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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

WAIHEKE COMMUNITY BOARD

will be held as follows:

DATE:	Wednesday, 27 July 2005
TIME:	3:30 pm
VENUE:	The Boardroom
	The Waiheke Service Centre
	10 Belgium Street
	Ostend
	Waiheke Island

J Rollin

WARD MANAGER

Members:

Mr	Ray	Ericson [Chairman]
Miss	Kelly-Ann	Harvey [Deputy Chairman]
Ms	Eileen	Evans
Mr	Herb	Romaniuk
Mr	Tony	Sears
Hauraki Gulf Islands Councillor:
Cr	Faye	Storer

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Waiheke Community Board meeting held on Wednesday, 29 June 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. The local authority by resolution so decides; and
   2. The presiding member explains at the meeting at a time when it is open to the public,-
      1. The reason why the item is not on the agenda; and
      2. The reason why the discussion of the item cannot be delayed until a subsequent meeting."

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. That item may be discussed at that meeting if-
      1. That item is a minor matter relating to the general business of the local authority; and
      2. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   2. no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. WALKWAYS AND RESERVES – PETER GREEN AND ROSS GILLESPIE

   Peter Green and Ross Gillespie will address the Board regarding walkways and reserves.

   4.2. "MINOR SAFETY WORKS" TO BUS STOP (POSITIONED ALONGSIDE 139 OCEAN VIEW ROAD) – REV. DICK THOMPSON

   Reverend Dick Thompson will address the Board regarding parking on Ocean View Road.

   [ATTACHMENT 4.2]

   Pages 1 - 2

5. REPORTS REQUESTED/PENDING

   Jane Rollin
   Ward Manager	20 July 2005

   Advising of the reports requested/pending for the month of July 2005.

   Recommending that the reports requested/pending for July 2005 be received.

   [ATTACHMENT 5]

   Pages 3 - 6

6. MATIATIA TRANSPORT PARKING PLAN AND PARKING CHARGES

   Neill Forgie
   Manager, Professional Services, Traffic & Roading Services	18 July 2005

   Attaching a report detailing proposed short term parking plans at Matiatia wharf and future user pays parking regime.

   Recommending that the Board supports the proposed principals for the Matiatia transport and parking plan and parking charges.

   [ATTACHMENT 6]

   Pages 7 - 10

7. PEDESTRIAN CROSSING FACILITY IN SURFDALE VILLAGE

   Andrew Allen
   Professional Services Engineer	18 July 2005

   Attaching a report in response to the Board's request for a pedestrian crossing in Surfdale raised at its May 2005 meeting.

   Recommending that the report of the Professional Services Engineer dated 18 July 2005 be received.

   [ATTACHMENT 7]

   Pages 11 - 14

8. ROAD SEALING AND SEAL EXTENSION PROGRAMME – HAURAKI GULF ISLANDS

   Jane Rollin
   Ward Manager	20 July 2005

   A report dated 13 June 2005 from Neill Forgie, Professional Services Manager was considered by the Combined Committees and Council at its meeting held on 23 June 2005. The committee resolved as follows:

   That it be a recommendation to council:

   1. That the citywide road sealing programme be reviewed to allow for the provision of seal extensions on the Hauraki Gulf Islands, with this funding to come from reprioritisation within the existing roading capital envelope, with the changes being reported back to the Transport and Urban Linkages Committee.
   2. That a report be prepared for the consideration of the Transport and Urban Linkages Committee outlining what are the current Land Transport New Zealand Competitive Pricing Procedures and the implications for the Hauraki Gulf Islands.

   The resolutions of the Combined Committee dated 23 June 2005 are provided for the Board's information.

   Recommending that the resolutions of the Combined Committee dated 23 June 2005 be received.

9. LETTER FROM MARGARET SLATER

   Attaching a copy of a letter received from Margaret Slater dated 29 June 2005 regarding a pedestrian crossing at Matiatia wharf.

   [ATTACHMENT 9]

   Pages 15 - 16

10. WASTE WATER ANNUAL REPORT 2004/5

    Jeff Mann
    Waiheke Waste Water Officer	19 July 2005

    Attaching a memorandum from the Waiheke Waste Water Officer dated 19 July 2005 of the annual report of the Waiheke wastewater pumpout programme.

    [ATTACHMENT 10]

    Pages 17 - 20

11. SEAT IN MEMORY OF VIKI VAN RENEN

    Eileen Evans
    Board Member	20 July 2005

    Attaching a letter from Robin Fraser regarding a request for a seat in memory of Viki Van Renen is provided for the Board's consideration.

    Recommending that the Board discuss both the location and donation of a seat.

    [ATTACHMENT 11]

    Pages 21 - 22

12. ACQUISITION OF LAND BY GIFT – 26 AND 28 O'BRIEN RD, KAUAKARAU BAY, WAIHEKE ISLAND

    Helen Wheatley
    Property Officer	7 July 2005

    Attaching a report dated 7 July 2005 from Helen Wheatley, Property Officer regarding acquisition of land by gift of the properties at 26 and 28 O'Brien Road, Kauakarau Bay, Waiheke Island is provided for the Board's information.

    Recommending:

    1. That in order to acquire up to 1280m2 of land at 26 and 28 O'Brien Road, Waiheke Island for addition to the adjoining Kauakarau Bay Scenic Reserve, the Board recommends that the Arts, Culture and Recreation Committee approve the acquisition of the land at nil consideration, with Council to pay all costs associated with the transfer and subject to the transfer document being to the satisfaction of the Corporate Solicitor.
    2. That the Board requests that the Acting Property Group Manager send a letter of thanks to the landowner, Lindsay Meager, for the gift to Council of properties at 26 and 28 O'Brien's Road, Kauakarau Bay, Waiheke Island.

    [ATTACHMENT 12]

    Pages 23 - 26

13. ROSS ADVENTURES KAYAKS LOCATION ON MATIATIA FORESHORE – ROSS BARNETT

    Jane Rollin
    Ward Manager	20 July 2005

    Ross Barnett of Ross Adventures addressed the Arts, Culture and Recreation Committee at its meeting held on 6 July 2005 regarding the Ross Adventures Kayaks location on Matiatia Foreshore, Waiheke. The committee resolved as follows:

    That Mr Ross Barnett of Ross Adventures be thanked for his presentation regarding the Ross Adventures Kayaks location on the Matiatia Foreshore, Waiheke.

    1. That Council supports Ross Adventures seeking resource consent to operate the kayak business from Waitemata Infrastructure Ltd land and to continue to launch kayaks from Matiatia Bay.
    2. That Ross Adventures be advised that the newer shed (Ross's shed) containing the Ross Adventures operational base be moved from the Matiatia Foreshore Reserve by 6 September 2005.
    3. That Ross Adventures be permitted to continue to store kayaks in the old boatshed as an interim measure pending the outcome of negotiations with Waitemata Infrastructure Ltd and the resource consent process.
    4. That given its iconic status, the old boatshed at Matiatia Bay foreshore should be retained.

    Recommending that the resolutions of the Arts, Culture and Recreation Committee held on 6 July 2005 be received.

14. QUARTERLY UPDATE – WASTE PROJECTS FROM CITY PLANNING

    Jane Rollin
    Ward Manager	20 July 2005

    A report dated 23 June 2005 from the Environmental Policy Analyst was considered by the Works and Services Committee at its meeting held on 7 July 2005. The committee resolved as follows:

    That the Team Leader, Environmental Projects, continue to provide a quarterly update to the Works and Services Committee on waste minimisation work.

    Recommending that the report dated 23 June 2005 from the Environmental Policy Analyst and the resolution of the Works and Services Committee dated 7 July 2005 are provided for the Board's information.

    Recommending that the report dated 23 June 2005 from the Environmental Policy Analyst and the resolution of the Works and Services Committee dated 7 July 2005 be received.

    [ATTACHMENT 14]

    Pages 27 - 32

15. 2005/2006 WAIHEKE ISLAND REFUSE TRANSFER STATION

    Jane Rollin
    Ward Manager	20 July 2005

    A report dated 10 June 2005 from the Manager Resource Recovery was considered by the Combined Committees and Council at its meeting held on 23 June 2005. The committee resolved as follows:

    That it be a recommendation to council:

    1. That Council confirms the charges, as reflected in the table in Resolution B below, being applied for the disposal of refuse at the Waiheke Refuse Transfer Station in Ostend Road, Waiheke Island.
    2. That following consideration of the submissions made during the special consultative procedure Council amends Clause 22.13.1 of the Auckland City Consolidated By-law 1998 by deleting all of the existing fees and charges for the disposal of refuse at the Waiheke Refuse Station and replacing them with the fees and charges as set out in the table below:

       Category	Charges
       Minimum charge for disposal, except for recyclables, organic rubbish or gas bottles	$14
       Car or station wagon load	$28
       Single axle trailer load	$55
       Utility or van load	$55
       Trucks and large trailers	$55
       Vehicles or containers not covered by any category above	$55
       Loads over 300kg (regardless of load category)	$181 per tonne
       Car tyre	$6
       Light truck tyre	$14
       Truck tyre	$55
       Green waste, recyclables, LPG gas bottles	No charge
       Reusable items (as accepted)	No charge
       Whiteware and computers (must be separated)	$12
       Removing gas from refrigerators	$6
       Commercial weighing minimum charge (by prior arrangement)	$15

    3. That the new fees and charges apply from 1 August 2005, to ensure adequate notification to the Waiheke community of the change.

    Recommending that the resolutions of the Combined Committee dated 23 June 2005 be received.

16. JEFF THOMSON SCULPTURE

    Jane Rollin
    Ward Manager	20 July 2005

    At its meeting held on 22 June 2005, the Public Arts Sub-Committee considered the resolutions of the Arts, Culture and Recreation Committee dated 4 May 2005 regarding the gifting of the Jeff Thomson Sculpture to the Waiheke community. The Public Arts Sub-Committee resolved as follows:

    That subject to the Jeff Thomson sculpture complying with identified OSH requirements, and agreement from the Sculpture on the Gulf organisers, the Committee endorses the acceptance of the sculpture as a gift to be placed on the site next to Atewhai Whenua Reserve, Waiheke Island on condition that council has the right of removal at its discretion.

    Resolutions of the Public Arts Sub-Committee dated 22 June 2005 are provided for the Board's information.

    Recommending that the resolutions of the Arts Sub-Committee dated 22 June 2005 be received.

17. PURCHASE OF LAND AT MATIATIA

    Ray Ericson
    Chairman	20 July 2005

    Attaching the press release from the Mayor's office advising of the purchase of the land at Matiatia Bay by Auckland City Council.

    [ATTACHMENT 17]

    Pages 33 - 36

18. WAIHEKE PARKS TEAM MINUTES

    Faye Storer/Kelly-Ann Harvey
    Councillor/Board Member	27 June 2005

    Minutes of the Parks Team meeting held on 27 June 2005 and 4 July 2005 are provided for the Board's information.

    Recommending that the minutes of the Parks Team minutes dated 27 June 2005 and 4 July 2005 be received.

    [ATTACHMENT 18]

    Pages 37 - 42

19. MINUTES OF THE WAIHEKE ARTWORKS ADVISORY BOARD MEETING DATED 27 MAY 2005

    Jane Rollin
    Ward Manager	20 July 2005

    Minutes of the Waiheke Artworks Advisory Board meeting held on 27 May 2005 are provided for the Board's information.

    Recommending that the minutes of the Waiheke Artworks Advisory Board meeting dated 27 May 2005 be received.

    [ATTACHMENT 19]

    Pages 43 - 46

20. CHAIRPERSON'S REPORT

    Providing the chairperson with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    This is an information item only and if the chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    Recommending that the report of the Chairperson dated 19 July 2005 be received.

    [ATTACHMENT 20]

    Pages 47 - 48

21. COUNCILLOR'S REPORT

    Providing the Councillor with an opportunity to update the Board on projects and issues they have been involved with since the last meeting of the Board.

    This is an information item only and if the Councillor wishes an action to be taken under this item, a written report must be provided for inclusion on the agenda.

    Recommending that the report of the Hauraki Gulf Island Councillor be received.

    [ATTACHMENT 21]

    Pages 49 - 50

22. BOARD MEMBERS' REPORTS

    Providing Board Members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Board Members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    22.1. BOARD MEMBER EVANS – MONTHLY REPORT

    Attaching for the Board's information a report from Board Member Evans regarding various issues on Waiheke including the following;

    • The International Day of the Older Person
    • Oneroa Beach Steps and General Improvement
    • April Arcade
    • Listening Post, Oneroa Village
    • List of Meetings Attended

    Recommending that the report from Board Member Evans dated 18 July 2005 be received.

    [ATTACHMENT 22.1]

    Pages 51 - 54

    22.2. BOARD MEMBER HARVEY – MONTHLY REPORT

    Attaching for the Board's information a report from Board Member Harvey regarding various issues on Waiheke including the following;

    • Planning
    • Grants
    • Waste
    • Parks

    Recommending that the report from Board Member Harvey be received.

    [ATTACHMENT 22.2]

    Pages 55 - 56

23. GROUP ACTIVITY REPORTS

    Jane Rollin
    Ward Manager	20 July 2005

    Attached activity reports and statistics from various groups within Auckland City Council for the Board's information.

    Recommending that the group activity reports be received.

    [ATTACHMENT 23]

    Pages 57 - 72

24. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    J Rollin
    Ward Manager	20 July 2005
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1	Mayoral "Living Legend" Award	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect the privacy of natural persons, including that of deceased natural persons.	[Section 7(2)(a)]