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Tamaki Community Board
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MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD

HELD ON TUESDAY, 22 JULY 2008 AT 6:00PM

PRESENT: Ms Kate Sutton Chairperson
  Ms Christine O'Brien Deputy Chairperson
  Ms Arna Metcalfe  
  Mr Mike Murray  
  Mrs Jan Welch  
  Councillor Leila Boyle  
  Councillor Richard Northey  

The chair opened the meeting with a mihi.


  1. Top APOLOGIES

    Moved: Sutton/ Metcalfe

    That the apologies from Councillors Christian and Lotu-Iiga for non attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton/ Welch

    That the minutes of the Tamaki Community Board meetings held on Tuesday, 27 May 2008 and Tuesday 24 June 2008 be confirmed as true and correct records.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. MAUNGAREI COMMUNITY CHRISTIAN TRUST - UPDATE ON ACTIVITIES

    Moved: Sutton/O'Brien

    That Russell Granger, Tracy Winther and Max Guptill be thanked for their attendance and presentation.

    CARRIED

    4.2. TRAFFIC ISSUES IN PANMURE AND PANMURE COMMUNITY ACTION GROUP (PCAG) SUBMISSION TO AUCKLAND CITY COUNCIL DRAFT ANNUAL PLAN

    Keith Sharp on behalf of the Panmure Community Action Group advised the Board of their dissatisfaction on the Council's response to their submission to the Draft Annual Plan which was not included in the draft Annual Plan Hearings process. They were concerned that the council was responsible for the democratic process, and have not accepted the response received from the council on this process.

    The group requested that the Board advise the council of their wish for their submission to the Draft Annual Plan to be heard by the council or at an appropriate Committee meeting. A copy of their submission was tabled for the Board's information.

    Moved: Sutton/ Cr Boyle

    1. That Keith Sharp be thanked for his presentation regarding the traffic issues in Panmure and the Panmure Community Action Group's submission to the Draft Annual Plan.
    2. That Keith Sharp and the Panmure Community Action Group be requested to attend and address the Transport Committee at an appropriate meeting.
    3. That the Tamaki Community Board requests a response from the Council with regards to the statutory obligations and the democratic process on the consultation process undertaken for the submissions lodged on time, but which were not included in the Draft Annual Plan hearings process.

    CARRIED

  5. Top OTAHUHU RECREATION PRECINCT

    Moved: Sutton/ Metcalfe

    1. That the Board resolved that the information memorandum from the Senior Project Planner not be received on the grounds that the information contained therein is deficient.
    2. That an urgent meeting for the Chair and the Group Manager, Arts Community and Recreation Policy be held to discuss the Otahuhu Recreation Precinct update.

    CARRIED

  6. Top ELECTION HOARDING SITES AND COMPLIANCE MONITORING PROCESS

    Moved: Sutton/Metcalfe

    1. That the report of the Group Manager Democracy Services dated 4 July 2008 regarding the Election hoarding sites and compliance monitoring process be received.
    2. That the tree protection reasons in the report are not sufficient reasons to ban election hoarding sites, provided that the requirement on location outside tree drip lines be adhered to and strictly enforced.
    3. That the Tamaki Community Board confirms the election hoarding sites as follows:
      • Corner of Apirana Avenue and Merton Road
      • Corner of Line Road and Taniwha Street
      • Southern side of West Tamaki Road between Paddington Street and Weybridge Crescent
      • Corner of Farringdon Street and Line Road
      • Reserve on Tripoli Road in front of Mt Wellington Bowling Club
      • Corner of Portage Road and Atkinson Avenue
      • Bedingfield Park, adjacent to Frank Grey Place
      • Corner of Mt Richmond Drive and Great South Road (opposite Bell Avenue)
      • Corner of Martin Place and Pilkington Road
      • Ireland Road - reserve leading to sailing club
      • Corner of Waipuna Road and Mt Wellington Highway
      • Corner St Johns Road and St Heliers Bay Road.
    4. That the Board recommends the retention of the following sites:
      • Corner of Martin Place and Pilkington Road
      • Ireland Road - reserve leading to sailing club
      • Corner of Waipuna Road and Mt Wellington Highway
    5. That suggestions for additional election hoarding sites be forwarded to Board member O'Brien by 29 July 2008 and that Board member O'Brien submit any new sites for consideration to the Group manager, Democracy Services by 1 August 2008.
    6. That the Board recommends that the time period for the election hoarding signs to be removed when they are a risk to public safety, be increased to 48 hours rather than the 24 hours suggested.

    CARRIED

  7. Top TAMAKI INNOVATION PRECINCT PLAN UPDATE

    Moved: Sutton/O'Brien

    That the resolutions of the City Development Committee meeting held on 10 July 2008 and the report on the Tamaki Innovation Precinct Plan be received.

    CARRIED

  8. Top TRAFINZ CONFERENCE 2008

    Moved: Sutton/ Welch

    That Board member Randall of the Maungakiekie Community Board be invited to attend the Tamaki Community Board meeting after the Trafinz conference.

    CARRIED

  9. Top COMMUNITY BOARD CHAIRPERSONS FORUM

    Moved: Sutton/Murray

    1. That a working party of the board be set up to meet and provide feedback on the Long-term Council Community Plan (LTCCP) as soon as possible.
    2. That the deputy chair and board member Metcalfe be authorised to enter the Community Board Best Practice Awards 2009 competition on behalf of the Tamaki Community Board.

    CARRIED

  10. Top SALE OF LIQUOR AMENDMENT BILL

    Moved: Sutton/Murray

    That a working party of the Board considers a submission on the Sale of Liquor Amendment Bill.

    CARRIED

  11. Top CHAIRPERSON'S REPORT

    Moved: Sutton/O'Brien

    1. That the tabled report of the Chair on the following be received:
      • Royal Commission Oral submission
      • Future Planning framework meetings
      • Glen Innes Business Association - town centre issues
      • Tamaki Transformation Programme
      • Community Board chairs forum
      • Long Term Council Community Plan process
      • Otahuhu recreation precinct
      • Schedule of Notable trees
      • Communities of interest
      • Auckland Region District Health Boards - Consultation on Community Laboratory Services
    2. That the Glen Innes Health working group be invited to attend the Community Board meeting in August or September to ascertain their views on the Regional District Health Board consultation on community laboratory services.

    CARRIED

    The meeting adjourned at 7.57pm and reconvened at 8.04pm.

  12. Top COUNCILLORS' REPORTS

    Moved: Sutton/Metcalfe

    1. That the verbal report of Councillor Boyle regarding the following, be received.
      • Otahuhu recreation precinct
      • Talbot park opening
      • Planning framework meeting: Glen Innes and Panmure
      • Royal Commission on Auckland Governance submission
      • Maungakiekie community board submission to the Royal Commission on Auckland Governance
      • Personal submission to Royal Commission
      • Community liaison group meetings with officers
      • Attendance at the King of the Mountain event
      • Otahuhu steering group meetings
      • Otahuhu Community forum next week
      • Aotea Square redevelopment briefing
      • Panmure Network meeting on refugee settlement
      • Tamaki Transformation project meeting
      • Attendance at the Launch of the Glen Innes Business Strategic Plan
    2. That the verbal report of Councillor Northey regarding the following be received.
      • Panmure Community centre: heating and lighting issues
      • Glen Innes town centre issues
      • City Development committee attendance

    CARRIED

  13. Top BOARD MEMBERS' REPORTS

    Moved: Sutton/Murray

    1. That the verbal report of Board member O'Brien regarding the following, be received.
      • Otahuhu Liveable Community Plan
      • Future Panning Framework meetings
      • Attendance at the King of the Mountain event and presentation on behalf of the Tamaki Community Board's grant
      • Otahuhu Business Association meeting
      • Mainstreet Evaluation programme workshop in Ellerslie on Thursday
      • Attendance and support for the Chair at the Royal Commission submission presentation
    2. That the verbal report of Board member Metcalfe regarding the following be received.
      • Ruapotaka marae art auction event - staff are working well with other groups
      • Recent Otahuhu Advisory group meeting : the following concerns raised by the chair :
        • short notice of meeting notification
        • there has been no feedback between meetings
        • process seems to be broken down for the Otahuhu Recreation Precinct
        • concerns that other groups have received the plans but not the advisory group and the Tamaki Community Board
      • Talbot Park opening
    3. That the verbal report of Board member Welch regarding the following, be received.
      • Eastern Art group Sale at the Ellerslie Community hall
      • Glen Innes Network meeting
      • List of different trees in the Tamaki ward

    CARRIED

    13.1. BOARD MEMBER UPDATE - MIKE MURRAY

    Moved: Sutton/ O'Brien

    1. That the Board hosts a small celebration to recognise the new upgraded playground at Cleary Road, Panmure and that it be funded from its discretionary funding budget.
    2. That the verbal report of Board member Murray regarding the following be received.
      • Panmure Dunkirk centre meeting
      • King of the Mountain event
      • Tamaki Transformation forum meeting held on Tuesday 22 July
      • Proposal for signage and Kilometre marker for the Panmure Basin

    CARRIED

  14. Top GROUP ACTIVITY REPORT

    Moved: Sutton/O'Brien

    1. That the group activity report for the month of July 2008 be received.
    2. That the Board requests a list of toilets within the Tamaki ward and their locations for the Boards information.

    CARRIED

  15. Top REPORTS REQUESTED PENDING

    Moved: Sutton/Metcalfe

    That the reports requested/ pending list of the Democracy Advisor dated 15 July 2008, be received.

    CARRIED

  16. Top ACHIEVEMENTS REGISTER

    Moved: Sutton/O'Brien

    That the achievements register be updated accordingly.

    CARRIED

  17. Top CORRESPONDENCE

    17.1. CORRESPONDENCE RECEIVED - BAILEY ROAD SCHOOL

    Moved: Sutton/O'Brien

    That the correspondence from the Bailey Road School thanking the Board for its 2007/2008 Discretionary Funding grant of $431.44 towards the costs of purchasing a new bar code scanner, be received.

    CARRIED

    17.2. CORRESPONDENCE RECEIVED - EAST AUCKLAND HOME AND BUDGET SERVICE

    Moved: Sutton/Murray

    That the correspondence from the East Auckland Home and Budget Service thanking the Board for its 2007/2008 Discretionary Funding grant of $500 towards the costs of providing free budget advice and practical support to families in the community, be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:52 pm.
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