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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
TAMAKI COMMUNITY BOARD
HELD ON TUESDAY, 24 NOVEMBER 2009 AT 6:00PM
IN THE OTAHUHU TOWN HALL
10 HIGH STREET, OTAHUHU
AUCKLAND

PRESENT:	Ms	Kate	Sutton	Chairperson
	Ms	Christine	O'Brien	Deputy Chairperson
	Mr	Mike	Murray
	Councillor	Leila	Boyle
	Councillor	Bill	Christian, JP
	Councillor	Richard	Northey

The Chairperson congratulated Board member Metcalfe on the birth of her son, Jack Addison on Tuesday, 27 October 2009.

APOLOGIES

Moved: Sutton / O'Brien

That the apologies from Board Members Welch and Metcalfe for non-attendance be accepted.

CARRIED
CONFIRMATION OF MINUTES

Moved: Sutton / O'Brien

That the minutes of the Tamaki Community Board meeting held on Tuesday, 27 October 2009 be confirmed as a true and correct record.

CARRIED
EXTRAORDINARY BUSINESS
3.1. PROVISION FOR URGENT DECISIONS

It is possible that matters may arise that will require urgent attention between the November meeting date and the next meeting date in January 2010. Any decision made during this interim will be reported at the January 2010 meeting.
3.2. REGIONAL GOVERNANCE COMMITTEE REPORT TO COUNCIL ON AUCKLAND TRANSITION AGENCY'S HIGH-LEVEL ORGANISATION STRUCTURE DOCUMENT AND THE AUCKLAND TRANSPORT GOVERNANCE STRUCTURE

This item is being considered at this meeting as the next Board meeting is scheduled for 26 January 2009 and the submission on this item is due in December 2009.
3.3. LOCAL GOVERNMENT COMMISSIONERS' PROPOSAL FOR BOUNDARIES CHANGES

This item is being considered at this meeting as the next Board meeting is scheduled for 26 January 2009 and the submission on this item is due December 2009.
3.4. EXTRAORDINARY VACANCY TAMAKI/MAUNGAKIEKIE WARD, RESIGNATION OF COUNCILLOR PESETA SAM LOTU-IIGA

The item is being considered at this meeting in order for the Board to make a resolution on the vacancy before consideration by the Council at its 26 November 2009 council meeting.

Moved: Sutton/ Cr Christian

That items 3.1, 3.2, 3.3 and 3.4 be considered respectively as items 23, 24, 25 and 26 of the agenda as there is no more meetings until January 2010.

CARRIED
PUBLIC FORUM
4.1. SPORT AUCKLAND IN THE TAMAKI WARD, PAULA BROWNING, SPORT AUCKLAND

Paula Browning of Sport Auckland updated the Board on the organisation's work in the Tamaki community.

[ATTACHMENT 4.1A]

Moved: Sutton / Murray

That Paula Browning be thanked for her attendance and presentation.

CARRIED
UPDATE ON TRAFINZ 2009 CONFERENCE, SIMON RANDALL, MAUNGAKIEKIE COMMUNITY BOARD MEMBER

Simon Randall gave a verbal report updating the Tamaki Community Board on the recent TRAFINZ conference.

Moved: Sutton/ Cr Christian

That Simon Randall, Maungakiekie Community Board member be thanked for his attendance and presentation.

CARRIED
UPDATE ON TAMAKI TRANSFORMATION PROGRAMME, JENNY OXLEY, COMMUNITY ENGAGEMENT MANAGER

Jenny Oxley and Jenni Chilcott updated the Board on the Tamaki Transformation Programme.

[ATTACHMENT 6A]

Moved: Sutton/ Murray

That Jenny Oxley and Jenni Chilcott be thanked for their attendance and presentation.

CARRIED
AN INTRODUCTION TO THE PARKING DESIGN TEAM, SCOTT EBBETT

This item was withdrawn from the agenda.
OTAHUHU RECREATION PRECINCT MASTER PLAN 2009

Officers were in attendance updating the Board on the Otahuhu Recreation Precinct Master Plan.

[ATTACHMENT 8A]

Moved: Sutton / Cr Christian
1. That Richard Denny, Senior Landscape Architect, Corrina Meikle, Service Delivery Manager Tamaki ki runga and Justin Evatt, Architect Associate, Jasmax be thanked for their attendance and presentation.
2. That the information memorandum on the Otahuhu Recreation Precinct Master Plan 2009, dated 10 November 2009 be received.
3. That the Tamaki Community Board notes that the Otahuhu Recreation Precinct 2009 Master Plan (Appendix 1 of the report) has been produced to establish what can be achieved for the available budget and to guide the development of the library on the site and includes:
  - the new library building
  - community open space/plaza
  - improved pedestrian access
  - park improvements to address issues of safety, accessibility and quality
  - an improved street frontage to Masons Avenue
4. That the Tamaki Community Board notes that the planning, developed design and consultation process for the development of the library project will take place to align with the funding allocation in the 10-year plan being $600,000 in 2012/13 and $2.6 million in each of 2013/14 and 2014/15.
5. That the Tamaki Community Board notes that the Otahuhu Recreation Precinct 2009 Master Plan enables further development of the precinct, including the potential provision of a swimming pool, if additional funding became available.
6. That the Board notes that council owned properties along Mason Avenue will be demolished or removed to improve street frontage and address issues of safety and access to the precinct. The three flats at number 38 will be demolished prior to the end of 2009. The houses at numbers 36 and 32 will be sold prior to the end of 2009 and removed early in 2010.
CARRIED
SOUTH PLACE TEAM SIX MONTHLY REPORT

The Place Manager and Community advisers were in attendance to update the board on their report and activities.

Moved: Sutton / Cr Boyle
1. That the Sian Burgess, Jo Wyeth and Leitu Tufuga be thanked for their attendance and presentation.
2. That the report of the Place Manager, Arts, Culture and Recreation Services be received.
CARRIED
DRAFT AUCKLAND REGIONAL LAND TRANSPORT STRATEGY CONSULTATION

Moved: Murray / O'Brien

That the Tamaki Community Board convenes a working party comprising of all Board members and delegates authority to formulate a submission to the Draft Auckland Regional Land Transport Strategy.

CARRIED
TRANSPOWER, PAKURANGA TO PENROSE UNDERGROUND CABLING PROJECT

Moved: Murray / O'Brien

That the Tamaki Community Board delegates authority to the Chairperson to formulate a submission to Transpower's Pakuranga to Penrose Underground Cabling Project.

CARRIED
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE NOVEMBER 2009

Moved: Sutton / O'Brien

That the report of the SLIPs Programme Leader dated 8 November 2009 be received.

CARRIED
BOARD SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) WORKING PARTY DECISIONS

Moved: Sutton / O'Brien

That the information memorandum from the Tamaki Community Board's SLIPs working party be received.

CARRIED
2009/ 2010 DISCRETIONARY FUNDING APPLICATIONS
14.1. RECOMMENDATIONS FROM THE TAMAKI COMMUNITY BOARD DISCRETIONARY FUNDING APPLICATION SUB COMMITTEE ON 2009/ 2010 DISCRETIONARY FUNDING APPLICATIONS

Moved: Sutton/ O'Brien

That the information memorandum from the Tamaki Community Board Discretionary Funding Application Sub Committee containing the recommendations on discretionary funding applications be received.

CARRIED
14.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION, SOUTH AUCKLAND CHRISTIAN FOODBANK

Moved: Sutton/ O'Brien
1. That the discretionary funding application of The South Auckland Christian Foodbank be received.
2. That the Tamaki Community Board grants $1,000 from its 2009/ 2010 discretionary funding budget to the South Auckland Christian Foodbank to fund the operational costs associated with operating the organisation within the Tamaki ward.
3. That The South Auckland Christian Foodbank be requested to provide an accountability statement to the Tamaki Community Board following the expenditure of the discretionary funding grant of $1,000.
CARRIED

14.3. 2009/2010 DISCRETIONARY FUNDING APPLICATION, OTAHUHU MAINSTREET AND COMMERCIAL ASSOCIATION

Moved: Sutton / O'Brien
1. That the discretionary funding application of The Otahuhu Mainstreet and Commercial Association be received.
2. That the Tamaki Community Board grants $3,000 from its 2009/ 2010 discretionary funding budget to The Otahuhu Mainstreet and Commercial Association to fund the association's annual Christmas celebration
3. That The Otahuhu Mainstreet and Commercial Association be requested to provide an accountability statement to the Tamaki Community Board following the expenditure of the discretionary funding grant of $3,000.
CARRIED

14.4. 2009/2010 DISCRETIONARY FUNDING APPLICATION, MT WELLINGTON RUGBY LEAGUE

Moved: Sutton/ O'Brien
1. That the discretionary funding application of the Mt Wellington Rugby League be received.
2. That the Tamaki Community Board grants $1,307.50 from its 2009/ 2010 discretionary funding budget to the Mt Wellington Rugby League in order to fund traditional Maori games workshops.
3. That The Mt Wellington Rugby League be requested to provide an accountability statement to the Tamaki Community Board following the expenditure of the discretionary funding grant of $1,307.50.
CARRIED

14.5. 2009/2010 DISCRETIONARY FUNDING APPLICATION, MANGERE GENESIS YOUTH PROJECT

Moved: Sutton/ O'Brien
1. That the discretionary funding application of the Mangere Genesis Youth Project be received.
2. That the Tamaki Community Board grants $1,250.00 from its 2009/ 2010 discretionary funding budget to the Mangere Genesis Youth Project in order to provide for operational costs associated with running the Otahuhu Family Fun Day.
3. That the Mangere Genesis Youth Project be requested to provide an accountability statement to the Tamaki Community Board following the expenditure of the discretionary funding grant of $1,250.00.
CARRIED

14.6. 2009/2010 DISCRETIONARY FUNDING APPLICATION, BO AI SHE (CHINESE MENTAL HEALTH CONSUMER SELF SUPPORT ORGANISATION)

Moved: Sutton/ O'Brien
1. That the discretionary funding application of the Bo Ai She (Chinese Mental Health Consumer Self Support Organisation) be received.
2. That the Tamaki Community Board grants $550.00 from its 2009/ 2010 discretionary funding budget to the Mangere Genesis Youth Project in order to in order to fund the operational costs associated with educating members about good mental health.
3. That the Bo Ai She (Chinese Mental Health Consumer Self Support Organisation) be requested to provide an accountability statement to the Tamaki Community Board following the expenditure of the discretionary funding grant of $550.00.
CARRIED

14.7. 2009/2010 DISCRETIONARY FUNDING APPLICATION, PARENTS INC ATTITUDE DIVISION (TAMAKI)

Moved: Sutton/ O'Brien

That the Tamaki Community Board declines the application on the basis that the organisation operates citywide and other council funding avenues are more appropriate.

CARRIED
RESOLUTION FROM THE CITY DEVELOPMENT COMMITTEE, TAMAKI INNOVATION PRECINCT 2040, DRAFT BUSINESS PRECINCT PLAN

Moved: Sutton/ O'Brien

That the report and resolution of the City Development Committee meeting held on 12 November 2009 on the Tamaki Innovation Precinct 2040, Draft Business Precinct Plan be received.

CARRIED
CORRESPONDENCE RECEIVED
16.1. CORRESPONDENCE RECEIVED, YOUNG MUM'S PLAYGROUP, FUNDING ACCOUNTABILITY FORM

Moved: Sutton/ Murray

That the correspondence from the Young Mum's Playgroup containing the completed funding accountability form be received.

CARRIED
16.2. CORRESPONDENCE RECEIVED, OTAHUHU WORKINGMEN'S & COSMOPOLITAN CLUB, CHEQUE RETURN

Moved: Sutton/ Cr Christian

That the correspondence from the Otahuhu Workingmen's & Cosmopolitan Club containing the returned discretionary funding grant of $500 be received.

CARRIED
16.3. CORRESPONDENCE RECEIVED, OTAHUHU STEERING GROUP, INTERNATIONAL DAY OF OLDER PERSONS COMMITTEE, FUNDING ACCOUNTABILITY FORM

Moved: Sutton / Cr Boyle

That the correspondence from the Otahuhu Steering Group, International Day of Older Persons Committee be received.

CARRIED
TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010

Moved: Sutton / Murray

That the Board's Achievement Register as of November 2009 be received.

CARRIED
CHAIRPERSON'S REPORT

The Chairperson's written report was tabled at the meeting.

[Attachment 18A]

Moved: Sutton / O'Brien

That the Chairperson's tabled report and her verbal report regarding the following be received:
- AMETI Update
- Local Government meetings and submissions
- MAGIC
- David Rankin meeting update.
CARRIED
COUNCILLOR REPORTS

Moved: Sutton / Cr Christian
1. That the verbal report of Councillor Boyle regarding the following be received:
  - Glen Innes Business Association update
  - Facilities Partnership workshop update
  - AMETI Steering Group update
  - Otahuhu Creek Clean Up BBQ
  - Annual Plan Direction Setting meeting
  - Arts, Culture and Recreation meeting update
  - Otahuhu Business and Commercial Association update
  - Chief Executive briefing about the transition
  - Special viewing of the Robertson collection
  - Zoo Board meeting
  - Maungakiekie Community Board meeting update
  - Community Liaison Meeting on Policing and Security
  - Key Performance Indicators update
  - Hearing for Darby Street
  - Transpower briefing
  - SLIPs working party meeting
  - Tamaki community centre KPIs meeting
  - Otahuhu Steering Group meeting
  - Marist - Tamaki Rugby Club merge
2. That the verbal report of Councillor Christian regarding the following be received:
  - Zoo Conservation Awards
  - Panmure Mainstreet Association meeting
  - Robertsons lunch at Art Gallery
  - Otahuhu United Association Football Club
  - Tamaki College Prizegiving Event
  - Annual Plan Direction Setting meeting
  - Tamaki Drive Protection Society
  - Regional Governance Meeting
  - Tamaki Community Board SLIPs discussions
  - Infometrics Lecture on the state of the New Zealand economy
  - Zoo Enterprise Board meeting
  - Maungakiekie Community Board meeting
  - Tamaki Rugby Football Club
3. That the verbal report of Councillor Northey regarding the following be received:
  - Submission on council's gambling venue policy
  - Performance Monitoring Committee
  - Q Theatre events
  - Citizen's Advice Bureau
  - Supercity seminars
  - Regional Governance Committee meeting
  - Local Government New Zealand zone
  - Art Gallery Board Strategic Planning
  - Glen Innes St Mary's Network
CARRIED
BOARD MEMBER REPORTS

The written report of Board members O'Brien was tabled at the meeting.

Board member Murray received a thank you letter from the Panmure Bridge School thanking the Board for their grant of $350 towards library books.

[Attachment 20A]

Moved: Sutton / Cr Christian
1. That the tabled report of Board member O'Brien and her verbal report regarding the following be received:
  - Meetings update
  - Otahuhu Business Association
  - Otahuhu Creek cleanup BBQ
  - Otahuhu Steering Group update
2. That the letter addressed to Board member Murray from the Panmure Bridge School thanking the Board for its grant of $350 be received.
3. That the verbal report of Board member Murray on the following be received:
  - Panmure Business Association meeting
  - Panmure Bridge School book presentation
  - SLIPS meeting with officers
  - One Tree Hill College prize giving
CARRIED
REPORTS REQUESTED/PENDING

The information memorandum from the Acting Manager, Major Projects regarding the delay to the Glen Innes Park and Ride extension was tabled at the meeting.

[Attachment 21 A]

Moved: Sutton / Cr Boyle
1. That the reports requested/ pending list as of November 2009 be received.
2. That the memorandum from the Acting Manager Major Projects dated 12 November regarding the delay to the Glen Innes Park and Ride extension be received.
3. That officers be requested to provide a report on the Changes to Tamaki centres' classification in the Future Planning Framework at its February 2010 meeting.
CARRIED
GROUP ACTIVITY REPORTS

Moved: Sutton / O'Brien

That the activity reports for the month of October be received.

CARRIED
PROVISION FOR URGENT DECISIONS

Moved: Sutton / Cr Boyle

That the Chairperson and the Deputy Chairperson be delegated to make urgent decisions over the 2009/2010 summer recess, with any decisions being reported to the Board's January 2010 meeting.

CARRIED
REGIONAL GOVERNANCE COMMITTEE REPORT TO COUNCIL ON REGIONAL GOVERNANCE UPDATE AND AUCKLAND TRANSPORT AGENCY UPDATE

Moved: Sutton / Cr Christian

That a working party comprised of all board members be convened and delegated to make a submission with regards to the Auckland Transition Agency proposed structures of the Auckland Council and the Auckland Transport Agency.

CARRIED
LOCAL GOVERNMENT COMMISSIONERS' PROPOSED BOUNDARIES

Moved: Sutton/ O'Brien

That the Tamaki Community Board convenes a working party comprising of all Board members to make a submission on the proposed wards and local board boundaries.

CARRIED
EXTRAORDINARY VACANCY TAMAKI/MAUNGAKIEKIE WARD, RESIGNATION OF COUNCILLOR PESETA SAM LOTU-IIGA

Moved: Sutton/ O�Brien
1. That the Tamaki Community Board expresses its full support for the Maungakiekie Community Board's resolution with respect to the vacancy left by the resignation of Councillor Peseta Sam Lotu-iiga.
2. That it be a recommendation to Council:
  1. That Council appoints the Maungakiekie Community Board Chairperson Bridget Graham to fill the vacancy on the Auckland City Council.
  2. That it be noted that the Maungakiekie Community Board leave open the vacancy on the Onehunga Business Association Mainstreet committee until Council resolves the issue of the extraordinary vacancy on the Auckland City Council
CARRIED

There being no further business the Chairperson declared the meeting closed at 9:30 pm.