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Tamaki Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
TAMAKI COMMUNITY BOARD
HELD ON TUESDAY, 26 JANUARY 2010 AT 6:00PM
IN THE PANMURE COMMUNITY HALL
7-13 PILKINGTON ROAD, PANMURE,
AUCKLAND

PRESENT: Ms Kate Sutton Chairperson
  Ms Christine O'Brien Deputy Chairperson
  Ms Arna Metcalfe  
  Councillor Leila Boyle  
  Councillor Bill Christian, JP  

  1. Top APOLOGIES

    Moved: Sutton/Metcalfe

    That the apologies from Councillor Northey and Board members Murray and Welch for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton/Cr Boyle

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 24 November 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: O'Brien/Cr Boyle

    3.3 LOCAL GOVERNMENT (AUCKLAND LAW REFORM) BILL

    That the Tamaki Community Board consider making a submission on the Local Government Auckland Law Reform Bill as extraordinary business at item 15 of this agenda as the closing date for submissions is Friday, 12 February 2010, and the next meeting of the board is not until 24 February 2010.

    CARRIED

  4. Top PUBLIC FORUM

    4.1 PANMURE CITIZENS ADVICE BUREAU

    Moved: Sutton/Cr Christian

    That Moira Doherty from the Panmure Citizens Advice Bureau (CAB) be thanked for her verbal update on the activities of the CAB.

    CARRIED

  5. Top DISCRETIONARY FUNDING APPLICATION - UXBridge COMMUNITY PROJECTS INC

    Moved: Cr Boyle/O'Brien

    1. That the discretionary funding application of the Uxbridge Community Projects Incorporated be received.
    2. That the Tamaki Community Board grants $200.00 from its 2009/2010 discretionary funding budget to the Uxbridge Community Projects Incorporated towards supporting the Tamaki Estuary Artwork competition
    3. That the Uxbridge Community Projects Incorporated be requested to provide an accountability statement to the Tamaki Community Board following the expenditure of the discretionary funding grant of $200.00.

    CARRIED

  6. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT JANUARY 2010

    The SLIPs Portfolio Leader tabled a further SLIPs proposal form for Van Damm's Lagoon which the board also considered at this item.

    [ATTACHMENT 6A]  

    Moved: Sutton/Metcalfe

    1. That the report of the SLIPs Project Portfolio Leader, dated 13th January 2010 be received.
    2. That the board allocates a spokesperson and a scoping budget to the following proposals:
    Project Spokesperson scoping
    Panmure Lagoon Leisure and Fitness Centre car park and redevelopment contribution Kate Sutton $2000 - $3000
    Van Damm's Lagoon Cr Boyle Up to $1000
    1. That the board agrees to reconsider the Glen Innes Library Forecourt Rebuild Contribution project once further information is received.
    2. That the board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
    3. That the board notes the pending project proposals and their status when allocating funding.
    4. That the Board delegates authority to Board member O'Brien to allocate either $9,996 opex to the Flat Rock Community Rehabilitation 2009 - 2010 project proposal or $17,060 opex to the Joe Stanley community wetland 2009 - 2010 project proposal and delete the unsuccessful project.
    5. That the board allocates $16,961 opex to the Fruit Tree Planting on Public Space project proposal.
    6. That the board allocates $13,411 capex and $5,510 opex to the Nelson St Foreshore Improvements Phase 1 project proposal.
    7. That the board allocates $100,430 capex and $5,670 opex to option 1 of the Panmure Community Hall Outdoor Seat Refurbishment project proposal.
    8. That the board deletes the Mayfair Place public seating shelter design phase I and 2 projects, the Jack Fitzgerald Plaque project and the Panmure Street Tree planting project.
    9. That the board prioritises its projects in the following order:
      • Panmure Stone Cottage Landscaping Implementation - Phase 1 and 2
      • Mayfair Place stage shade phases 2 and 3
    10. That the board deletes from its active programme the Hobson Reserve playground upgrade phases 1 and 2 projects (previously called the basketball half court and playground relocation phases 1 and 2) and places those projects on to a list of projects for future consideration.

    CARRIED

  7. Top TAMAKI COMMUNITY BOARD SUBMISSION TO LOCAL GOVERNMENT COMMISSION

    Moved: Sutton/Cr Christian

    That the Tamaki Community Board's submission to the Local Government Commission be received.

    CARRIED

  8. Top AUCKLAND CITY COUNCIL MINUTES - REGIONAL GOVERNANCE UPDATE

    Moved: Sutton/Metcalfe

    That the minutes and report on the Regional Governance Update from the Auckland City Council meeting held on 10 December 2009 be received.

    CARRIED

  9. Top CORRESPONDENCE RECEIVED

    Moved: Sutton/O'Brien

    That the following correspondence and discretionary funding accountability forms be received.

    1. Otahuhu Steering Group Meeting Minutes
    2. Otahuhu Steering Group, Otahuhu and Riverside Garden Competition Committee Funding Accountability Form
    3. Otahuhu Voices Newsletter
    4. South Auckland Family Violence Prevention Network
    5. Tamaki Kindergarten

    CARRIED

  10. Top TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010

    Moved: Sutton/Cr Christian

    That the Board's Achievement Register as of January 2010 be received.

    CARRIED

  11. Top CHAIRPERSON'S REPORT

    The Chairperson tabled her January 2010 report and spoke to it.

    [ATTACHMENT 11]  

    Moved: Metcalfe/Cr Christian

    That the Chairperson's tabled report be received:

  12. Top COUNCILLOR REPORTS

    Moved: Sutton/O'Brien

    1. That the verbal report of Councillor Boyle regarding the following be received:
      • Regional Governance Committee meeting re boundaries
      • Glen Innes Business Association meetings
      • Governance and Management workshop
      • Boundaries meeting
      • Eastside Youth network
      • Otahuhu Steering group in Dec 09 and Jan 10
      • 4 x Council committee meetings
      • Regional Governance Committee - 26 Jan 10

    Moved: O'Brien/Metcalfe

    1. That the verbal report of Councillor Christian regarding the following be received:
      • Appeals Subcommittee
      • Regional Governance Committee meeting

  13. Top BOARD MEMBER REPORTS

    Moved: Sutton/Cr Boyle

    1. That the verbal report of Board member O'Brien regarding the following be received:
      • Local boundaries meeting
      • Assisted with the board submission to the Local Government Submission
      • Riverside circus acts
      • Mangere cadets passing out parade
      • Otahuhu Christmas party -business association
      • SLIPs projects, Sturges Park, Graffiti Wrap at Atkinson Ave, Riverside stage
      • Otahuhu Steering group committee
      • Newsletter
      • Community Constable crime report - down
      • Auckland City Environment rubbish patrol project

    Moved: O'Brien/Cr Boyle

    1. That the verbal report of Board member Metcalfe regarding the following be received:
      • Otahuhu steering group meeting
      • Music in the parks concert at Sturges Park

  14. Top REPORTS REQUESTED/PENDING

    Moved: Sutton/Metcalfe

    That the reports requested/ pending list as of December 2009 be received.

    CARRIED

  15. Top LOCAL GOVERNMENT (AUCKLAND LAW REFORM) BILL

    Moved: Sutton/O'Brien

    That a working party comprising of all the Board be delegated to make a submission to the select committee regarding the Local Government (Auckland Law Reform) Bill.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 7:10 pm.