING

    Moved: Sutton/ Boyle

    That the reports requested/pending as at September 2007 be received.

    CARRIED

  19. Top GROUP ACTIVITY REPORTS

    Moved: Sutton/ Boyle

    1. That the group activity reports for the month of August 2007, be received.
    2. That the Board congratulates the Otahuhu Community Library for achieving its highest ever number of visitors in August 2007.

    CARRIED

  20. Top COMMUNITY BOARDS' ACHIEVEMENT REGISTER

    Moved: Sutton/ Boyle

    That the following matters be included in the Board's Achievement Register:

    • Allocation of 2007/2008 Community Board Local Funding
    • Allocation of remainder of 2007/2008 SLIPs budget
    • Grant to the Maungarei Scout Group for the costs of organising the Maungarei Scout annual group camp to be held at Ambury Farm from Friday, 2 November to Sunday, 4 November 2007
    • Grant to the Otahuhu Steering Group for the costs of publication for an Otahuhu Community Newsletter
    • The Board supporting the Auckland City Council advocating to the Minister of Justice, changes to the Sale of Liquor Act in particular, the ability to control the number of liquor outlets in a particular location

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:25 pm.
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