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Tamaki Community Board
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MINUTES OF A MEETING OF THE
TAMAKI COMMUNITY BOARD
HELD ON TUESDAY, 28 JULY 2009 AT 6:00PM
IN THE PANMURE COMMUNITY HALL
7-13 PILKINGTON ROAD PANMURE
AUCKLAND

PRESENT: Ms Kate Sutton Chairperson
  Ms Christine O'Brien Deputy Chairperson
  Ms Arna Metcalfe  
  Mrs Jan Welch [until 7:55pm, item 8]
  Councillor Leila Boyle  
  Councillor Bill Christian, JP  

  1. Top APOLOGIES

    Moved: Sutton / Cr Christian

    That the apologies from Councillor Northey, Councillor Lotu-iiga and Board member Murray for nonattendance and Board member Welch for early departure be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton / Welch

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 23 June 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    Item 4.2 was taken at this point.

    4.1. 2009/ 2010 DISCRETIONARY FUNDING APPLICATION OF THE SOUTH AUCKLAND FAMILY VIOLENCE PREVENTION NETWORK - ROSEMARY NASH

    Rosemary Nash and Louise Stokes of the South Auckland Family Violence Prevention Network spoke in support of the network's discretionary funding application.

    Moved: Sutton / O'Brien

    That Rosemary Nash and Louise Stokes of the South Auckland Family Violence Prevention Network be thanked for her attendance and presentation.

    CARRIED

    4.2. 2009/ 2010 DISCRETIONARY FUNDING APPLICATION OF FALEPIPI HE MAFOLA NIUEAN HANDCRAFT GROUP - MOLIMA MOLLY PIHIGIA

    Molima Molly Pihigia of the Falepipi He Mafola Niuean Handcraft Group spoke in support of the group's discretionary funding application.

    Moved: Sutton / Metcalfe

    That Molima Molly Pihigia of the Falepipi He Mafola Niuean Handcraft Group be thanked for her attendance and presentation.

    CARRIED

    4.3. 2009/ 2010 DISCRETIONARY FUNDING APPLICATION OF MAINLY MUSIC NEW ZEALAND TRUST - ELAINE WONG

    Elaine Wong spoke in support of Mainly Music New Zealand Trust's discretionary funding application.

    Moved: Sutton / Cr Christian

    That Elaine Wong of Mainly Music New Zealand Trust be thanked for her attendance and presentation.

    CARRIED

  5. Top 2009/2010 REQUEST FOR TAMAKI COMMUNITY BOARD DISCRETIONARY FUNDING

    5.1. GUIDELINES FOR THE COMMUNITY BOARD DISCRETIONARY FUND 2009/ 2010

    Moved: Sutton / Welch

    That the guidelines for the Community Board Discretionary Fund 2009/ 2010 be received.

    CARRIED

    5.2. 2009/2010 REQUEST FOR TAMAKI COMMUNITY BOARD DISCRETIONARY FUNDING - SOUTH AUCKLAND FAMILY VIOLENCE PREVENTION NETWORK

    Moved: O'Brien / Cr Christian

    1. That the Board grants $500 from its 2009/ 2010 Discretionary Funding budget to the South Auckland Family Violence Prevention Network towards the operational costs of its Family Violence Awareness Week - Annual Teal Ribbon Campaign.
    2. That the South Auckland Family Violence Prevention Network be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $500.

    CARRIED

    5.3. 2009/2010 REQUEST FOR TAMAKI COMMUNITY BOARD DISCRETIONARY FUNDING - FALEPIPI HE MAFOLA NIUEAN HANDCRAFT GROUP

    Moved: Welch / O'Brien

    1. That the Board grants $500 from its 2009/ 2010 Discretionary Funding budget to the Falepipi Mafola Niuean Handcraft Group towards the operational costs of a wall hanging netting programme at the Otahuhu Town Hall.
    2. That the Falepipi Mafola Niuean Handcraft Group be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $500.

    CARRIED

  6. Top 2009/2010 REQUEST FOR TAMAKI COMMUNITY BOARD DISCRETIONARY FUNDING CONTINUED - MAINLY MUSIC NEW ZEALAND TRUST

    Moved: Sutton / Cr Christian

    1. That the Board grants $468.44 from its 2009/ 2010 Discretionary Funding budget to the Mainly Music New Zealand Trust towards the operational costs of a weekly mainly music sessions in Otahuhu.
    2. That the Mainly Music New Zealand Trust be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $468.44

    CARRIED

    Item 8 was taken at this point.

  7. Top TRAFINZ CONFERENCE 2008 - SIMON RANDALL, MAUNGAKIEKIE COMMUNITY BOARD MEMBER

    Maungakiekie Board Member Simon Randall gave verbal report on the 2008 Trafinz Conference. The following main points he discussed were:

    • motor shifts and integration of various modes of transport;
    • transport planning /influence on behaviour and areas of congestion.

    Moved: Sutton / Metcalfe

    That Simon Randall, Maungakiekie Community Board member be thanked for his attendance and presentation.

    CARRIED

  8. Top OTAHUHU CREEK COMPLIANCE PROJECT

    The project manager, Auckland City Environments and the project officer, Auckland City Environments made a presentation to the Board on the Otahuhu Creek Compliance Project.

    [ATTACHMENT 8A]

    Moved: Sutton / O'Brien

    1. That Chris Turnbull, Project manager and Vanessa Green, Business development team be thanked for their attendance and presentation.
    2. That the Board encourages and supports the Otahuhu Creek Compliance Project and appreciates the work staff has done on the project.
    3. That the Board supports the Auckland City Council's taking on the management of DOC's Marginal Strip at the Lake Foreshore Reserve and requests that a swift decision regarding the management of the Foreshore Reserve be considered.
    4. That the memorandum of the Compliance Project Officer dated 15 July 2009 regarding the Otahuhu Creek Compliance Project be received.
    5. That the Board notes the positive outcomes of the Otahuhu Creek Compliance Project - particularly with respect to the following:
      • focus on core compliance activities can deliver improved environmental outcomes;
      • a project-based approach to environmental compliance introduces cross-organisational collaboration;
      • the project approach provides cost savings by transferring cost of clean up from ratepayer back to polluter;
      • an integrated approach working with community has potential to achieve long term outcomes; and
      • ACE is exploring the potential to develop similar projects with other community partners.

    CARRIED

  9. Top COMMITTEE AND COMMUNITY BOARD REPORTS

    9.1. ARTS CULTURE AND RECREATION COMMITTEE, CONSENT TO GRANT A NEW GROUND LEASE TO MT WELLINGTON KART CLUB, 39B TAINUI ROAD, MT WELLINGTON

    Moved: Sutton / Cr Boyle

    1. That the report and resolutions of the Arts, Culture and Recreation Committee meeting held on 10 June 2009 regarding the consent to grant a new grant lease to Mt Wellington Kart Club, 39B Tainui Road, Mt Wellington be received.
    2. That the Board supports the granting of a $500 plus GST per annum lease for the Mt Wellington Kart Club under the terms and conditions of the Auckland City Council Community and Recreation Lease Policy.

    CARRIED

    9.2. ARTS CULTURE AND RECREATION COMMITTEE, OPTIONS FOR INCREASING THE EVENT SPONSORSHIP BUDGET

    Moved: Sutton/ Metcalfe

    1. That the resolutions of the Arts Culture and Recreation Committee meeting held on 10 June 2009 regarding options for increasing the event sponsorship budget be received.
    2. That the Board requests that council notes the following:
      1. that community boards' discretionary funding is under pressure and over subscribed; and
      2. that all funding decisions are at the discretion of the Board and cannot be directed to by council.

    CARRIED

    9.3. CITY DEVELOPMENT COMMITTEE, FINALISATION OF FUTURE PLANNING FRAMEWORK

    Moved: Sutton / Metcalfe

    1. That the resolutions of the City Development Committee meeting held on 9 July 2009 regarding the finalisation of the future planning framework be received.
    2. That the Board notes that there are no members from the Tamaki and Maungakiekie ward in the Future Planning Framework working party and recommends the inclusion of Cr Boyle on the working party.
    3. That the Board recommends that the Glen Innes and Otahuhu Town Centres be redrawn so that the low rise apartments and terraces outcome can be reduced to 800 metres, in line with the definition for a town centre.
    4. That the Board recommends that the Sylvia Park and Mt Wellington on the Otahuhu map be redrawn to reflect the change from a town centre to a principal centre and that the boundaries of the low rise apartments/ terraces outcome be reduced to 1,000 metres.
    5. That despite the changes from principal centre to town centre for Glen Innes and Otahuhu, there would continue to be significant additional business and residential growth and council must provide infrastructure to accommodate this growth.
    6. That the above resolutions be forwarded to the City Development Committee for consideration.

    CARRIED

    9.4. CITY DEVELOPMENT COMMITTEE, AMENDMENT OF THE SIGNS BYLAW 2007 - REAL ESTATE SIGNS

    Moved: Sutton / Metcalfe

    That the resolutions of the City Development Committee meeting held on 9 July 2009 regarding the amendment of the Signs Bylaw 2007 - Real Estate Signs be received.

    CARRIED

    9.5. COMMITTEE AND COMMUNITY BOARD REPORTS - CITY DEVELOPMENT COMMITTEE, ENVIRONMENTAL & UTILITY MANAGEMENT FOURTH QUARTER REPORT JUNE 2009

    Moved: Sutton / Cr Christian

    1. That the resolutions of the City Development Committee meeting held on 9 July 2009 regarding the environmental and utility management fourth quarter report June 2009 be received.
    2. That the City Development Committee be requested that the costs associated with the additional SLIPs project portfolio leadership position (i.e salary and overheads) needs to be funded from council budget not from the operational SLIPs budget allocated to the Boards on a pro-rata basis.

    CARRIED

    9.6. EASTERN BAYS COMMUNITY BOARD, CHAIRPERSON'S REPORT - SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS)

    Moved: Sutton / Cr Boyle

    1. That the Eastern Bays Community Board's Chairperson Report and the corresponding resolutions regarding Small Local Improvement Projects (SLIPs) be received.
    2. That the Board requests that council fund the appropriate pedestrian crossing in Lunn Avenue during the 2009/ 2010 financial year possibly to be paid for by development contributions collected from the surrounding area.

    CARRIED

  10. Top FINANCIAL CONTRIBUTIONS UPDATE

    Moved: Sutton / Cr Christian

    That the information memorandum dated 8 July 2009 from the contribution coordinator entitled "Financial Contributions Update" be received.

    CARRIED

  11. Top SUBMISSION FROM THE TAMAKI COMMUNITY BOARD, AUCKLAND CITY ON THE LOCAL GOVERNMENT AUCKLAND COUNCIL BILL

    Moved: Sutton / Metcalfe

    That the submission from the Board on the Local Government Auckland Council Bill be received.

    CARRIED

  12. Top TRAFINZ 2009 CONFERENCE FROM 6 TO 10 SEPTEMBER 2009

    Moved: Sutton / Metcalfe

    That Board member Simon Randall of the Maungakiekie Community Board be invited to attend the Tamaki Community Board meeting after the Trafinz conference.

    CARRIED

  13. Top CORRESPONDENCE RECEIVED

    13.1. OTAHUHU AND DISTRICTS CALEDONIAN SOCIETY

    Moved: Sutton / O'Brien

    That the correspondence from the Otahuhu Districts Caledonian Society be received.

    CARRIED

    13.2. OTAHUHU HISTORICAL SOCIETY INC.

    Moved: Sutton / O'Brien

    That the correspondence from the Otahuhu Historical Society be received.

    CARRIED

    13.3. OTAHUHU VOICES NEWSLETTER

    Moved: Sutton / O'Brien

    That the correspondence from the Otahuhu Voices be received.

    CARRIED

    13.4. TE HURUHI TRUST

    Moved: Sutton / O'Brien

    That the correspondence from the Te Huruhi Trust be received.

    CARRIED

  14. Top TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010

    Moved: Sutton / Metcalfe.

    That the Board's Achievements Register as of July 2009 be received.

    CARRIED

  15. Top CHAIRPERSON'S REPORT

    The Chairperson's report was tabled at the meeting.

    [ATTACHMENT 15A]

    Moved: Sutton / Cr Christian

    That the tabled report from the Chairperson be received.

    CARRIED

  16. Top COUNCILLORS' REPORTS

    Moved: Sutton / O'Brien

    1. That the verbal report of Councillor Boyle regarding the following be received:
      • Grey Lynn Local Improvement Project on Auckland Regional Governance
      • Council's submission on Regional Governance
      • City Development Committee and Queen's Wharf
      • Panmure Basin
      • Finance meetings for Otahuhu and Glen Innes Business Associations
      • Zoo Board meeting
      • Cancellation of council meeting
    2. That the verbal report of Councillor Christian regarding the following be received:
      • Museum Licensing Trust Association
      • AGM Activity Centre
      • Meeting with Prime Minister at the Marae
      • King of the Mountain event
      • Onehunga Festival Society
      • Funeral of Mr Raymond Shirley Fussell, one of the first residents of Glen Innes
      • Glen Innes Network
      • Mt Wellington Licensing Trust
      • Paula Bennett's meeting

    CARRIED

  17. Top BOARD MEMBERS' REPORTS

    The reports of Board members O'Brien and Murray were tabled at the meeting.

    [ATTACHMENT 17A]

    Moved: Sutton / Cr Christian

    1. That the tabled report from Board member O'Brien be received.
    2. That the verbal report of Board member Metcalfe regarding the following be received:
      • Te Popo au Maori Tamaki College marae launch
      • Otahuhu Steering Group update
      • Working with Penny Pirrit and youth involvement on the Tamaki Transformation project
    3. That the report from Board member Welch on the following be received:
      • Glen Innes Network meeting at St Marys church hall
      • Dunkirk Road meeting
      • Glen Innes Library upgrade sign off.
    4. That the tabled report from Board member Murray be received.

    CARRIED

  18. Top REPORTS REQUESTED/PENDING

    Moved: Sutton / Metcalfe

    That the reports requested/ pending list be received.

    CARRIED

  19. Top GROUP ACTIVITY REPORT

    Moved: Sutton / O'Brien

    That the group activity reports be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:18 pm.
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