APOLOGIES
Moved: Metcalfe / Welch
That the apologies from Councillor Lotu-Iiga and Board member Murray for
nonattendance be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved: Sutton / Welch
That the minutes of the Tamaki Community Board meeting held on Tuesday, 24 March
2009 be confirmed as a true and correct record.
CARRIED
EXTRAORDINARY BUSINESS
There was no extraordinary business.
PUBLIC FORUM
4.1. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF AFFIRMING WORKS LTD - MATELE MISA
Matele Misa was not in attendance.
2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF AFFIRMING WORKS LTD
Moved: Sutton / Cr Christian
That item 5 be deferred to the Tamaki Community Board May
2009 meeting and that Affirming Works Inc representatives be invited to attend
the board meeting on 26 May 2009 in support of their discretionary funding
application.
CARRIED
Items 6 and 7 were taken together at this point.
COMMUNITY AND LIBRARY FACILITIES PLAN - CONSULTATION WITH COMMUNITY BOARDS
David Shamy, Senior Policy Analyst presented a presentation regarding the
community and library facilities plan report.
[ATTACHMENT 6A]
Moved: Sutton / Welch
- That David Shamy, Senior Policy Analyst be thanked for his
attendance and presentation.
- That the report of the Senior Policy Analyst dated 20 April 2009 and
entitled "Community and library facilities plan - consultation with Community
Boards" be received.
- That the Board formulates a working party consisting of all
community board members to provide feedback to the Community and Library
Facilities Plan, particularly in relation to community and library facilities in
the Tamaki area, and the draft Community and Recreation Lease policy by 8 May
2009.
CARRIED
LIQUOR BAN REQUESTS - COMMUNITY BOARD CONSULTATION
Abba
Fidow, Senior Policy Analyst presented a presentation regarding the Liquor Ban
requests report.
[ATTACHMENT 7A]
Moved: Sutton / Metcalfe
- That Abba Fidow, Senior Policy Analyst be thanked for his attendance
and presentation.
- That the report of the Senior Policy Analyst dated 15 April 2009 and
entitled "Liquor Ban Requests- Community Board Consultation" be received.
- That the Board
forms a working party consisting of all community board members to provide
feedback on the following options that were discussed in the report of the
Senior Policy Analyst entitled "Liquor Ban Requests- Community Board
Consultation" by 8 May 2009:
- option one, a
liquor bans in all parks, reserves and council-owned car parks in Auckland City.
- option two, a
liquor ban on all Mainstreet programme areas in Auckland city.
- That the Board
notes that officers will be presenting options for new liquor bans to the City
Development Committee in June 2009 for review and approval.
CARRIED
GAMBLING VENUE POLICY - COMMUNITY BOARD CONSULTATION
Abba
Fidow, Senior Policy Analyst presented a presentation regarding the Gambling
venue policy report.
[ATTCHMENT 8A]
Moved: Sutton / Metcalfe
- That the report of the Senior Policy Analyst dated 15 April 2009 and
entitled "Gambling Venue Policy- Community Board Consultation" be received.
-
That the Board forms a working party consisting of the Chairperson and Board
members Metcalfe and O'Brien to provide feedback on the gambling venue policy by
8 May 2009.
- That the Board
notes that officers will be presenting options for public consultation on a
gambling venue policy to the Community Services Committee in August 2009 for
approval.
CARRIED
Councillors Christian and Boyle declared their conflict of
interest on this item. The councillors neither spoke nor voted on this item.
COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, LIQUOR LICENSING POLICY DEVELOPMENT - SCOPE
Lucy
Graydon, Senior Policy Analyst presented a presentation regarding the Liquor
Licensing Policy development report.
[ATTACHMENT 9A]
Moved: Sutton / Welch
That the Board forms a working party comprised
of all community board members to provide written feedback on the development of
the liquor licensing policy by 8 May 2009.
CARRIED
UPDATES ON VARIOUS EVENTS IN OTAHUHU - ELLEN SCHINDLER, AUCKLAND CITY ENVIRONMENTS
Ellen Schindler, Project Officer was unable to attend the meeting. A copy of the
team's update on the project was tabled for the Tamaki Community Board's
information.
[ATTACHMENT 10A]
Moved: Cr Boyle / Metcalfe
- That Ellen Schindler, Project Officer
Compliance be thanked for the report updating the Board on illegal rubbish
dumping.
- That the
Board acknowledges the success of the rubbish control approach in Otahuhu and
that the Board supports further measures by officers to control illegal rubbish
dumping.
CARRIED
OTAHUHU CYCLE AND WALKING PROJECTS
The
report on the Otahuhu Cycle and Walking projects was circulated to members and
tabled at the meeting .
[ATTACHMENT 11A]
Moved: O'Brien / Metcalfe
- That the report of the Transport Planner
entitled "Otahuhu Cycle and Walking Projects" and dated 1 April 2009 be
received.
- That the Board approves the following cycling
and pedestrian projects that were presented in the report of the Transport
Planner entitled "Otahuhu Cycle and Walking Project" and dated 1 April 2009 for
progression to detailed design and implementation:
| Site |
Facilities |
Description |
| 'Stage one' Minor Works |
| High St between Water St and Atkinson Ave |
- Traffic calming
- Cycle lanes
- Advance stop boxes
- Cycle ramp
- Signs
|
- Replace existing substandard speed humps with cycle friendly
versions
- Cycle lanes on both sides & advance stop boxes at
intersection
- Provide cycle ramp in kerb
- Cycle route signage
|
| Church St |
|
- Replace existing substandard speed humps with
cycle friendly versions
- Cycle route signage
|
| Fairburn Rd |
|
|
| Tamaki Ave |
|
- Replace existing substandard speed humps with cycle friendly
versions
- Cycle route signage
|
| Cracroft St |
|
- Replace existing substandard speed humps with
cycle friendly versions
- Cycle route signage
|
| Great South Rd |
|
- Modifications to existing pavement treatments /
crossing points & new speed table
- Cycle route signage
|
| Other 'Stage one' works |
| Park Ave |
|
- Kerb modifications, road marking, & speed table
associated with contra flow cycle lane
- Cycle route signage
|
| Mason Ave / Station Rd car park |
- Pedestrian access
- Pavement marking
|
- Pavement marking & new speed tables
|
| 'Additional' Minor Works |
| Princes St East |
|
- On road route with new signage only. Existing
substandard roadmarking to be removed
|
| Frank Grey Place |
|
- Remedial work on existing shared walking/cycling
path & new signage
|
| Frank Grey Place / Trenwit St intersection |
- Intersection improvements
- Signs
|
- Kerb modifications for improved crossing point &
new route signage
|
| Trenwith St / Water St / High St intersection |
- Intersection improvements
- Signs
|
- Kerb modifications for improved crossing point,
shared walking/cycling path extension, & new route signage
|
| Sturges Park |
- Access improvements
- Signs
|
- Remedial work at access points & route signage
|
| Hospital Rd |
- Shared walking/cycling path obstruction removal
- Signs
|
- Remedial work on Watercare manhole & improved
cycle route signage
|
| Otahuhu Creek |
- Access improvements
- Signs
|
- Remedial work at pipe bridge access point & cycle
route signage
|
CARRIED
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS APRIL 2009
Moved: Sutton / Metcalfe
- That the report of the SLIPs Project Portfolio
Leader entitled "Small Local Improvement Projects (SLIPs) decisions April 2009"
dated 8 April 2009 be received.
- That the Board designates the Chairperson,
Kate Sutton as the spokesperson for the Otahuhu Plunket Playground proposal.
- That the Nelson Street Foreshore improvements
Stage 1 project be progressed to stage 2.
- That the Board delegates authority to the
spokesperson to provide guidance and advice to the SLIPs team regarding their
allocated proposals and delegates authority to the spokesperson and the
Chairperson, to be exercised together, to make additional funding decisions
where a variation to a project scope is needed due to unforeseen circumstances.
- That the Board allocates scoping budgets to
the following proposal on the stage 2 scoping list so that the proposal can
proceed to be scoped.
| Project Type |
Project Name |
Project Description |
| Facilities |
Otahuhu Plunket Playground |
Installation of a playground and fence |
- That the Board note the pending project proposals and their status as
listed on the spreadsheet attached to the report of the SLIPs Project Portfolio
Leader entitled "Small Local Improvement Projects (SLIPs) Decisions April 2009"
and dated 8 April 2009 when allocating funding.
- That the Board records its disappointment and
concern in terms of the slowness of progressing projects from Stage 2 to Stage
3.
- That the projects on the "Projects Pending"
section of the spreadsheet attached to the report of the SLIPs Project Portfolio
Leader entitled "Small Local Improvement Projects (SLIPs) Decisions April 2009"
and dated 8 April 2009 need to be progressed to Stage 3 by May 2009.
- That the Board allocates $3,000 capex to the
Community Island Artwork Contribution project proposal.
CARRIED
2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF THE OTAHUHU STEERING GROUP
Moved: Sutton / Welch
- That the Board grants $250.00 from its 2008/
2009 Discretionary Funding budget to the Otahuhu Steering Group for the
operational costs relating to the LTCCP community consultation on 2 May 2009.
- That the Otahuhu Steering Group be requested
to provide an accountability statement to the Board following the expenditure of
the Discretionary Funding grant of $250.
CARRIED
Councillors Boyle and Christian, and Board members Metcalfe and O'Brien neither
voted nor spoke on this item.
COMMUNITY GROUP ASSISTANCE POLICY
Moved: Sutton / Cr Christian
That the Community Group Assistance Policy be received.
CARRIED
COMMUNITY BOARD DISCRETIONARY FUNDING 2009/ 2010 - GUIDELINES FOR APPLICANTS
Moved: Sutton / Metcalfe
That the Guidelines for Applicants of the Community Board Discretionary Funding
2009/ 2010 be received.
CARRIED
COMMITTEE REPORT - STREET TRADING POLICY - PROVISION OF OUTDOOR DINING FACILITIES
Moved: Sutton / Metcalfe
- That the
report entitled "Street Trading Policy - Provision of Outdoor Dining Facilities"
and the corresponding resolutions of the Arts, Culture and Recreation Committee
regarding this report from its 12 March 2009 meeting be received.
- That a working party comprised of all community board members be
formed to formulate written feedback to the on the Street Trading Policy -
Provision of Outdoor Dining Facilities.
CARRIED
CORRESPONDENCE RECEIVED
17.1. CORRESPONDENCE RECEIVED - CAROL BEAUMONT, LABOUR MP
Moved: Sutton / O'Brien
That the correspondence from Carol Beaumont,
member of Parliament be received.
CARRIED
17.2. CORRESPONDENCE RECEIVED - GLEN INNES DIABETES SUPPORT GROUP CHARITABLE TRUST
Moved: Sutton / O'Brien
That the correspondence from the Glen Innes
Diabetes Support Group Charitable Trust.
CARRIED
17.3. CORRESPONDENCE RECEIVED - MAUNGAREI COMMUNITY CHRISTIAN TRUST
Moved: Welch / Metcalfe
That the correspondence from the Maungarei
Community Christian Trust be received.
CARRIED
17.4. CORRESPONDENCE RECEIVED - OTAHUHU TOWN HALL COMMUNITY CENTRE
Moved: Sutton / Welch
That the correspondence from the Otahuhu Town
Hall be received.
CARRIED
17.5. CORRESPONDENCE RECEIVED - OTAHUHU VOICES NEWSLETTER
Moved: Sutton / O'Brien
- That the correspondence from the
Otahuhu Voices be received.
- That Lil Hodges of 8 Albert Street be congratulated for winning the
Otahuhu and Riverside Ballooning gardeners competition.
CARRIED
17.6. CORRESPONDENCE RECEIVED - THE GIFTED CHILDREN'S ADVANCEMENT CHARITABLE TRUST
Moved: Sutton / Metcalfe
That the correspondence from The Gifted
Children's Advancement Charitable Trust be received.
CARRIED
17.7. CORRESPONDENCE RECEIVED - WONS: NURSING, EDUCATION AND HEALTH PROMOTION SERVICES
Moved: Sutton / Metcalfe
That the correspondence from WONS: Nursing,
Education and Health Promotion Services be received.
CARRIED
TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010
Moved: Sutton / Welch
That the Board's Achievements Register as of April 2009 be received.
CARRIED
CHAIRPERSON'S REPORT
A
copy of the chairperson's report was tabled.
[ATTACHMENT 19A]
Moved: Sutton / Welch
- That the tabled report of the Chairperson
dated 28 April 2009 and the verbal report regarding the following be received.
- LTCCP meeting in Glen Innes
- Invite on the LTCCP
- Acknowledgement and celebrated Cr Northey's birthday at the meeting
- That the Tamaki Community Board submission to
the Remuneration Working Party be amended as follows:
- That the Tamaki Community Board believes that it is important to
recognise that the elected representative remuneration must be fair and
equitable. All people, no matter what their background must be able to serve as
an elected representative and levels of remuneration levels must not be a
barrier to this.
- The Tamaki Community Board has read the council officers report
to the working party and from the information contained in the report we
recommend the following allocation of the remuneration pool.
| Position |
Current |
Recommendation |
Increase |
| Deputy Mayor |
$91, 143 |
$92, 500 |
$1357 |
| Major Committee Chair |
$78, 975 |
$81,000 |
$2025 |
| Audit and Risk Chair |
$60, 352 |
$63,000 |
$5248 |
| Deputy Chair City Development
|
$72, 975 |
$73,000 |
$25 |
| Deputy Committee Chair |
$60, 352 |
$63,000 |
$2648 |
| Base Councillor Salary |
$48, 855 |
$53,000 |
$4145 |
| Community Board Chair |
$20, 200 |
$22,500 |
$2300 |
| Community Board Member |
$10, 100 |
$11,700 |
$1600 |
CARRIED
COUNCILLORS' REPORTS
Moved: Sutton / O'Brien
- That the verbal report of Councillor Boyle
regarding the following be received:
- Future Planning
Framework meetings
- Regional
Governance Updates
- Ten Year Plan
- AMETI Steering
Group updates
- Piano at
Panmure Community Hall
- Otahuhu
Community Forum
- Business
Association meetings
- Policing and
Security Meeting planning
- That the verbal report of Councillor Christian regarding the following
be received:
- Panmure Community Network
- Regional Governance Committee
meeting
- Maungakiekie Community Board
- LTCCP community consultation has begun
- Otahuhu Community Forum
-
Mt Wellington Swimming Club correspondence
- Otahuhu Protest March - swimming pool for Otahuhu
-
That the verbal report of Councillor Northey regarding the following be
received:
- Events attended since last
Board meeting
- Royal Commission
- Amalgamated city study in
Brisbane
- Remuneration Working Party
- Otahuhu Network
CARRIED
BOARD MEMBERS' REPORTS
A
report from Board member O'Brien was tabled.
[ATTACHMENT 20A]
Moved: Sutton / Welch
- That the tabled report of Board member O'Brien
dated 28 April 2009 be received:
- Otahuhu Main
Street Association update
- ANZAC day
services
- Possibility of
having council hosting all ANZAC Day services
- Otahuhu Creek
Cleanup - recognition of good work of people involved
- Community
Leadership Program update and possibility of having Otahuhu participants in the
program
- Otahuhu
Steering Group update - letter on Maori wardens to local MP and letter on
Auckland Governance to city councillors from the Auckland region
- Community Forum
- prostitution in Hunter's Corner, Rubbish, bus shelter
- Rainbow Room at
Trinity Church - market visit
- David Langley
Memorial pathway reconstruction
- Otahuhu Voices
- That the report of Board member Metcalfe regarding the following be
received:
- Otahuhu
Steering Group and pool protest - community involvement
- ANZAC Day -
high Sikh community presence
- That the report of Board member Welch regarding the following be
received:
- Dunkirk Road
management meeting
- ANZAC Day
CARRIED
REPORTS REQUESTED/PENDING
Moved: Sutton / O'Brien
That the reports requested/ pending list be received.
CARRIED
GROUP ACTIVITY REPORTS
Moved: Cr Boyle / Cr Christian
That the group activity
reports be received, subject to the following comments from the Board:
- The Board is concerned that some
activities that fall under the Tamaki ward have been included in the
Maungakiekie group activity report but not in Tamaki report.
- That it should be noted that the
Otahuhu Family Fun Day occurred with the support of the Otahuhu Steering Group.
- That Glen Innes is spelled
incorrectly in the Street Amenity Services section of the Tamaki Information
Report from Arts Culture and Recreation Services
- That where the trees for the
traffic safety project are being planted in the Tamaki ward needs to be included
in the Street Amenity Services section of the Tamaki Information Report from
Arts Culture and Recreation Services.
- That information on which
toilets in Tamaki, if any, are part of the council's "deep cleaning programme"
as well as what this programme is needs to included in the Street Amenity
Services section of the Tamaki Information Report from Arts Culture and
Recreation Services.
- That there is a need to reduce
the use of colloquialism in the reports; an example being the reference to the
half day "dealing with youths" training session referred to in the report from
the Glen Innes Community Library.
- That it be noted that the Board
is pleased to see that better reports are coming from the libraries and that
Otahuhu library is doing well with an increased number of visitors.
CARRIED
There being no further business the Chairperson declared
the meeting closed at 9:15 pm.
