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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
TAMAKI COMMUNITY BOARD

HELD ON TUESDAY, 27 NOVEMBER 2007 AT 6:00PM

PRESENT:	Ms	Kate	Sutton	[Chairperson]
	Ms	Arna	Metcalfe	[until 7:55pm, item 14; from 7:58pm, item 14]
	Mr	Mike	Murray
	Ms	Christine	O'Brien	[until 8:35pm, item 21; from 8:37pm, item 21]
	Mrs	Jan	Welch	[until 6:45pm, Item 6; from 6:48pm, item 6]
	Cr	Leila	Boyle
	Cr	Bill	Christian, JP	[until 7:10pm, item 7]

ALSO PRESENT:	Cr	Peseta Sam	Lotu-Iiga	[until 7:20pm, item 8; from 7:23pm, item 8; until 7:43pm, item 13]
	Cr	Richard	Northey, ONZM

APPOINTMENT OF DEPUTY CHAIRPERSON

Moved: Welch/ Murray

That the board appoints Christine O'Brien as a deputy chairperson.

CARRIED
APOLOGIES

There were no apologies.
CONFIRMATION OF MINUTES

Moved: Sutton/ Metcalfe

That the minutes of the Tamaki Community Board inaugural meeting held on Wednesday, 14 November 2007 be confirmed as a true and correct record.

CARRIED
EXTRAORDINARY BUSINESS

There was no extraordinary business.
PUBLIC FORUM
5.1. HOME INTERACTION PROGRAMME FOR PARENTS AND YOUNGSTERS (H.I.P.P.Y), GLEN INNES - ANNE-MARIE COURY

Ms Anne-Marie Coury addressed the Board outlining activities the Home Interaction Programme for Parents and Youngsters (HIPPY) does in the community. She tabled a copy of their brochure for the board's information.

[ATTACHMENT 5.1]

Moved: Sutton/ Boyle

That Ms Anne-Marie Coury be thanked for her presentation regarding the work that Home Interaction Programme for Parents and Youngsters (H.I.P.P.Y), Glen Innes does for the community.

CARRIED
5.2. ISLAND CHILD CHARITABLE TRUST NZ - KURA KAUPAPA MAORI O PUAU TE MOANANUI A KIWA - DANIELLE BERGIN,

Ms Danielle Bergin, Island Child Charitable Trust NZ outlined the work that the trust is involved in the community. The Trust provides support to family in need and disaffected youth through the provision of a temporary shelter as well as assisting them to place them in a home. She also advise that the trust works closely with the City Mission and the Otahuhu Youth network. Ms Bergin also outlined her work with the Kura Kaupapa Maori O Puau Te Moananui a Kiwa school.

Moved: Sutton/ Christian

That Ms Danielle Bergin, be thanked for her presentation regarding the Island Child Charitable Trust NZ and her work with the Kura Kaupapa Maori O Puau te Moananui a Kiwa organisation.

CARRIED

5.3. GLEN INNES BUSINESS ASSOCIATION - REQUEST FOR EVENTS FUNDING - ADRIANNA BADER

Ms Adriana Bader, Glen Innes Business Association addressed the Board in support of the Association's request for Events Funding to assist with the costs for the Glen Innes Arts and Cultural Day event on 5 April 2008. She also tabled a CD for events the group has been involved with.

Moved: Sutton/ Christian

That Ms Adrianna Bader, Glen Innes Business Association be thanked for her presentation regarding the Association's application for Events Funding for the Glen Innes Arts and Cultural Day event on 5 April 2008.

CARRIED
GLEN INNES WALKING AND CYCLING IMPROVEMENTS

Claire Jephcoate, Transport Planner, presented to the Board on the Glen Innes walking and cycling improvements.

[ATTACHMENT 6A]

Moved: Sutton/ Christian
1. That the report of the Transport Planner, dated 10 October 2007, be received.
2. That the Tamaki Community Board endorses the Glen Innes Walking and Cycling Improvements proposals in principle.
3. That the Tamaki Community Board endorses public consultation on the proposed Glen Innes Walking and Cycling Improvements with the wider community and affected stakeholders with respect to:
  - options proposed to improve pedestrian amenity in and around the town centre
  - the cycle lane options proposed
  - possible locations for cycle parking facilities
  - "gateway" features that improve traffic activity around the town centre
4. That a progress report regarding the public consultation on the Glen Innes Walking and Cycling Improvements proposals be presented to the Community Board in April 2008.
5. That Claire Jephcoate, Transport Planner, be thanked for her presentation and attendance.
CARRIED
PROPOSED OTAHUHU CYCLING AND WALKING IMPROVEMENTS

Ina Stenzel, Transport Planner, presented to the Board on the proposed Otahuhu cycling and walking improvements.

[ATTACHMENT 7A]

Moved: Sutton/ Boyle
1. That the report of the Transport Planner dated 13 November 2007, be received.
2. That the Tamaki Community Board endorses the proposals for stage one of the cycling and pedestrian improvements in Otahuhu in principle.
3. That the Tamaki Community Board endorses the proposals for public consultation for the stage one of the cycling and pedestrian improvements in Otahuhu.
4. That following public consultation on the Otahuhu cycling and walking and pedestrian improvements proposals a report be presented to the Board on the feedback and any subsequent design improvements in early 2008.
5. That Ina Stenzel, Transport Planner, be thanked for her presentation and attendance.
CARRIED
NAMING OF PUBLIC ROAD AT 64 TO 72 PANAMA ROAD, MT WELLINGTON

Moved: Sutton/ Murray
1. That the report of the Data Steward dated 30 October 2007 be received.
2. That a working party consisting of Board members Mike Murray, Christian O'Brien and Councillor Leila Boyle be delegated to name the proposed new public road at 64 to 72 Panama Road, Mt Wellington.
CARRIED
GLEN INNES BUSINESS ASSOCIATION - REQUEST FOR EVENTS FUNDING - ADRIANA BADER

Moved: Sutton/ Murray
1. That the events funding application from the Glen Innes Business Association seeking funding towards the costs of hosting the Glen Innes Arts and Cultural day on 5 April 2008, be received.
2. That the Tamaki Community Board grants $500 from its 2007/2008 events funding budget to the Glen Innes Business Association for the costs of hosting the Glen Innes Arts and Cultural day on 5 April 2008.
3. That the Glen Innes Business Association be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the events funding grant of $500.
CARRIED
DISCRETIONARY FUNDING
10.1. MAUNGAREI COMMUNITY CHRISTIAN TRUST - REQUEST FOR DISCRETIONARY FUNDING - TRACY WINTHER

Moved: Boyle/ Murray
1. That the discretionary funding application from the Maungarei Community Christian Trust seeking funding towards the costs of the after school care programme at the Riverside Community Centre, be received.
2. That the Tamaki Community Board grants $500 from its 2007/2008 discretionary funding budget to the Maungarei Community Christian Trust for the costs of the after school care programme at the Riverside Community Centre.
3. That the Maungarei Community Christian Trust be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the discretionary funding grant of $500.
CARRIED
10.2. GLEN INNES CHRISTIAN COMMUNITY COOKS - REQUEST FOR DISCRETIONARY FUNDING - PATRICK MCNAMARA

Moved: Metcalfe/ Welch
1. That the discretionary funding application from the Glen Innes Christian Community Cooks seeking funding towards the costs of hosting a community Christmas dinner for the Glen Innes community on 11 December 2007.
2. That the Tamaki Community Board grants $500 from its 2007/2008 discretionary funding budget to the Glen Innes Christian Community Cooks for the costs of hosting a community Christmas dinner for the Glen Innes community on 11 December 2007.
3. That the Glen Innes Christian Community Cooks be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the discretionary funding grant of $500.
CARRIED
10.3. AUCKLAND REGION COMMUNITY BOARDS ASSOCIATION ANNUAL MEMBERSHIP

Moved: Sutton/ Welch

That the Board grants $250 from its 2007/2008 Discretionary Funding budget to the Auckland Region Community Boards Association for its annual membership subscription fees.

CARRIED
The Chairperson moved:
That item 14 be taken at this point.

CARRIED
APPOINTMENT OF COMMUNITY BOARD SPOKESPERSONS

Moved: Sutton/ Metcalfe
1. That the Board appoints the following spokespersons for its delegated responsibilities.
  - Transport - Kate Sutton
  - Liquor licensing - Christine O'Brien
  - Parks and recreation - Jan Welch
  - Events - Arna Metcalfe
  - Community Services - Christine O'Brien
2. That the Board appoints the following positions until the delegations review is completed:
  - Trees - Jan Welch
  - Planning - Kate Sutton
  - Signs and Banners - Christine O'Brien
CARRIED

APPOINTMENT OF COMMUNITY BOARD LIAISONS

Moved: Sutton/ Metcalfe

That the Board approves the following list of Community Board liaisons roles:

Dunkirk Road Activity Centre	Mike Murray
Glen Innes/Tamaki Rail Stations	Mike Murray
Otahuhu/Westfield Rail Stations	Christine O'Brien
Sylvia Park Railway station	Mike Murray
Emergency Management	Leila Boyle
Citizens Advice Bureau	Christine O'Brien
Graffiti/Murals	Mike Murray
AMETI	Leila Boyle/Kate Sutton
Otahuhu Steering Group	Arna Metcalfe
Otahuhu Recreation Centre	Arna Metcalfe
Glen Innes network meeting	Jan Welch/Leila Boyle
Panmure Basin Advisory Committee	Mike Murray/Bill Christian
Panmure Historical society	Jan Welch/Mike Murray/ Leila Boyle
Panmure Action Group	Kate Sutton
Panmure network meeting	Mike Murray/Leila Boyle/Jan Welch
Otahuhu Historical society	Bill Christian
Otahuhu network meeting	Mike Murray/Leila Boyle
Otahuhu Police meeting	Leila Boyle/Christine O'Brien/Arna Metcalfe
Otahuhu Town hall management committee	Mike Murray
Otahuhu youth workers meeting	Arna Metcalfe/Christine O'Brien
Tamaki College Recreation Centre Trust	Leila Boyle

CARRIED

NOMINATION OF MAINSTREET REPRESENTATIVES

Moved: Sutton/ Metcalfe

That the Board appoints Councillor Leila Boyle and Board Member Jan Welch to the Glen Innes Business Association, Councillor Leila Boyle and Board member Christine O'Brien to the Otahuhu Mainstreet and Commercial Association, and Councillor Bill Christian and Board Member Mike Murray to the Progressive Panmure Business Association Mainstreet.

CARRIED

2007/2008 SMALL LOCAL IMPROVEMENTS PROJECTS SPOKESPERSONS

Moved: Sutton/ Murray

That the Board assigns the following spokesperson to its Small Local Improvement Project (SLIPs) as follows:

Project Name	Allocated SLIPs budget	Nominated representative
Glen Innes Pool Carpark Lighting Upgrade	$14,000	Jan Welch
Glen Innes Rail Station Artwork	$34,500	Kate Sutton
Ireland Rd to Panmure Basin Link Path	$53,000	Arna Metcalfe
Malone Reserve Park Upgrade	$11,500	Kate Sutton
Loombs Hotel Heritage Conservation / Restoration investigation	$20,000	Kate Sutton
Maybury Reserve Bridge	$35,500	Jan Welch
Otahuhu Esplanade W/way Stage 2 Walters Rd Foreshore Detailed Design	$17,800	Kate Sutton
Otahuhu Esplanade Walkway, stage 1 concept, preliminary consultation & consent applications	$18,000	Kate Sutton
Otahuhu Mainstreet Pacific Island Palm Tree Fairy-lighting Grant	$22,500	N/A
Otahuhu Shopping Centre Rubbish Bin Upgrade	$23,550	Christine O'Brien
Panmure Basin / Waipuna Extension Retaining Wall Stage 1 of 2 Design and Consents	$19,500	Mike Murray
Panmure Basin Arboriculture Work Stage 1 of 3 Strategy, Report and Works Identified	$19,500	Jan Welch
Panmure Basin End of Cove Lane Path Retaining Wall	$48,000	Mike Murray
Panmure Basin Ireland Road Pathway Tree Planting	$14,500	Arna Metcalfe
Panmure Basin Mangrove Removal	$27,000	Mike Murray
Panmure Basin Shag Colony Roost Educational Signage	$3,000	Mike Murray
Panmure Community Library Reading Room	$20,000	Arna Metcalfe
Panmure Domain Skate Park Landscaping work	$20,000	Jan Welch
Panmure stone cottage precinct implementation stage 1	$8,500	Jan Welch
Panmure Stone Cottage Precinct Upgrade Stage 1 Concept, Design and Consent	$20,000	Kate Sutton
Pt England Weed Removal and Re-vegetation	$24,500	Jan Welch
Seaside Park Upgrade	$150,000	Cr Bill Christian
Seaside Park wetland wildlife walkway	$36,000	Mike Murray
Sturges Park Softball Back Stop Fence	$30,000	Bill Christian
Tamaki Anti Graffiti Mural 100 Queens Road	$8,000	Kate Sutton
Tamaki Community Anti-graffiti Mural 2007/2008 x 2	$16,000	Kate Sutton
Tamaki Estuary Seawall Stage 2 of 4 concept design and consultation	$65,000	Cr Leila Boyle
Tamaki School Organic Composting Initiative	$4,295	Kate Sutton
Wai-O-Taiki Bay Reserves Stage 1 Development Plan	$17,000	Jan Welch
Wai-O-Taiki Nature Reserve Community Re-vegetation Volunteer Project Stage 1 of 3 2007/2008	$14,000	Jan Welch
Waipuna Foreshore Stage 1 Upgrade	$22,000	Mike Murray
Zero Tolerance Graffiti Mural Tamaki Wash-up 2005	$10,300	Mike Murray

CARRIED

SCHEDULE OF MEETINGS - YEAR 2008 TO 2010

Moved: Metcalfe/ Welch

That the proposed schedule of meetings for 2008 through to 2010 be approved.

CARRIED
PROVISION FOR URGENT DECISIONS

Moved: Sutton/ O'Brien

That the Chairperson and the Deputy Chairperson and in the absence of either, Board member Jan Welch, be delegated to make urgent decisions over the 2007/2008 summer recess, with any decisions being reported to the Board's January 2008 meeting.

CARRIED
REMUNERATION - ALLOCATION FOR 2007-2010

A tabled proposal from Councillor Northey on the remuneration - allocation for 2007-2010 was also considered by the Board.

[ATTACHMENT 17A]

Moved: Sutton/ Murray
1. That the report by the Deputy Mayor dated 9 November 2007 and the tabled proposal from Councillor Northey, be received.
2. That the Chairperson be delegated to prepare a written submission and present it on behalf of the Board to the remuneration working party on 6 December 2007.
CARRIED
DAVID LANGE MEMORIAL PARK

Moved: Sutton/ Boyle

That the resolutions from the Public Arts Sub Committee meeting of 26 September 2007 and the report of the Senior Arts Planner, dated 6 September 2007, be received.

CARRIED
CORRESPONDENCE RECEIVED - OTAHUHU STEERING GROUP

[ATTACHMENT 19A]

Moved: Sutton/ O'Brien

That the minutes from the Otahuhu Steering Group meeting on 15 October 2007, and the tabled minutes from its meeting on 19 November 2007, be received.

CARRIED
CHAIRPERSON'S REPORT

Moved: Sutton/ Metcalfe

That the verbal report of the Chairperson regarding the following, be received:
- Post election training and workshops;
- Remuneration for community board members;
- Sturges Park memorial.
CARRIED
COUNCILLORS' REPORTS

Moved: Sutton/ Metcalfe
1. That the verbal report of Councillor Northey regarding the following, be received:
  - Panmure Business Association Annual General Meeting;
  - Otahuhu liveable community plan meeting;
  - Otahuhu network meeting;
  - Otahuhu public safety network meeting;
  - Community board ward tour;
  - Otahuhu Recreation Centre - family violence awareness week;
  - Local Government New Zealand - Zone 1 conference in Whangarei;
  - Presented submission to Manukau City Council regarding the gambling policy;
  - Glen Innes network meeting;
  - Auckland University of Technology- life time design meeting;
  - Auckland International airport Annual General Meeting;
  - Otara music centre - voluntary summit;
  - Fairburn Travel school plan launch;
  - Closure of art gallery for public display of live art;
2. That the verbal report of Councillor Boyle regarding her attendance and participation at the following, be received:
  - Otahuhu Police community meeting;
  - Panmure Community Trust Annual General Meeting;
  - Otahuhu steering group meetings;
  - Otahuhu community network meeting;
  - Glen Innes network meeting;
  - 4 Swearing in ceremony - Councillors, Maungakiekie, Avondale and Tamaki;
  - Tamaki College Recreation Centre Trust;
  - Cycling and Walking Lunch time learning;
  - Local Government Official Information and Meetings Act workshop;
  - Tamaki and Maungakiekie community board ward tour;
  - Christmas light party at Panmure;
  - 2 Council meetings;
  - Post election workshops and training;
  - Mt Wellington licensing trust;
  - World cup netball games
  - Mangere meeting regarding rail through to the airport
CARRIED
BOARD MEMBERS' REPORTS

Moved: Sutton/ Metcalfe
1. That the verbal report of board member Welch regarding her attendance and participation at the following, be received:
  - Glen Innes community network meeting;
  - Statutory legal workshop;
  - Community board ward tour;
  - Tamaki college prize giving ceremony;
  - Community Board swearing-in ceremony;
  - Community Board Annual Plan briefing;
  - Otahuhu steering group meeting;
  - Tamaki Old Girls building pensioner village planning consent;
  - Community development trust meeting at Waipuna Hotel;
2. That the verbal report of board member Murray regarding his attendance at the following, be received:
  - Panmure community network;
  - Otahuhu community network meeting;
  - Dunkirk road meeting;
  - Post election workshops and training;
3. That the verbal report of Board member O'Brien regarding her attendance at the following, be received:
  - Community board ward tour;
  - Planning meeting;
  - Otahuhu police network meeting;
  - Otahuhu Inaugural arts and culture reference group;
  - Otahuhu community newsletter meeting;
  - Post election workshops and training;
4. That the verbal report of Board member Metcalfe regarding the following, be received:
  - Otahuhu community network meeting;
  - Riverside community centre;
  - Launch of travel wise plan;
  - Otahuhu steering group meeting;
  - Otahuhu recreation centre meeting;
  - Otahuhu Community liveable plan consultation meeting;
  - Otahuhu Police Community network meeting;
  - Post election workshops and training.
CARRIED
REPORTS REQUESTED/PENDING

Moved: Sutton/ Metcalfe

That the reports requested/pending as at November 2007 be received.

CARRIED
GROUP ACTIVITY REPORTS

Moved: Sutton/ Metcalfe

That the group activity reports for the months of October and November 2007, be received.

CARRIED

There being no further business the Chairperson declared the meeting closed at 8:45pm.