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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD

HELD ON TUESDAY, 29 JANUARY 2008 AT 6:00PM

1. APOLOGIES

   Moved: Christian /Murray

   That the apology from Councillor Lotu-Iiga for non-attendance, be received.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Christian/ Murray

   That the minutes of the Tamaki Community Board meeting held on Tuesday, 27 November 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   3.1 FAMILY FUN DAY IN OTAHUHU-REQUEST FOR DISCRETIONARY 0 YMCA OF AUCKLAND - OTAHUHU

   Moved: Sutton/Christian

   That an extraordinary item of business be considered as item 6.3 of the agenda to consider an events funding application for the Family Fun Day on 15 February as the Board will not have sufficient time to consider the request before its next Board meeting on 26 February 2008.

   CARRIED

4. PUBLIC FORUM

   4.1. PANMURE-GLEN INNES MAHIA RONGO - REQUEST FOR DISCRETIONARY FUNDING - TANIA LAKE

   Tania Lake was not in attendance.

   4.2. FAMILY FUN DAY IN OTAHUHU - REQUEST FOR EVENTS FUNDING - SHAMILA UNKA

   Shamila Unka spoke to the Board in support of the YMCA of Auckland - Otahuhu application for events funding for the Family Fund Day on 15 February 2008.

   Moved: Murray/ O'Brien

   That Shamila Unka be thanked for her presentation in support of her group's application regarding the group's application for events funding for the Family Fun Day in Otahuhu on 15 February 2008.

   CARRIED

5. 2008/2009 ANNUAL PLAN POLITICAL PROCESS

   Moved: Sutton/ Murray

   1. That the report of the Team manager transport and finance dated 6 November 2007 be received.
   2. That the Board requests the Otahuhu Library Redevelopment be included as part of the Otahuhu Pool Development project as a top priority project and that it be referred to the Arts, Culture and Recreation Committee for consideration at their February meeting.
   3. That the Board endorses the following 2008/2009 capital works projects for the Tamaki ward:

   Project name	2008/2009 budget
   AMETI - Land	67,500,000
   Glen Innes Library Chairs and Tables Rep	50,000
   Lagoon Drive toilet refurbishment	100,000
   Panmure (formerly Mt Wellington) library air conditioning	60,000
   Lagoon leisure and fitness redevelopment	850,000
   Dunkirk Res new changing rooms	550,000
   Otahuhu Creek, sewerage treatment devices	550,000
   Otahuhu pool development	1,252,000
   Panmure Town Centre Upgrade Stage 3	2,000,000
   Lagoon Pool carpark renewal	600,000
   Panmure community hall renewals	47,000
   Riverside community centre renewals	30,000
   Glen Innes steam room renewal	40,000
   Tamaki WMH major renewals	353,000
   Glen Innes community hall renewals	58,000
   Waipuna headland	100,000
   Maybury-Taniwha community open space redevelopment	40,000

   4. That officers be requested to provide full information and clarification on the following projects:
   • Tamaki WMH major renewals;
   • Waipuna headland projects;
   • Lagoon Pool carpark renewal.

   CARRIED

6. 2007/2008 DISCRETIONARY AND EVENTS FUNDING APPLICATIONS

   6.1.  PANMURE-GLEN INNES MAHIA RONGO - REQUEST FOR DISCRETIONARY FUNDING - TANIA LAKE

   Moved: Boyle/ Welch

   1. That the discretionary funding application from the Panmure-Glen Innes Mahia Rongo seeking funding towards the costs of providing physical activities and nutrition options to the community of Glen Innes, be received.
   2. That the Tamaki Community Board grants $500 from its 2007/2008 discretionary funding budget to the Panmure-Glen Innes Mahia Rongo for the costs of providing physical activities and nutrition options to the community of Glen Innes.
   3. That the Panmure-Glen Innes Mahia Rongo be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the discretionary funding grant of $500.

   CARRIED

   6.2. MAUNGAREI SCOUT GROUP - REQUEST FOR DISCRETIONARY FUNDING - LOUISE HEVACAN

   Moved: Murray/ O'Brien

   1. That the discretionary funding application from the Maungarei Scout Group seeking funding towards the costs of the group's camping at Houghton Bush Camp, Muriwai from 11 to 13 April 2008, be received.
   2. That the Tamaki Community Board grants $500 from its 2007/2008 discretionary funding budget to the Maungarei Scout Group for the costs of the group's camping at Houghton Bush Camp, Muriwai from 11 to 13 April 2008.
   3. That the Maungarei Scout Group be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the discretionary funding grant of $500.

   CARRIED

   6.3. FAMILY FUN DAY IN OTAHUHU - REQUEST FOR EVENTS FUNDING - SHAMILA UNKA

   Moved: Christian/ O'Brien

   1. That the events funding application from the YMCA of Auckland - Otahuhu seeking funding towards the cost of organising the Family Fun Day in Otahuhu on 15 February 2008, be received.
   2. That the Tamaki Community Board grants $1,000 from its 2007/2008 events funding budget to the YMCA of Auckland - Otahuhu for the cost of organising the Family Fun Day in Otahuhu on 15 February 2008.
   3. That the YMCA of Auckland - Otahuhu be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the events funding grant of $1,000.

   CARRIED

7. CORRESPONDENCE RECEIVED - PROGRESSIVE PANMURE BUSINESS ASSOCIATION

   Moved: Sutton/ Christian

   That the correspondence from the Progressive Panmure Business Association thanking the Board for its 2007/2008 Events Budget grant of $3,500 towards the costs of running the Panmure Community Christmas Parade which was held on 1 December 2007.

   CARRIED

8. CHAIRPERSON'S REPORT

   Moved: Sutton/ O'Brien

   1. That the tabled report of the Chairperson be received.
   2. That the verbal report of the Chairperson regarding the following be received:
   • The Royal Commission on Auckland Governance;
   • Parliamentary Review on Local Election;
   • Tamaki Edge Constituents group meeting.
   3. That the Board delegates the Chair and the Deputy Chair to receive all information on the Royal Commission on Auckland Governance and organise public meetings to allow the community to have a say.
   4. That the Board prepares a submission on the Parliament Review on Local Election.

   CARRIED

9. COUNCILLORS' REPORTS

   Moved: Sutton/ Metcalfe

   1. That the verbal report of Councillor Christian regarding the following, be received:
   • Traffic and roading problems in Aranui Rod due to the overflow of traffic from Sylvia Park.
   2. That the verbal report of Councillor Boyle regarding the following, be received:
   • Discrepancies in the calculation of the remuneration package in the hearings fund and bylaw hearing.
   3. That the verbal report of Councillor Northey regarding the following, be received:
   • Appointment of Councillors by the Royal commission of regional governance;
   • The role of Community Board in compiling Auckland city's submissions;
   • Attendance at the Performance Monitoring Committee meeting;
   • Attendance at the Annual plan direction setting meeting in December;
   • Panmure Christmas parade.

   CARRIED

10. BOARD MEMBERS' REPORTS

    Moved: Sutton/ Metcalfe

    1. That the verbal report of Board Member Metcalfe regarding the following, be received:
    • Steering group meeting;
    • teaching position in Tamaki College.

    [ATTACHMENT 10A]

    2. That the verbal report of Board Member Murray regarding the following, be received:
    • SLIPs project meeting regarding the Historic house and Loombs hotel.
    3. That the verbal report of Board Member O'Brien regarding the following, be received:
    • Panmure Christmas parade;
    • Publication of the Otahuhu Community news;
    • The Otahuhu Community News thanked the Board for its Discretionary Funding grant.

    [ATTACHMENT 10C]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 7:15pm.