Auckland City Council - Tamaki Community Board

Skip navigation

In this section

Council members and meetings

Council member and meetings

Format to print

YOU ARE IN: Your council > Council members and meetings > Auckland City Council - Tamaki Community Board

Tamaki Community Board

Back to contents

MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
TAMAKI COMMUNITY BOARD
HELD ON TUESDAY, 22 SEPTEMBER 2009 AT 6:02 PM
IN THE TAMAKI RECREATION CENTRE, ELSTREE AVENUE, TAMAKI
AUCKLAND

PRESENT:	Ms	Kate	Sutton	Chairperson
	Ms	Christine	O'Brien	Deputy Chairperson
	Ms	Arna	Metcalfe
	Mr	Mike	Murray
	Councillor	Leila	Boyle	[until item 15, 8:02pm]
	Councillor	Bill	Christian, JP	[left item 14, 8:08pm

APOLOGIES

Moved: Cr Christian / Metcalfe

That the apologies from Councillor Richard Northey, Councillor Sam Lotu-Iiga, MP and Board member Jan Welch for non attendance, and the apologies from Councillor Bill Christian and Councillor Leila Boyle for early departure be accepted.

CARRIED
CONFIRMATION OF MINUTES

Moved: Sutton / Murray

That the minutes of the Tamaki Community Board meeting held on 25 August 2009 be confirmed as a true and correct record subject to the following amendments:
1. That resolution C on item 7 be replaced as follows:
2. That officers be requested to report to the October Tamaki Community Board meeting on the expected outcomes, existing population density, expected population growth and density and the range and level of services, facilities and community amenities which are being planned over the Future Planning Framework period due to the change from principal centre to town centre for Glen Innes and Otahuhu and from town centre to principal centre for Sylvia Park/Mt Wellington.
3. That resolution C on item 8 be replaced as follows:
4. That officers be requested to report to the October Tamaki Community Board meeting on the expected outcomes, existing population density, expected population growth and density and the range and level of services, facilities and community amenities which are being planned over the Future Planning Framework period due to the change from principal centre to town centre for Glen Innes and Otahuhu and from town centre to principal centre for Sylvia Park/Mt Wellington.
5. That number (ii) on item 20 be replaced as follows:
6. That officers be requested to report to the October Tamaki Community Board meeting on the expected outcomes, existing population density, expected population growth and density and the range and level of services, facilities and community amenities which are being planned over the Future Planning Framework period due to the change from principal centre to town centre for Glen Innes and Otahuhu and from town centre to principal centre for Sylvia Park/Mt Wellington.
CARRIED
EXTRAORDINARY BUSINESS
3.1. DISCRETIONARY FUNDING APPLICATIONS

Moved: Sutton/ O'Brien

That discretionary funding applications be considered as an extraordinary business as item 18 of the agenda. The reason for urgency was that two of the applications needed to be considered prior to the October meeting, and that for the rest of the applications, the Board considered that it was appropriate to consider these at this meeting in order to meet the Board's discretionary funding application guidelines.

CARRIED
PUBLIC FORUM
4.1. IMPROVING LOCAL COMMUNITY ACCESS TO THE RIVERSIDE COMMUNITY HOUSE, DANIELLE BERGINA AND RAELEN TOPIA

Danielle Bergin and Raelene Topia addressed the Board regarding their wish to convert the council building at 11B Peace Avenue, Riverside into a youth centre for Maori.

Moved: Sutton / O'Brien
1. That Danielle Bergin and Raelene Topia be thanked for their attendance and presentation.
2. That the Tamaki Community Board requests that the Manager Art Recreation and Community Services provide the Board with an information memorandum on the following:
  - details of the scope of repair work that needs to be done to 11B Peace Avenue, Riverside and;
  - the status of the relationship between council and the Maungarei Community Christian Trust on the building.
CARRIED
CITY EVENTS ANNUAL REPORT

Merlyn Hutchinson, Programme manager operations and logistics, City Events, presented a power point presentation updating the Board on preparations for the 2011 Rugby World Cup.

[ATTACHMENT 5A]

Moved: Sutton / O'Brien
1. That Merlyn Hutchinson be thanked for her attendance and presentation.
2. That the report of the Manager, Event and Film Operations, entitled "City Event Annual Report" be received.
3. That the Tamaki Community Board requests officers to liaise with the Board regarding the opportunities and activities that would be available for business associations and community organisations to participate in the 2011 Rugby World Cub preparations.
CARRIED
PARKING DESIGN, SCOTT EBBETT AND STEVE MACKENZIE

The item was withdrawn from the agenda.
GRANT OF NEW LEASE AND LICENSE TO OCCUPY PANMURE YACHT AND BOATING CLUB

Moved: Sutton / Cr Christian
1. That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee the granting of a new lease and a new license to occupy to the Panmure Yacht and Boating Club Inc., Kings Road Wharf Reserve, 102-104 Kings Road, Panmure under the following terms and conditions, provided that officers ensure that the Panmure Yacht and Boating Club Inc. does not qualify for the $250 fixed rental as a result of the youth membership subsidy and that Board member O'Brien be delegated to review the calculations as to how the rent of $14,212 was arrived at:
  - Term - five years commencing 1 October 2009
  - Rights of renewal - two rights of renewal each of five years
  - Rent - $14,212.00 plus GST per annum (as per the new community and recreation lease policy, the club will be charged on a hybrid lease rental - $500.00 fixed rental plus $13,712.00 additional rental due to commercial activities i.e. bar sales, galley income, haul out facility, rental from caretaker flat and dinghy locker fees
  - All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.
2. That officers be requested to include the rental calculations in future lease reports that are to be submitted to the Board for approval and that this request be communicated to other community boards for their information.
CARRIED
PROPERTY BOUNDARY DEFINITIONS, SUBURB NAMES

Moved: Sutton / Metcalfe
1. That the correspondence from Annette Mary Moody, JP be received.
2. That the Tamaki Community Board writes to Land Information New Zealand to request the correct suburb name for Meadow and Gillies Streets, and Parry, Walters, Coppins, Kotahi, Camp and New Brighton Roads, in the suburb of Mt Wellington.
CARRIED
PUBLIC CONSULTATION ON THE DRAFT LIQUOR LICENSING POLICY

Moved: Sutton / Metcalfe

That the Tamaki Community Board convenes a working party consisting of all members of the Board to meet on the 23rd September 2009 at 4pm to formulate feedback for the public consultation on the draft liquor licensing policy for submission.

CARRIED
THE DEVELOPMENT OF THE STREET TRADING POLICY

Moved: Sutton / Murray

That the Tamaki Community Board convenes a working party consisting of all board members on the 23rd September 2009 at 4pm to formulate feedback on the draft street trading policy for submission.

CARRIED
COMMITTEE AND COMMUNITY BOARD REPORTS
11.1. FINANCE AND STRATEGY COMMITTEE, USE OF COMMUNITY BOARD SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) BUDGET

The minutes of the Finance and Strategy Committee meeting held on 16 September 2009 regarding the use of the community board SLIPs budget was tabled at the meeting.

[ATTACHMENT 11.1A]

Moved: Sutton / O'Brien

That the report and resolutions of the Finance and Strategy Committee meeting held on 16 September 2009 on the use of the community board SLIPs budget be received.

CARRIED
11.2. TRANSPORT COMMITTEE, TRANSPORT PROGRESS REPORT - 2008/2009

An information memorandum from the Senior Transport Planner, Transport Policy providing an update on the progress of AMETI was tabled at the meeting.

[ATTACHMENT 11.2A]

Moved: Sutton / Cr Boyle
1. That the report and resolutions of the Transport Committee meeting held on 3 September 2009 regarding the transport progress report be received.
2. That the memorandum from the Senior Transport Planner on the update on progress with AMETI dated 18 September 2009 be received.
3. That officers be requested to attend the October meeting of the Tamaki Community Board to provide an overview of the proposal for Cleary Road and enhancing access to the Lagoon leisure and fitness centre.
4. That officers provide an information memorandum to the Board on the delayed Glen Innes Park and Ride extension under the Passenger Transport Interchanges Programme.
CARRIED
11.3. ARTS CULTURE AND RECREATION COMMITTEE, OTAHUHU RECREATION PRECINCT PLAN

Moved: Sutton / O'Brien
1. That the report and resolutions of the Arts Culture and Recreation Committee meeting held on 12 August 2009 regarding the Otahuhu Recreation Precinct Plan be received.
2. That the Board requests that officers attend the Tamaki meeting to speak to the Board about the new Otahuhu Recreation Precinct Plan.
CARRIED
11.4. ARTS CULTURE AND RECREATION COMMITTEE, GRANT OF NEW LICENSE AND NEW SUBLEASE, AUCKLAND SOCIETY OF MODEL ENGINEERS

Moved: Sutton / Cr Christian

That the report and resolutions of the Arts, Culture and Recreation Committee meeting held on 9 September 2009 regarding the consent to grant a new license and sublease to the Auckland Society of Model Engineers be received.

CARRIED
11.5. ARTS CULTURE AND RECREATION COMMITTEE, GRANT OF NEW LEASE, OTAHUHU ROVERS RUGBY LEAGUE FOOTBALL AND SPORTS CLUB INC.

Moved: Sutton / Cr Christian

That the report and resolutions of the Arts, Culture and Recreation Committee meeting held on 9 September 2009 regarding the consent to grant a new lease to the Otahuhu Rovers Rugby League Football and Sports Club Inc. be received.

CARRIED
11.6. ARTS CULTURE AND RECREATION COMMITTEE, GRANT OF NEW LEASE, MT WELLINGTON BOWLING CLUB INC. 47A DUNKIRK ROAD, PANMURE, JOHNSON RESERVE

Moved: Sutton / Cr Christian

That the report and resolutions of the Arts Culture and Recreation Committee meeting held on 9 September 2009 regarding the consent to grant a new lease to the Mt Wellington Bowling Club be received.

CARRIED
TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010

Moved: Sutton / Murray

That the Board's Achievement Register as of September 2009 be received.

CARRIED

Items 14, 15, 16 and 17 were discussed at this point.
CHAIRPERSON'S REPORT

The written report of the Chairperson was tabled at the meeting.

[ATTACHMENT 13A]

Moved: Sutton / Metcalfe

That the tabled report of the Chairperson dated 22 September 2009 be received

CARRIED
COUNCILLORS' REPORTS

Moved: Sutton / Metcalfe
1. That the verbal report of Councillor Boyle regarding the following be received:
  - Annual General meeting of CABAC
  - ALAC consultation on liquor review
  - Financial governance course
  - Community Board workshop on transition to Auckland Council
  - Auckland Regional branch of New Zealand Aotearoa Adolescence Health and Development (NZAAHD)
  - Annual Direction Setting workshop
  - Renaming of library special collections
  - Bruce Masons Pohutukawa tree
  - Rugby - 2 year launch for World Cup
2. That the verbal report of Councillor Christian regarding the following be received:
  - Otahuhu Soccer Club prizegivings ceremony
  - Mt Wellington Rugby League Sports Club
  - Maungakiekie Community Board meeting
  - Otahuhu Network meeting
  - Riverside community network meeting
  - Otahuhu Historical Society get together
  - Annual Plan Direction Setting meetings
  - Mt Wellington Licensing Trust meeting
CARRIED
BOARD MEMBER REPORTS

The written report of Board member O'Brien was tabled at the meeting.

[ATTACHMENT 15A]

Moved: Sutton / Metcalfe
1. That the tabled report from Board member O'Brien dated 22 September 2009 and the verbal report regarding the following be received:
  - Junior Prizegiving at the Mount Wellington Rugby Sports Club
  - Otahuhu SLIPs projects
  - Otahuhu Steering Group and Otahuhu Voices update.
2. That the verbal report of Board member Metcalfe regarding the following be received:
  - Otahuhu Steering Group action plan and meeting update
3. That the verbal report of Board member Murray regarding various meetings in the community be received.
CARRIED

REPORTS REQUESTED/PENDING

Moved: Sutton /. Metcalfe

That the reports requested/ pending as of September 2009 be received provided that the list be amended as follows:

Date of resolution	Issue	Resolution	Target Date
June 2009	Proposal to build a link road between Cleary Road and Lagoon Drive - Russell Jones	That the correspondence provided by Russell Jones be referred to the Roads Manager, Transport Strategy for a response back to the Board.	October
August 2009	Future Planning Framework and Tamaki Area Plan - Key Themes and Changes	That officers be requested to report to the October Tamaki Community Board meeting on the expected outcomes, existing population density, expected population growth and identity and the range of level of services, facilities and community amenities which are being preferred over the future planning framework period due to the change from principal centre to town centre for Glen Innes and Otahuhu and from town centre to principal centre for Sylvia Park and Mt Wellington.	November
August 2009	Future Planning Framework and Otahuhu Area Plan - Key Themes and Changes	That officers be requested to report to the October Tamaki Community Board meeting on the expected outcomes, existing population density, expected population growth and identity and the range of level of services, facilities and community amenities which are being preferred over the future planning framework period due to the change from principal centre to town centre for Glen Innes and Otahuhu and from town centre to principal centre for Sylvia Park and Mt Wellington.	November
August 2009	Grant of New License and New Sublease Auckland Society of Model Engineers Inc.	That the Board requests that council staff provide the Board with a report on Transpower's plans for the site after 31 August 2011. Officers to provide an information memorandum on this issue.	October

CARRIED

GROUP ACTIVITY REPORT

Moved: Sutton / Murray

That the group activity reports be received.

CARRIED
2009/ 2010 DISCRETIONARY FUNDING APPLICATIONS

Moved: O'Brien / Murray
1. That the report of the Democracy advisor dated 18 September 2009 be received.
2. That the Community Services Advisers for Tamaki and the Democracy Services advisor and coordinator be thanked for their work with respect to implementing the Board's new discretionary funding application process.
CARRIED
18.1. UPSIDE DOWN EDUCATION TRUST

The 2009/ 2010 discretionary funding application of the Upside Down Education Trust was tabled at the meeting.

[ATTACHMENT 18.1A]

Moved: O'Brien / Murray

That the application from the Upside Down Education Trust be declined because of the following reasons:
1. only one family that will benefit from the trust's programme will be coming from Tamaki;
2. that this programme sits within the confines of the Board of Education but the Board would be happy to support an application to the Board of Education for funding.
CARRIED
18.2. ELDERLY WELL-BEING CENTRE TRUST

The 2009/ 2010 discretionary funding application of the Elderly Well-Being Centre Trust was tabled at the meeting.

[ATTACHMENT 18.2A]

Moved: O'Brien/ Murray
1. That the Board grants $500 from its 2009/ 2010 Discretionary Funding budget to the Elderly Well-being Centre Trust for a competitive musical event for elderly Koreans.
2. That the Elderly Well-being Centre Trust be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $500.
18.3. PANMURE BUSINESS ASSOCIATION

The 2009/ 2010 discretionary funding application of the Panmure Business Association was tabled at the meeting.

[ATTACHMENT 18.3A]

Moved: O'Brien / Murray
1. That the Board grants $3,000 from its 2009/ 2010 Discretionary Funding budget to the Panmure Business Association towards the Panmure Community Christmas Parade and Festival.
2. That the Panmure Business Association be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $3,000.
CARRIED
18.4. FATHER AND CHILD TRUST

The 2009/ 2010 discretionary funding application of the Father and Child Trust was tabled at the meeting.

[ATTACHMENT 18.4A]

Moved: O'Brien / Murray

That the discretionary funding application from Father and Child Trust be declined.

CARRIED
18.5. NEW ZEALAND SIKH WOMEN'S ASSOCIATION

The 2009/ 2010 discretionary funding application of the New Zealand Sikh Women's Association was tabled at the meeting.

[ATTACHMENT 18.5A]

Moved: O'Brien / Sutton
1. That the Board grants $625 from its 2009/ 2010 Discretionary Funding budget to the New Zealand Sikh Women's Association for an awards ceremony for its volunteers.
2. That the New Zealand Sikh Women's Association be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $625.
CARRIED
18.6. THE GLEN INNES CHINESE FRIENDSHIP GROUP TRUST

The 2009/ 2010 discretionary funding application of the Glen Innes Chinese Friendship Group Trust was tabled at the meeting.

[ATTACHMENT 18.6A]

Moved: O'Brien / Murray
1. That the Board grants $1,000 from its 2009/ 2010 Discretionary Funding budget to the Glen Innes Chinese Friendship Group Trust towards the operational costs associated with Chinese National Day celebration planned by the trust.
2. That the Glen Innes Chinese Friendship Group Trust be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $1,000.
CARRIED
18.7. PACIFIC MICRONESIAN FOUNDATION CHARITABLE TRUST

The 2009/ 2010 discretionary funding application of the Pacific Micronesian Foundation Charitable Trust was tabled at the meeting.

[ATTACHMENT 18.7A]

Moved: O'Brien / Murray
1. That the Board grants $500 from its 2009/ 2010 Discretionary Funding budget to the Pacific Micronesian Foundation Charitable Trust towards the purchase of stationary, whiteboard and filing cabinet - in the case of the cabinet, preferably a second hand one - for their Homework Support Program.
2. That the Pacific Micronesian Foundation Charitable Trust be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $500.
CARRIED
18.8. GLEN INNES FRIENDSHIP EVENTS GROUP

The 2009/ 2010 discretionary funding application of the Glen Innes Friendship Events Group was tabled at the meeting.

[ATTACHMENT 18.8A]

Moved: Sutton / Murray
1. That the Board grants $400 from its 2009/ 2010 Discretionary Funding budget to the Glen Innes Friendship Events Group for their activities at Talbot Park
2. That the Board grants $600 from its 2009/ 2010 Discretionary Funding budget to the Glen Innes Friendship Events Group for their Information Day activities.
3. That the Glen Innes Friendship Group be requested to provide an accountability statement to the Board following the expenditure of the total Discretionary Funding grant of $1,000.
CARRIED
18.9. INTERNATION DAY OF OLDER PERSONS COMMITTEE

The 2009/ 2010 discretionary funding application of the International Day of Older Persons Committee was tabled at the meeting.

[ATTACHMENT 18.9A]

Moved: Metcalfe / Sutton
1. That the Board grants $1,000 from its 2009/ 2010 Discretionary Funding budget to the International Day of Older Persons Committee for a celebration around the International Day of Older Persons.
2. That the International Day of Older Persons be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $1,000.
CARRIED
18.10. OTAHUHU AND RIVERSIDE GARDEN COMPETITION COMMITTEE

The 2009/ 2010 discretionary funding application of the Otahuhu and Riverside Garden Competition Committee will be tabled at the meeting.

[ATTACHMENT 18.10A]

Moved: Murray / Sutton
1. That the Board grants $1,050 from its 2009/ 2010 Discretionary Funding budget to the Otahuhu and Riverside Garden Competition Committee for the food to be provided at their school garden awards.
2. That the Otahuhu and Riverside Garden Competition Committee be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $1,050.
CARRIED

8.11. TAMAKI KINDERGARTEN

The 2009/ 2010 discretionary funding application of the Tamaki Kindergarten was tabled at the meeting.

[ATTACHMENT 18.11A]

Moved: O'Brien / Murray
1. That the Board grants $700 from its 2009/ 2010 Discretionary Funding budget to the Tamaki Kindergarten for the purchase of an under bench fridge.
2. That the Tamaki Kindergarten be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $700.
CARRIED

18.12. OTAHUHU WORKINGMEN'S AND COSMOPOLITAN CLUB

The 2009/ 2010 discretionary funding application of the Otahuhu Workingmen's and Cosmopolitan Club was tabled at the meeting.

[ATTACHMENT 18.12A]

Moved: O'Brien/ Murray
1. That the Board grants $500 from its 2009/ 2010 Discretionary Funding budget to the Otahuhu Workingmen's & Cosmopolitan Club towards their annual Community Sportsperson of the Year dinner.
2. That the Otahuhu Workingmen's & Cosmopolitan Club be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $500.
CARRIED

18.13. HOUSE OF BETHANY, SISTERS OF ST JOSEPH OF THE SACRED HEART NEW ZEALAND TRUST

The 2009/ 2010 discretionary funding application of the House of Bethany, Sisters of St. Joseph of the Sacred Heart New Zealand Trust was tabled at the meeting.

[ATTACHMENT 18.13A]

Moved: O'Brien / Murray
1. That the Board grants $590 from its 2009/ 2010 Discretionary Funding budget to the House of Bethany, Sisters of St. Joseph of the Sacred Heart NZ Trust to pay for two Tamaki families to participate in the house's "Time Out" programme.
2. That the House of Bethany, Sisters of St. Joseph of the Sacred Heart NZ Trust be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $590.
CARRIED

There being no further business the Chairman declared the meeting closed at 8:35 pm.