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Tamaki Community Board
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MINUTES OF A MEETING OF THE
TAMAKI COMMUNITY BOARD
HELD ON TUESDAY, 25 AUGUST 2009 AT 6:10PM
AT THE OTAHUHU TOWN HALL,
10 HIGH STREET, OTAHUHU
AUCKLAND

PRESENT: Ms Kate Sutton Chairperson
  Ms Christine O'Brien Deputy Chairperson
  Ms Arna Metcalfe  
  Mr Mike Murray  
  Mrs Jan Welch [until item 9, 7:30pm]
  Councillor Leila Boyle5  
  Councillor Bill Christian, JP  
ALSO PRESENT: Councillor Richard Northey, ONZM  

  1. Top APOLOGIES

    Moved: Sutton / Cr Christian

    That the apologies from Councillor Lotu-Iiga MP for non attendance and Board member Welch for early departure be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton / Metcalfe

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 28 July 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. KEITH SHARP, PANMURE COMMUNITY ACTION GROUP - AMETI AND THE FUTURE PLANNING FRAMEWORK, TAMAKI AREA PLAN

    Keith Sharp of the Panmure Community Action Group spoke to the Board about his group's concerns that AMETI will result in a large increase in traffic volumes through Panmure from the east to the northwest.

    [ATTACHMENT 4.1A]

    Moved: Sutton / O'Brien

    That Keith Sharp of the Panmure Community Action Group be thanked for his attendance and presentation.

    CARRIED

    Items 7 and 8 were taken at this point.

  5. Top 2009/2010 REQUEST FOR TAMAKI COMMUNITY BOARD DISCRETIONARY FUNDING - HOUSE OF BETHANY, SISTERS OF ST JOSEPH OF THE SACRED HEART NZ TRUST

    Moved: Sutton / Metcalfe

    That the application be deferred until more information is received from the group.

    CARRIED

  6. Top CITY EVENTS ANNUAL REPORT

    Moved: Sutton / Murray

    That the report of the Manager, Event and Film Operations entitled "City Events Annual Report" be deferred to the September meeting.

    CARRIED

  7. Top FUTURE PLANNING FRAMEWORK AND TAMAKI AREA PLAN - KEY THEMES AND CHANGES

    Moved: Sutton / Cr Boyle

    1. That the report of the Senior Policy Analyst - Outer Isthmus entitled "Future Planning Framework and Tamaki Area Plan - Key Themes and Changes" be received.
    2. That David Wong and David Clelland be thanked for their attendance and presentation.
    3. That officers be requested to report to the October Tamaki Community Board meeting on the expected outcomes, existing population density, expected population growth and density and the range of level and services, facilities and community amenities which are being planned over the Future Planning Framework period due to the change from principal centre to town centre for Glen Innes and Otahuhu and from town centre to principal centre for Sylvia Park/Mt Wellington.

    CARRIED

  8. Top FUTURE PLANNING FRAMEWORK AND OTAHUHU AREA PLAN - KEY THEMES AND CHANGES

    Moved: Sutton / Cr Boyle

    1. That the report of the Senior Planner, Outer Isthmus entitled "Future Planning Framework and Otahuhu Area Plan - Key Themes and Changes" be received.
    2. That David Wong and David Clelland be thanked for their attendance and presentation.
    3. That officers be requested to report to the October Tamaki Community Board meeting on the expected outcomes, existing population density, expected population growth and density and the range and level of services, facilities and community amenities which are being planned over the Future Planning Framework period due to the change from principal centre to town centre for Glen Innes and Otahuhu and from town centre to principal centre for Sylvia Park/Mt Wellington.

    CARRIED

  9. Top SLIPS DECISION REPORT AUGUST 2009

    Moved: Sutton / O'Brien

    1. That the report of the SLIPs Project Portfolio Leader, dated 14 August 2009 be received.
    2. That the Board allocates the following spokesperson to the following proposals:
      Project Type Project Name Spokesperson
      Transport Commissariat Road, Mt Wellington, Safety Assessment None
      Parks/ Reserves Ireland Road Footpath Bollard Installation None
      Streetscapes Otahuhu High Street Pleasance Area Metcalfe
      Property Panmure Community Hall Repaving outdoor seat refurbishment Murray
      Parks/ Reserves Tamaki Neighbourhood Parks Anti-Graffiti Planting Year 3 None
      Parks/ Reserves Nelson St Foreshore Improvements Metcalfe/ O'Brien
      Streetscapes Otahuhu Graffiti Deterrence None
      Parks/ Reserves Panmure Basin/ Waipuna Extension Retaining Wall Stage 2 of 2 Implementation Murray
      Grant Pt England Primary School Grant Metcalfe/ Murray


    3. That the Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
    4. That the Board allocates scoping budgets to the following proposals on the stage 2 scoping list so that these proposals can be vetted and scoped:
      Project Type Project Name
      Streetscapes Otahuhu High Street Pleasance Area
      Property Panmure Community Hall Repaving outdoor seat refurbishment
      Parks/ Reserves Nelson St Foreshore Improvements
      Parks/ Reserves Panmure Basin/ Waipuna Extension Retaining Wall Stage 2 of 2 Implementation
      Grant Pt England Primary School Grant


    5. That the Board notes the following pending project proposals and their status when allocating funding.
      Project Name Project Description
      Fruit Tree Planting on Public Space Purchase and planting of fruit tree in open spaces in Otahuhu
      [Status Notes] In vetting
      Hobson Reserve Basketball Half Court & Playground - Phase 2 Upgrade of playground in Hobson Reserve - Stage 2 consents and implementation
      [Status Notes] Phase 1 to have budget allocated
      Mayfair Place Public Seating Shelter Design Stage 1 Design Design of shelters for seating in Mayfair place
      [Status Notes] In scoping and awaiting outcome of Stage Shelter Stage 1 project
      Mayfair Place Public Seating Shelter Design Stage 2 Detailed design, consents and implementation of shelters for seating in Mayfair Place
      [Status Notes] Stage 1 in Scoping
      Mayfair Place Stage Shelter Design Phase 3 Consents and construction of shelter for band stand at Mayfair Place
      [Status Notes] Phase 2 to have budget allocated
      Panmure Stone Cottage Landscaping - Stage 1 Implementation of detailed design - stage 1
      [Status Notes] Pending completion of detailed design, consents and costings
      Panmure Stone Cottage Landscaping - Stage 2 Implementation of detailed design - stage 2
      [Status Notes] Pending completion of Stage 1
      Pt England Reserve Path Upgrade Stage 2 Implementation as identified in Stage 1


    6. That the Board requests that the following proposal be removed from its pipeline because although the Board considers the project to be a good idea, it would be more appropriate for the relevant funding to be derived from the Transport Safety budget or the Sylvia Park development contributions funding:
      • Commissariat Road, Mt Wellington, Safety Assessment
    7. That the Board requests that the following proposal be removed from its pipeline because although the Board considers the project to be a good idea, it would be more appropriate for the relevant funding to be derived from the Transport Safety budget:
      • Ireland Road Footpath Bollard Installation
    8. That the Board indicates its support in principle but the support is contingent on the sourcing of 51% of the total projects costs and that the Board will fund grants for 49% of the total project costs for the 16 remaining utility boxes identified in the Otahuhu Graffiti Deterrence vetted proposal form.
    9. That the Board allocates $9,215 capex to the Hobson Reserve Basketball Half Court & Playground - Phase 1 project proposal.
    10. That the Board allocates $53,030 capex to the Mayfair Place Stage Shelter Design Phase 2 project proposal and indicates its support for the funding of the Mayfair Place Stage Shelter Design Phase 3 project proposal.
    11. That the Board allocates $43,353 capex to the Otahuhu Plunket Playground project proposal.
    12. That the Board allocates $16,052 capex and $500 opex to the Panmure Lagoon Directional Signs & 1km Walk Measurement project proposal.
    13. That the Board allocates $2,381 opex to the Pt England Primary School Grant project proposal.
    14. That the Board allocates the budget of $26,928 ($25,678 capex and $1,250 opex) for option 1 of the Pt England Reserve Path Upgrade Phase 1 project proposal and deletes the Pt England Reserve Path Upgrade Phase 2 project proposal.
    15. That the Board allocates the budget of $94,404 capex and $500 opex to option 2 of the Riverside Reserve Road Bollards project proposal.
    16. That the Board allocates $22,542 capex and $1,500 opex to the Sturges Park Baseball Club Kitchen Refit project proposal.
    17. That the Board requests that the SLIPs team complete the projects as soon as possible.
    18. That the Board requests that the SLIPs team meet with the Chairperson, the Deputy Chairperson, Councillor Boyle and the Board Member Welch to discuss the Mayfair Shades sale and delivery.

    CARRIED

  10. Top SLIPS PROGRAMME UPDATE AUGUST 2009

    Moved: .Sutton / O'Brien

    1. That the memorandum of the SLIPs Programme Leader, dated 10 August 2009 be received.
    2. That the Board notes the 2009/2010 Opex funding has now been over-allocated by $4,551. As it stands, there is no funding available for scoping newly approved projects.
    3. That the Board recommends to the City Development Committee that the costs associated with the additional SLIPs project portfolio leadership position (i.e salary and overheads) needs to be funded from council budget not from the operational SLIPs budget allocated to the Boards on a pro-rata basis.

    CARRIED

  11. Top GRANT OF NEW LICENSE AND NEW SUBLEASE AUCKLAND SOCIETY OF MODEL ENGINEERS INC.

    Moved: Sutton / Murray

    1. That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee:

      The granting of a new lease to the Auckland Society of Model Engineers Inc., 10 Peterson Road, Panmure, on the following terms and conditions:

      • Term - 1 year and 10 months commencing 1 November 2009 and terminating 31 August 2011. This is in alignment with the head lease between Transpower NZ Ltd., the head landlord and Auckland City Council which reaches a final termination date on 31 August 2011.
      • Rights of renewal - nil
      • Rent - $500 + GST per annum
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.
    2. That the Board requests that council staff provide the Board with a report on Transpower's plans for the site after 31 August 2011.

    CARRIED

  12. Top GRANT OF NEW LEASE - OTAHUHU ROVERS RUGBY LEAGUE FOOTBALL AND SPORTS CLUB INC.

    Moved: Sutton / Murray

    1. That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee:

      The granting of a new lease to the Otahuhu Rovers Rugby League Football and Sports Club Inc. 649-655 Mt Wellington Highway, Bert Henham Park, Otahuhu, on the following terms and conditions:

      • Term - five years commencing 1 September 2009
      • Rights of renewal - two rights of renewal each of five years
        • Rent - $3,478.00 plus GST per annum (as per the new community and recreation lease policy, the club will be charged on a hybrid lease rental -$250 fixed rental plus $3,228.00 additional rental due to commercial activities i.e. bar sales, gate takings, hall hire and transfers received
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.
    2. That in the interest of transparency, the Board requests that the Lease Coordinator provide a full explanation on how the recommended rent for the new lease to the Otahuhu Rovers Rugby League Football and Sports club Inc. has been calculated.

  13. Top CONSULTATION CHANGES TO THE DOG BYLAW

    Moved: Sutton / O'Brien

    That the information memorandum regarding the extension of the closing date for consultation on changes to the dog bylaw be received.

    CARRIED

  14. Top COMMITTEE AND COMMUNITY BOARD REPORTS

    14.1. COMMUNITY SERVICES COMMITTEE, COMMUNITY AND LEASE RECREATION POLICY

    Moved: Sutton / O'Brien

    That the resolutions of the Community Services Committee regarding the Community and Lease Recreation Policy from its 5 August 2009 meeting be received.

    CARRIED

    14.2. CITY DEVELOPMENT COMMITTEE, USE OF COMMUNITY BOARD SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) BUDGET

    Moved: Sutton / O'Brien

    That the resolutions of the City Development Committee regarding the use of community board Small Local Improvement Projects budget from its 13 August 2009 meeting be received.

    CARRIED

  15. Top CORRESPONDENCE RECEIVED

    15.1. MICHAEL BLUCK, COMMUNITY ISLAND ARTWORK CONTRIBUTION

    Moved: Sutton / O'Brien

    That the correspondence on Community Island Artwork Contribution from Michael Bluck be received.

    CARRIED

    15.2. YOUNG MUM'S PLAYGROUP

    Moved: Sutton / O'Brien

    That the correspondence from the Young Mum's Playgroup be received.

    CARRIED

  16. Top TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010

    Moved: Sutton / O'Brien

    That the Board's Achievements Register as of August 2009 be received.

    CARRIED

  17. Top CHAIRPERSON'S REPORT

    [Attachment 17A]

    Moved: Sutton /Metcalfe

    That the tabled verbal report of the Chairperson and the verbal report of the Chairperson regarding the following be received:

    • Facility Partnership Policy
    • Tamaki Transformation Programme
    • Otahuhu Pool and Magic Centre discussions with officers
    • Regional Governance meeting

  18. Top COUNCILLORS' REPORTS

    Moved: Sutton /Metcalfe

    1. That the verbal report of Councillor Boyle regarding the following be received:
      • Community Services Gambling workshop
      • Transport Committee meeting update
      • Regional Governance committee meeting
      • City Development committee meeting
      • Annual LTCCP working party meeting
      • Tamaki Innovative Precinct Consultation
      • Otahuhu Steering Group meeting
      • CAB Glen Innes Rededication Ceremony
      • Otahuhu and Glen Innes Network meetings
      • Community and Policing Security Liaison Meeting update on liquor licensing and minister's visit idea
      • Tree scheduling meeting
    2. That the verbal report of Councillor Christian regarding the following be received:
      • Meeting in onehunga about a new water main
      • Regional Governance meeting on Supercity
      • Gambling Review Policy meeting
      • Citizenship ceremony
      • Mt Wellington Trust hotel meeting in Waipuna
      • Glen Innes Network meeting
      • Maungakiekie community Board meeting
    3. That the verbal report of Councillor Northey regarding the following be received:
      • Local Government New Zealand meeting in Christchurch
      • ASB Trust public meeting on 3 August 2009
      • Service Profile working party - City Ambassadors' Programme
      • Service Profile working party - catering
      • Halls and community centres operation in particular Glen Innes community centre
      • Regional Governance committee meeting in August update
      • Arts Culture and Recreation Committee meeting - Otahuhu Recreation Precinct and Street trading policy discussion
      • City Development Committee meeting on liquor licensing policy
      • Volcanoes Challenge at One Tree Hill
      • Magical Mystery Tour
      • Finance and Strategy Committee meeting - amalgamation of purchasing functions and finance operations
      • Otahuhu and Glen Innes Network meeting
      • Disability network meeting on Supercity
      • Peace Foundation annual general meeting
      • Community Liaison on Policing and Security meeting

    CARRIED

  19. Top BOARD MEMBERS' REPORTS

    [ATTACHMENT 19A]

    Moved: Sutton /Metcalfe

    1. That the tabled report of Board member O'Brien be received.
      • Preliminary meeting with Otahuhu RSA
      • Citizens Advice Bureau Glen Innes Rededication Ceremony
    2. That the verbal report of Board member Murray regarding the following be received:
      • Otahuhu and Panmure Network meetings
      • Dunkirk Road Board meeting
      • SLIPs projects meeting with council staff
    3. That the report of Board member Welch regarding the following be received:
      • Ruapotaka Marae: blessing of CAB
      • Community Liaison on Policing and Security meeting
      • Dunkirk Road Board Meeting
      • Community network - St Mary's church
      • Trust Hotels meeting
      • Mt Wellington Foundation meeting

    CARRIED

  20. Top REPORTS REQUESTED/PENDING

    Moved: Sutton / Cr Boyle

    That the reports requested/ pending list be updated as follows:

    1. The target date on the report regarding the proposal to build a link road between Cleary Road and Lagoon Drive be moved to November 2009.
    2. That a report to the October Tamaki Community Board meeting on the expected outcomes, existing population density, expected population growth and density and the range and level of services, facilities and community amenities which are being planned over the Future Planning Framework period due to the change from principal centre to town centre for Glen Innes and Otahuhu and from town centre to principal centre for Sylvia Park/Mt Wellington be added to the list of reports requested.

    CARRIED

  21. Top GROUP ACTIVITY REPORT

    Moved: Sutton / Murray

    That the group activity reports be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 08:40 pm.
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