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MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD

HELD ON TUESDAY, 23 SEPTEMBER 2008 AT 6:00PM

PRESENT: Ms Kate Sutton Chairperson
  Ms Arna Metcalfe  
  Mr Mike Murray  
  Mrs Jan Welch  
  Councillor Leila Boyle  
  Councillor Bill Christian, JP  
ALSO PRESENT: Councillor Richard Northey, ONZM  

  1. Top APOLOGIES

    Motion: Sutton / Metcalfe

    That the apologies from Board member O'Brien and Councillor Lotu-Iiga for nonattendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Motion: Sutton / Metcalfe

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 26 August 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. PROGRESSIVE PANMURE BUSINESS ASSOCIATION CHRISTMAS PARADE AND FESTIVAL - CHRIS SUTTON

    Chris Sutton of Progressive Panmure Business Association addressed the Board in support of her application for a local event funding for the Panmure Christmas Parade and Festival on 6 December 2008.

    Moved: Sutton/Metcalfe

    That Chris Sutton be thanked for her presentation in support of the Progressive Panmure Business Association local event funding request.

    CARRIED

    4.2. GLEN INNES BUSINESS ASSOCIATION SPRING CARNIVAL DAYS - ADRIANA BADER

    Adriana Bader of Glen Innes Business Association addressed the Board in support of her application for a local event funding for the Spring Carnival in Glen Innes on 7, 8 and 9 October 2008.

    Moved: Sutton / Murray

    That Adriana Bader be thanked for her presentation in support of the Glen Innes Business Association local event funding request.

    CARRIED

    4.3. PROPOSAL ON PEDESTRIAN CROSSING FOR MAORI SCHOOL IN GLEN INNES - LAVNIA MCGEE-REPIA

    Lavinia Mcgee-Repia addressed the Board regarding a proposal for a pedestrian crossing near the Kura Kaupapa Maori O Puau te Moana-nui-a-kiwa  based at the old Glen Innes Intermediate school in Farrington Street, Glen Innes. The request was declined by council officers based on the national criteria prescribed in the Land Transport New Zealand (LTNZ) requirements.

    Lavina advised that the Council had said that they would install school warning signage to enhance motorist awareness of the presence of child pedestrians by late June 2008. To date the signage has not been installed and requested the board to investigate and would like a signage be installed before the school starts again in October.

    A letter to the Board was tabled for the Board's consideration.

    [ATTACHMENT 4.3]

    Moved: Sutton / Cr Boyle

    1. That Lavinia be thanked for her presentation regarding a proposal for a pedestrian crossing near the Kura Kaupapa Maori O Puau te Moana-nui-a-kiwa school at Farrington Street, Glen Innes.
    2. That the Tamaki Community Board recognises the importance of enhancing motor awareness near the Kura Kaupapa Maori O Puau te Moana-nui-a-kiwa school.
    3. That officers report to the Tamaki Community Board on the possibility of installing school warning signage in front of the Kura Kaupapa Maori O Puau te Moana-nui-a-kiwa school as advised by council officers on 27 May 2008.
    4. That officers include in their report to the Tamaki Community Board the costs of a pedestrian crossing and what traffic volumes and flow is needed to install a pedestrian crossing in front of the Kura Kaupapa Maori O Puau te Moana-nui-a-kiwa school.

    CARRIED

  5. Top SOUTH BASED PLACE TEAM, COMMUNITY SERVICES, ARTS, CULTURE AND RECREATION SERVICES INTRODUCTION

    The South Based Place Team, Community Services, Arts, Culture and Recreation Services addressed the Board regarding the structure, roles and upcoming plans of the South Based Place Team. A visual presentation of the structure was tabled.

    [ATTACHMENT 5]

    Moved: Stanton / Welch

    That the South Based Place Team be thanked for their attendance and presentation regarding the structure, roles and upcoming plans of the South Based Place Team.

    CARRIED

  6. Top OTAHUHU BANNER LAUNCH PROJECT - HELEN CHENG

    Helen Cheng, Community Arts Coordinator addressed the Board regarding the recent Otahuhu Banner Launch Project. A visual presentation and photos of the launch was tabled.

    [ATTACHMENT 6]

    Moved: Metcalfe / Murray

    That Helen Cheng be thanked for her attendance and presentation regarding the recent Otahuhu Banner Launch project.

    CARRIED

  7. Top DOG ACCESS TO BEACHES

    Moved: Metcalfe / Murray

    1. That the report of the senior planner, citywide strategy on dog access to beaches dated 4 September 2008 be received.
    2. That the Tamaki Community Board reconfirms its submission that there be no dogs allowed in Tahuna Torea and no dog off-leash areas on all beaches in the Tamaki Community Board area.

    CARRIED

  8. Top LOCAL EVENT FUNDING 2008/2009

    8.1. PANMURE CHRISTMAS PARADE AND FESTIVAL - REQUEST FOR LOCAL EVENT FUNDING - CHRIS SUTTON, PROGRESSIVE PANMURE BUSINESS ASSOCIATION

    Moved: Cr Christian / Murray

    1. That the Tamaki Community Board grants $3,000 from its 2008/2009 Local Event Funding budget to the Progressive Panmure Business Association towards the cost of the Panmure Christmas Parade and Festival on 6 December 2008.
    2. That the Progressive Panmure Business Association be requested to provide an accountability statement to the Board following the expenditure of the Local Event Funding grant of $3,000.
    3. That the Panmure Business Association be advised that this will be the entire amount the board grants from the event funding budget to the Panmure Business Association this financial year.

    CARRIED

    8.2. ANNUAL FAMILY STREET LIGHT PARTY - REQUEST FOR LOCAL EVENT FUNDING - TRACY WINTHER, MAUNGAREI COMMUNITY CHRISTIAN TRUST

    Moved: Sutton / Murray

    1. That the Tamaki Community Board grants $1,500 from its 2008/2009 local event funding budget to the Maungarei Community Christian Trust towards the cost of the Annual Family Street Light Party.
    2. That the Maungarei Community Christian Trust be requested to provide an accountability statement to the Board following the expenditure of the local event funding grant of $1,500.

    CARRIED

    8.3. SPRING CARNIVAL DAYS - REQUEST FOR LOCAL EVENT FUNDING - ADRIANA BADER, GLEN INNES BUSINESS ASSOCIATION

    Moved: Metcalfe / Cr Boyle

    1. That the Tamaki Community Board grants $2,290 from its 2008/2009 Local Event Funding budget to the Glen Innes Business Association towards the cost of the Spring Carnival Days.
    2. That the Glen Innes Business Association be requested to provide an accountability statement to the Board following the expenditure of the Local Event Funding grant of $2,290.

    CARRIED

  9. Top DISCRETIONARY FUNDING - 2008/2009

    9.1. OTAHUHU WORKINGMAN'S AND COSMOPOLITAN CLUB - REQUEST FOR DISCRETIONARY FUNDING - BOB GIBSON

    Board member Murray and Cr Christian did not vote on the issue.

    Moved: Welch/ Cr Boyle

    1. That the Tamaki Community Board grants $500 from its 2008/2009 discretionary funding budget to the Otahuhu Workingman's and Cosmopolitan club towards the cost of their Sportsperson of the Year Awards Dinner on 12 October 2008.
    2. That the Otahuhu Workingman's and Cosmopolitan club be requested to provide an accountability statement to the Board following the expenditure of the discretionary funding grant of $500.

    CARRIED

    9.2. STANHOPE ROAD PTA - REQUEST FOR DISCRETIONARY FUNDING - LOUISE POOL

    Moved: Metcalfe / Welch

    That the Board grants $500 from its 2008/2009 Discretionary Funding budget to Stanhope Road PTA towards the cost of the Stanhope Road School's Annual Camp.

    Following the debate on the above motion, board member Metcalfe withdrew the motion.

    Board member Welch moved:

    That the Board grants $500 from its 2008/2009 discretionary funding budget to Stanhope Road PTA towards the cost of the Stanhope Road School's Annual Camp.

    The motion lapsed for a want of a seconder.

  10. Top COMMUNITY BOARD LOCAL FUNDING, 2008

    Moved: Sutton / Cr Christian

    1. That the report of the Programme adviser - funding be received.
    2. That the grants detailed in the Tamaki Community Board Local Funding 2008 report be approved. The grants are as follows:
    Organisation Amount requested Board's recommendation

    Auckland Kindergarten Assn Charitable Trust, Mt Wellington

    $1,747.23

     $1,500.00
    Bailey Road School $1,107.00 $600.00
    Citizens Advice Bureau Auckland City Inc, Glen Innes Branch $5,562.00  $1,100.00
    Dunkirk Road Activity Centre Inc $800.00  $800.00
    East Auckland Home and Budget Service Charitable Trust $4,000.00  $2,000.00
    Elderly Well-Being Centre Trust $1,910.38  $0.00
    ESOL Home Tutors Auckland Central Inc $2,655.00  $1,000.00
    Ethnic Voice New Zealand Inc $1,936.50  $0.00
    Free Vietnamese Community in Auckland New Zealand Inc, The $9,000.00  $1,600.00
    Glen Innes Business Assn Inc $6,000.00  $0.00
    Glen Innes Family Centre Charitable Trust $3,037.00 $1,800.00
    Maori Women's Welfare League, Manaakitia Te Ara Puawai $1,000.00 $500.00 
    Maungarei Community Christian Trust $1,500.00 $1,500.00 
    Neighbourhood Support Mt Wellington $5,945.88 $0.00 
    New Zealand Sikh Women's Assn $1,940.00 $0.00 
    Nga Hau Maiangi Inc $1,500.00 $1,500.00 
    Otahuhu & District Highland Pipe Band Inc $2,545.20 $1,300.00 
    Otahuhu Historical Society Inc $1,200.00 $1,200.00 
    Otahuhu United Assn Football Club Inc $2,135.00 $1,500.00 
    Parents Inc $1,500.00 $0.00 
    Ruapotaka Marae Society Inc $1,130.00 $1,050.00 
    Sisters of St Joseph of the Sacred Heart NZ Trust Board $456.00 $300.00 
    South Auckland Income Planning Service Inc $3,999.00 $1,150.00 
    St Heliers Church and Community Centre $4,530.00 $300.00 
    St Heliers Church and Community Centre $4,855.00 $200.00 
    Tamaki Community Development Trust $2,500.00 $2,500.00 
    Te Kohanga Reo O Puau Te Moananui A Kiwa Society $800.00 $800.00 
    WONS: Nursing, Education and Health Promotion Services $1,096.00  $800.00
        $25,000.00

    CARRIED

  11. Top NAMING OF TWO LEGAL ROADS AT SYLVIA PARK

    Moved: Sutton / Cr Boyle

    1. That the Tamaki Community Board forms a working group consisting of Councillor Boyle, board members O'Brien and Murray to examine the naming of proposed legal roads forming a northern access to Sylvia Park Shopping Mall and reports to the next Board meeting.
    2. That the Tamaki Community Board requests a list of all possible names of all proposed legal roads forming a northern access to Sylvia Park Shopping Mall be sent to the Tamaki Community Board working party for its review.
    3. That the Tamaki Community Board invites members of the public who suggested new names for the proposed legal roads to the next board meeting.

    CARRIED

  12. Top COMMUNITY GROUP ASSISTANCE FUND 2009

    Moved: Sutton / Cr Boyle

    1. That the resolutions of the Community Services Committee on the Community Group Assistance Fund 2009 be received.
    2. That the Tamaki Community Board be provided with the final outcome of the community assistance funding review when it is completed.

    CARRIED

  13. Top LIBRARIES DRAFT ASSET MANAGEMENT PLAN - REVIEW

    Moved: Sutton / Welch

    1. That the resolutions of the Community Services Committee on the Libraries Draft Asset Management Plan Review be received.
    2. That the Tamaki Community Board recommends to the Annual Plan Direction Setting Meeting that the council reconsider the proposals to reduce spending on planning for growth including:
      Reduction in lifecycle renewals
      Provision for growth based building projects.
    3. That the Tamaki Community Board recommends to the Annual Plan Direction Setting Meeting to reconsider the deferrals, withdrawals and reductions of specific projects that would negatively impact the Tamaki Community Board area including the following:
      • Glen Innes redevelopment - $1.5 million deferred from 2012 to 2015
      • Library redevelopment - South. $5.0 million extended from 2015 to beyond the duration of the draft Asset Management Plan.
      • The replacement of mobile library vehicle.
    4. That the Tamaki Community Board reiterate its support to the Annual Plan Direction Setting meeting for the Library and Otahuhu and urge the meeting to retain the Otahuhu Library expenditure in the 2012 - 2014 years, as per the final AMP review document presented by officers.

    CARRIED

  14. Top COMMUNITY AND SOCIAL POLICY WORK PROGRAMME 2008-2010

    Moved: Sutton / Murray

    1. That the resolutions of the Community Services Committee on the Community and Social Policy Work Programme 2008-2010 be received.
    2. That the Tamaki Community Board recommends to the Community Services Meeting to reconsider developing a policy or action plan with respect to the following:
      • Pacific Participation
    3. That the Tamaki Community Board recommends to the Community Services Committee the development of a housing strategy .

    CARRIED

  15. Top REVIEW OF DRAFT LEISURE FACILITIES ASSET MANAGEMENT PLAN OPTIONS

    Moved: Sutton / Metcalfe

    1. That the resolutions of the Arts, Culture and Recreation Committee on the Review of Draft Leisure Facilities Asset Management Plan Options be received.
    2. That the Tamaki Community Board recommends to the Annual Plan Direction Setting meeting to reject to the deletion of the Glen Innes music and arts centre as this is an important project for the Tamaki area.
    3. That the Tamaki Community Board supports the Arts, Culture and Recreation Committee's decision to exclude the Otahuhu Pool development project as a potential cost reduction option .

    CARRIED

  16. Top COMMUNITY FACILITIES DRAFT ASSET MANAGEMENT PLAN

    Moved: Sutton / Metcalfe

    1. That the resolutions of the Community Services Committee on the Community Facilities Draft Asset Management Plan be received.
    2. That the Tamaki Community Board recommends to the Annual Plan Direction Meeting the continuation of the  following:
      • Dunkirk Road activity centre renewals;
      • Riverside community centre redevelopment;
      • Riverside community centre renewals.

    CARRIED

  17. Top REVIEW OF DRAFT OPEN SPACES ASSET MANAGEMENT PLAN OPTIONS

    Moved: Sutton / Murray

    1. That the resolutions of the Arts, Culture and Recreation Committee on the Review of Draft Open Spaces Asset Management Plan Options be received.
    2. That the Tamaki Community Board recommends to the Annual Plan Direction Setting Meeting to reconsider projects that operate within the scope of the Tamaki community board area and the following projects:
      • Pt England beach re-sanding;
      • Playground redevelopment;
      • Sylvia Park surrounds.
    3. That the Tamaki Community Board recommends to the Annual Plan Direction Setting meeting that the board supports all current, ongoing and future projects that occur within the Tamaki Community Board area  including the following projects:
      • the Otahuhu recreation precinct upgrade project;
      • the Glen Innes Town Centre upgrade;
      • Waipuna headland.

    CARRIED

  18. Top DAVID LANGE MEMORIAL ARTWORK

    Moved: Sutton / Cr Christian

    That the resolutions of the Arts, Culture and Recreation Committee on David Lange Memorial Artwork be received.

    CARRIED

  19. Top NOTICE OF MOTION - COMMUNITY LIAISON MEETING ON POLICING AND SECURITY

    Moved: Sutton / Cr Boyle

    1. That the notice of motion from Councillor Boyle and Chaiperson Sutton regarding the Community Liaison Meeting on Policing and Security be received.
    2. That the Board supports the initiative started by Councillor Leila Boyle to coordinate local agencies so that the council, Tamaki Community Board and the community share knowledge and resources to improve crime and safety issues in Glen Innes and Panmure.
    3. That the Board approves the schedule of meetings for the Community Liaison Group on Policing and Security issues in Glen Innes and Panmure.
    4. That the Board hosts meetings for the Community Liaison Group on Policing and Security issues in Glen Innes and Panmure.
    5. That, in conjunction with (South) Community Advisors, the Board provide a list of invitees to the 21 November 2008 meeting to the Democracy Advisor by Tuesday 30 September 2008.

    CARRIED

  20. Top CORRESPONDENCE

    20.1. CORRESPONDENCE RECEIVED - ST. JOSEPH'S SCHOOL

    Moved: Sutton/Welch

    That the correspondence from St. Joseph's School be received.

    CARRIED

    20.2. CORRESPONDENCE RECEIVED - GLEN INNES BUSINESS ASSOCIATION

    Moved: Sutton/Metcalfe /

    That the correspondence from Glen Innes Business Association be received.

    CARRIED

    20.3. CORRESPONDENCE RECEIVED - WONS: NURSING, EDUCATION AND HEALTH PROMOTION SERVICES

    Moved: Sutton/Murray

    That the correspondence from WONS: Nursing, Education and Health Promotion Services be received.

    CARRIED

    20.4. CORRESPONDENCE RECEIVED - WATERSAFE AUCKLAND INC.

    Moved: Sutton/Metcalfe

    That the correspondence from Watersafe Auckland Inc. be received.

    CARRIED

  21. Top CHAIRPERSON'S REPORT

    [ATTACHMENT 21]

    Moved: Sutton / Metcalfe

    That the tabled and verbal report of the Chairperson regarding progress on the community board delegations be received.

    CARRIED

  22. Top COUNCILLORS' REPORTS

    Moved: Sutton / Metcalfe

    1. That the verbal report of Councillor Christian regarding the following be received:
      • Tamaki Precinct Development
      • Recyclables in Onehunga
      • Positive feedback on parks (during rugby season)
    2. That the verbal report of Councillor Boyle regarding the following be received.
      • Cycle and walkway through the Auckland Harbour Bridge Issue
      • Letter on status of YMCA in the community as a possibility
    3. That the verbal report of Councillor Northey regarding the following be received.
      • Mayfair Project Update
      • Auckland City Community Safety Awards
      • Major reductions in AMETI (AMETI, footpaths, killing of liveable streets, red light cameras)
      • LTCCP workshop
      • Main Street Perception Survey results
      • Tamaki innovation precinct
      • Finance and Strategy - Holding Company Proposal

    CARRIED

  23. Top BOARD MEMBERS' REPORTS

    Moved: Sutton / Cr Boyle

    1. That the verbal report of Board member Metcalfe regarding the following be received:
      • Otahuhu Steering Group
      • Business and Professional Women's Meeting
    2. That the verbal report of Board member Murray regarding the following be received:
      • Meeting with Panmure Historic Society re the cottage
      • Proposals SLIPS projects.

    CARRIED

  24. Top GROUPS ACTIVITY REPORT

    Moved: Sutton / Cr Boyle

    That the group activity report for the month of August 2008 be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 9:06 pm.