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Tamaki Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
TAMAKI COMMUNITY BOARD
HELD ON TUESDAY, 26 MAY 2009 AT 6:15PM
IN THE OTAHUHU TOWN HALL
10 HIGH STREET
OTAHUHU, AUCKLAND

PRESENT: Ms Kate Sutton Chairperson
  Ms Christine O'Brien Deputy Chairperson
  Ms Arna Metcalfe  
  Mr Mike Murray  
  Councillor Leila Boyle  
  Councillor Bill Christian, JP  
ALSO PRESENT: Councillor Richard Northey, ONZM  

OBITUARY

Mr Ian Duncan Balderston former Tamaki Community Board member served 2 terms from 1992 to1995 and 1995 to 1998. Mr Balderston represented the people of Tamaki from 1974 to 1980 in the Mt Wellington Borough Council. He serviced the council as follows:

  • 1974-1977 : Council Delegate to the Auckland Local Bodies' Association

Works Committee & Library Committee member

Housing and Property Committee member

  • 1977-1980Works and Transport Committee member

A minutes silence was observed.


  1. Top APOLOGIES

    Moved: Sutton / O'Brien

    That the apologies from Councillor Lotu-Iiga and Board member Welch for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton / O'Brien

    That the minutes of the Tamaki Community Board meeting held on Wednesday, 28 April 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    Item 4.3 was taken at this point.

    4.1. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF AFFIRMING WORKS LTD - MATELE MISA

    Matele Misa spoke in support of their application and answered questions from the Board.

    Moved: Sutton / Murray

    That Matele Misa be thanked for his attendance and presentation.

    CARRIED

    4.2. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF FETAKINIMA COMMUNITY TRUST- FALEAKO PEPA

    Faleako Pepa spoke in support of their application and answered questions from the Board.

    Moved: Sutton / Murray

    That Faleako Pepa be thanked for his attendance and presentation.

    CARRIED

    4.3. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF OTAHUHU HISTORICAL SOCIETY- WILMA MADGWICK

    Wilma Madgwick spoke in support of the application and answered questions from the Board.

    She also requested that the Board investigate the new traffic lights on Great South Road - South Otahuhu. She questioned the placement of lights at this intersection rather than at Cracroft. The current placement holds up traffic on Great South and does not benefit traffic emerging from the east, which uses Cracoft Street.

    Moved: Sutton / O'Brien

    That Wilma Madgwick be thanked for her attendance and presentation.

    CARRIED

    4.4. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF OTAHUHU AND DISTRICTS CALEDONIAN SOCIETY INC.- ALF POWELL

    Alf Powell spoke in support of the application and answered questions from the Board.

    He also requested that the Board to look into the new carpark at the Band Hall in Nikau Street. The society has experienced significant problems with less room for cars especially the kerbing has no backfill.

    Moved: Sutton / Murray

    That Alf Powell be thanked for his attendance and presentation.

    CARRIED

    4.5. TAMAKI TRANSFORMATION PROGRAMME- PAM SHOEBRIDGE

    Pam Shoebridge spoke to the Board about the Tamaki Transformation Programme. A transcript of her address is attached.

    [ATTACHMENT 4.5A]

    Moved: Sutton / Murray

    That the Pam Shoebridge be thanked for her presentation.

    CARRIED

  5. Top UPDATE ON TAMAKI TRANSFORMATION PROGRAMME

    Penny Pirrit, Group Manager City Planning, Jo Wiggins, Tamaki Transformation Programme Manager and Judith Webster, Housing New Zealand updated the Board and answered questions on the project.

    Moved: Sutton/ Murray

    1. That Penny Pirrit Group Manager City Planning, Jo Wiggins, Tamaki Transformation Programme Manager and Judith Webster, Housing New Zealand be thanked for their attendance and presentation.
    2. That the resolutions and report from the City Development Committee meeting of 14 May 2009 be received.

    CARRIED

    Item 7 was taken at this point.

  6. Top 2008/ 2009 DISCRETIONARY FUNDING APPLICATIONS

    6.1. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF AFFIRMING WORKS LTD

    Moved: Sutton  / Metcalfe

    1. That the Tamaki Community Board grants $500 from its 2008/2009 discretionary funding budget to Affirming Works Ltd towards camp costs for teenagers from Otahuhu College.
    2. That Affirming Works Ltd be requested to provide an accountability statement to the Board following the expenditure of the discretionary funding grant of $500.

    CARRIED

    6.2. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF FETAKINIMA COMMUNITY TRUST

    Moved: Metcalfe / O'Brien

    1. That the Tamaki Community Board grants $500 from its 2008/2009 discretionary funding budget to the Fetakinima Community Trust for funding towards aerobic classes for the elderly and middle aged and that the contact information for the relevant Community Advisor be forwarded to the Trust.
    2. That the Fetakinima Community Trust be requested to provide an accountability statement to the Board following the expenditure of the discretionary funding grant of $500.

    CARRIED

    6.3. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF OTAHUHU HISTORICAL SOCIETY

    Moved: Murray / O'Brien

    1. That the Tamaki Community Board grants $500 from its 2008/ 2009 discretionary funding budget to the Otahuhu Historical Society for funding to help pay for a new sound system.
    2. That the Otahuhu Historical Society be requested to provide an accountability statement to the Board following the expenditure of the discretionary funding grant of $500.

    CARRIED

    6.4. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF OTAHUHU AND DISTRICTS CALEDONIAN SOCIETY INC.

    Moved: O'Brien / Cr Christian

    1. That the Tamaki Community Board grants $500 from its 2008/2009 discretionary funding budget to the Otahuhu Districts Caledonian Society Inc. seeking funding that will go towards its operational costs.
    2. That the Otahuhu Districts Caledonian Society Inc. be requested to provide an accountability statement to the Board following the expenditure of the discretionary funding grant of $500.

    CARRIED

  7. Top AMETI UPDATE

    Moved: Sutton / O'Brien

    1. That Matthew Rednall, Roads Manager be thanked for his attendance and presentation.
    2. That the minutes and report from the Transport Committee meeting of 7 May 2009 be received.

    CARRIED

  8. Top SOUTH PLACE TEAM SIX MONTHLY REPORT

    Moved: Sutton / Cr Boyle

    1. That Sian Burgess Place Manager, and Leitu Tufuga, Riverside community worker, Arts Community & Recreation Services, be thanked for their attendance and presentation.
    2. That the report of the Place Manager dated 9 May 2009 be received.
    3. That the Tamaki Community Board thank Antoine Xulue, Leitu Tufuga and Jo Wyeth for their work and their attendance at the recent community meetings and recognise all the community advisers for their diligence work in promoting and enhancing community connectedness.

    CARRIED

  9. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) - TAMAKI DECISION REPORT MAY 2009

    The Chairperson made a presentation to the Board on the SLIPs Projects.

    [ATTACHMENT 9A]

    Moved: Sutton / Murray

    1. That the report of the SLIPs Project Portfolio Leader dated 15th May 2009 and entitled Small Local Improvements Projects Tamaki Decision Report May 2009 be received.
    2. That the Board notes the pending project proposals and that officers note the Board's priority list as follows:

    PRIORITY ONE

    • Otahuhu Plunket Playground
    • Panmure Lagoon 1km Walk measurements
    • Panmure directional signs
    • Panmure Stone Cottage Stage 1 and 2 (Implementation)
    • Waipuna retaining wall stage 2
    • Fruit Trees in public places
    • Mayfair place stage shelter implementation

    PRIORITY TWO

    • Nelson Street - Stage one and two
    • Riverside Bollards
    • Mayfair place seating 1 and 2

    PRIORITY THREE

    • Pt England Reserve Path stage 1 and 2
    • Otahuhu Graffiti deterrence
    • Hobson Reserve Playground
    • Sturges Park Softball Club Kitchen Refit
    1. That the Board deletes the following proposals as it does not intend to take forward.
    • Relocation of Kotuku sculpture
    • Dunkirk reserve bollards (keep Riverside's)
    1. That the Board allocates the budget of $23,480 ($22,980 Capex and $500 Opex funding) to the Sturges Park Footpath to College Fields proposal.
    2. That the Board allocates the budget of $16,500 ($16,000 Capex and $500 Opex funding) to the Sturges Park Softball Back Fences proposal subject to the confirmation from officers that the residents have been consulted as previously resolved by the board.
    3. That the Board notes the information provided regarding the Panmure Stone Cottage project and move the revised Panmure Stone Cottage Landscaping Stage 1 and Stage 2 proposals into implementation.
    4. That the Board allocates the budget of $44,152 to the Maybury Reserve Bridge project.
    5. That the Board approves a budget of up to $2,000 to fund the opening of the Panmure Library new reading room.
    6. That the Board approves the Waipuna retaining wall stage 2 into implementation.

  10. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE MAY 2009

    Moved: Sutton / Murray

    1. That the memorandum of the SLIPs Programme Leader, dated 15 May 2009 and entitled SLIPs Programme Update May 2009 be received.
    2. That the Board notes the recorded deficit of $46,331 against the 3 year capex funding.
    3. That the Board notes the balance of 2008/2009 opex budget is $24,206. Some actual scoping charges are still to come.
    4. That the Board notes $141,500 opex budget has been committed for 2009/2010 leaving a balance of $10,500 opex funding.
    5. That the Board notes the 2009/2010 opex budget balance of the $10,500 is to fund upcoming opex projects and all scoping activities carried out between 1 July 09 - 30 June 2010.
    6. That officers note the board's priority list of its SLIPs projects.

    CARRIED

  11. Top TAMAKI FEEDBACK ON POLICIES

    Moved: Sutton / Christian

    That the Board's feedback on the following policies be received:

    1. Gambling Venue Policy;
    2. Street Trading Policy;
    3. Community Centres, Libraries, Halls, Community Facilities;
    4. Community and Recreation Lease Policy;
    5. Liquor Bans; and
    6. Liquor Licensing.

    CARRIED

  12. Top URGENT DECISION OF THE BOARD, WAI-O-TAIKI NATURE RESERVE COMMUNITY SLIPS PROJECT

    Moved: Metcalfe / Cr Boyle

    That the urgent decision of the Board regarding the Wai-O-Taiki Nature Reserve Community Vegetation Volunteer SLIPs Project be noted.

    CARRIED

  13. Top COMMITTEE REPORTS

    13.1. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, FUTURE PLANNING FRAMEWORK AND DISTRICT PLAN REVIEW

    Moved: Sutton / Metcalfe

    That the report and minutes from the City Development Committee meeting held on 14 May 2009 regarding the future planning framework and district plan review be received.

    CARRIED

    13.2. COMMITTEE REPORT - CITY DEVELOPMENT COMMITTEE, HERITAGE POLICY REVIEW

    Moved: Metcalfe / Murray

    That the report and minutes from the City Development Committee meeting held on 14 May 2009 regarding the heritage policy review be received but the Board regrets the changes made to the original policy.

    CARRIED

    13.3. COMMITTEE REPORT - TRANSPORT COMMITTEE, RAIL STATION AT ONEHUNGA, TE PAPAPA AND MT SMART STADIUM PRIOR TO THE OPENING OF THE ONEHUNGA BRANCH LINE

    Moved: O'Brien / Metcalfe

    That the report and minutes from the Transport Committee held on 7 May 2009 regarding the rail station at Onehunga, Te Papapa and Mt Smart Stadium prior to the opening of the Onehunga Branch Line be received and that the Board supports the Maungakiekie Community Board's resolutions in relation to this item.

    CARRIED

  14. Top CORRESPONDENCE RECEIVED - GLEN INNES BUSINESS ASSOCIATION

    Moved: Sutton / Metcalfe

    That the correspondence from the Glen Innes Business Association be received.

    CARRIED

  15. Top TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010

    Moved: Sutton / Murray

    That the Board's Achievements Register as of May 2009 be received.

    CARRIED

  16. Top CHAIRPERSON'S REPORT

    [ATTACHMENT 16A]

    Moved: O'Brien /Murray

    That the tabled report of the Chairperson and her verbal reports regarding the following be received:

    • Rodney Hide meeting for community boards
    • Regional Governance meeting - 11 June 2009
    • LTCCP - congratulations to the Otahuhu Steering Group for the protest march
    • Discretionary funding process
    • Library Reading Room Opening
    • Feedback on Policies

    CARRIED

  17. Top COUNCILLORS' REPORTS

    Moved: Sutton / Murray

    1. That the verbal report of Councillor Boyle regarding the following be received:
      • Ten Year Plan and Regional Governance
      • Otahuhu LTCCP meeting
      • Pascifika forum and ten year plan plus regional governance
      • Chief Executive briefing
      • Hikoi
      • bus lanes on Tamaki Drive
      • Piano at Panmure Town Hall
      • Onehunga Festival budget cut
      • Future Planning Framework update
      • Tamaki Transformation Programme discussion at the City Development Committee meeting
      • Ellerslie Racecourse plan change
      • Waiheke West and Community liaison meeting on policing and security.
    2. That the verbal report of Councillor Christian regarding the following be received:
      • Lunchtime Learning session on green roof
      • Councillor Lotu-iiga on regional governance
      • Tree planting day
      • Maungakiekie Community Board meeting on Onehunga
      • GI Network meeting
      • Alan Peachey - regional governance
      • zoo work
      • funeral of Ian Balderston
      • St. George's Rowing Club 130th birthday
    3. That the verbal report of Councillor Northey regarding the following be received:
      • Regional Governance meetings
      • Older Adults Seminar
      • Otahuhu Ports
      • Tamaki Board workshop on polices
      • LTCCP meetings
      • Planning for Rugby World Cup
      • Glen Innes and Otahuhu Network meetings
      • Hikoi
      • Auckland District Council on Social Services

    CARRIED

  18. Top BOARD MEMBERS' REPORTS

    Board member O'Brien's report was tabled at the meeting.

    [ATTACHMENT 18A]

    Moved: Sutton / Murray

    1. That the tabled report of Board member O'Brien and her verbal report regarding the hikoi be received.
    2. That the verbal report of Board member Metcalfe regarding the following be received: Pool protest by Otahuhu Steering Group, GI LTCCP Community group meetings, youth petition.
    3. That the verbal report of Board member Murray regarding the Onehunga network be received.
    4. That the following report received from Board member Welch regarding the following be received:
      • Ian Balderston funeral
      • Police Liaison and Security meeting
      • Glen Innes Netball centre
      • Glen Innes Community network meeting
      • Safety Net meeting
      • Tamaki Transformation Programme meeting.

    CARRIED

  19. Top REPORTS REQUESTED/PENDING

    Moved: Sutton / O'Brien

    That the reports requested/ pending list be received.

    CARRIED

  20. Top GROUP ACTIVITY REPORTS

    Moved: Sutton / O'Brien

    That the group activity reports for the month of April 2009 be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 9:42 pm.