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Tamaki Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD

HELD ON TUESDAY, 24 JUNE 2008 AT 6:00PM

PRESENT: Ms Kate Sutton Chairperson
  Ms Christine O'Brien Deputy Chairperson
  Ms Arna Metcalfe  
  Mr Mike Murray  
  Mrs Jan Welch  
  Councillor Leila Boyle  
  Councillor Bill Christian, JP  
ALSO PRESENT: Councillors Richard Northey  
    Sam Lotu-Iiga [from 6:28pm, item 4.2]

  1. Top APOLOGIES

    Moved: Sutton/Metcalf  

    That the apologies of Councillor Lotu-Iiga for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton/Metcalf

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 27 May 2008 be confirmed as a true and correct record subject to the following amendments:

    1. Item 8.2, Mayors Taskforce For Jobs, resolution B;

    That the Mayors Taskforce For Jobs be advised that the Tamaki Community Board has offered to pay the annual subscription fee of $5,000 for the Auckland City Council's 2008/2009 membership of the Mayors Taskforce for Jobs and noting that the cadets funding is not included.

    1. Items 8, 12 and 13: Cr Boyle left the meeting at 6.49pm and was not present during these items and note that Board member Metcalfe was the seconder for the items.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1 SCHEDULED TREES FOR THE ISTHMUS DISTRICT PLAN IN TAMAKI WARD

    Moved: Sutton/ Welch

    That an extraordinary item of business be considered at item 16 of the agenda to consider and identify trees that could be suitable for scheduling in the Isthmus District Plan Review.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. NEIGHBOURHOOD SUPPORT AUCKLAND CITY - KEVIN HICKS

    Kevin Hicks and Natasha addressed the Board and made a visual presentation on activities the organisation is working on across Auckland city.

    Moved: Sutton/ Murray

    That Kevin Hicks and Natasha, Neighbourhood Support Auckland City, be thanked for their presentation regarding updating the activities the organisation is working on across Auckland City.

    CARRIED

    4.2. FORUM FOR SUSTAINABLE TRANSPORT (FAST) - ANDY SMITH AND KATHLEEN RYAN

    Andy Smith, Walk Auckland and Kathleen Ryan, Regional Land Transport Committee addressed the Board regarding the 7 point action plan for sustainable transport in the Tamaki area.

    Moved: Sutton/ Cr Christian

    That Andy Smith, Walk Auckland and Kathleen Ryan, Regional Land Transport Committee be thanked for their presentation regarding the Forum for Sustainable Transport's (FAST) 7 point action plan for sustainable transport in the Tamaki area.

    CARRIED

    4.3. SMALL LOCAL IMPROVEMENT PROJECT (SLIPS) PROPOSAL FROM GLEN INNESS BUSINESS ASSOCIATION - ADRIANA BADER

    Adriana Bader, Mainstreet Coordinator and Bob Wakefield addressed the Board in support of their SLIPS proposals and update the Board regarding graffiti and footpath issues at the Glen Innes town centre.

    Moved: Sutton/ Murray

    That Adriana Bader and Bob Wakefield be thanked for their presentation regarding the Glen Innes Business Association's applications for Small Local Improvement Project (SLIPs) proposals.

    CARRIED

    4.4. WATERSAFE AUCKLAND - SUE FITZPATRICK

    Sue Fitzpatrick, Watersafe Auckland addressed the Board in support of the Watersafe Auckland's application for discretionary funding.  

    Moved: Sutton/ O'Brien

    That Sue Fitzpatrick, Watersafe Auckland be thanked for her presentation in support of the Watersafe Auckland's application for discretionary funding.

    CARRIED

    4.5. WONS: NURSING, EDUCATION, HEALTH PROMOTION SERVICE - RUTH DAVY

    Ruth Davy addressed the Board in support of WONS: Nursing, Education, health Promotion Service application for discretionary funding.

    Moved: Sutton/ Metcalfe

    That Ruth Davy be thanked for her presentation in support of WONS: Nursing, Education, Health Promotion Service application for discretionary funding.

    CARRIED

    4.6. THE MIDDLEMORE WOMEN'S INSTITUTE - VALERIA WARD

    Valerie Ward was not able to attend and tended her apologies.

    4.7. OTAHUHU DISTRICTS CALEDONIAN SOCIETY

    Malcolm Sterling was able to attend and tended his apologies.

  5. Top SMALL LOCAL IMPROVEMENT PROJECT (SLIPS) PROPOSALS

    Moved: Sutton/ Murray

    1. That the report of the SLIPs portfolio project leader on Small Local Improvement Project (SLIPs) proposals, dated 6 June 2008, be received.
    2. That the Board approves the following projects (stage 1) to proceed and be vetted by officers to proceed to stage 2:
      • David Lange Memorial Trust Art Work Grant;
      • Mayfair Place public seating and stage shelter design stage 1;
      • Mayfair Place public seating and stage shelter design stage 2;
      • Otahuhu Shopping Centre seat refurbishment;
      • Otahuhu Town Hall development of outdoor area
    3. That the Board approves the following projects and budgets allocation on stage 3 as follows:
      • Wai-O-Taiki Nature Reserve Community Revegetation Volunteer project Stage 2 or 3 2008/2009;
    4. That the stage 3 Projects pending list be received.

    CARRIED

  6. Top PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

    Moved: Sutton/ O'Brien

    1. That the report from the Manager, Street Amenity Services, dated 27 May 2008 and the resolutions from the Arts, Culture and Recreation Committee dated 11 June 2008, be received.
    2. That the Arts, Culture and Recreation Committee be thanked for the provision of additional street cleaning orderlies in the Tamaki ward and noting the criteria selected for phase two as follows:
      1. Common levels of cleanliness outcomes across all town centres
      2. The known cleaning demand of the area
      3. The presence of existing orderly services
      4. The suitability of any existing orderly services in maintaining service standards
      5. Area identified for growth/areas of intensification.

    CARRIED

  7. Top TAMAKI TRANSFORMATION PROJECT UPDATE

    Moved: Sutton/ Cr Christian

    That the information memorandum of the General Manager City Development dated 9 June 2008 regarding Tamaki Transformation Project Update and the resolutions of the City Development Committee meeting on 12 June 2008, be received.

    CARRIED

  8. Top AUCKLAND INNOVATION PARK AT TAMAKI

    Moved: Sutton/ Cr Christian

    That the report of the Project Manager dated 3 June 2008 regarding Auckland Innovation Park at Tamaki and the resolutions of the City Development Committee meeting on 12 June 2008, be received.

    CARRIED

  9. Top 2007/2008 DISCRETIONARY FUNDING

    9.1. REQUEST FOR DISCRETIONARY FUNDING - ST JOSEPH'S PRIMARY SCHOOL

    Moved: Metcalf / Murray

    1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the St Joseph's Primary School towards the costs of a school garden project at the library and the administration block.
    2. That the St Joseph's Primary School be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.

    CARRIED

    9.2. REQUEST FOR DISCRETIONARY FUNDING - WATERSAFE AUCKLAND

    Moved: Welch / Cr Christian

    1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the Watersafe Auckland seeking funding towards the costs of hosting a water safety education in Panmure and Glen Innes area.
    2. That the Watersafe Auckland be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.

    CARRIED

    9.3. REQUEST FOR DISCRETIONARY FUNDING - WONS, NURSING, EDUCATION, HEALTH PROMOTION SERVICES

    Moved: Welch / Cr Christian

    1. That the Board grants $500 from its 2007/2008 Discretionary Funding budget to the WONS, Nursing, Education, Health Promotion Services seeking funding towards the costs of running a Wahine/women's health and safety day in Panmure.
    2. That the WONS, Nursing, Education, Health Promotion Services be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.

    CARRIED

    9.4. REQUEST FOR DISCRETIONARY FUNDING - OTAHUHU AND DISTRICTS CALEDONIAN SOCIETY

    Moved: Cr Christian / O'Brien

    1. That the Board grants $350 from its 2007/2008 Discretionary Funding budget to the Otahuhu and Districts Caledonian Society towards the costs of providing social and Scottish cultural activities on a monthly basis from February to November every year.
    2. That the Otahuhu and Districts Caledonian Society be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $350.

    CARRIED

    9.5. REQUEST FOR DISCRETIONARY FUNDING - ESOL HOME TUTORS (AUCKLAND CENTRAL) INC.

    Moved: Sutton/ Metcalfe

    That the declines the application for discretionary funding but recommends that ESOL Home Tutors (Auckland Central) Inc apply for a Community Board Local Funding (CBLF) application.

    CARRIED

    9.6. REQUEST FOR DISCRETIONARY FUNDING - THE MIDDLEMORE WOMEN'S INSTITUTE - VALERIE WARD

    Moved: Cr Boyle / O'Brien

    1. That the Board grants $392.06 from its 2007/2008 Discretionary Funding budget and $107.94 from the 2008/2009 Discretionary Funding to the Middlemore Women's Institute towards the costs of hosting a women's programme for the elderly.
    2. That the Middlemore Women's Institute be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.

    CARRIED

    That item 16 was taken at this point.

  10. Top CHAIR'S REPORT

    Moved: Sutton/ Welch

    That the tabled report of the Chair, be received.

    CARRIED

  11. Top COUNCILLORS' REPORTS

    Moved: Sutton/ Welch

    1. That the verbal report of Councillor Boyle regarding the following, be received.
      • Attended the Council service level workshop;
      • Annual Plan hearings;
      • Tamaki college centre;
      • Whangare Community Christian Trust at Waipuna Hotel;
      • Otahuhu network meeting;
      • Panmure Community network meeting;
      • Future Planning Framework meeting;
      • Tamaki Recreation Centre board meeting;
      • Otahuhu steering group meeting.
    2. That the verbal report of Councillor Christian regarding the following, be received.
      • Zoo Enterprise Board meeting;
      • Panmure Basin Advisory Committee meeting;
      • Maungakiekie Community Board meeting;
      • Justice of Peace district seminar at Pakuranga;
      • Otahuhu Historical Society;
      • Future Planning Framework meeting.
    3. That the verbal report of Councillor Northey regarding the following, be received.
      • Lunchtime learning seminar Prof John Allen;
      • City Development meeting regarding Tamaki Edge Constituent group;
      • Annual Plan hearings -- concerns regarding the postponement of projects and projects not being reinstated - Maybury reserve cancelled;
      • Colin Kay's funeral;
      • Tender for the next stage for the Panmure Redevelopment through City Development which will be sign off by Council;
      • Future Planning Framework meeting;
      • Regional parking strategy;
      • Orakei primary school reunion;
      • Otahuhu Tamaki meeting;
      • Council submission to the Royal Commission.
    4. That the verbal report of Councillor Lotu-Iiga regarding the following, be received.
      • Combined Committees and Annual Plan hearings;
      • Dog bylaw;
      • Hamburg conference on Transport and Sustainability - public transport, cycle lane, tolls, funding on roads, long-term infrastructure;
      • City Development Committee issues - application for liquor license, resource and building consents, regulatory programme operation early next year, Prof John Allen innovation park and contribution of Council and governance;
      • Meeting with Pat Snedden regarding issues at Tamaki.

    CARRIED

  12. Top BOARD MEMBERS' REPORTS

    Moved: Sutton/ Welch

    1. That the verbal report of Board member O'Brien regarding the following, be received.
      • Council service level workshop;
      • Annual Plan submission from the Board;
      • Citizen Advice Bureau - Glen Innes premises refurbishment;
      • Steering Group meeting;
      • Otahuhu voices letter;
      • Otahuhu recreation advisory group.
    2. That the verbal report of Board member Murray regarding the following, be received.
      • Waipuna East basin meeting;
      • Otahuhu network meeting;
      • Dunkirk centre Annual General meeting;
      • Tree planting day.
    3. That the verbal report of Board member Metcalfe regarding the following, be received.
      • Community Board local funding talk at Glen Innes;
      • Otahuhu steering group;
      • Parent teacher conference next week, apology for early departure for the Future Planning Network meeting;
      • Forum for Otahuhu public forum;
      • Liquor outlet meeting after issue at Manukau;
      • Service meeting 2 months in Otahuhu before the steering group meeting;
      • Spoke to neighbourhood support to come to the meeting.
    4. That the verbal report of Board member Welch regarding the following, be received.
      • Waipuna road queries;
      • Dunkirk Road annual general meeting;
      • Meeting with resource consent officer at Mt Wellington Highway;
      • Marae launch - Matariki;
      • Group safety net meeting.

    CARRIED

  13. Top GROUP ACTIVITY REPORT

    Moved: Sutton/ O'Brien

    That the group activity report for the month of June 2008, be received.

    CARRIED

  14. Top REPORTS REQUESTED PENDING

    Moved: Sutton/ Metcalfe

    That the reports requested/pending list of the Democracy Advisor dated 17 June 2008, be received.

    CARRIED

    14.1. GLEN INNES BUSINESS ASSOCAITION - GLEN INNES TOWN CENTRE

    A copy of the Democracy advisor's response on the above was tabled.

    Moved: Sutton /Metcalfe

    1. That the memorandum of the democracy advisor dated 24 June 2004 be received.
    2. That the SLIPS projects lodged by the Glen Innes Business Association (GIBA) for Mayfair Place footpath improvements be put on hold until such a time and after discussions between GIBA and officers on improvements for the Glen Innes town centre.

    CARRIED

  15. Top ACHIEVEMENTS REGISTER

    Moved: Sutton/ Metcalfe

    That the grants to community groups for the month of June be included in the achievements register.

    CARRIED

  16. Top SCHEDULED TREES IN TAMAKI

    Moved: Welch/ Murray

    That Board member Welch be appointed to finalise a list of trees to be included in the scheduling in the Isthmus District Plan Review.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:45 pm.