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Tamaki Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD

HELD ON TUESDAY, 25 MARCH 2008 AT 6:01PM

PRESENT: Ms Kate Sutton Chairperson
  Ms Arna Metcalfe  
  Mr Mike Murray  
  Mrs Jan Welch  
  Councillor Leila Boyle  
  Councillor Bill Christian, JP  

  1. Top APOLOGIES

    Moved: Sutton/ Cr Christian

    That the apologies from Councillors Lotu-Iiga and Northey and Board member O'Brien for non-attendance, be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton/ Metcalfe

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 26 February 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. SPORT AUCKLAND - SIMON PETERSON

    Simon Peterson, Sport Auckland addressed the Board regarding the progress and achievements of programmes and activities run by Sport Auckland.

    [ATTACHMENT 4.1A]

    Moved: Sutton/ Welch

    That Simon Peterson, Sport Auckland be thanked for his presentation regarding the progress and achievements of programmes and activities run by Sport Auckland.

    CARRIED

    4.2. SKATEPARK AND RECREATION CENTRE, GLEN INNES - GRAHAM DAVISON and MARTHA PRITCHARD

    Graham Davison and Martha Pritchard outlined the work and history of their organisation which has been established and provided activities for youth and the community for seven years.

    Moved: Sutton/ Cr Boyle

    That Graham Davison and Martha Pritchard be thanked for their presentation regarding the current project and the voluntary work they have provided for youth and the community.

    CARRIED

    Item 4.8 was taken at this point.

    4.3. MT WELLINGTON POLICE INITIATIVES - SGT TIM LOCKWOOD

    Sergeant Tim Lockwood, Community Policing Team, advised the Board on initiatives they are working on in the Tamaki area.

    Moved: Sutton/ Murray

    That Sergeant Tim Lockwood be thanked for his presentation regarding their initiatives in the Tamaki area.

    CARRIED

    4.4. ORDER OF ST JOHN NORTHERN REGION - REQUEST FOR DISCRETIONARY FUNDING - JACOB BISH, FUNDRAISING COORDINATOR

    Jacob Bish was not in attendance.

    4.5. ST PATRICKS SAMOAN COMMUNITY SUNDAY SCHOOL - REQUEST FOR DISCRETIONARY FUNDING - LOA SU'A, PROGRAMME COORDINATOR

    Loa Su'a, Programme Coordinator, addressed the Board in support of the Sunday School's application for discretionary funding.

    Moved: Sutton/ Cr Christian

    That Loa Su'a, Programme Coordinator be thanked for her presentation in support of the St Patricks Samoan Community Sunday School application for discretionary funding towards the costs of providing and promoting Catholic programs for the community.

    CARRIED

    4.6. NEW ZEALAND GUANGDONG ASSOCIATION INC.- REQUEST FOR DISCRETIONARY FUNDING - SAM CHAN, TREASURER

    Sam Chan, Treasurer addressed the Board in support of the New Zealand Guangdong Association Inc. application for discretionary funding.

    Moved: Sutton/ Murray

    That Sam Chan, Treasurer be thanked for his presentation in support of the New Zealand Guangdong Association's application for discretionary funding towards the cost of hosting seminars, meetings, conferences and social activities to promote social, cultural and economic welfare of the society.

    CARRIED

    4.7. AUSTRALASIAN FEDERATION OF FAMILY HISTORY ORGANISATION (AFFHO) - REQUEST FOR DISCRETIONARY FUNDING - NOELENE VERHEYEN

    Richard Hollier addressed the Board in support of the Australasian Federation of Family History Organisation's (AFFHO) application for discretionary funding.

    Moved: Sutton/ Murray

    That Richard Hollier be thanked for her presentation in support of the Australasian Federation of Family History Organisation's (AFFHO) application for discretionary funding towards the costs of promoting the study of family history, encourage preservation of records and advance the education and awareness of family links and heritage.

    CARRIED

    4.8 WALK AUCKLAND MAP - GRAEME EASTE

    Graeme Easte, Walk Auckland addressed the Board regarding a coordinated approach from all Community Boards for any future walking map and presented an example of the walking map for Western Bays ward.

    Moved: Sutton/ Cr Christian

    That Graeme Easte, Walk Auckland be thanked for his attendance and presentation.

    CARRIED

    4.9 PANMURE LAGOON SAILING CLUB INC LEASE ARRANGEMENTS - LINDSEY KINCAID AND SHARRON MCKEE

    Lindsey Kincaid and Sharron McKenn addressed the Board regarding the Panmure Lagoon Sailing Club Inc lease arrangements within the Auckland City Council. They tabled a copy of their submission for the board's consideration.

    [ATTACHMENT 4.9]

    Moved: Sutton/ Cr Boyle

    1. That Lindsey Kincaid and Sharron McKenn be thanked for their presentation regarding the Panmure Lagoon Sailing Club Inc lease arrangements.
    2. That the matter be referred to the Chairperson to investigate to resolve the issues raised by the Panmure Lagoon Sailing Club Inc.

    CARRIED

    [Secretarial Note: Councillor Christian did not speak nor vote for the above item.]

  5. Top INFORMATION PAPER ON PROPOSED COASTS AND BEACHES PLAN

    Moved: Sutton/ Cr Boyle

    1. That the Community Board endorse the proposal to develop a Coasts and Beaches Plan for the Auckland Isthmus.
    2. That the Community Board nominates Board members Murray and Welch to work with officers on developing the plan.
    3. That the Board provides names of groups it is aware of which should be represented in the stakeholder group in developing the plan.

    CARRIED

  6. Top PLANNING AND TREE SPOKESPERSONS

    Moved: Sutton/ Cr Boyle

    That the Board appoints the following Board members as per the Board's resolution at its November 2007 meeting.

    TreesJan Welch

    PlanningKate Sutton

    Signs and Banners - Christine O'Brien

    CARRIED

  7. Top NAMING OF PUBLIC ROAD AT 64 TO 72 PANAMA ROAD, MT WELLINGTON

    Moved: Sutton/ Cr Boyle

    That the report on the naming of public road at 64 to 72 Panama Road, Mt Wellington, be noted.

    CARRIED

  8. Top HEALTH AND ANIMAL-RELATED BYLAW REVIEW, DOGS - BYLAW

    Moved: Sutton/ Cr Boyle

    That the Board's working party prepare the Board's submissions on the Health and Animal-Related Bylaw Review and the Dog's bylaw.

    CARRIED

  9. Top ROYAL COMMISSION ON AUCKLAND GOVERNANCE

    Moved: Sutton/ Cr Boyle

    That the Royal Commission on Auckland Governance information, be noted.

    CARRIED

  10. Top 2007/2008 DISCRETIONARY FUNDING

    10.1. NEW ZEALAND GUANGDONG ASSOCIATION INC. - REQUEST FOR DISCRETIONARY FUNDING - SAM CHAN, TREASURER

    Moved: Sutton/ Welch

    1. That the Tamaki Community Board grants $500 from its 2007/2008 discretionary funding budget to the New Zealand (NZ) Guangdong Association Inc. for the costs of hosting seminars, meetings, conferences and social activities to promote social, cultural and economic welfare of the society.

    2. That the New Zealand (NZ) Guangdong Association Inc. be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the discretionary funding grant of $500.

    CARRIED

    10.2. ORDER OF ST JOHN NORTHERN REGION - REQUEST FOR DISCRETIONARY FUNDING - JACOB BISH, FUNDRAISING CO-ORDINATOR

    The item was deferred to the next board meeting.

    10.3. AUSTRALASIAN FEDERATION OF FAMILY HISTORY ORGANISATION (AFFHO) - REQUEST FOR DISCRETIONARY FUNDING - NOELENE VERHEYEN

    Moved: Sutton/ Welch

    1. That the Tamaki Community Board grants $500 from its 2007/2008 discretionary funding budget to the Australasian Federation of Family History Organisation (AFFHO) for the costs of promoting the study of family history, encourage preservation of records and advance the education and awareness of family links and heritage.

    2. That the Australasian Federation of Family History Organisation (AFFHO) be requested to provide an accountability statement to the Tamaki Community Board following expenditure of the discretionary funding grant of $500.

    CARRIED

    10.4. ST PATRICKS SAMOAN COMMUNITY SUNDAY SCHOOL - REQUEST FOR DISCRETIONARY FUNDING - LOA SU'A

    Moved: Cr Leila/ Murray

    1. That the Board grants $500 from its 2007/2008 discretionary funding budget to the St Patricks Samoan Community Sunday School towards the costs providing and promoting Catholic programs for the community.

    2. That the St Patricks Samoan Community Sunday School be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $500.

    CARRIED

  11. Top CHAIRPERSON'S REPORT

    Moved: Sutton/ Cr Christian

    That the report of the Chairperson regarding the following, be received:

    • Royal Commission on Auckland Governance - There has been several meetings and many phone calls/emails about the royal commission. The Tamaki Community Board is running two sessions on the Royal Commission for the community on the 9th April 2008 at the Panmure Community Hall . One at 4pm and one at 6pm. Please find attached a draft plan for this event.
    • There have been several Transport meetings and sign offs over the last month -
    • Jellicoe Road Signalised crossing re-design (crossing near the roundabout)
    • Ep Highway/Forge Way additional cross walk (signalised Crossing)
    • Nixon Ave/ Gt South Road intersection improvements
    • Apirana Ave Pedestrian Refuge relocation
    • Jellicoe Road Pedestrian Refuge
    • Traffic Safety issues Luke Street and Atkinson Avenue, Otahuhu (Com Brd Feb meeting)
    • Tamaki Edge constituents group - I have a meeting with Penny Pirit about this on Friday 4th April.
    • District plan - TCB to hold meetings in Late April/early May, Working with Tam on dates.
    • Annual plan - Submissions are due in May, we need a working group to work on our submission - I will organise a preliminary meeting.
    • Community Board spokespersons roles - I spoke at the council meeting, we did not get an extension to the timeframe for feedback.

    CARRIED

  12. Top COUNCILLORS' REPORTS

    Moved: Sutton/ Welch

    1. That the verbal report of Councillor Christian regarding the following, be received:
      • Otahuhu network meeting;
      • Zoo Board meeting.
    2. That the verbal report of Councillor Boyle regarding the following, be received:
      • Zoo Board meeting;
      • Attendance at Committee meetings.

    CARRIED

  13. Top BOARD MEMBERS' REPORTS

    Moved: Sutton/ Metcalfe

    1. That the verbal report of Board member Welch regarding the following, be received.
      • Glen Innes networking meeting.
    2. That the verbal report of Board member Murray regarding the following, be received:
      • Otahuhu network meeting;
      • Panmure network meeting;
      • Dunkirk town hall meeting;
      • Panmure progressive business meeting.
    3. That the verbal report of Board member Metcalfe regarding the following, be received:
      • Creative Arts meeting in Otahuhu.

    CARRIED

  14. Top GROUP ACTIVITY REPORT

    Moved: Sutton/ Cr Boyle

    That the group activity reports for the month of February 2008, be received.

    CARRIED

  15. Top REPORTS REQUESTED PENDING

    Moved: Sutton/ Cr Boyle

    1. That the reports/requested pending list as at March 2008, be received.
    2. That the Board requests an update report on its Small Local Improvement Project (SLIPs) projects.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:31 pm.