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Tamaki Community Board

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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD

HELD ON TUESDAY, 27 MAY 2008 AT 6:00PM

PRESENT:	Ms	Kate	Sutton	Chairperson
	Ms	Christine	O'Brien	Deputy Chairperson
	Ms	Arna	Metcalfe
	Mr	Mike	Murray
	Mrs	Jan	Welch
	Councillor	Leila	Boyle	[until 6:49pm, item 4:11]
	Councillor	Bill	Christian, JP

ALSO PRESENT:	Councillor	Richard	Northey	[until 6:25, item 4.4]

APOLOGIES

Moved: Sutton/ Metcalfe

That the apologies from Councillors Northey and Boyle for early departure and Councillor Lotu-Iiga for non-attendance, be accepted.

CARRIED
CONFIRMATION OF MINUTES

Moved: Sutton/ Murray

That the minutes of the Tamaki Community Board meeting held on Tuesday, 22 April 2008 be confirmed as a true and correct record.

CARRIED
EXTRAORDINARY BUSINESS

There was no extraordinary business.
PUBLIC FORUM
4.1. YOUTH DEVELOPMENT PROGRAMME - ESTHER THOMAS, MANAGER YOUTH DEVELOPMENT

Esther Thomas, Manager Youth Development addressed the Board in support of her application for discretionary funding towards the costs of travel for social workers to work with young offenders and their families.

Moved: Sutton/ Cr Christian

That Esther Thomas, Manager Youth Development be thanked for her presentation in support of the Youth Development Programme's application for discretionary funding.

CARRIED

Items 4.3, 4.4, 4.5, 4.6, 4.7, 4.9, 4.10, 4.11 and 4.12 were taken at this point.
4.2. GLEN INNES BUSINESS ASSOCIATION - ADRIANA BADER, MAINSTREET COORDINATOR

Adriana Bader addressed the Board in support of her application for Discretionary Funding towards the cost of hosting the Glen Innes Children's Fun day.

She advised the Board of urgent and appropriate action by the Council regarding health and safety issues with the public toilet at Glen Innes.

Moved: Sutton/ O'Brien
1. That Adriana Bader, Mainstreet Coordinator be thanked for her presentation in support of the Glen Innes Business Association's application for discretionary funding.
2. That the issues raised by Glen Innes Business Association be referred to the Democracy Advisor for action and report back to the Board at the June meeting.
CARRIED
4.3. BAILEY ROAD SCHOOL - DEREK LININGTON, PRINCIPAL

Derek Linington, Principal Bailey Road School addressed the Board in support of his application for discretionary funding towards the cost of purchasing a barcode scanner.

Moved: Sutton/ O'Brien

That Derek Linington, Principal be thanked for his presentation in support of the Bailey Road School's application for discretionary funding

CARRIED
4.4. ISLAND CHILD CHARITABLE TRUST NZ - DANIELLE BERGIN

Danielle Bergin addressed the Board in support of her application for discretionary funding towards the costs of purchasing a heater, dehumidifier and linen for the emergency housing centre.

Moved: Sutton/ Metcalfe

That Danielle Bergin be thanked for her presentation in support of the Island Child Charitable Trust NZ application for discretionary funding.

CARRIED
4.5. KIDSCAN CHARITABLE TRUST - CARL SUNDERLAND

Carl Sunderland, Kidscan Charitable Trust addressed the Board in support of his application for discretionary funding towards the costs of providing raincoats to disadvantaged children in the Tamaki area.

Moved: Sutton/ Murray

That Carl Sunderland be thanked for his presentation in support of the Kidscan Charitable Trust application for discretionary funding.

CARRIED
4.6. EXCELSIOR CHALLENGE GROUP, OTAHUHU - DR KAREN DOBRIC

Dr Karen Dobric addressed the Board in support of her application for Discretionary Funding towards the costs of hosting a voluntary, non-competitive programme of leisure activities designed to offer a personal and individual challenge for young people.

Moved: Sutton/ O'Brien

That Dr Karen Dobric be thanked for her presentation in support of the Excelsior Challenge Group's application for discretionary funding.

CARRIED
4.7. OTAHUHU UNITED ASSOCIATION FOOTBALL AND SPORTS CLUB INC. - HELEN KEEGAN

Helen Keegan addressed the Board in support of her application for discretionary funding towards the costs of purchasing a DVD/VCR recorder for coaching purposes.

Moved: Sutton/ Cr Boyle

That Helen Keegan be thanked for her presentation in support of the Otahuhu United Association Football and Sports Club Inc. application for discretionary funding.

CARRIED
4.8. PROGRESSIVE PANMURE BUSINESS ASSOCIATION - CHRIS SUTTON

Chris Sutton addressed the Board in support of her application for discretionary funding towards the costs of hosting the Instant Finance King of the Mountain held on Sunday, 6 July 2008.

Moved: Sutton/ Cr Christian

That Chris Sutton be thanked for her presentation in support of the Progressive Panmure Business Association's application for discretionary funding.

CARRIED
4.9. SOUTH AUCKLAND INCOME PLANNING SERVICES INC. - LYNETTE BURTON

Lynette Burton addressed the Board in support of her application for discretionary funding towards the costs of purchasing office products to assist in the provision of budgeting services to individuals and families.

Moved: Sutton/ Murray

That Lynette Burton be thanked for her presentation in support of the South Auckland Income Planning Services Inc. application for discretionary funding.

CARRIED
4.10. EAST AUCKLAND HOME AND BUDGET SERVICE - PETER YOUNG

Peter Young addressed the Board in support of his application for discretionary funding towards the costs of providing free budget advice and practical support to families in the community.

Moved: Sutton/ Cr Boyle

That Peter Young be thanked for his presentation in support of the East Auckland Home and Budget Service application for discretionary funding.

CARRIED
4.11 GREAT POTENTIALS FOUNDATION - MARGARET FITZGIBBON

Margaret Fitzgibbon addressed the Board in support of her application for discretionary funding towards the costs of purchasing stationery and refreshments for Glen Innes HIPPY meetings.

Moved: Sutton/ Metcalfe

That Margaret Fitzgibbon be thanked for her presentation in support of the Great Potentials Foundation's application for discretionary funding.

CARRIED
4.12. TUKAHA WAHINE HAUORA TRUST - NIHINI WIRIHANA

Nihini Wirihana addressed the Board in support of her application for discretionary funding towards the costs of developing and delivery breast awareness programmes in the Tamaki region for Maori women and their whanau.

Moved: Sutton/ Metcalfe

That Nihini Wirihana be thanked for her presentation in support of the Tukaha Wahine Hauora Trust application for discretionary funding.

CARRIED
SLIPS PROJECT UPDATE

Moved: Sutton/ O'Brien

That the memorandum of the SLIPs coordinator dated 20 May 2008 be received.

CARRIED
DISCRETIONARY FUNDING 2007/2008
6.1. BAILEY ROAD SCHOOL - REQUEST FOR DISCRETIONARY FUNDING - DEREK LININGTON, PRINCIPAL

Moved: Sutton/ Metcalfe
1. That the Board grants $431.44 from its 2007/2008 Discretionary Funding budget to the Bailey Road School for the costs of purchasing a barcode scanner.
2. That the Bailey Road School be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $431.44.
CARRIED
6.2. ISLAND CHILD CHARITABLE TRUST NZ - REQUEST FOR DISCRETIONARY FUNDING - DANIELLE BERGIN

Moved: Cr Christian/ Metcalfe
1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the Island Child Charitable Trust NZ for the purchasing of an oil column, dehumidifier and linen for the emergency housing centre.
2. That the Island Child Charitable Trust NZ be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.
CARRIED
6.3. KIDSCAN CHARITABLE TRUST - REQUEST FOR DISCRETIONARY FUNDING - CARL SUNDERLAND

Moved: Metcalfe/ O'Brien
1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the Kidscan Charitable Trust for the provision of raincoats to disadvantaged children in the Tamaki area.
2. That the Kidscan Charitable Trust be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.
CARRIED
6.4. EXCELSIOR CHALLENGE GROUP OTAHUHU - REQUEST FOR DISCRETIONARY FUNDING - DR KAREN DOBRIC

Moved: Murray/ Cr Christian
1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the Excelsior Challenge Group Otahuhu for the costs of hosting a voluntary, non-competitive programme of leisure activities designed to offer a personal and individual challenge for young people.
2. That the Excelsior Challenge Group Otahuhu be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.
CARRIED
6.5. GLEN INNES YOUTH DEVELOPMENT PROJECT - REQUEST FOR DISCRETIONARY FUNDING - ESTHER THOMAS

Moved: Metcalfe/ Cr Christian
1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the Glen Innes Youth Development Project for the costs of travel for social workers to work with young offenders and their families.
2. That the Glen Innes Youth Development Project be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.
CARRIED
6.6. OTAHUHU UNITED ASSOCIATION FOOTBALL & SPORTS CLUB INC - REQUEST FOR DISCRETIONARY FUNDING - HELEN KEEGAN

Moved: O'Brien/ Murray
1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the Otahuhu United Association Football & Sports Club Inc. for the costs of purchasing a DVD/VCR recorder for coaching purposes.
2. That the Otahuhu United Association Football & Sports Club Inc. be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.
CARRIED
6.7. PROGRESSIVE PANMURE BUSINESS ASSOCIATION - REQUEST FOR DISCRETIONARY FUNDING - CHRIS SUTTON

Moved: Cr Christian/ Murray
1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the Progressive Panmure Business Association for the costs of hosting the Instant Finance King of the Mountain held on Sunday, 6 July 2008.
2. That the Progressive Panmure Business Association be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.
CARRIED

[Secretarial note: The Chairperson did not speak or vote on this item.]
6.8. SOUTH AUCKLAND INCOME PLANNING SERVICES INC - REQUEST FOR DISCRETIONARY FUNDING - LYNETTE BURTON

Moved: Metcalfe/ Cr Christian
1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the South Auckland Income Planning Services for the costs of purchasing of office products for the provision of budgeting services to individuals and families.
2. That the South Auckland Income Planning Services Inc be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.
CARRIED
6.9. GLEN INNES BUSINESS ASSOCIATION - REQUEST FOR DISCRETIONARY FUNDING - ADRIANNA BADER

Moved: Cr Christian/ Welch
1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the Glen Innes Business Association for the costs of hosting the Glen Innes Children's Fun day.
2. That the Glen Innes Business Association be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.
CARRIED
6.10. EAST AUCKLAND HOME AND BUDGET SERVICE - REQUEST FOR DISCRETIONARY FUNDING - PETER YOUNG

Moved: Cr Christian/ Welch
1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the East Auckland Home and Budget Service towards the cost of providing free budget advice and practical support to families in the community.
2. That the East Auckland Home and Budget Service be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.
CARRIED
6.11. GREAT POTENTIALS FOUNDATION - REQUEST FOR DISCRETIONARY FUNDING - MARGARET FITZGIBBOn

Moved: Welch/ Cr Christian
1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the Great Potentials Foundation towards the cost of purchasing stationery and refreshments for Glen Innes HIPPY meetings.
2. That the Great Potentials Foundation be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.
CARRIED
6.12. TUKAHA WAHINE HAUORA TRUST - REQUEST FOR DISCRETIONARY FUNDING - NINIHI WINIHANA

Moved: Sutton/ Welch
1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the Tukaha Wahine Hauora Trust towards the cost of running breast awareness programmes in Tamaki region to Maori women and their whanau.
2. That the Tukaha Wahine Hauora Trust be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.
CARRIED
CORRESPONDENCE RECEIVED
7.1. CORRESPONDENCE RECEIVED - GLEN INNES BUSINESS ASSOCIATION

Moved: Sutton/ Cr Christian

That the correspondence from the Glen Innes Business Association, thanking the board for the funding grant of $500 towards the costs of hosting the Glen Innes Arts & Cultural Day 2008, be received.

CARRIED
7.2. CORRESPONDENCE RECEIVED - AUSTRALASIAN FEDERATION OF FAMILY HISTORY ORGANISATION (AFFHO)

Moved: Sutton/ Cr Christian

That the correspondence from the Australasian Federation Of Family History Organisation (AFFHO), thanking the board for the funding grant of $500 towards the costs promoting the study of family history, encourage preservation of records and advance the education and awareness of family links and heritage, be received.

CARRIED
CHAIRPERSON'S REPORT

Moved: Sutton/ O'Brien

That the tabled report of the Chair, be received.

CARRIED
8.1 DISCRETIONARY FUNDING - PANMURE COMMUNITY ACTION GROUP

Moved: Sutton/ Welch

That the Board grants $200 from its 2007/2008 discretionary funding budget to the Panmure Community Action Group to cover the costs of photocopying, postage and the group's assistance towards the Board's Royal Commission community meetings.

CARRIED
8.2 MAYORS TASKFORCE FOR JOBS

Moved: Sutton/ Cr Boyle
1. That the Tamaki Community Board write to the Mayor expressing its dissatisfaction with the reasons given for the Auckland City Council withdrawing from the Mayors Taskforce For Jobs.
2. That the Mayors Taskforce For Jobs be advised that the Tamaki Community Board has offered to pay the annual subscription fee $200 from its discretionary funding and noting that the cadets funding is not included.
3. That the Tamaki Community Board requests a response from officers explaining the reasons why the Auckland City Council has withdrawn from the Mayors Taskforce For Jobs and outline the ramifications and effects will have on future Ministry Social Development youth transitions project funding in the Tamaki ward.
CARRIED
COUNCILLORS' REPORTS

Moved: Sutton/ Murray
1. That the verbal report of Councillor Christian regarding the following, be received.
  - Annual general meeting at the Otahuhu working men club;
  - Planning hearing - Zoo matters;
  - Mt Wellington charitable trust;
  - Future planning workshop.
2. That the email report of Councillor Lotu-Iiga regarding the following, be received.
  - Thanking the Board for the flowers, cards and financial contribution during the past month.
CARRIED
BOARD MEMBERS' REPORTS

Moved: Sutton/ Cr Christian
1. That the verbal report of Board member O'Brien, be received:
  - ANZAC day parade;
  - Otahuhu Business Association meeting;
  - Breakfast with Minister of foreign affair;
  - Opening of Buddhist temple;
  - Wash up meeting on Otahuhu liveable plan;
  - Otahuhu Voices newsletter next week;
  - City Scene for residents in Otahuhu have been distributed.
2. That the verbal report of Board member Murray regarding the playground in Cleary Road, be received.
3. That the verbal report of Board member Metcalfe, be received:
  - Otahuhu steering group with Ministry of Social Development;
  - Meeting with Community Advisor and member of the Otahuhu Business Association;
  - Ground breaking ceremony for the David Lange memorial.
4. That the verbal report of Board member Welch, be received:
  - Planning spokesperson meeting at Mt Wellington;
  - Dunkirk Road Board meeting;
  - Fundraising sale of firewood at Glen Innes to the poor and elderly;
  - Glen Innes network meeting at the church.
CARRIED
GROUP ACTIVITY REPORT

Moved: Sutton/ Welch

That the group activity report for the month of May 2008, be received.

CARRIED
REPORTS REQUESTED PENDING

Moved: Sutton/ Cr Boyle

That the reports requested pending list of the Democracy Advisor, dated 20 May 2008, be amended as follows:

Target Date Subject Officer Reporting

June/July 08 Future Planning Framework 2010 Democracy Advisor

CARRIED
ACHIEVEMENTS REGISTER

Moved: Sutton/ Cr Boyle

That the following items be included in the achievements register:
- Grant of $431.44 to Bailey Road School towards the costs of purchasing a barcode scanner for the library.
- Grant of $500 to the Island Child Charitable Trust NZ towards the costs of purchasing an oil column, dehumidifier and linen for the emergency housing centre.
- Grant of $500 to the Kidscan Charitable Trust towards the costs of providing raincoats to disadvantaged children in the Tamaki area, particularly Otahuhu Primary and Glen Brae..
- Grant of $500 to the Excelsior Challenge Group Otahuhu towards the costs of hosting a voluntary, non-competitive programme of leisure activities designed to offer a personal and individual challenge for young people.
- Grant of $500 to the Glen Innes Youth Development Project towards the costs of travel for social workers to work with young offenders and their families.
- Grant of $500 to the Otahuhu United Association Football & Sports Club Inc towards the costs of purchasing a DVD/VCR recorder for coaching purposes.
- Awarded $500 to the Progressive Panmure Business Association towards the costs of hosting schools at the Instant Finance King of the Mountain on Sunday, 6 July 2008.
- Awarded $500 to the South Auckland Income Planning Services Inc towards the costs of purchasing of office products to assist in the provision of budgeting services to individuals and families.
- Grant of $500 to the Glen Innes Business Association towards the costs of hosting the Glen Innes Children's Fun day on 31 May.
- Grant of $500 to the East Auckland Home and Budget Service towards the costs of providing free budget advice and practical support to families in the community.
- Grant of $500 to the Great Potentials Foundation towards the costs of purchasing stationery and refreshments for Glen Innes HIPPY meetings.
- Grant of 500 to the Tukaha Wahine Hauora Trust towards the costs of developing and delivery breast awareness programmes in the Tamaki region for Maori women and their whanau.
- Grant of $200 to the Panmure Community Action Group acknowledging costs associated with dissemination of information to the community.
- Set in train processes to deal with the crucial issues with Glen Innes town centre and community facilities (previously discussed between the Glen Innes Business Association and His Worship the Mayor, Hon John Banks).
CARRIED

There being no further business the Chairman declared the meeting closed at 8:12pm.