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Tamaki Community Board
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MINUTES OF A MEETING OF THE
TAMAKI COMMUNITY BOARD MEETING
HELD AT PANMURE COMMUNITY HALL, 7-13 PILKINGTON ROAD, PANMURE
ON TUESDAY, 27 JANUARY 2009 AT 6:03 PM

PRESENT: Ms Kate Sutton Chairperson
  Ms Christine O'Brien Deputy Chairperson
  Ms Arna Metcalfe  
  Mr Mike Murray  
  Mrs Jan Welch  
  Councillor Leila Boyle  
  Councillor Bill Christian, JP  
  Councillor Sam Lotu-Iiga  
  Councillor Richard Northey, ONZM  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton/ Cr Christian

    That the minutes of the Tamaki Community Board meetings held on 25 November 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    Moved: Chair / O'Brien

    That item 4.5 be taken at this point.

    CARRIED

    4.1. ISLAND CHILD CHARITABLE TRUST'S (ICCT) RELATIONSHIP WITH AUCKLAND CITY COUNCIL - DANIELLE BERGIN, ISLAND CHILD CHARITABLE TRUST

    Danielle spoke to the Board about the Trust's relationship with ICCT, specifically regarding the following issues:

    1. Council's application of Signs By-law on Charitable Trusts
    2. Council's rejection of the trust's application for the Accommodation Support Fund 2008
    3. Grazing by the ICCT at the local Glen Innes Fernwood Reserve.

    [ATTACHMENT 4.1]

    Moved: Sutton / O'Brien

    That Danielle Bergin be thanked for her attendance and presentation regarding ICCT's relationship with the council.

    CARRIED

    4.2. LEASING OF BERT HENHAM PARK - BRUCE SHAW, TREASURER, OTAHUHU RUGBY LEAGUE CLUB

    Bruce Shaw sought support from the Board with regards to their lease at the Bert Henham park.

    Moved: Sutton / Cr Christian

    That Bruce Shaw be thanked for his attendance and presentation regarding the leasing of Bert Henham Park.

    4.3. 2008/ 2009 LOCAL EVENT FUNDING APPLICATION OF TE HURUHI TRUST - MARTHA PRITCHARD, TE HURUHI TRUST

    Martha Pritchard sought support from the Board regarding the Te Huruhi Trust's application to host an event that will allow and encourage youths to express themselves through music and dance.

    Moved: Sutton / Murray

    That Martha Pritchard be thanked for her attendance and presentation in support of Te Huruhi Trust's local event funding application.

    CARRIED

    4.4. 2008/ 2009 LOCAL EVENT FUNDING APPLICATION OF GLEN INNES CHINESE FRIENDSHIP GROUP INCORPORATED - KEN CHU, GLEN INNES CHINESE FRIENDSHIP GROUP INCORPORATED

    Ken Chu sought support from the Board in support of the Glen Innes Chinese Friendship Group's local event funding application.

    [ATTACHMENT 4.4]

    Moved: Sutton / O'Brien

    That Ken Chu be thanked for his attendance and presentation in support of Glen Innes Chinese Friendship Group Incorporated's local event funding application.

    CARRIED

    4.5. 2008/ 2009 LOCAL EVENT FUNDING APPLICATION OF MT WELLINGTON RUGBY LEAGUE CLUB - DEAN KINI

    Dean Kini sought support from the Board regarding the Mt Wellington Rugby League Club's local event funding application.

    Moved: Cr Christian / Murray

    That Dean Kini be thanked for his presentation in support of Mt Wellington Rugby League Club's local event funding application.

    CARRIED

  5. Top 2008/ 2009 REQUESTS FOR LOCAL EVENT FUNDING

    The Board discussed the limited funds available for the Boards local events funding budget.

    Moved: Cr Boyle / Welch

    That the events applications be considered and funded from the Tamaki Community Board's 2008/ 2009 Discretionary Funding Budget.

    CARRIED

    5.1. 2008/2009 REQUEST FOR LOCAL EVENT FUNDING - TE HURUHI TRUST

    Moved: Sutton/ Welch

    1. That the Board grant $500 from its 2008/ 2009 Discretionary Funding budget to the Te Huruhi Trust towards the costs of hosting "People 2 People," an event aimed reaching out to Glen Innes and the wider community.
    2. That the Te Huruhi Trust be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.

    5.2. 2008/2009 REQUEST FOR LOCAL EVENT FUNDING - GLEN INNES CHINESE FRIENDSHIP GROUP INCORPORATED

    Moved: O'Brien / Murray

    1. That the Board grant $500 from its 2008/ 2009 Discretionary Funding budget to the Glen Innes Chinese Friendship Group towards the costs of hosting a Chinese New celebration event at Talbot Park, Glen Innes.
    2. That the Glen Innes Chinese Friendship Group be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.

    5.3. 2008/2009 REQUEST FOR LOCAL EVENT FUNDING - MT WELLINGTON RUGBY LEAGUE CLUB

    Moved: Metcalfe/ Cr Northey

    1. That the Board grant $500 from its 2008/ 2009 Discretionary Funding budget to the Mt Wellington Rugby League Club towards the costs of hosting a community event that will introduce the club to the public.
    2. That the Mt Wellington Rugby League Club be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.

  6. Top ATKINSON AVENUE, OTAHUHU - PEDESTRIAN CROSSING FACILITY

    Moved: Sutton / O'Brien

    1. That the information memorandum regarding a community request for a pedestrian crossing facility on Atkinson Avenue, Otahuhu dated 14 January 2009 be received.
    2. That Amit Patel, Traffic safety engineer, be thanked for his attendance.

    CARRIED

  7. Top THE INSTALLATION OF SCHOOL WARNING SIGNAGE IN FRONT OF KURA KAUPAPA MAORI O PUAU TE MOANA-NUI-A-KIWA

    Moved: Sutton / O'Brien

    1. That the information memorandum regarding the installation of a pedestrian crossing for Kura Kaupapa Maori O Puau te Moana-nui-a-kiwa dated 13 January 2009 be received.
    2. That Amit Patel, Traffic safety engineer, be thanked for his attendance.

    CARRIED

  8. Top GRANT OF NEW LEASE - MT WELLINGTON BOWLING CLUB INC., 47A DUNKIRK ROAD, JOHNSON RESERVE, TAMAKI

    Moved: Metcalfe / O'Brien

    That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee:

    The granting of a lease to Mount Wellington Bowling Club Incorporated at Johnson Reserve, 47A Dunkirk Road, Panmure on the following terms and conditions:

    • Term - 5 years commencing 1 March 2008
    • Rights of Renewal - Two rights of renewal each of five years
    • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy, once it has been amended
    • Rental level to be recommended by the Tamaki Community Board to the Arts Culture and Recreation Committee in April once the amended lease policy is confirmed, giving the Board the opportunity to consider and make a recommendation on the rental level.

    CARRIED

  9. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS JANUARY 2009

    Moved: Sutton / O'Brien

    1. That the report regarding the SLIPs decisions January 2009 dated 14 January 2009 be received.
    2. That the board recommend which new proposals from stage 1 should proceed for vetting by relevant Council officers and allocate spokespersons as follows:
    Project Name Project Description Spokesperson
    Merton Road/Apirana Ave Corner Footpath Upgrade Phase 1 Upgrade footpath to safe all weather surface and lighting K Sutton
    Merton Road/Apirana Ave Corner Footpath Upgrade Phase 2 Upgrade footpath to safe all weather surface and lighting K Sutton
    Sturges Park Softball Back Fences Installation of steel arms and soft nets to the top of existing softball back fences C O'Brien
    Sturges Park Softball Club House Kitchen Refit Upgrade of kitchen in the Otahuhu Softball Club house at Sturges Park C O'Brien
    1. That the board allocates scoping budgets to the remaining proposals on the stage 2 scoping list so that proposals can proceed to be scoped.
    Directional Signs - Panmure Lagoon Installation of signage to playground from Cleary Road Panmure

    M Murray
    Dunkirk Reserve Riverside Road Bollards To install bollards along the road side to stop cars driving over the reserves.
    [recommending 2 stages]

    K Sutton
    Panmure Lagoon 1km Walk Measurement Signage / markings to indicate lengths around walkway

    M Murray
    Sturges Park Footpath and Steps To College Fields Construction of path and steps from car park to playing fields

    C O'Brien
    1. That the board allocate the budget of $24,400 for the Auckland Netball Centre Court Upgrade Contribution project and that the chairperson be designated as spokesperson for the project.
    2. That the board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    3. That the following projects be deferred to the March meeting:
    Wai-O-Taiki Nature Reserve Community Re-vegetation Volunteer Project Stage 3 of 3 2009 / 2010 The continuation of an on-going programme to improve the vegetation control within the reserve.
    Nelson St Foreshore Improvements Stg 1 To produce concept plan for development of this small reserve
    Nelson St Foreshore Improvements Stg 2 To implement physical works as identified and agreed in stage 1
    Tamaki Neighbourhood Parks Anti-Graffiti Planting year 3 Planting to prevent grafitti around fencelines in parks
    1. That the board note the pending project proposals and their status when allocating funding.
    2. That the board delete the following proposal from the SLIPs list.
    Waipuna Recreation Area Fencing To fence off area from busy intersection and provide seating and safer more usable space
    1. That the board notes the Opex Funded Projects and New Proposals information provided.
    2. That the Board strongly confirms its desire to proceed with planting fruit trees in appropriate public places as a SLIPs project.

    CARRIED

  10. Top DEVELOPMENT OF A NATIONAL STRATEGY FOR COMMUNITY HOUSING

    Moved: Sutton  / Cr Boyle

    1. That the draft Strategy for New Zealand's Community Housing be received.
    2. That the Board's Working Group meeting on 29 January 2009 be authorized to make a submission on the draft Strategy for New Zealand's Community Housing including consideration of the following issues:
      1. Introducing an expanded venture capital fund which could be managed by Community Housing Aotearoa with advice from the Housing New Zealand Corporation and the Ministry of Social Development
      2. Government guaranteed loans from bonds and financial institutions for appropriate community housing projects
      3. (Provision of land from public and charitable agencies for community housing
      4. Government subsidies to enable reputable community housing agencies to provide income refunded rent
      5. Partnerships with councils and developers to provide social housing.

    CARRIED

  11. Top COMMUNITY BOARDS BEST PRACTICE AWARDS

    Moved: O'Brien / Sutton

    1. That the Board's entry forms to the Community Boards Best Practice Awards and the confirmation of receipt letter from the Christchurch City Council be received.

    CARRIED

    Moved: Metcalfe / Murray

    1. That Board member O'Brien be thanked for her effort and excellent work in completing the applications to the Community Boards Best Practice Awards.

    CARRIED

  12. Top FINANCIAL CONTRIBUTION REVENUE, EXPENDITURE AND PLANNED PROJECTS REPORTED ON A COMMUNITY BOARD BASIS

    Moved: Sutton / Welch

    That the resolutions of the City Development Committee regarding the report entitled "Financial Contribution Revenue, Expenditure and Planned Projects Reported on a Community Board Basis" from its 4 December 2008 meeting be received.

    CARRIED

  13. Top COMMUNITY ASSISTANCE FUNDING REVIEW

    Moved: O'Brien / Sutton  

    1. That the resolutions of the Community Services Committee regarding the report entitled "Community Assistance Funding Review" from its 3 December 2008 meeting be received.
    2. That officers be requested to advise the Board on when the new systems start and how the council communicate the new systems on Community Assistance funding to the communities.

    CARRIED

  14. Top DELEGATIONS REGISTER

    Moved: Sutton / Metcalfe

    That the information regarding the sections of the amended delegations register which pertain to the community boards be received.

    CARRIED

  15. Top YOUTH COUNCIL ASSESSMENT

    Moved: Sutton / Metcalfe

    That the resolutions of the Community Services Committee regarding the report entitled "Youth Council Assessment" from its 3 December 2008 meeting be received.

    CARRIED

  16. Top COMMUNITY BOARD TRANSPORT SPOKESPERSON FORUM: ROAD DESIGNATION - MANAGEMENT OF PUBLIC ROADS

    Moved: Murray / Welch

    That the notes and presentation from the Community Board Transport Spokesperson Forum on 10 December 2008 be received.

    CARRIED

  17. Top URGENT DECISION OF THE TAMAKI COMMUNITY BOARD

    Moved: Sutton  / Metcalfe

    That the urgent decision passed on 10 December 2008 regarding the attendance of the deputy chairperson at the Community Board conference in Christchurch from 19 to 21 March 2009 be received.

    CARRIED

  18. Top TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010

    Moved: Sutton / O'Brien

    That the achievement register be received.

    CARRIED

  19. Top CORRESPONDENCE RECEIVED

    19.1. CORRESPONDENCE RECEIVED - EAST AUCKLAND HOME AND BUDGET SERVICE, FUNDING ACCOUNTABILITY FORM

    Moved: Sutton / Metcalfe

    That the correspondence from the East Auckland Home and Budget Service be received.

    CARRIED

    19.2. CORRESPONDENCE RECEIVED - OTAHUHU STEERING GROUP MEETING, 17 NOVEMBER 2008 MINUTES

    Moved: Sutton / Metcalfe

    That the correspondence from the Otahuhu Steering Group be received.

    CARRIED

    19.3. CORRESPONDENCE RECEIVED - OTAHUHU TOWN HALL COMMUNITY CENTRE

    Moved: Sutton  / Metcalfe

    That the correspondence from the Otahuhu Town Hall Community Centre be received and that the necessary steps be taken to withdraw the centre's Small Local Improvement Projects (SLIPs) funding application to develop the gardens in the Lower Conference Room at the community centre.

    CARRIED

    19.4. CORRESPONDENCE RECEIVED - GRANDPARENTS RAISING GRANDCHILDREN, EAST AUCKLAND GROUP, THANK YOU LETTER

    Moved: Sutton / Metcalfe

    That the correspondence from the Grandparents Raising Grandchildren, East Auckland Group be received.

    CARRIED

    19.5. CORRESPONDENCE RECEIVED - ST ANDREW'S COMMUNITY PRESBYTERIAN CHURCH, OTAHUHU, THANK YOU LETTER

    Moved: Sutton / Metcalfe

    That the correspondence from the St Andrew's Community Presbyterian Church be received.

    CARRIED

    19.6. CORRESPONDENCE RECEIVED - SOUTH AUCKLAND FAMILY VIOLENCE PREVENTION NETWORK (INC), FUNDING ACCOUNTABILITY FORM

    Moved: Sutton / Metcalfe

    That the correspondence from the East Auckland Home and Budget Service be received.

    CARRIED

  20. Top CHAIRPERSON'S REPORT

    Moved: Sutton / Cr Christian

    That the verbal report of the Chairperson regarding the following be received:

    • Dunkirk reserve meeting
    • LTCCP stakeholders list for the February stakeholders meeting
    • Proposal for a McDonalds restaurant and McCafe in Sylvia park.

    CARRIED

  21. Top COUNCILLORS' REPORTS

    Moved: O'Brien / Sutton

    1. That the verbal report of Councillor Boyle regarding the following be received:
      • 4 Future Planning Framework Meeting
      • Community Stakeholder Forum Meeting
      • Alcohol sub group meeting in Glen Innes on Friday
      • Otahuhu Steering Group Meeting in December
    2. That the verbal report of Councillor Christian regarding the following be received:
      • 49 Ruawai Road, parking issues
      • Spirit of adventure tour
    3. That the verbal report of Councillor Northey regarding the following be received:
      • Mayfair Place issues and footpaths meeting
      • Stakeholder meetings regarding LTCCP in February
      • Regional Governance related issues
    4. That the verbal report of Councillor Lotu-Iiga regarding the following be received:
      • Update from the Ministry of Housing on the Transformation Projects for Tamaki
      • Otahuhu Steering Group Update

    CARRIED

  22. Top BOARD MEMBERS' REPORTS

    Moved: Cr Boyle / Welch

    1. That the tabled report and the verbal report of Board member O'Brien regarding the following be received:
      • refurbishment and upgrade at the Sturges Park,
      • the withdrawal of the Otahuhu Town Hall SLIPs project.

    [ATTACHMENT 20]

    1. That the verbal report of Board member Metcalfe regarding the following be received:
      • updates on the local libraries
      • update on possible improvements to the Otahuhu pool
      •  the meeting with the Otahuhu Community Development Officer
    2. That the verbal report of Board member Murray regarding the following be received:
      • Otahuhu and Glen Innes Christmas events
      • Meetings re Cleary Road playground opening
    3. That the verbal report of Board member Welch regarding a visit to the constituent regarding a resource consent issue be received.

  23. Top REPORTS REQUESTED/PENDING

    Moved: Sutton / Metcalfe

    That the reports requested/ pending list be received.

    CARRIED

  24. Top GROUPS ACTIVITY REPORT

    Moved: Cr Christian / Metcalfe

    That the activity reports and statistics from libraries in the Tamaki ward for November 2008 be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:51 pm.