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Tamaki Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
TAMAKI COMMUNITY BOARD
HELD ON TUESDAY, 23 FEBRUARY 2010 AT 6:00PM
IN THE OTAHUHU TOWN HALL, 10 HIGH STREET, OTAHUHU
AUCKLAND 1062

PRESENT: Ms Christine O'Brien Deputy Chairperson
  Ms Arna Metcalfe  
  Mr Mike Murray  
  Mrs Jan Welch  
  Councillor Leila Boyle  
  Councillor Bill Christian, JP  
         
ALSO PRESENT: Councillor Richard Northey ONZM  

In the absence of the Chairperson, the Deputy Chairperson Christine O'Brien took the chair.


  1. Top APOLOGIES

    Moved: Chairperson / Cr Christian

    That the apology from the Chairperson for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Chairperson / Metcalfe

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 26 January 2010 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1 AUCKLAND TRANSITION AGENCY ALLOCATION OF RESPONSIBILITIES AND BUDGETS TO LOCAL BOARDS

    This item is being considered at this meeting in order for the Board to make a decision to respond to any decisions on the ATA allocation of responsibilities and budgets to local boards or any Bills or other  discussion papers issued or arrangements proposed for Auckland local governance reform.

    Moved: Chairperson / Metcalfe

    That this item be considered as item 19 of the agenda.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. GLEN INNES BUSINESS ASSOCIATION UPDATE - ADRIANA BADER

    Adriana Bader, Co-ordinator, Glen Innes Business Association updated the Board on the Association's projects and the Glen Innes Arts and Culture Festival.

    Moved: Chairperson / Welch

    That Adriana Bader, Co-ordinator, Glen Innes Business Association be thanked for her update on the Association's projects.

    CARRIED

    4.2. ISSUES IN OTAHUHU - CORA CHARLETON

    Cora Charleton raised the following issues:

    • Flooding behind the KFC building on the corner of High Street and Great South Road
    • Request for the bus depot to be cleaned more frequently
    • Request that the bus route for bus 550 from Seaside Park be changed in order for customers to be dropped off closer to the community library, doctor's rooms and other facilities in Otahuhu.

    Cora also thanked the Tamaki Community Board members and Cr Northey for resolving the sewerage issue in High Street, advocating on the community's behalf with regards to the swimming pool and the recent public meetings on regional governance issues.

    Moved: Chairperson / Murray

    1. That Cora Charleton be thanked for her attendance and presentation.
    2. That the Tamaki Community Board writes to the Auckland Regional Transport Authority requesting the Authority to review to route for bus 550 from Seaside Park to Otahuhu.
    3. That the Tamaki Community Board makes a request for service to resolve the flooding behind the KFC building on the corner of High Street and Great South Road.

    CARRIED

  5. Top FUTURE PLANNING FRAMEWORK - CLASSIFICATION OF CENTRES IN THE TAMAKI AREA

    David Clelland, Manager Citywide Strategy was in attendance for this item.

    Moved: Chairperson / Welch

    1. That David Clelland, Manager Citywide Strategy, be thanked for his attendance.
    2. That the information memorandum from the Manager Citywide Strategy dated 11 February 2010 be received.
    3. That the Tamaki Community Board reiterates its view that where a community is expected to accommodate additional population growth, it is the Council's responsibility to ensure that adequate infrastructure, community facilities and amenities are provided.
    4. That resolution (C) be forwarded to the Future Planning Framework Working Party and the City Development Committee for their information.

    CARRIED

  6. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT - FEBRUARY 2010

    A copy of a report from the SLIPs Portfolio Leader, dated 16 February 2010, was tabled at the meeting.

    [ATTACHMENT 6A]

    Moved: Chairperson / Metcalfe

    1. That the report from the SLIPs Project Portfolio Leader dated 16 February 2010 be received.
    2. That the Tamaki Community Board notes that if all the projects below are approved for delivery, it would result in over-allocation of the three year capex budget. Therefore, projects need to be prioritised or deleted in order to meet budget requirements.
    3. That the Tamaki Community Board appoints the following spokespersons to the projects listed:
      Project Spokesperson
      Glen Innes Library Forecourt Rebuild Contribution K Sutton
      Maybury Pa Harakeke Phase 1 Consultation and Landscape Plan A Metcalfe
      Tamaki Neighbourhood Parks Anti-Graffiti Planting Year 3 M Murray

    4. That the SLIPs proposal for the Te Ao Hou Childcare Centre Replacement Sheds be deleted.
    5. That the Tamaki Community Board delegates authority to the spokespersons appointed in (C) above to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokespersons and Chair of the Tamaki Community Board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
    6. That the Tamaki Community Board supports the following projects in principle but will not be allocating scoping budgets to the proposals on the stage 2 scoping list:
      • Maybury Pa Harakeke Phase 1 Consultation and Landscape Plan (subject to the Board receiving further information on security of any future planting)
      • Tamaki Neighbourhood Parks Anti-Graffiti Planting Year 3
    7. That the Maybury Pa Harakeke Phase 1 Consultation and Landscape Plan and the Tamaki Neighbourhood Parks Anti-Graffiti Planting Year 3 projects be included in the Projects Pending List.
    8. That the Tamaki Community Board notes the pending project proposals and their status when allocating funding.
    9. That the Tamaki Community Board reiterates its resolution from its meeting held in January 2010 with regards to the Glen Innes Library Forecourt Rebuild Contribution project proposal, i.e:
    10. "That the board agrees to reconsider the Glen Innes Library Forecourt Rebuild Contribution project once further information is received."
    11. That the Tamaki Community Board allocates $259,616 capex and $89,940 opex to the Panmure Stone Cottage Landscaping project proposal.
    12. That the Tamaki Community Board allocates $7,177 capex to the Riverside Community Centre Stage and Screen Contribution project proposal, subject to the spokesperson's satisfaction with regards to the information contained in the study on the robustness of the stage.

    CARRIED

  7. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE - FEBRUARY 2010

    A report from the SLIPs Programme Leader, dated 11 February 2010, was tabled at the meeting.

    [ATTACHMENT 7A]

    Moved: Chairperson / Murray

    1. That the memorandum of the SLIPs Programme Leader, dated 11 February 2010, be received.
    2. That the Tamaki Community Board notes if all the capex projects are approved for delivery, it would result in over-allocation of the three year capex budget and therefore projects need to be prioritised or deleted in order to meet budget requirements.
    3. That the Tamaki Community Board notes that the 3-year capex budget is currently over-allocated by $49,238.
    4. That the Tamaki Community Board notes the 2009/2010 opex funding is over-allocated.
    5. That the Tamaki Community Board notes the need to allocate funding to new opex projects for the 2010/2011 financial year, preferably by April 2010.
    6. That the Tamaki Community Board notes that any pending projects not implemented during this term of Council will be retained on its SLIPs legacy list.

    CARRIED

  8. Top GRANT OF NEW LEASE - ST GEORGE'S ROWING CLUB, 102 KINGS ROAD, PANMURE

    Moved: Chairperson / Welch

    1. That the report from the Lease Co-ordinator dated 14 January 2010 be received.
    2. That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee the granting of a new lease to the St George's Rowing Club Incorporated, 102 Kings Road, Panmure, Panmure Wharf Reserve on the following terms and conditions:
      • Term - five years commencing 1 March 2010
      • Rights of renewal - two rights of renewal each of five years
      • Rent - $250 plus GST per annum (due to the club's membership being predominantly youth)
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  9. Top GRANT OF NEW LEASE - TAMAKI RUGBY FOOTBALL AND SPORTS CLUB INCORPORATED, MT WELLINGTON WAR MEMORIAL PARK, 14-50 DUNKIRK ROAD, PANMURE

    Cr Christian declared a conflict of interest on this item and took no part in the discussion or voting thereon.

    Moved: Chairperson /  Murray

    1. That the report from the Lease Co-ordinator dated 5 February 2010 be received.
    2. That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee the granting of a new lease to the Tamaki Rugby Football and Sports Club Incorporated, Mt Wellington War Memorial Park, 14-50 Dunkirk Road, Panmure on the following terms and conditions:
      • Term - five years commencing 1 March 2010
      • Rights of renewal - two rights of renewal each of five years
      • Standard liquor licence clause
      • Rent - $500 plus GST per annum
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.
    3. That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee that the Group Manager, Arts Community and Recreation Services and Tamaki Community Board Deputy Chairperson O'Brien be jointly delegated the power of authority to approve variations to community and recreation leases with regards to the merging of the Tamaki Rugby Football and Sports Club Incorporated and the Marist Old Boys Rugby Club once the merger is complete.
    4. That the Tamaki Community Board requests that Council officers investigate the desirability of purchasing part of Liston Park to provide for additional sporting facilities for the benefit of the Tamaki, Eastern Bays and Maungakiekie wards.
    5. That resolution (D) be forwarded to Maungakiekie and Eastern Bays Community Boards for their information.

    CARRIED

  10. Top 2009/2010 DISCRETIONARY FUNDING APPLICATIONS

    An application from the Glen Innes Business Association for discretionary funding, dated 16 February 2010, was tabled at the meeting.

    [ATTACHMENT 10A]

    Moved: Chairperson / Cr Christian

    1. That the discretionary funding applications from the Mt Wellington/Panmure and Otahuhu Returned Services' Associations be received.
    2. That the Tamaki Community Board approves a grant of $500.00 each from its 2009/2010 discretionary funding budget to the following groups for the 2010 ANZAC Day services:
      • Mt Wellington/Panmure RSA
      • Otahuhu RSA
    3. That the discretionary funding application from the Glen Innes Business Association be received.
    4. That the Tamaki Community Board approves a grant of $3,000.00 from its 2009/2010 discretionary funding budget to the Glen Innes Business Association for the annual Glen Innes Arts and Culture Festival.
    5. That the Glen Innes Business Association be requested to provide an accountability statement to the Tamaki Community Board following the expenditure of any discretionary funding granted.
    6. That Tamaki Community Board delegates authority to Board member Murray to approve payment of any outstanding balance for the Board’s Christmas dinner from the Board’s discretionary budget, to a maximum of $200.

    CARRIED

    Secretarial Note:

    Subsequent to the meeting, the Deputy Chairperson has agreed that resolution 10 (F) above will be referred back to the March Tamaki Community Board meeting for reconsideration under the appropriate delegation.

  11. Top COMMITTEE REPORTS AND MINUTES

    A copy of minutes and reports from the Combined Committees meeting held on 11 February 2010 and the Regional Governance Committee meeting held on 10 February 2010 was tabled at the meeting.

    [ATTACHMENT 11A]

    Moved: Chairperson / Metcalfe

    That the minutes and reports from the Combined Committees meeting held on 11 February 2010 and the Regional Governance Committee meeting held on 10 February 2010 be received.

    CARRIED

  12. Top CORRESPONDENCE

    The Chairperson tabled a letter from the Point England School, dated 18 January 2010, at the meeting.

    [ATTACHMENT 12A]

    Moved: Chairperson / Metcalfe

    That the correspondence received from the following groups be received:

    • Pacific Micronesian Foundation Funding Accountability Form
    • Progressive Panmure Business Association thank you letter and Funding Accountability Accounts
    • Point England School thank you letter for SLIPs grant.

    CARRIED

  13. Top TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010

    Moved: Chairperson / Metcalfe

    That the Board's Achievement Register as of February 2010 be received.

    CARRIED

  14. Top CHAIRPERSON'S REPORT

    A copy of the Deputy Chairperson's report along with media clippings and the 'Otahuhu Voices' newsletter were tabled at the meeting.

    [ATTACHMENT 14A]

    Moved: Chairperson / Metcalfe

    That the report from the Deputy Chairperson and tabled documents be received.

    CARRIED

  15. Top COUNCILLOR REPORTS

    Moved: Chairperson / Metcalfe

    1. That the verbal report of Cr Northey on the following be received:
      • Regional governance meetings to draft submissions on the third Local Government (Auckland Law Reform) Bill
      • Airport company shares issues
      • Various Council and Committee meetings and workshops
      • Tamaki Community Board strategic planning meeting
      • Waitangi Day festival opening
      • Investiture of former Prime Minister Helen Clark
      • Art Gallery Board meeting
      • Glen Innes and St Mary's network meeting
      • CBD Board meeting
      • Tamaki Community Liaison Group on Policing and Security meeting
      • Tamaki Community Board public meeting on third Local Government (Auckland Law Reform) Bill.
    2. That the verbal report of Cr Christian on the following be received:
      • Otahuhu network meeting
      • St Marys network meeting
      • Tamaki Community Liaison Group on Policing and Security meeting
      • Panmure Lagoon Sailing Club prizegiving
      • Panmure Basin Fun Day
      • Panmure/Mt Wellington Panmure Basin walkathon
      • Tamaki Community Board public meeting on third Local Government (Auckland Law Reform) Bill.
    3. That the verbal report of Cr Boyle on the following be received:
      • Airport company shares meeting
      • Regional governance workshops
      • Tamaki Transformation Programme meeting
      • Council and Committee meetings and workshops
      • Strategic planning meeting
      • MAGIC project meeting
      • Maybury Reserve funding issues
      • Otahuhu Steering Group
      • Otahuhu Community Network
      • Tamaki Community Liaison Group on Policing and Security meeting
      • Tamaki Community Board public meeting on third Local Government (Auckland Law Reform) Bill.

    CARRIED

  16. Top BOARD MEMBER REPORTS

    Moved: Chairperson / Cr Boyle

    1. That the verbal report of Board member Metcalfe on the following be received:
      • Opening of Otahuhu Plunket playgrounds
    2. That the verbal report of Board member Murray on the following be received:
      • Panmure Business Association meeting
      • Dunkirk Road Centre meeting
      • Panmure Festival at lagoon
      • Kings Project
      • Mt Wellington Swimming Club
      • Proposed merging of Marist and Tamaki Rugby Clubs
    3. That the verbal report of Board member Welch on the following be received:
      • Mt Wellington Trust Hotel meeting
      • Mt Wellington Foundation meeting
      • St Marys community meeting
      • Dunkirk Road board meeting
      • Tamaki Community Liaison Group meeting on Policing and Security
      • Town Hall regional governance workshop

    CARRIED

  17. Top REPORTS REQUESTED PENDING

    Moved: Chairperson / Metcalfe

    That the Reports Requested Pending be received.

    CARRIED

  18. Top GROUP ACTIVITY REPORTS

    Moved: Chairperson / Murray

    That the activity reports and statistics from the Tamaki ward for November, December 2009 and January 2010 be received.

    CARRIED

  19. Top AUCKLAND TRANSITION AGENCY ALLOCATION OF RESPONSIBILITES AND BUDGETS TO LOCAL BOARD

    Moved: Chairperson / Metcalfe

    That the Tamaki Community Board approves a sub-committee of all Tamaki Community Board members be delegated authority to make submissions on the Local Government (Auckland Law Reform) Bill and any discussion papers issued or arrangements proposed regarding Auckland local governance until the end October 2010.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 7.58 pm.