Skip navigation
Council member and meetings
Tamaki Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
TAMAKI COMMUNITY BOARD

HELD ON TUESDAY, 27 NOVEMBER 2007 AT 6:00PM

PRESENT: Ms Kate Sutton [Chairperson]
  Ms Arna Metcalfe [until 7:55pm, item 14; from 7:58pm, item 14]
  Mr Mike Murray  
  Ms Christine O'Brien [until 8:35pm, item 21; from 8:37pm, item 21]
  Mrs Jan Welch [until 6:45pm, Item 6; from 6:48pm, item 6]
  Cr Leila Boyle  
  Cr Bill Christian, JP [until 7:10pm, item 7]
         
ALSO PRESENT: Cr Peseta Sam Lotu-Iiga [until 7:20pm, item 8; from 7:23pm, item 8; until 7:43pm, item 13]
  Cr Richard Northey, ONZM  

  1. Top APPOINTMENT OF DEPUTY CHAIRPERSON

    Moved: Welch/ Murray

    That the board appoints Christine O'Brien as a deputy chairperson.

    CARRIED

  2. Top APOLOGIES

    There were no apologies.

  3. Top CONFIRMATION OF MINUTES

    Moved: Sutton/ Metcalfe

    That the minutes of the Tamaki Community Board inaugural meeting held on Wednesday, 14 November 2007 be confirmed as a true and correct record.

    CARRIED

  4. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  5. Top PUBLIC FORUM

    5.1. HOME INTERACTION PROGRAMME FOR PARENTS AND YOUNGSTERS (H.I.P.P.Y), GLEN INNES - ANNE-MARIE COURY

    Ms Anne-Marie Coury addressed the Board outlining activities the Home Interaction Programme for Parents and Youngsters (HIPPY) does in the community. She tabled a copy of their brochure for the board's information.

    [ATTACHMENT 5.1]

    Moved: Sutton/ Boyle

    That Ms Anne-Marie Coury be thanked for her presentation regarding the work that Home Interaction Programme for Parents and Youngsters (H.I.P.P.Y), Glen Innes does for the community.

    CARRIED

    5.2. ISLAND CHILD CHARITABLE TRUST NZ - KURA KAUPAPA MAORI O PUAU TE MOANANUI A KIWA - DANIELLE BERGIN,

    Ms Danielle Bergin, Island Child Charitable Trust NZ outlined the work that the trust is involved in the community. The Trust provides support to family in need and disaffected youth through the provision of a temporary shelter as well as assisting them to place them in a home. She also advise that the trust works closely with the City Mission and the Otahuhu Youth network. Ms Bergin also outlined her work with the Kura Kaupapa Maori O Puau Te Moananui a Kiwa school.

    Moved: Sutton/ Christian

    That Ms Danielle Bergin, be thanked for her presentation regarding the Island Child Charitable Trust NZ and her work with the Kura Kaupapa Maori O Puau te Moananui a Kiwa organisation.

    CARRIED

    5.3. GLEN INNES BUSINESS ASSOCIATION - REQUEST FOR EVENTS FUNDING - ADRIANNA BADER

    Ms Adriana Bader, Glen Innes Business Association addressed the Board in support of the Association's request for Events Funding to assist with the costs for the Glen Innes Arts and Cultural Day event on 5 April 2008. She also tabled a CD for events the group has been involved with.

    Moved: Sutton/ Christian

    That Ms Adrianna Bader, Glen Innes Business Association be thanked for her presentation regarding the Association's application for Events Funding for the Glen Innes Arts and Cultural Day event on 5 April 2008.

    CARRIED

  6. Top GLEN INNES WALKING AND CYCLING IMPROVEMENTS

    Claire Jephcoate, Transport Planner, presented to the Board on the Glen Innes walking and cycling improvements.

    [ATTACHMENT 6A]

    Moved: Sutton/ Christian

    1. That the report of the Transport Planner, dated 10 October 2007, be received.
    2. That the Tamaki Community Board endorses the Glen Innes Walking and Cycling Improvements proposals in principle.
    3. That the Tamaki Community Board endorses public consultation on the proposed Glen Innes Walking and Cycling Improvements with the wider community and affected stakeholders with respect to:
      •  options proposed to improve pedestrian amenity in and around the town centre
      •  the cycle lane options proposed
      •  possible locations for cycle parking facilities
      •  "gateway" features that improve traffic activity around the town centre
    4. That a progress report regarding the public consultation on the Glen Innes Walking and Cycling Improvements proposals be presented to the Community Board in April 2008.
    5. That Claire Jephcoate, Transport Planner, be thanked for her presentation and attendance.

    CARRIED

  7. Top PROPOSED OTAHUHU CYCLING AND WALKING IMPROVEMENTS

    Ina Stenzel, Transport Planner, presented to the Board on the proposed Otahuhu cycling and walking improvements.

    [ATTACHMENT 7A]

    Moved: Sutton/ Boyle

    1. That the report of the Transport Planner dated 13 November 2007, be received.
    2. That the Tamaki Community Board endorses the proposals for stage one of the cycling and pedestrian improvements in Otahuhu in principle.
    3. That the Tamaki Community Board endorses the proposals for public consultation for the stage one of the cycling and pedestrian improvements in Otahuhu.
    4. That following public consultation on the Otahuhu cycling and walking and pedestrian improvements proposals a report be presented to the Board on the feedback and any subsequent design improvements in early 2008.
    5. That Ina Stenzel, Transport Planner, be thanked for her presentation and attendance.

    CARRIED

  8. Top NAMING OF PUBLIC ROAD AT 64 TO 72 PANAMA ROAD, MT WELLINGTON

    Moved: Sutton/ Murray

    1. That the report of the Data Steward dated 30 October 2007 be received.
    2. That a working party consisting of Board members Mike Murray, Christian O'Brien and Councillor Leila Boyle be delegated to name the proposed new public road at 64 to 72 Panama Road, Mt Wellington.

    CARRIED

  9. Top GLEN INNES BUSINESS ASSOCIATION - REQUEST FOR EVENTS FUNDING - ADRIANA BADER

    Moved: Sutton/ Murray

    1. That the events funding application from the Glen Innes Business Association seeking funding towards the costs of hosting the Glen Innes Arts and Cultural day on 5 April 2008, be received.
    2. That the Tamaki Community Board grants $500 from its 2007/2008 events funding budget to the Glen Innes Business Association for the costs of hosting the Glen Innes Arts and Cultural day on 5 April 2008.
    3. That the Glen Innes Business Association be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the events funding grant of $500.

    CARRIED

  10. Top DISCRETIONARY FUNDING

    10.1. MAUNGAREI COMMUNITY CHRISTIAN TRUST - REQUEST FOR DISCRETIONARY FUNDING - TRACY WINTHER

    Moved: Boyle/ Murray

    1. That the discretionary funding application from the Maungarei Community Christian Trust seeking funding towards the costs of the after school care programme at the Riverside Community Centre, be received.
    2. That the Tamaki Community Board grants $500 from its 2007/2008 discretionary funding budget to the Maungarei Community Christian Trust for the costs of the after school care programme at the Riverside Community Centre.
    3. That the Maungarei Community Christian Trust be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the discretionary funding grant of $500.

    CARRIED

    10.2. GLEN INNES CHRISTIAN COMMUNITY COOKS - REQUEST FOR DISCRETIONARY FUNDING - PATRICK MCNAMARA

    Moved: Metcalfe/ Welch

    1. That the discretionary funding application from the Glen Innes Christian Community Cooks seeking funding towards the costs of hosting a community Christmas dinner for the Glen Innes community on 11 December 2007.

    2. That the Tamaki Community Board grants $500 from its 2007/2008 discretionary funding budget to the Glen Innes Christian Community Cooks for the costs of hosting a community Christmas dinner for the Glen Innes community on 11 December 2007.

    3. That the Glen Innes Christian Community Cooks be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the discretionary funding grant of $500.

    CARRIED

    10.3. AUCKLAND REGION COMMUNITY BOARDS ASSOCIATION ANNUAL MEMBERSHIP

    Moved: Sutton/ Welch

    That the Board grants $250 from its 2007/2008 Discretionary Funding budget to the Auckland Region Community Boards Association for its annual membership subscription fees.

    CARRIED

    The Chairperson moved:

    That item 14 be taken at this point.

    CARRIED

  11. Top APPOINTMENT OF COMMUNITY BOARD SPOKESPERSONS

    Moved: Sutton/ Metcalfe

    1. That the Board appoints the following spokespersons for its delegated responsibilities.

      • Transport - Kate Sutton

      • Liquor licensing - Christine O'Brien

      • Parks and recreation - Jan Welch

      • Events - Arna Metcalfe

      • Community Services - Christine O'Brien

    2. That the Board appoints the following positions until the delegations review is completed:

      •  Trees - Jan Welch

      •  Planning - Kate Sutton

      •  Signs and Banners - Christine O'Brien

    CARRIED

  12. Top APPOINTMENT OF COMMUNITY BOARD LIAISONS

    Moved: Sutton/ Metcalfe

    That the Board approves the following list of Community Board liaisons roles:

    Dunkirk Road Activity Centre

    Mike Murray

    Glen Innes/Tamaki Rail Stations

    Mike Murray

    Otahuhu/Westfield Rail Stations

    Christine O'Brien

    Sylvia Park Railway station

    Mike Murray

    Emergency Management

    Leila Boyle

    Citizens Advice Bureau

    Christine O'Brien

    Graffiti/Murals

    Mike Murray

    AMETI

    Leila Boyle/Kate Sutton

    Otahuhu Steering Group

    Arna Metcalfe

    Otahuhu Recreation Centre

    Arna Metcalfe

    Glen Innes network meeting

    Jan Welch/Leila Boyle

    Panmure Basin Advisory Committee

    Mike Murray/Bill Christian

    Panmure Historical society

    Jan Welch/Mike Murray/ Leila Boyle

    Panmure Action Group

    Kate Sutton

    Panmure network meeting

    Mike Murray/Leila Boyle/Jan Welch

    Otahuhu Historical society

    Bill Christian

    Otahuhu network meeting

    Mike Murray/Leila Boyle

    Otahuhu Police meeting

    Leila Boyle/Christine O'Brien/Arna Metcalfe

    Otahuhu Town hall management committee

    Mike Murray

    Otahuhu youth workers meeting

    Arna Metcalfe/Christine O'Brien

    Tamaki College Recreation Centre Trust

    Leila Boyle

    CARRIED

  13. Top NOMINATION OF MAINSTREET REPRESENTATIVES

    Moved: Sutton/ Metcalfe

    That the Board appoints Councillor Leila Boyle and Board Member Jan Welch to the Glen Innes Business Association, Councillor Leila Boyle and Board member Christine O'Brien to the Otahuhu Mainstreet and Commercial Association, and Councillor Bill Christian and Board Member Mike Murray to the Progressive Panmure Business Association Mainstreet.

    CARRIED

  14. Top 2007/2008 SMALL LOCAL IMPROVEMENTS PROJECTS SPOKESPERSONS

    Moved: Sutton/ Murray

    That the Board assigns the following spokesperson to its Small Local Improvement Project (SLIPs) as follows:

    Project Name Allocated SLIPs budget Nominated representative
    Glen Innes Pool Carpark Lighting Upgrade $14,000 Jan Welch
    Glen Innes Rail Station Artwork $34,500 Kate Sutton
    Ireland Rd to Panmure Basin Link Path $53,000 Arna Metcalfe
    Malone Reserve Park Upgrade $11,500 Kate Sutton
    Loombs Hotel Heritage Conservation / Restoration investigation $20,000  Kate Sutton
    Maybury Reserve Bridge $35,500 Jan Welch
    Otahuhu Esplanade W/way Stage 2 Walters Rd Foreshore Detailed Design $17,800 Kate Sutton
    Otahuhu Esplanade Walkway, stage 1 concept, preliminary consultation & consent applications $18,000 Kate Sutton
    Otahuhu Mainstreet Pacific Island Palm Tree Fairy-lighting Grant $22,500 N/A
    Otahuhu Shopping Centre Rubbish Bin Upgrade $23,550 Christine O'Brien 
    Panmure Basin / Waipuna Extension Retaining Wall Stage 1 of 2 Design and Consents $19,500 Mike Murray
    Panmure Basin Arboriculture Work Stage 1 of 3 Strategy, Report and Works Identified $19,500 Jan Welch
    Panmure Basin End of Cove Lane Path Retaining Wall $48,000 Mike Murray
    Panmure Basin Ireland Road Pathway Tree Planting $14,500 Arna Metcalfe
    Panmure Basin Mangrove Removal $27,000 Mike Murray
    Panmure Basin Shag Colony Roost Educational Signage $3,000 Mike Murray
    Panmure Community Library Reading Room $20,000 Arna Metcalfe
    Panmure Domain Skate Park Landscaping work $20,000 Jan Welch
    Panmure stone cottage precinct implementation stage 1 $8,500 Jan Welch
    Panmure Stone Cottage Precinct Upgrade Stage 1 Concept, Design and Consent $20,000 Kate Sutton 
    Pt England Weed Removal and Re-vegetation $24,500 Jan Welch
    Seaside Park Upgrade $150,000 Cr Bill Christian
    Seaside Park wetland wildlife walkway $36,000 Mike Murray
    Sturges Park Softball Back Stop Fence $30,000 Bill Christian
    Tamaki Anti Graffiti Mural 100 Queens Road $8,000 Kate Sutton
    Tamaki Community Anti-graffiti Mural 2007/2008 x 2 $16,000 Kate Sutton
    Tamaki Estuary Seawall Stage 2 of 4 concept design and consultation $65,000 Cr Leila Boyle
    Tamaki School Organic Composting Initiative $4,295 Kate Sutton
    Wai-O-Taiki Bay Reserves Stage 1 Development Plan $17,000 Jan Welch
    Wai-O-Taiki Nature Reserve Community Re-vegetation Volunteer Project Stage 1 of 3 2007/2008 $14,000 Jan Welch
    Waipuna Foreshore Stage 1 Upgrade $22,000 Mike Murray
    Zero Tolerance Graffiti Mural Tamaki Wash-up 2005 $10,300 Mike Murray

    CARRIED

  15. Top SCHEDULE OF MEETINGS - YEAR 2008 TO 2010

    Moved: Metcalfe/ Welch

    That the proposed schedule of meetings for 2008 through to 2010 be approved.

    CARRIED

  16. Top PROVISION FOR URGENT DECISIONS

    Moved: Sutton/ O'Brien

    That the Chairperson and the Deputy Chairperson and in the absence of either, Board member Jan Welch, be delegated to make urgent decisions over the 2007/2008 summer recess, with any decisions being reported to the Board's January 2008 meeting.

    CARRIED

  17. Top REMUNERATION - ALLOCATION FOR 2007-2010

    A tabled proposal from Councillor Northey on the remuneration - allocation for 2007-2010 was also considered by the Board.

    [ATTACHMENT 17A]

    Moved: Sutton/ Murray

    1. That the report by the Deputy Mayor dated 9 November 2007 and the tabled proposal from Councillor Northey, be received.

    2. That the Chairperson be delegated to prepare a written submission and present it on behalf of the Board to the remuneration working party on 6 December 2007.

    CARRIED

  18. Top DAVID LANGE MEMORIAL PARK

    Moved: Sutton/ Boyle

    That the resolutions from the Public Arts Sub Committee meeting of 26 September 2007 and the report of the Senior Arts Planner, dated 6 September 2007, be received.

    CARRIED

  19. Top CORRESPONDENCE RECEIVED - OTAHUHU STEERING GROUP

    [ATTACHMENT 19A]

    Moved: Sutton/ O'Brien

    That the minutes from the Otahuhu Steering Group meeting on 15 October 2007, and the tabled minutes from its meeting on 19 November 2007, be received.

    CARRIED

  20. Top CHAIRPERSON'S REPORT

    Moved: Sutton/ Metcalfe

    That the verbal report of the Chairperson regarding the following, be received:

    •  Post election training and workshops;
    •  Remuneration for community board members;
    •  Sturges Park memorial.

    CARRIED

  21. Top COUNCILLORS' REPORTS

    Moved: Sutton/ Metcalfe

    1. That the verbal report of Councillor Northey regarding the following, be received:
      •  Panmure Business Association Annual General Meeting;
      •  Otahuhu liveable community plan meeting;
      •  Otahuhu network meeting;
      •  Otahuhu public safety network meeting;
      •  Community board ward tour;
      •  Otahuhu Recreation Centre - family violence awareness week;
      •  Local Government New Zealand - Zone 1 conference in Whangarei;
      •  Presented submission to Manukau City Council regarding the gambling policy;
      •  Glen Innes network meeting;
      •  Auckland University of Technology- life time design meeting;
      •  Auckland International airport Annual General Meeting;
      •  Otara music centre - voluntary summit;
      •  Fairburn Travel school plan launch;
      •  Closure of art gallery for public display of live art;
    2. That the verbal report of Councillor Boyle regarding her attendance and participation at the following, be received:
      •  Otahuhu Police community meeting;
      •  Panmure Community Trust Annual General Meeting;
      •  Otahuhu steering group meetings;
      •  Otahuhu community network meeting;
      •  Glen Innes network meeting;
      •  4 Swearing in ceremony - Councillors, Maungakiekie, Avondale and Tamaki;
      •  Tamaki College Recreation Centre Trust;
      •  Cycling and Walking Lunch time learning;
      •  Local Government Official Information and Meetings Act workshop;
      •  Tamaki and Maungakiekie community board ward tour;
      •  Christmas light party at Panmure;
      •  2 Council meetings;
      •  Post election workshops and training;
      •  Mt Wellington licensing trust;
      •  World cup netball games
      •  Mangere meeting regarding rail through to the airport

    CARRIED

  22. Top BOARD MEMBERS' REPORTS

    Moved: Sutton/ Metcalfe

    1. That the verbal report of board member Welch regarding her attendance and participation at the following, be received:
      •  Glen Innes community network meeting;
      •  Statutory legal workshop;
      •  Community board ward tour;
      •  Tamaki college prize giving ceremony;
      •  Community Board swearing-in ceremony;
      •  Community Board Annual Plan briefing;
      •  Otahuhu steering group meeting;
      •  Tamaki Old Girls building pensioner village planning consent;
      •  Community development trust meeting at Waipuna Hotel;
    2. That the verbal report of board member Murray regarding his attendance at the following, be received:
      •  Panmure community network;
      •  Otahuhu community network meeting;
      •  Dunkirk road meeting;
      •  Post election workshops and training;
    3. That the verbal report of Board member O'Brien regarding her attendance at the following, be received:
      •  Community board ward tour;
      •  Planning meeting;
      •  Otahuhu police network meeting;
      •  Otahuhu Inaugural arts and culture reference group;
      •  Otahuhu community newsletter meeting;
      •  Post election workshops and training;
    4. That the verbal report of Board member Metcalfe regarding the following, be received:
      •  Otahuhu community network meeting;
      •  Riverside community centre;
      •  Launch of travel wise plan;
      •  Otahuhu steering group meeting;
      •  Otahuhu recreation centre meeting;
      •  Otahuhu Community liveable plan consultation meeting;
      •  Otahuhu Police Community network meeting;
      •  Post election workshops and training.

    CARRIED

  23. Top REPORTS REQUESTED/PENDING

    Moved: Sutton/ Metcalfe

    That the reports requested/pending as at November 2007 be received.

    CARRIED

  24. Top GROUP ACTIVITY REPORTS

    Moved: Sutton/ Metcalfe

    That the group activity reports for the months of October and November 2007, be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:45pm.