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Tamaki Community Board
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MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD

HELD ON TUESDAY, 22 APRIL 2008 AT 6:00PM

PRESENT: Ms Kate Sutton [Chairperson]
  Ms Christine O'Brien [Deputy Chairperson]
  Ms Arna Metcalfe  
  Mr Mike Murray  
  Mrs Jan Welch  
  Councillor Leila Boyle  
  Councillor Bill Christian, JP  
ALSO PRESENT: Councillor Richard Northey  

  1. Top APOLOGIES

    Moved: Sutton/Christian

    That the apology for non-attendance from Councillor Lotu-Iiga be accepted and that the Board's condolences be conveyed to Councillor Lotu-Iiga and his family for the loss they have suffered.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton/Murray

    That the minutes of the Tamaki Community Board meeting held on 25 March 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. PANMURE BUSINESS ASSOCIATION - CHRIS SUTTON, TOWN CENTRE MANAGER, PROGRESSIVE PANMURE BUSINESS ASSOCIATION

    Moved: Sutton/O'Brien

    That Chris Sutton, Town Centre Manager, Progressive Panmure Business Association be thanked for her presentation regarding an overview of the work the Progressive Panmure Business Association is currently doing, including the King of the Mountain event.

    CARRIED

    4.2. GLEN INNES BUSINESS ASSOCIATION - ADRIANA BADER, MANAGER GLEN INNES BUSINESS ASSOCIATION

    Moved: Sutton/Metcalfe

    That Adriana Bader, Manager Glen Innes Business Association be thanked for her verbal update on the recent and ongoing activities of the Glen Innes Business Association.

    CARRIED

  5. Top GLEN INNES WALKING AND CYCLING IMPROVEMENTS - COMMUNITY CONSULTATION

    Moved: Sutton/Metcalfe

    1. That Claire Covacich, Transport Planner and Barbara Cuthbert, Planning Consultant be thanked for their attendance and information provided.
    2. That the report of the Transport Planner dated 2 April 2008 be received.
    3. That the following preferred Glen Innes Walking and Cycling Improvements options be endorsed for further investigation and design, including ways to address issues that arose during consultation:
      1. an uphill cycle lane on the western side of Apirana Ave north of Eastview Road and retaining parking on the eastern side of the road;
      2. rationalising onstreet parking, with onroad cycle lanes on Apirana Ave from Eastview Road to Taniwha Street;
      3. streetscape improvements along Apirana Ave from Taniwha Street to Merton Road and along Line Road between Taniwha Street and Apirana Ave to improve amenity for all users;
      4. cycle lanes along Apirana Ave between Merton Road and Pilkington Road, along Pilkington Road to Jellicoe Road and along Merton Road, in conjunction with extending the Apirana Ave park and ride site;
      5. as well as minor improvements and initiatives throughout the project area.
    4. That Transport Strategy be requested to report back to the Board in August 2008 with an update on the Glen Innes Walking and Cycling Improvements.

    CARRIED

  6. Top SMALL LOCAL IMPROVEMENT PROJECT (SLIPS) UPDATE

    Moved: Sutton/O'Brien

    That the report of the SLIPs Coordinator dated 10 April 2008 be received.

    CARRIED

  7. Top 2008/2009 DRAFT ANNUAL PLAN

    Moved: Sutton/Christian

    That a working party of the Board be delegated to prepare a submission to Auckland City Council's draft annual plan 2008/2009.

    CARRIED

  8. Top AUCKLAND CITY COUNCIL DRAFT CONSULTATION POLICY

    Moved: Sutton/Welch

    1. That the report of the Acting Manager Research and Consultation dated 28 February 2008 be received.
    2. That Board Members provide feedback on Auckland City Council's draft consultation policy to the Democracy Advisor by Friday, 2 May 2008.
    3. That the Board conveys its appreciation to the Group Manager Communications and Marketing for the effective workshop held for community board members regarding Auckland City Council's Draft Consultation Policy.

    CARRIED

  9. Top BYLAW REVIEW - PUBLIC DOMAIN AND ENVIRONMENTAL RELATED BYLAWS

    [ATTACHMENT 9]

    Moved: Sutton / Boyle

    1. That a working party of the Board be delegated to prepare a submission on the following bylaws by 16 May 2008:
      1. Amusement Galleries
      2. Coat of Arms
      3. Cultural and Recreational Facilities
      4. Construction
      5. Environmental Protection
      6. Refuse Landfill Development
      7. Stormwater
    2.  That a working party of the Board be delegated to prepare a submission on the following bylaws by 4 June 2008:
      1. Water Supply
      2. Public Places
      3. Cemeteries

    CARRIED

  10. Top SUBMISSION OF THE TAMAKI COMMUNITY BOARD TO THE AUCKLAND CITY COUNCIL BY-LAW REVIEW

    [ATTACHMENT 10A]

    Moved: Sutton/Boyle

    1. That the Board's submission on the following bylaws to Auckland City Council be noted:
      1. Animals
      2. Bathing, Health and Beauty Facilities
      3. Hostels
      4. Skin Piercing
    2.  That the Board's submission, tabled at the meeting, on the following bylaws to Auckland City Council be noted:
      1. Radio Frequency
      2. Hazardous Substances (new)
      3. Food Premises (new)
      4. Food Stalls (new)
      5. Dog Control (new)

    CARRIED

  11. Top PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

    Moved: Sutton/O'Brien

    1. That the report from the Manager, Street Amenity Services, dated 28 March 2008, and the resolutions of the Arts, Culture and Recreation Committee meeting dated 9 April 2008,be noted.
    2. That the Board strongly supports the extension of orderly services to the Otahuhu, Glen Innes and Panmure town centres for the following reasons:
      1. The Board believes that these areas require a higher level of service to ensure a common level of cleanliness across town centres (noting that this will mean different cleaning regimes across the city).
      2. The business owners and business associations of Otahuhu, Glen Innes and Panmure have been requesting a higher level of service for a number of years.
      3. There is a need for additional street cleaning orderlies in addition to the existing orderly services for Otahuhu, Glen Innes and Panmure town centres as the existing levels are not adequate.
      4. The Otahuhu, Glen Innes and Panmure town centres are areas identified for growth and intensification.
      5. Board members receive constant complaints about the cleanliness of the Otahuhu, Glen Innes and Panmure town centres from the community.

    CARRIED

  12. Top 2007/2008 DISCRETIONARY FUNDING

    12.1. NEW PARENT AND DROP-IN CENTRE - REQUEST FOR DISCRETIONARY FUNDING - SUE ARMSTRONG, OTAHUHU TOWN HALL COMMUNITY CENTRE

    Moved: Boyle/Welch

    1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the Otahuhu Town Hall Community Centre for the purchasing of toys for the drop-in centre in the community centre.
    2. That the Otahuhu Town Hall Community Centre be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.

    CARRIED

    12.2. THE TREE COUNCIL - REQUEST FOR DISCRETIONARY FUNDING - HUELINE MASSEY, HON SECRETARY

    Moved: Welch/Christian

    1. That the Board grants $100 from its 2007/2008 Discretionary Funding budget to the Tree Council for annual assistance funding and to support the work of the "The Tree Council" in Tamaki.
    2. That the Tree Council be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $100.

    CARRIED

  13. Top CORRESPONDENCE

    13.1. CORRESPONDENCE RECEIVED - OTAHUHU STEERING GROUP

    Moved: Sutton/Boyle

    That the correspondence from the Otahuhu Steering Group thanking the Board for its 2007/2008 Discretionary Funding grant of $500 towards the production of the Otahuhu Community Newsletter - Otahuhu Voices, be received.

    CARRIED

    13.2. CORRESPONDENCE RECEIVED - MAUNGAREI SCOUT GROUP

    [ATTACHMENT 13.2A]

    Moved: Sutton/Boyle

    1. That the correspondence from the Maungarei Scout Group thanking the Board for its Discretionary Funding grant of $500 for the Maungarei Scout Groups 2008 camp be received.

    2. That the correspondence from the Maungarei Scout Group, tabled at the meeting, advising the Board that the planned Maungarei Scout Groups 2008 camp has been postponed be received.

    CARRIED

  14. Top CHAIRPERSON'S REPORT

    [ATTACHMENT 14]

    Moved: O'Brien/Metcalfe

    That the report of the Chairperson, tabled at the meeting, regarding the following, be received:

    • District plan
    • Planning consent applications
    • Royal Commission on Auckland Governance
    • 2008/2009 Draft Annual Plan submission
    • Tamaki Edge Constituents Group
    • By Laws submissions
    • Anzac Day

    CARRIED

  15. Top COUNCILLORS' REPORTS

    Moved: Sutton/Boyle

    1. That the verbal report of Councillor Christian regarding Resource Management Act/planning hearings be received.
    2. That the verbal report of Councillor Boyle regarding the following be received:
      • AMETI
      • Community well being meeting in Glen Innes library
      • Stardome 360 launch
      • Regional governance meetings/workshops
      • Community board chairs forum
      • Glenn Innes Arts and Cultural festival
      • Glen Innes Business association morning tea with the Mayor
      • Age concern meeting regarding regional governance and 2008/2009 draft annual plan
      • Otahuhu steering group
      • ANZAC day
    3. That the verbal report of Councillor Northey regarding the following be received:
      • Otahuhu network meeting
      • Regional Governance
      • Glen Innes network meeting

    CARRIED

  16. Top BOARD MEMBERS' REPORTS

    Moved: Sutton/O'Brien

    1. That the verbal report of Board member O'Brien regarding the following be received:
      • Community board chairs meeting on regional governance
      • Regional governance meetings
      • Otahuhu YMCA celebrations - 2nd birthday
      • Consultation policy workshop
      • Otahuhu mainstreet meeting
      • Otahuhu liveable community plan hearings
      • Otahuhu steering group meeting
      • Anzac Day
      • Otahuhu voices - issue 2
      • Liquor licensing applications
      • Otahuhu Small Local Improvement Projects/Discretionary Funding applications
    2. That the verbal report of Board member Welch regarding the following  be received:
      • Trees and Planning workshop
      • Auckland Zoo - Te Wao Nui project
      • Manukau City Community Development Workshop
      • Auckland Netball
      • Panmure and Otahuhu RSA sing- a- long for the elderly
      • Glen Innes Network Meeting
      • Mt Wellington/Panmure RSA
    3. That the verbal report of Board member Metcalfe regarding the Otahuhu steering group meeting be received.
    4. That the verbal report of Board member Murray regarding the following be received:
      • Otahuhu and Panmure network meetings
      • Panmure Historical Society meetings
      • Regional governance meetings
      • Dunkirk town hall meeting
      • Small Local Improvement Projects

    CARRIED

  17. Top GROUP ACTIVITY REPORTS

    Moved: Sutton/O'Brien

    That the group activity report for the month of March 2008, be received.

    CARRIED

  18. Top REPORTS REQUESTED PENDING

    Moved: Sutton /Welch

    That the reports requested pending as at April 2008 be received.

    CARRIED

  19. Top ACHIEVEMENTS REGISTER

    Moved: Sutton/O'Brien

    That the following items be included in the Achievement Register:

    • Endorsement of the Glen Innes Walking and Cycle Improvements
    • Submissions to the Auckland City Council By-Law Review on Animal and Health Related By-laws:
    Animals; Hostels; Bathing, Health and Beauty Facilities; Dangerous Goods/Hazardous Substances; Food Premises; Food Stalls; Health Protection - Skin Piercing; Radio Frequency Fields; Dogs
    • Facilitation of two successful community consultation workshops on Regional Governance
    • Submission to the Royal Commission on Auckland Governance
    • Advocated for significant upgrade to community cleaning in three centres in the Tamaki Ward
    • Granted $500 from the discretionary fund to the Otahuhu Town Hall Community Centre for purchasing toys for its drop-in centre
    • Granted $100 from the discretionary fund to the "The Tree Council" to assist with its work in the Tamaki Ward

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:00 pm.
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