APOLOGIES
Moved: O'Brien / Cr Boyle
That the apologies from Cr Peseta Lotu-iiga for non-attendance and from the
chairperson for lateness be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved: O'Brien / Metcalfe
That the minutes of the Tamaki Community Board meeting held on Tuesday, 24
February 2009 be confirmed as a true and correct record.
[ATTACHMENT 5.3]
Moved: Cr Boyle / Cr Christian
That the Board grants $1,000 from its 2008/ 2009 Local Events
Funding budget to the YMCA of Auckland, Otahuhu towards the family fun day in
Murphy park on 22 March 2009 from 1pm to 5pm.
CARRIED
EXTRAORDINARY BUSINESS
There was no extraordinary business.
PUBLIC FORUM
Item
4.2 was taken at this point.
4.1. BOLLARDS AT DUNKIRK RESERVE - RICHARD PAMATATAU
Richard Pamatatau addressed the Board about the need for bollards for the safety
of the community at the reserve.
Moved: O'Brien / Cr Boyle
That Richard be thanked for his attendance and presentation.
CARRIED
4.2. OTAHUHU STEERING GROUP - LOUISE STOKES
Louise Stokes spoke to the Board about the group's work in promoting community
connectedness in Otahuhu.
Moved: O'Brien / Cr Christian
That Louise be thanked for her attendance and presentation.
CARRIED
4.3. 2008/ 2009 LOCAL EVENT FUNDING APPLICATION OF GLEN INNES BUSINESS ASSOCIATION (GIBA) - ADRIANA BADER AND AZEEM KHAN
Adriana introduced Azeem Khan, the new chairperson of GIBA to the Board.
Adriana also spoke in support of GIBA's local event funding application. The
funding is being requested in order to fund the sound system costs for GIBA's
Glen Innes Arts & Cultural Festival Day.
Moved: O'Brien / Cr Christian
That Adriana and Azeem be thanked for their attendance and presentation.
CARRIED
4.4. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF MAUNGAREI YOUTH & COMMUNITY TRUST - CHRIS SUTTON AND IAN ANDERSON
Chris and Ian introduced the trust to the Board. They spoke about the need for
the Board to provide discretionary funding that will help enhance the trust's
facility.
Moved: O'Brien / Welch
That Chris and Ian be thanked for their attendance and presentation.
CARRIED
4.5. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF THE YOUNG MUMS PLAYGROUP - RAEWYN AGATE
Raewyn addressed the board regarding the young mum's playgroup activity and
sought support for their discretionary funding application.
Moved: Sutton / Cr Boyle
That Raewyn be thanked for her attendance and presentation.
CARRIED
4.6. 2008/ 2009 LOCAL EVENT FUNDING APPLICATION OF THE OTAHUHU RSA - HERBY LAWSON
Herby sought the Board's support with regards to the Otahuhu RSA's traffic
management costs for the ANZAC Day Parade and Service.
Moved: Sutton / O'Brien
That Herby be thanked for his attendance and presentation.
CARRIED
4.7. PROPOSED REZONING OF ELLERSLIE RACE COURSE - IAN CALHAEM
Ian
made a presentation to the Board with regards to the proposed rezoning of the
Ellerslie Race Course.
The
presentation was tabled at the meeting.
[ATTACHMENT 4.7A]
Moved: Sutton / Murray
That Ian be thanked for his attendance and presentation.
CARRIED
2008/2009 REQUEST FOR LOCAL EVENT FUNDING
5.1. 2008/2009 REQUEST FOR LOCAL EVENT FUNDING - GLEN INNES BUSINESS ASSOCIATION
The
local event funding application from the Glen Innes Business Association was
circulated and tabled at the meeting.
[ATTACHMENT 5.1A]
Moved: Sutton / O'Brien
- That the Board grants $685.13 from its 2008/
2009 Local Event Funding budget to the Glen Innes Business Association towards
the costs of hosting the Glen Innes Arts & Cultural Festival Day.
- That the Glen Innes Business Association be
requested to provide an accountability statement to the Board following the
expenditure of the Local Event Funding grant of $685.13.
CARRIED
5.2. 2008/2009 REQUEST FOR LOCAL EVENT FUNDING - OTAHUHU RSA
The
local event funding application from the Otahuhu RSA was circulated and tabled
at the meeting.
[ATTACHMENT 5.2A]
Moved: Sutton / O'Brien
That the Board allocates $2,900 from its Small Local Improvement Projects
(SLIPs) opex funding budget to the Otahuhu RSA for the costs associated with the
ANZAC Day parade and service.
CARRIED
2008/2009 REQUEST FOR DISCRETIONARY FUNDING
6.1. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - MAUNGAREI YOUTH & COMMUNITY TRUST
The
discretionary funding application from the Maungarei Youth & Community Trust was
tabled at the meeting.
[ATTACHMENT 6.1A]
Moved: Cr Boyle / Murray
- That the Board grants $413.91 from its 2008/
2009 Discretionary Funding budget to the Maungarei Youth & Community Trust
towards the cost of ready made curtains for their Te Koa Rd facility.
- That the Maungarei Youth & Community Trust be
requested to provide an accountability statement to the Board following the
expenditure of the Discretionary Funding grant of $413.91
CARRIED
6.2. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - YOUNG MUMS PLAYGROUP
The
local event funding application from the Young Mums Playgroup was tabled at the
meeting.
[ATTACHMENT 6.2A]
Moved: Cr Boyle / O'Brien
- That the Board grants $500 from its 2008/ 2009
Discretionary Funding budget to the Young Mums Playgroup towards the cost of
hosting a weekly playgroup for teenage mothers and their preschoolers.
- That the Young Mums Playgroup be requested to
provide an accountability statement to the Board following the expenditure of
the Discretionary Funding grant of $500.
CARRIED
6.3. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - YMCA OF AUCKLAND - OTAHUHU RECREATION & YOUTH CENTRE
The
local event funding application from the YMCA of Auckland - Otahuhu Recreation &
Youth Centre was tabled at the meeting.
[ATTACHMENT 6.3A]
Moved: Cr Boyle / Metcalfe
- That the Board grants $500 from its 2008/ 2009
Discretionary Funding budget to the YMCA of Auckland - Otahuhu Recreation &
Youth Centre towards the cost of hosting the Otahuhu Youth Expo 2009.
- That the YMCA of Auckland - Otahuhu Recreation
& Youth Centre be requested to provide an accountability statement to the Board
following the expenditure of the Discretionary Funding grant of $500
CARRIED
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) - TAMAKI DECISION REPORT MARCH 2009
New
information has been received and was tabled at the meeting for the Board's
information.
[ATTACHMENT 7A]
Moved: Sutton / Murray
- That the report of the SLIPs Project Portfolio
Leader dated 13th March 2009 and entitled "Tamaki Decision Report March 2009" be
received.
- That the Board recommends which of the
following new proposals from stage 1 should proceed for vetting by relevant
Council officers.
| Project Name |
Project
Description |
Proceed to
vetting? |
| Community Island
Artwork Contribution |
Contribution to a
community artwork as part of a Community Liveable Streets project |
Yes |
| Nelson St
Foreshore Improvements Stg 1 |
To produce
concept plan for development of this small reserve |
Decision Deferred |
| Nelson St
Foreshore Improvements Stg 2 |
To implement
physical works as identified and agreed in stage 1 |
Decision Deferred |
| Otahuhu Graffiti
Deterrence |
Anti-graffiti
measures for utility boxes in Otahuhu |
Yes |
| Tamaki
Neighbourhood Parks Anti-Graffiti Planting year 3 |
Planting to
prevent grafitti around fencelines in parks |
Decision Deferred
|
- That the board allocate a spokesperson to all proposals from stage 1
that will proceed to vetting, to the Wai-O-Taiki Nature Reserve Community
Revegetation Volunteer Project Stage 3 of 3 at stage 2 on the report and to the
Fruit Tree Planting on Public Space in Projects Pending on the report.
| Project name
|
Project
Description |
Spokesperson
|
| Stage 1 projects: |
| Community Island
Artwork Contribution |
Contribution to a
community artwork as part of a Community Liveable Streets project |
O'Brien |
| Nelson St
Foreshore Improvements Stg 1 |
To produce
concept plan for development of this small reserve |
Vetting decision
deferred |
| Nelson St
Foreshore Improvements Stg 2 |
To implement
physical works as identified and agreed in stage 1 |
Vetting decision
deferred |
| Otahuhu Graffiti
Deterrence |
Anti-graffiti
measures for utility boxes in Otahuhu |
O'Brien |
| Tamaki
Neighbourhood Parks Anti-Graffiti Planting year 3 |
Planting to
prevent grafitti around fencelines in parks |
Vetting decision
deferred |
| Stage 2 |
| Wai-O-Taiki Nature Reserve Community
Re-vegetation Volunteer Project Stage 3 of 3 2009 / 2010 |
The continuation of an on-going programme to
improvement the vegetation control within the reserve. |
Metcalfe |
| Projects Pending: |
| Fruit Tree Planting On Public Space |
Purchase and planting of fruit trees in open
spaces in Otahuhu
[Status Notes] In vetting |
O'Brien |
- That the board delegates authority to the spokesperson to provide
guidance and advice to the SLIPs team regarding their allocated proposals and
delegates authority to the spokesperson and chair of the board, to be exercised
together, to make additional funding decisions where a variation to a project
scope is needed due to unforeseen circumstances
- That the board allocates scoping budgets to
the following proposals on the stage 2 scoping list so that proposals can
proceed to be scoped.
| Project Name |
Project
Description |
| Sturges Park
Softball Back Fences |
Installation of
steel arms and soft nets to the top of existing softball back fences YES |
| Sturges Park
Softball Club House Kitchen Refit |
Upgrade of
kitchen in the Otahuhu Softball Club house at Sturges Park YES |
| Wai-O-Taiki
Nature Reserve Community Re-vegetation Volunteer Project Stage 3 of 3
2009 / 2010 |
The continuation
of an on-going programme to improvement the vegetation control within
the reserve. YES |
- That the Board note the pending project proposals and their status
when allocating funding.
- That the Board delete the following proposal
that it does not intend to take forward:
| Merton
Road/Apirana Ave Corner Footpath Upgrade Phase 1 |
Upgrade footpath
to safe all weather surface and lighting DELETE |
- That the Board gives support in principle to the Panmure Stone Cottage
Landscaping Stage 1 and Stage 2 proposals but requests that prior to any action
being taken with respect to the proposals, a working party of Board members
Murray and Welch, Councillor Boyle and the Chairperson be formulated to analyse
detailed and final costings of the project.
- That the board notes the Opex Funded
Projects and New Proposals information provided at paragraphs 3.7 and 3.8 of the
report.
CARRIED
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE MARCH 2009
Moved: Sutton / Cr Christian
That the memorandum of the SLIPs Programme Leader dated 13 March 2009 and
entitled "SLIPs Programme Update March 2009" be received.
CARRIED
REMUNERATION POOL 2009/ 2010 AND THE EXPENSES AND REIMBURSEMENT POLICY
Moved: Sutton / O'Brien
- That the report from the Support Services
Manager dated 7 March 2009 and entitled "Remuneration Pool 2009/ 2010 and the
Expenses and Reimbursement Policy" be received.
- That the Chairperson be delegated to provide
feedback on the Remuneration Pool 2009/2010 and the expenses and Reimbursement
Policy.
CARRIED
LONG TERM COUNCIL COMMUNITY PLAN (LTCCP)
Moved: Sutton / Murray
- That the information memorandum of the
Democracy Advisor dated 27 February 2009 regarding the Ten Year Plan community
consultation meetings be received.
- That a working party comprised of all the
members of the Board be formed to formulate written feedback to the LTCCP in
April.
CARRIED
DRAFT CODE OF CONDUCT FOR COMMUNITY BOARDS
Moved: Sutton / Metcalfe
- That the draft Code of Conduct for Community
Boards which was considered by the Community Board Chair's Forum on February
2009 be received.
- That a working party comprising of members of
the Board be formed to discuss the draft code of conduct for community boards.
CARRIED
COMMITTEE REPORTS
12.1. COMMITTEE REPORTS - ARTS, CULTURE AND RECREATION COMMITTEE, QUARTERLY REPORT
Moved: Sutton / Murray
That the report entitled "Quarterly Report - Arts,
Culture and Recreation" and the corresponding resolutions of the Arts, Culture
and Recreation Committee regarding this report from its 11 March 2009 meeting be
received.
CARRIED
12.2. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, FUTURE PLANNING FRAMEWORK PROGRAMME
Moved: Sutton / Cr Christian
That the report entitled "Future Planning
Framework Programme" and the corresponding resolutions of the City Development
Committee regarding this report from its 12 March 2009 meeting be received.
CARRIED
12.3. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, RESOURCE MANAGEMENT ACT AMENDMENTS
Moved: Sutton / O'Brien
That the report entitled "Resource Management
Act Amendments" and the corresponding resolutions of the City Development
Committee regarding this report from its 12 March 2009 meeting be received.
CARRIED
12.4. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, LIQUOR LICENSING POLICY DEVELOPMENT - SCOPE
Moved: Sutton / Welch
That the report entitled "Liquor Licensing
Policy Development - Scope" and the corresponding resolutions of the City
Development Committee regarding this report from its 12 March 2009 meeting be
received.
CARRIED
12.5. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, NOTICE OF MOTION - PROTECTION OF THE ANN'S CREEK WETLAND AND IMMEDIATE SURROUNDS
Moved: Sutton / Metcalfe
- That the
notice of motion from Councillor Boyle dated 5 March 2009 regarding the
Protection of the Ann's Creek Wetland and immediate surrounds and the
corresponding resolutions of the City Development Committee be received.
- That the
Board reconfirms its support to the notice of motion regarding protection of the
Ann's Creek.
- That the City Development Committee be requested to ask council officers to action the following:
That officers develop specific
proposals for appropriate planning or other actions for the protection of Ann's
Creek Wetland and immediate surrounds as part of the Future Planning Framework
and otherwise, in order to better protect this unique and regionally significant
saltwater and freshwater wetland and bird habitat and also the opportunity for
public access between Hamlin's Hill and the Manukau foreshore walkway.
CARRIED
12.6. COMMITTEE REPORTS - ARTS CULTURE AND RECREATION COMMITTEE - CITYWIDE COASTAL UPGRADE PROGRAMME
That
the report be tabled at the meeting.
[ATTACHMENT 12.6A]
Moved: Sutton / Cr Boyle
That the report entitled "Citywide Coastal Upgrade
Programme" and the corresponding resolutions of the Arts, Culture and Recreation
Committee regarding this report from its 11 March 2009 meeting be received.
CARRIED
12.7 COMMITTEE REPORT - COMMUNITY SERVICES COMMITTEE - COMMUNITY AND RECREATION LEASE POLICY
The report is tabled.
[ATTACHMENT 12.7A]
- That the Community and
Recreation Lease Policy report and resolutions be received.
- That a working party of
Board members be convened to decide whether a written response to the issue
needs to be formulated by the Board.
CARRIED
CORRESPONDENCE RECEIVED
13.1. CORRESPONDENCE RECEIVED - OTAHUHU MAINSTREET & COMMERCIAL ASSOCIATION
Moved: Sutton / Christian
That the correspondence from the Otahuhu
Mainstreet & Commercial Association be received.
CARRIED
13.2. CORRESPONDENCE RECEIVED - PANMURE CHINESE ASSOCIATION
Moved: Sutton / Christian
That the correspondence from the Panmure
Chinese Association be received.
CARRIED
TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010
Moved: Sutton / O'Brien
That the achievements register be received.
CARRIED
CHAIRPERSON'S REPORT
The
Chairperson's written report was tabled at the meeting.
[ATTACHMENT 15A]
Moved: Sutton / Metcalfe
That the attached tabled report and the verbal report of the Chairperson
regarding the LTCCP Future Planning Framework Community Consultation be
received.
COUNCILLORS' REPORTS
Moved: Sutton / Cr Boyle
- That the verbal report of Councillor Boyle
regarding the following be received:
- Future Planning Framework
Meeting Update
- Pasifika Opening
- Otahuhu Network, Family Fun Day
and Music & Parks
- Otahuhu Steering Group and
liquor licensing stuff
- That the verbal report of Councillor Christian regarding the following
be received:
- Round
the Bays
- Music
in the Park
- Otahuhu Community Fun Day
- Maungakiekie Community Board
- Zoo
Board
- Waka
Ama Day at Panmure Basin
- Briefing of the Resource Management Act Update
- Lunchtime Learning with John Duffy - Development of the revised district plan
- That the verbal report of Councillor Northey regarding the following
be received:
- Combined Committees Meeting
Update
- Pasifika Opening
- Round the Bays Marathon
- Otahuhu pool meeting update
- Finance Meeting Update - paying rates through NZ Post been declined
- Otahuhu Family Day
CARRIED
BOARD MEMBERS' REPORTS
The
written report of the Deputy Chair was tabled.
[ATTACHMENT 17A]
Moved: Sutton / Welch
- That the attached tabled report and the verbal
report of the deputy chairperson O'Brien regarding the following be received.
- New Zealand Community Boards
Conference Update
- Otahuhu Railway Station
Working Party
- That the verbal report of Board member Metcalfe regarding the following
be received:
- That the verbal report of Board member Murray
regarding the following be received:
- Otahuhu Steering Group, Town Hall and various other local meetings
- That the verbal report of Board member Welch
regarding the following be received:
- Aero Club meeting with the
Democracy Advisor
- Community hall
- Glen Innes Network Meeting
Update
CARRIED
REPORTS REQUESTED/PENDING
Moved: Sutton / Welch
That the reports requested/ pending list be received.
CARRIED
GROUPS ACTIVITY REPORT
Moved: Sutton / Metcalfe
- That the group activity reports be received.
- That officers be
advised that the following activities were not held in the Tamaki ward :
- Riverside community circus
- Sylvia
park Parimary School
- Berm
maintenance
CARRIED
There being no further business
the Chairperson declared the meeting closed at 10:16pm.
