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Tamaki Community Board

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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD

HELD ON TUESDAY, 28 OCTOBER 2008 AT 6:00PM

PRESENT:	Ms	Kate	Sutton	Chairperson
	Ms	Christine	O'Brien	Deputy Chairperson
	Ms	Arna	Metcalfe
	Mr	Mike	Murray
	Mrs	Jan	Welch
	Councillor	Leila	Boyle
	Councillor	Bill	Christian, JP
ALSO PRESENT:	Councillor	Richard	Northey, ONZM

APOLOGIES

Moved: Sutton/ Metcalfe

That the apologies from Councillor Lotu-Iiga for non-attendance be accepted.

CARRIED
CONFIRMATION OF MINUTES

Moved: Cr Boyle / Murray

That the minutes of the Tamaki Community Board meeting held on 23 September 2008 be confirmed as a true and correct record subject to the following amendments:
1. That the following be added to item 8.1:
  1. That the Panmure Business Association be advised that this will be the entire amount the board grants from the event funding budget to the Panmure Business Association this financial year.
2. That resolution C on item 8.3 be replaced with the following:
  1. That the Glen Innes Business Association is able to apply for a further $710 from the board's Local Event Funding by June 2009 meeting.
CARRIED
EXTRAORDINARY BUSINESS

There was no extraordinary business.
PUBLIC FORUM
4.1. ISSUES AT VAN DAMMES LAGOON-CAROL OVER AND PT. ENGLAND RESERVE, AERO CLUB-BERNICE HALL OF SAFETY NET

Bernice Hall and Carol Over addressed the Board regarding the following issues:
- rubbish at the Van Dammes lagoon
- concern regarding the water quality of the lagoon
- Tamaki Model aero Club's aircraft flying at the Pt England reserve
- local residents' concern regarding the noisy model planes
- airfield site is untidy and overgrown
Moved: Sutton / Cr Boyle
1. That Bernice Hall and Carol Over be thanked for their presentation regarding the issues at the Van Dammes lagoon and Aero Club activities at the Pt England reserve.
2. That the Board requests council staff to provide information memoranda on the following:
  1. water quality at the Van Dammes lagoon,
  2. existing rubbish issues in the lagoon on how often council monitor the lagoon
  3. feedback regarding the activities of the Tamaki Model Aero Club at the Pt England reserve.
  4. That a copy of the resource consent on the Tamaki Model Aero Club activities be circulated to the board for its information.
CARRIED
4.2. SMALL LOCAL IMPROVEMENTS PROJECT (SLIPS) APPLICATION FROM THE OTAHUHU TOWN HALL COMMUNITY CENTRE - SUE ARMSTRONG

Sue Armstrong addressed the Board regarding the Otahuhu Town Hall Community Centre's Small Local Improvement Projects (SLIPs)'s application. She inquired about the SLIPs process in general and the status of her application in particular.

The Board explained to Sue that there is a new SLIPs process that has just been implemented so there has been a delay in the processing of applications in general. The Board also conveyed their general support of her application. The council staff would be following up with Sue on the progress and status of her application.

Moved: Sutton./ O'Brien

That Sue Armstrong, Manager of the Otahuhu Town Hall Community Centre, be thanked for her presentation regarding the Otahuhu Town Hall Community Centre's Small Local Improvement Projects (SLIPs) application to develop the garden area at the Otahuhu Town Hall Community Centre.

CARRIED
4.3. 2008/2009 LOCAL EVENT FUNDING APPLICATION FROM OTAHUHU MAINSTREET & COMMERCIAL ASSOCIATION INC. - GRAHAM MULLINS

Graham Mullins addressed the Board in support of the Otahuhu Mainstreet & Commercial Association Inc.'s local event funding application for funds to co-host an annual Christmas event in Otahuhu on 13 December 2008. He also thanked the board for the David Lange's grant received by the group.

Moved: Sutton / Cr Christian

That Graham Mullins, Town Manager of the Otahuhu Mainstreet & Commercial Association Inc., be thanked for his presentation regarding the Otahuhu Mainstreet & Commercial Association Inc.'s local event funding application for funds to co-host an annual Christmas event in Otahuhu on 13 December 2008.

CARRIED
4.4. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING APPLICATION FROM SOUTH AUCKLAND FAMILY VIOLENCE PREVENTION NETWORK - RODGER SMITH

Rodger Smith addressed the Board in support of the South Auckland Family Violence Prevention Network's discretionary funding application for funds to host the 'Choose 2B Violence Free' - Annual Teal Ribbon Campaign event between 3 and 8 November 2008.

Moved: Sutton / O'Brien

That Rodger Smith, Co-Manager of the South Auckland Family Violence Prevention Network, be thanked for his presentation regarding the South Auckland Family Violence Prevention Network's application for funds to host the 'Choose 2B Violence Free' - Annual Teal Ribbon Campaign between 3 and 8 November 2008.

CARRIED
4.5. STREET NAMING OF TWO LEGAL ROADS AT SYLVIA PARK - IAN CAMPBELL, KIWI PROPERTY MANAGEMENT LIMITED

Ian Campbell addressed the Board regarding the naming of the two legal roads at Sylvia Park, "Musket Place" and "Navy Way." He explained that these names were picked from a list of names that council staff had provided and were regarded as the most appropriate names.

The chair advised that the board's working party would make a decision regarding the names for the two legal roads in the next two to three weeks.

Moved: Sutton / O'Brien

That Ian Campbell of Kiwi Property Management Limited be thanked for his attendance and presentation regarding the street naming of two legal roads at Sylvia Park.

CARRIED
AUCKLAND-MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI) - MATTHEW REDNALL, ROADS MANAGER, TRANSPORT STRATEGY

Matthew presented a visual presentation on the AMETI project.

[ATTACHMENT 5A]

Moved: Sutton/ Cr Boyle
1. That Matthew Rednall, Roads Manager, Transport Strategy, be thanked for his presentation.
2. That the Board reiterates its serious doubt with regards to the practical implementation of the Lagoon Drive to Cleary Road link road.
3. That the Board requests more information about the Island Road/ Jellicoe Road options outlined in Matthew Rednall's presentation.
4. That the Board requests a full consultation with respect to AMETI as soon as practicable.
CARRIED
2008/2009 REQUEST FOR LOCAL EVENT FUNDING - OTAHUHU MAINSTREET & COMMERCIAL ASSOCIATION INC.

Moved: Cr Boyle / Welch
1. That the Board grants $3,000 from its 2008/2009 Local Event Funding budget to the Otahuhu Mainstreet & Commercial Association Inc. towards the costs of co-hosting its annual Christmas event in Otahuhu.
2. That the Otahuhu Mainstreet & Commercial Association Inc. be requested to provide an accountability statement to the Board following expenditure of the Local Event Funding grant of $3,000.
CARRIED
2008/ 2009 REQUEST FOR DISCRETIONARY FUNDING - SOUTH AUCKLAND FAMILY VIOLENCE PREVENTION NETWORK

Moved: Cr Boyle / O'Brien
1. That the Board grants $500 from its 2008/2009 Discretionary Funding budget to the South Auckland Family Violence Prevention Network towards the costs of hosting the 'Choose 2B Violence Free' - Annual Teal Ribbon Campaign.
2. That the South Auckland Family Violence Prevention Network be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.
CARRIED
VANDALISM AND GRAFFITI AT WINIFRED HUGGINS WOODLANDS

Moved: Cr Boyle / O'Brien
1. That the information memorandum on vandalism and graffiti at Winifred Huggins Woodlands be received.
2. That council officers be thanked for their work and commitment with respect to the vandalism and graffiti at Winifred Huggins Woodlands.
CARRIED
NOTICE OF MOTION - SMALL LOCAL IMPROVEMENT PROJECTS (SLIPs) FOR MAYFAIR PLACE, GLEN INNES

Moved: Cr Boyle / Sutton
1. That the notice of motion from Councillor Boyle regarding the SLIPs projects in Mayfair Place, Glen Innes be received.
2. That the Tamaki Community Board endorse, in principle, the following SLIPs projects for Mayfair Place, Glen Innes:
  1. waterproof stage shelter - 1st priority
  2. shade sails for seating - 2nd priority
  3. subject to:
    - the timing of the Mayfair Place remediation project to endeavour to have these done at the same time
    - final costings from the SLIPs team
3. That the Working Party of board members Welch, O'Brien and Cr Boyle be appointed to mediate with officers and the Glen Innes Business Association regarding any decision and sign off for this project.
CARRIED
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE OCTOBER 2008

Moved: Sutton / Cr Boyle
1. That the information memorandum of the SLIPs manager dated 20 October 2008 be received.
2. That the Board allocates the remaining $50,400 of their OPEX (Operating Expenditure) budget no later than 24 March 2009 to ensure these projects can be delivered in the 2008/2009 financial year, which ends on 30 June 2009.
3. That the following projects be noted as follows:
  - Otahuhu Shopping Centre seat refurbishment - Murray/O'Brien as spokespersons
  - Otahuhu Town hall - development of outdoor area - listed as scoping be actioned as soon as possible
  - Mayfair Place footpath replacement and repairs - be deleted
  - Mayfair Place paving physical works phase 2 - be deleted
  - Mayfair Place paving repairs report and costing phase 1 - be deleted
  - Row 23 - be amended to read: Relocation of the Kotuku sculpture.
CARRIED
DELEGATIONS REGISTER REVIEW

Moved: Cr Boyle / O'Brien
1. That the Delegations Register Review report dated 26 September 2008 be received.
2. That the following feedback be provided to the delegations review project team by 31 October 2008
  1. That the Community Board delegations removed by Council as of 28 February 2008 be restored as community board delegations namely Signs and Banners consents, consents for removal of unscheduled trees, advice on local urban design projects, non-complying or discretionary signs and banners over roads.
  2. That the new delegations regarding submissions on notified resource consent applications and plan changes agreed on 28 February 2008 be retained.
  3. That community boards have power to approve election, by-election and referendum signs, and hoarding sites on council property and public places.
  4. That community boards have delegated authority to make submissions on legislation and on local issues to external agencies including government agencies.
  5. That Community Board liquor licensing spokesperson be requested to be consulted on, and consent to, liquor licensing applications.
  6. That the Sport and Recreation Agency Fund delegation be removed, as such funds are no longer available.
  7. That the community boards monitor council service delivery and service levels in their community board area.
  8. That adequate and robust tools and information be provided to community boards to ensure that they can carry out their delegations effectively.
CARRIED
COMMUNITY ASSISTANCE FUNDING REVIEW UPDATE

Moved: O'Brien / Murray
1. That the resolutions of the Community Services Committee regarding Community Assistance Funding Review Update from its 1 October 2008 meeting be received.
2. That the following feedback be provided to council staff and the Community Services Committee regarding the Community Assistance Funding Review Update report.
  1. That no minimum levels of grants be set for either the city-wide community group assistance fund or the community board local fund or the community board local discretionary fund
  2. That if separate school holiday programme funding were to be abolished then the community group assistance funding be available for organisers of school holiday and after school programmes and for non-profit community childcare facilities
  3. That decisions on the city-wide accommodation fund be made by the same committee as the city-wide community group assistance fund to ensure coordinated and holistic decisions on council financial assistance.
  4. That proposals to reinstate separate key categories of grants not be agreed to
  5. That officers provide recommendations on funding to the community concerned for questions, elaboration and feedback before the final decisions are made by the Committee.
  6. That consideration be given to the citywide community group assistance fund decisions being made by a committee made up of one representative elected by every community board.
CARRIED
COMMUNITY CENTRES, HALLS AND OFFICES STOCKTAKE

Correspondence from the Dunkirk Community Centre was tabled for the board's information and consideration.

[ATTACHMENT 13A]

Moved: Welch / Murray
1. That the resolutions of the Community Services Committee regarding Community Centres, Halls and Offices Stocktake from its 1 October 2008 meeting be received.
2. That the following feedback be provided to council staff and the Community Services Committee regarding the Community Centres, Halls and Offices Stocktake report.
  1. That the Tamaki Community Board strongly believes that all the existing community centres, halls, recreation centres, community offices and libraries are effectively meeting important needs in our community and ought to be retained and that the possibility of sale or disposal should be rejected now
  2. That the Tamaki Community Board reiterates its view that a community library and swimming pool needs to be built and integrated with the new Otahuhu Recreation & Youth Centre as soon as it is practicable and that a Glen Innes Music and Arts Centre be retained in council's Ten Year Plan.
  3. That the Tamaki Community Board reiterates its view that there is a gap in the provision of community facilities in the Sylvia Park area and reiterates its view that a community library and office space should be provided in or near the Sylvia Park Shopping Complex.
  4. That the Tamaki Community Board notes that often community facilities located geographically close to each other can be successful and needed when they operate in ways that are complementary to each other.
  5. That criteria for judging facility utilization as low, satisfactory or high be clarified and applied consistently and transparently.
  6. That the Tamaki Community Board believes that the Dunkirk Community Centre is very highly valued and must be retained and respectfully requests that the low utilisation judgment be revised.
  7. That the Board received the correspondence from the Dunkirk Community Centre and that it be forward to the Community Services Committee for inclusion in the final report.
CARRIED
AUCKLAND-MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI) SUBMISSION TO THE ANNUAL PLAN - KEITH SHARP

Moved: Sutton / Cr Boyle

That the resolutions of the Transport Committee meeting dated 2 October 2008 be received.

CARRIED
CHAIRPERSON'S REPORT

Moved: Sutton / Welch
- That the Tamaki Community Board support option 4 that was recommended to the remuneration review committee.
CARRIED
COUNCILLORS' REPORTS

Moved: Sutton / Cr Boyle
1. That the verbal report of Councillor Boyle regarding the following be received:
  - AMETI briefing
  - Area Planning briefing
  - LTCCP Direction setting meeting
  - Art Gallery SALT meeting
  - Panmure Precinct AGM
  - Lunch with Lifewise
  - Glen Innes Business Association Finance Meeting
  - Mayfair Place project meeting
  - Facilities Partnership grant
  - Tour of the EDGE
2. That the verbal report of Councillor Christian regarding the following be received.
  - City Development stormwater workshop
3. That the verbal report of Councillor Northey regarding the following be received.
  - Auckland Heritage Festival
  - Astronomer Lecture
  - Panmure Business Association
  - Annual Plan Direction Setting meeting
  - Hearing on Election Signs
  - Glen Innes network meeting
  - Diwali at the Viaduct
  - Innovation Precinct at the Tamaki Campus
  - Facilities Partnership
  - Council meeting and briefing on re evaluations
CARRIED
BOARD MEMBERS' REPORTS

A report from Board member O'Brien regarding her activities during the past month was tabled.

[ATTACHMENT 17]

Moved: Sutton / Cr Northey
1. That the tabled report of Board member O'Brien be received and that the advisor follow up on issues contained in the report.
2. That the verbal report of Board member Metcalfe regarding the following be received:
  - Otahuhu Steering Group - update
  - Glen Innes - music and arts programmes as a justification for an arts centre in the area
3. That the verbal report of Board member Murray regarding the following be received:
  - Panmure Network
  - Otahuhu planting
  - Dunkirk community centre
  - Lagoon Basin committee meeting
CARRIED
REPORTS REQUESTED/PENDING

Moved: Sutton / Welch

That the reports requested pending as of October 2008, be received.

CARRIED

GROUPS ACTIVITY REPORT

A copy of the correct Groups Activity Report for Tamaki Community Board will be circulated with the minutes of this meeting.

[ATTACHMENT 19A]

Moved: Sutton / Murray

That the ACR Services projects 2008/2009 list be received.
That the board requests more information on the following projects for the November Tamaki Community Board meeting:

Project	Requested information
Citywide - Bus shelter renewal - upgrade of 6 bus shelter -	Provide a list of 6 bus shelters scheduled for upgrades.
Tamaki - Dunkirk Community Centre Renewals	What plans do officers have scheduled for the Dunkirk community centre renewals?
Tamaki - Mt Wellington quarry	The Mt Wellington quarry should be listed in the Eastern Bays ward.
Tamaki - Tamaki War Memorial Hall upgrade	What plans do officers have scheduled for the Tamaki War Memorial hall upgrade?

That the correct group activity report be circulated with the minutes of this meeting.

CARRIED

There being no further business the Chairman declared the meeting closed at 8:51 pm.