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Council member and meetings
Tamaki Community Board
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MINUTES OF A MEETING OF THE
TAMAKI COMMUNITY BOARD
HELD ON TUESDAY, 23 JUNE 2009 AT 6:00PM
IN THE TAMAKI RECREATION CENTRE
ELSTREE AVENUE
GLEN INNES
AUCKLAND

PRESENT: Ms Kate Sutton Chairperson
  Ms Christine O'Brien Deputy Chairperson
  Ms Arna Metcalfe  
  Mr Mike Murray  
  Mrs Jan Welch  
  Councillor Leila Boyle  
  Councillor Bill Christian, JP  
ALSO PRESENT: Councillor Richard Northey, ONZM  

  1. Top APOLOGIES

    Moved: Sutton / O'Brien

    That the apology from Councillor Lotu-Iiga for nonattendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton / O'Brien

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 26 May 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. THE POSSIBILITY OF ACQUIRING A LONG-TERM LEASE FOR 7 PIKI THOMPSON WAY, OTAHUHU FROM COUNCIL - ROBERT MINHINNICK, KNIGHTHAWK COMMUNITY PATROLS TRUST

    Robert Minhinnick on behalf of the Knighthawk Community Patrols Trust spoke and requested the Board's assistance in acquiring a long-term lease for 7 Piki Thompson Way, Otahuhu from council.

    A copy of letter from the group was tabled.

    [ATTACHMENT 4.1A]

    Moved: Sutton / O'Brien

    1. That Robert Minhinnick be thanked for his attendance and presentation
    2. That the tabled correspondence requesting a long term lease for 7 Piki Thompson Way, Otahuhu be referred to the Group Manager Arts Recreation and Community Services a response back to the Board.

    CARRIED

    4.2. PROPOSAL TO BUILD A LINK ROAD BETWEEN CLEARY ROAD AND LAGOON DRIVE - RUSSELL JONES

    Russell Jones addressed the Board regarding a proposal to build a link road between Cleary Road and Lagoon Drive, Panmure.

    A copy of Mr Jones' letter was tabled.

    [ATTACHMENT 4.2A]

    Moved: Sutton / Welch

    1. That Russell Jones be thanked for his attendance and presentation
    2. That the correspondence provided by Russell Jones be referred to the Roads Manager, Transport Strategy for a response back to the Board.

    CARRIED

  5. Top REPORT OF THE CABINET ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE ON IMPROVING LOCAL GOVERNMENT TRANSPARENCY, ACCOUNTABILITY AND FISCAL MANAGEMENT

    Moved: Sutton / Cr Boyle

    1. That the report of the Cabinet Economic Growth and Infrastructure Committee on Improving Local Government Transparency, Accountability and Fiscal Management be received.
    2. That a working party consisting of all Board members be convened to provide feedback on the Cabinet's report.

    CARRIED

  6. Top CIVIL DEFENCE EMERGENCY MANAGEMENT - UPDATE AND REPORT ON INFLUENZA A (H1N1)

    Councillor John Lister, Council's spokesperson on Civil Defence and Jane Lodge, Emergency Management Planning gave a powerpoint presentation on Civil Defence Emergency Management.

    [ATTACHMENT 6A]

    Moved: Sutton / O'Brien

    1. That the report and minutes from the City Development Committee held on 11 July 2009 regarding civil defence emergency management be received.
    2. That Councillor John Lister, Council's spokesperson and Jane Lodge, Emergency Management Planning be thanked for their attendance and presentation.

    CARRIED

  7. Top REGIONAL GOVERNANCE, TAMAKI COMMUNITY BOARD

    Moved: Sutton / Metcalfe

    1. That the following items from the Tamaki Community Regional Governance community meeting be received:
      1. Notes from the Regional Governance public meeting held on Thursday, 11 June 2009
      2. Thoughts from the Tamaki Community Board in a document entitled "Regional Governance Issues to advocate for"
      3. A document that outlines how to make a submission called Auckland Governance submissions
    2. That the Chairperson be delegated to sign off the Tamaki Community Board's submission to the Regional Governance Select Committee.

    CARRIED

  8. Top COMMITTEE REPORTS

    8.1. COMMITTEE REPORT - COMMUNITY SERVICES COMMITTEE, COMMUNITY AND RECREATION LEASE POLICY

    Moved: Sutton / Murray

    That the report and resolutions of the Community Services Committee meeting held on 10 June 2009 regarding the community and recreation lease policy be received.

    CARRIED

    8.2. COMMITTEE REPORT - COMMUNITY SERVICES COMMITTEE, OPTIONS FOR ADDRESSING ANTI-SOCIAL BEHAVIOR IN THE CENTRAL CITY

    Moved: Sutton / Cr Christian

    That the report and resolutions of the Community Services Committee meeting held on 10 June 2009 regarding options for addressing anti-social behaviour in the Central City be received.

    CARRIED

    8.3. COMMITTEE REPORT - CITY DEVELOPMENT COMMITTEE, LIQUOR BAN REQUESTS

    Moved: Sutton / Metcalfe

    That the report and resolutions of the City Development Committee meeting held on 11 June 2009 regarding liquor ban requests be received.

    CARRIED

    8.4. COMMITTEE REPORT - CITY DEVELOPMENT COMMITTEE, DEVELOPMENT FRAMEWORK FOR THE TAMAKI INNOVATION PRECINCT

    Moved: Sutton / Metcalfe

    1. That the report and resolutions of the City Development Committee meeting held on 11 June 2009 regarding the development framework for the Tamaki Innovation Precinct be received.
    2. That the Chairperson be delegated to write to the Ministry of Economic Development to express the Board's disappointment on the removal of the Government funding for the New Zealand Innovation Centre.

    CARRIED

  9. Top NOTICE OF MOTION, OPTIONS FOR AVAILABILITY OF A PIANO AT PANMURE COMMUNITY HALL

    Moved: Cr Boyle / Metcalfe

    1. That the Board notes that the piano on the stage at the Panmure Community Hall, 7-13 Pilkington Road, Panmure should have been removed in 2008 due to extensive damage but was not due to a contractor error but has now been removed.
    2. That the Board does not support a piano remaining permanently at the Panmure Community Hall, 7-13 Pilkington Road, Panmure as the minimum $4,000 purchase cost for a piano, the manufacture and installation cost of $2,895 (plus GST) for a lockable storage cupboard, the ongoing tuning costs of at least $150 plus GST per annum along with any future repair costs due to damage are excessive given the relatively low demand for a piano at the hall.
    3. That the Board recommends to future Panmure Community Hall hirers requiring a piano or similar that they either hire an electronic keyboard for approximately $100 or a standard piano for approximately $500.

    CARRIED

  10. Top CORRESPONDENCE RECEIVED

    10.1. CORRESPONDENCE RECEIVED - MAUNGAREI YOUTH AND COMMUNITY TRUST

    Moved: Sutton / Metcalfe

    That the correspondence from Maungarei Youth and Community Trust be received.

    CARRIED

    10.2. CORRESPONDENCE RECEIVED - TAMAKI CHRISTIAN LIFE CENTRE

    Moved: Sutton / Metcalfe

    That the correspondence from the Tamaki Christian Life Centre be received.

    CARRIED

  11. Top TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010

    Moved: Sutton / Metcalfe

    That the Board's Achievements Register as of June 2009 be received.

    CARRIED

  12. Top CHAIRPERSON'S REPORT

    Moved: Cr Christian / O'Brien

    1. That the verbal report of the Chairperson regarding the following be received:
      • Long Tern Council Community Plan submission process
      • Regional Governance Community Board's forum with Rodney Hide
      • Tamaki Transformation Project meeting (engagement plan)
      • Panmure Reading Room opening
    2. That a discretionary funding grant of up to $929 be granted from the 2008/ 2009 discretionary funding budget to pay for a glass case display for the Tamaki Community Board's winning award "For Best Practice for Working with Maori" at the Christchurch Community Board conference.
    3. That the remainder of the 2008/ 2009 discretionary funding budget after the glass case display for the award has been paid for, be awarded to the Pt England school and Panmure Bridge school for books.

    CARRIED

  13. Top COUNCILLORS' REPORTS

    Moved: Sutton / Metcalfe

    1. That the verbal report of Councillor Boyle regarding the following be received:
      • Royal Governance update / Chief Executive briefing
      • Tamaki Recreation Centre Board meeting
      • Future Planning Framework Working Party meeting
      • Glen Innes community centre meeting
      • Otahuhu Steering Group meeting
      • Combined Committees meeting
    2. That the verbal report of Councillor Northey regarding the following be received:
      • Submissions on Annual Plan (on cycling and Otahuhu pool)
      • Combined Committees meetings
      • Civil Defence Emergency Management meeting
      • Regional Governance Committee meetings
    3. That the verbal report of Councillor Christian regarding the following be received:
      • Panmure network
      • Regional Governance for the Board
      • College Rifles meeting
      • Zoo Board meeting
      • Panmure community action group update
      • Mt Wellington Licensing Trust meeting
      • Otahuhu Town Hall network meeting

    CARRIED

  14. Top BOARD MEMBERS' REPORTS

    The report of Board member O'Brien was tabled at the meeting.

    [ATTACHMENT 14A]

    Moved: Sutton / Cr Boyle

    1. That the verbal report of Board member O'Brien regarding the following and the tabled report be received:
      • Small Local Improvement Projects (SLIPs) applications for OPEX
      • Ross Robertson MP correspondence - lack of funding for Maori wardens in otahuhu
      • Hand washing and hand drying facilities at the Maungarei Rooms update.
    2. That the verbal report of Board member Metcalfe regarding the following be received:
      • Regional Governance and Rodney Hide's meeting
      • Community groups with submissions to regional governance
      • Community development group in Otahuhu
      • Otahuhu Steering group meeting.
    3. That the verbal report of Board member Welch regarding the following be received:
      • Police family network group
      • Dunkirk Road Board meeting
      • Tamaki Transformation Programme meeting
      • Mt Wellington Licensing Trust, Masterton conference.
    4. That the verbal report of Board member Murray regarding the following be received:
      • Dunkirk Road Board meeting
      • Otahuhu, Panmure and Glen Innes networks meeting
      • Otahuhu town hall meeting.

    CARRIED

  15. Top REPORTS REQUESTED/PENDING

    Moved: Sutton / Cr Boyle

    That the reports requested/pending list be received.

    CARRIED

  16. Top GROUP ACTIVITY REPORTS

    Moved: Sutton / Metcalfe

    That the group activity reports for May 2009 be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:28 pm.