APOLOGIES
At the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the Waiheke Community Board meeting held on
Wednesday, 27 July 2005 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
Section 46A(7) of the Local Government Official Information
and Meetings Act 1987 (as amended) states:
"An item that is not on the agenda for a meeting may be
dealt with at that meeting if-
- The local authority by resolution so decides; and
- The presiding member explains at the meeting at a time when
it is open to the public,-
- The reason why the item is not on the agenda; and
- The reason why the discussion of the item cannot be delayed
until a subsequent meeting."
Section 46A(7A) of the Local Government Official Information
and Meetings Act 1987 (as amended) states:
"Where an item is not on the agenda for a meeting,-
- That item may be discussed at that meeting if-
- That item is a minor matter relating to the general business
of the local authority; and
- The presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
- no resolution, decision, or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of
the local authority for further discussion."
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside for
members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following requests have been received to address the
meeting:
4.1. NOISE AND VIBRATION FROM SUBRITZKY FERRIES – JOAN KIRK
Joan Kirk will address the Board regarding noise and vibration
from Subritzky ferries.
4.2. VEHICLES ON ONETANGI BEACH – MIKE JARMAN
Mike Jarman, President of the Onetangi Residents Association,
will address the Board requesting action to prevent vehicles driving along
Onetangi Beach.
4.3. LEASE FOR SPACE CURRENTLY RENTED BY WAIHEKE CINEMA TRUST – CLAYTON
SKIDMORE-WEIR
Clayton Skidmore-Weir will address the Board regarding the lease
for the space currently rented by Waiheke Cinema Trust.
REPORTS REQUESTED/PENDING
| Jane Rollin |
|
| Ward Manager |
17 August 2005 |
Advising of the reports requested/pending for the month of July
2005.
Recommending that the reports requested/pending for July 2005 be
received.
| [ATTACHMENT 5] |
Pages 1 - 2 |
MATIATIA UPDATE REPORT
| Penny Pirrit |
|
| Acting Group Manager, City Planning |
17 August 2005 |
Attaching a report updating the Board regarding progress of the
Council's land purchase at Matiatia.
Recommending that the report be received.
| [ATTACHMENT 6] |
Pages 3 - 8 |
ONEROA DIRECTIONAL SIGNAGE
| Lyz Miller |
|
| SLIPs co-ordinator, Finance and Business
Services |
1 August, 2005 |
Attaching a memorandum updating the Board regarding signage in
Oneroa village, including options for repair and replacement of the directional
poles installed on the Ocean View Road roundabouts.
Recommending that the Board considers replacement options for
the directional signage and discusses the preferred option.
| [ATTACHMENT 7] |
Pages 9 - 12 |
DISCRETIONARY FUNDING
| Jane Rollin |
|
| Ward Manager |
17 August, 2005 |
The Board has three matters to consider under its Discretionary
Funding 2005/06 budget:
- Good Citizens Award
- Christmas decorations
- Support to the Waiheke Dotterel Guardians Charitable
Trust (publicity in local papers).
Recommending that the Board considers allocating funds towards
these matters.
URGENT DECISION – DISCRETIONARY FUNDING – INTERNATIONAL
DAY OF THE OLDER PERSON
| Jane Rollin |
|
| Ward Manager |
1 August 2005 |
Chairman Ericson and Deputy Chairman Harvey signed an urgent
decision approving up to $1,000 from the Board's 2005/06 discretionary funding
account towards the forthcoming 30 September, 2005 event for the International
Day of the Older Person.
The reason for the urgent decision was that the Board did not
meet until 24 August 2005 and Board Member Evans required confirmation of money
available for the event prior to this date.
Recommending that the urgent decision be noted.
| [ATTACHMENT 9] |
Pages 13 - 14 |
WAIHEKE ISLANDS WETLAND INITIATIVE (WIWI): LETTER OF SUPPORT TO
ARC ENVIRONMENTAL INITIATIVES FUND
| Ray Ericson |
|
| Chairman |
17 August, 2005 |
For the Board's information, attaching a copy of the letter of
support from the Board in respect of the Waiheke Islands Wetland Initiative
application to the Auckland Regional Council Environmental Initiative Fund.
Recommending that the information be received.
| [ATTACHMENT 10] |
Pages 15 - 16 |
WAIHEKE RECREATION CENTRE TRUST
| Nazla Carmine |
|
| Recreation Planner |
18 July 2005 |
Attaching for the Board's information, report and resolutions
from the Arts, Culture & Recreation Committee's 3 August, 2004 Meeting regarding
Waiheke Recreation Centre Trust;
- That officers report back to the Arts, Culture and
Recreation Committee Facilities Partnership Workshop on 10 October 2005 with
details of the proposed grant, to assist the Waiheke Recreation Centre Trust
purchase equipment for the Waiheke Recreation Centre.
- That the Committee notes that surplus
Council-owned fitness equipment will be re-located for use at the Waiheke
Recreation Centre from other Council facilities.
- That the Committee notes that this grant would be
separate to any operational grant provided to the Waiheke Recreation Centre
Trust, as has been provided to the Trust in previous years.
Recommending that the report and the resolutions of the Arts
Culture and Recreation Committee 3 August, 2005 meeting be received.
| [ATTACHMENT 11] |
Pages 17 - 20 |
LICENCE TO OCCUPY, WAIHEKE ISLAND RUGBY CLUB INCORPORATED
| Jane Rollin |
|
| Ward Manager |
17 August, 2005 |
Attaching for the Board's information resolutions from the Arts
Culture and Recreation Committee 3 August, 2005 meeting regarding the Licence to
Occupy, Waiheke Island Rugby Club Incorporated;
- That the Arts, Culture and Recreation Committee approve
- the granting of a licence to occupy to Waiheke Island Rugby
Club Inc. for the period 1 March 2005 to 30 September 2005 over part of the Onetangi Sports Park Pavillion as outlined below:
- office space all year round
- upstairs meeting spaceMondays nil usage
- Tuesdays 5 pm
to 10 pm
- Wednesdays 5 pm to 10 pm
- Thursdays 5 pm to 10 pm
- Fridays 5 pm to 10 pm
- Saturdays 8 am to 12.00 midnight
- Sundays 8 am to 6 pm
- tuckshop club use of the tuckshop
for weekend playing days during hours of booked use of the sports fields.
- that the licence to occupy provide two rights of renewal of
three years each, finally expiring on 30 September 2011
- that the Waiheke Island Rugby Club Inc. pay $1000 plus GST per
annum fee for the licence period 1 March 2005 to 30 September 2005. The Waiheke
Island Rugby Club Inc. is not responsible for maintenance, cleaning or utility
costs of the facility as these are covered in the licence fee. The Waiheke
Island Rugby Club Inc. will be responsible for all costs associated with the bar
facility, trophy cabinets, Sky TV, including security, repair and replacement
and insurance of the Clubs chattels
- that the licence to occupy includes a general clause
requiring the Waiheke Island Rugby Club Inc to accomodate Waiheke United
Association Football Club Inc's usage, sixteen Saturdays for Waiheke Island
Harriers and Athletics Club Inc. and two Sundays for Waiheke Island Tennis Inc.
- that the licence to occupy includes a general clause requiring
the Waiheke Island Rugby Club Inc to accommodate reasonable requests for use of
the upstairs meeting space if it is not required during the licence hours to
occupy.
- that the licence to occupy includes a general clause requiring
the Waiheke Island Rugby Club Inc. to provide an annual report and a set of
audited accounts annually to Auckland City Council.
Recommending that the resolutions from the Arts Culture and Recreation
Committee 3 August, 2005 meeting be received.
HAURAKI GULF ISLAND 2005/2006 SEAL EXTENSIONS
| Jane Rollin |
|
| Ward Manager |
17 August, 2005 |
Attaching for the Board's information report and resolutions from the
Transport and Urban Linkages Committee 10 August, 2005 meeting.
- That the Transport and Urban Linkages Committee note that, in
order to accommodate seal extensions on the Hauraki Gulf Islands in the
2005/2006 financial year:
- a reprioritisation of the roading capital envelope has taken
place and a financial subsidy has been applied for from Land Transport New
Zealand;
- the funding reprioritisation has been accommodated by reducing
the amount allocated in the 2005/06 Annual Plan for unscheduled land acquisition
in the amount of $325,000;
- a review of the funding reprioritisation of the roading
capital envelope may be required later in the 2005/2006 financial year if the
reprioritisation is found to be inadequate in respect of the needs for
unscheduled land acquisitions.
- That, subject to receiving financial subsidies from
Land Transport New Zealand, the seal extensions on the Hauraki Gulf Islands in
the 2005/2006 financial year be undertaken on Gordons Road, Waiheke, and
Whangaparapara Road, Great Barrier.
Recommending that the report and resolutions of the Transport and Urban
Linkages 10 August, 2005 meeting be received.
| [ATTACHMENT 13] |
Pages 21 – 24 |
JUNK TO FUNK
| Jane Rollin |
|
| Ward Manager |
17 August 2005 |
Attaching a copy of a letter received from Heidi Robertson,
contact for Junk to Funk organising team dated 25 July, 2005 for the Board's
information thanking the Board for their support of the 2005 Junk to Funk event.
Recommending that the information be received.
| [ATTACHMENT 14] |
Pages 25 - 28 |
BYLAW REVIEW PROGRAMME
| Jane Rollin |
|
| Ward Manager |
17 August, 2005 |
Attaching for the Board's information, a report considered by
the Planning & Regulatory Committee at its 21 July 2005 meeting providing the
status of current reviews and community board feedback on the bylaw review
programme and recommending steps for the continued processing of the reviews.
The committee resolved as follows:
- That the Group Manager City Planning continue to
progress the following bylaw reviews in the 2005-2006 year :
- Part 25 Traffic – review of parking infringement
processes, speed limits and bus lanes have a high priority,
- Part 19 Orakei Basin where there is ongoing
jurisdiction problems for the council due to an ARC bylaw,
- Part 22 Refuse, where the issue of illegal dumping
of rubbish in council roads and parks costs the council $1.25 million per annum.
- That the Group Manager City Planning to
commence the following bylaw reviews in the 2005-2006 year as staff resources
become available :
- Part 1 bylaw admin and Part 2, amusement gallery (in
tandem),
- Part 27, signs and Part 27B billboards (in tandem),
- Part 20, public places.
- That the Hearing Services Manager advise Community
Boards of the bylaw reviews for 2005-2006 year.
- That the Manager: Isthmus & Islands Resource
Management report on the bylaw review programme as part of to the City Planning
quarterly report to the Planning and Regulatory committee
- That the bylaws proposed to be reviewed in
2006-2007 are identified in a report to the Planning & Regulatory committee in
May 2006 for confirmation.
Recommending that the information be received.
| [ATTACHMENT 15] |
Pages 29 - 40 |
DRAFT ALCOHOL STRATEGY - HOURS OF OPERATION FOR LICENSED PREMISES
IN THE CBD
| Mark Vinall |
|
| Group Manager, Community Planning |
1 August, 2005 |
Seeking feedback on the hours of operation for licensed premises
in the Central Business District (CBD) and providing a copy of the section of
the Draft Alcohol Strategy that council is seeking feedback on.
Recommending that the Board consider whether it wishes to
provide feedback and nominate Board representatives to provide a response prior
to the deadline of 5 September, 2005.
| [ATTACHMENT 16] |
Pages 41 - 44 |
PROCESS FOR CONSULTATION ON EXPENSE POLICY
| Marlene Skelton |
|
| Business Services Manager |
22 July, 2005 |
Providing an opportunity for amendments to be considered to
elected representatives' current Expense Policy and outlining the consultation
process.
Recommending that the Board consider whether it wishes to make a
submission on the expense policy by 29 August 2005.
| [ATTACHMENT 17] |
Pages 45 - 56 |
2005 / 2006 DRAFT ANNUAL PLAN SUBMISSION RESPONSE
| Jane Rollin |
|
| Ward Manager |
17 August, 2005 |
Attaching for the Board's information, a copy of Council's
response to the Community Board's annual plan submission.
Recommending that the Board's annual plan response be received.
| [ATTACHMENT 18] |
Pages 57 - 62 |
WAIHEKE TRANSFER STATION UPDATE
| Kelly-Ann Harvey |
|
| Board Member |
17 August 2005 |
Providing the Board with a verbal update on progress with the
development of the Waiheke Island Transfer station.
Recommending that the verbal report be received.
AWAAWAROA BAY EASEMENTS
| Faye Storer |
|
| Councillor |
17 August, 2005 |
Advising the Board that the easements in favour of Council have
now been registered to ensure there is legal public pedestrian access from Trig
Hill Road to Awaawaroa Bay Road and public vehicular access from Awaawaroa Bay
Road up to and including the public car park and turnaround area. The grant of
these public rights by Awaawaroa Bay Limited was a condition of Council's
approval of Awaawaroa's request for a right of way over the Esplanade Reserve.
The latter right of way has also been registered.
Recommending the information be received.
INTERNATIONAL DAY OF THE OLDER PERSON
| Eileen Evans |
|
| Board Member |
17 August 2005 |
Attaching a report updating the Board on progress regarding the
International Day of the Older Person event.
Recommending that the report be received.
| [ATTACHMENT 21] |
Pages 63 - 64 |
MUSIC AT MATIATIA
| Herb Romaniuk |
|
| Board Member |
17 August, 2005 |
Attaching a report updating the Board with regard to music at
Matiatia Wharf.
Recommending that the Board resolves accordingly.
| [ATTACHMENT 22] |
Pages 65 - 66 |
TRAFFIC SPOKESPERSONS CATCH-UP MEETING
| Herb Romaniuk |
|
| Board Member |
17 August, 2005 |
Attaching the minutes of the Traffic Spokespersons Catch-Up
meeting dated 15 June, 2005 for the Board's information.
Recommending that the information be received.
| [ATTACHMENT 23] |
Pages 67 - 68 |
CHAIRMAN'S REPORT
Providing the chairman with an opportunity to update the Board
on the projects and issues he has been involved with since the last meeting.
This is an information item only and if the chairman wishes any
action to be taken under this item, a written report must be provided for
inclusion on the agenda.
| [ATTACHMENT 24] |
Pages 69 - 70 |
COUNCILLORS' REPORTS
Providing Councillors with an opportunity to update the Board on
projects and issues they have been involved with since the last meeting of the
Board.
This is an information item only and if Councillors wish an
action to be taken under this item, a written report must be provided for
inclusion on the agenda.
| [ATTACHMENT 25] |
Pages 71 - 72 |
BOARD MEMBERS' REPORTS
Providing Board Members with an opportunity to update the Board
on the projects and issues they have been involved with since the last meeting.
This is an information item only and if the Board Members wish
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
26.1. BOARD MEMBER EVANS – MONTHLY REPORT
Attaching for the Board's information a report from Board Member
Evans regarding various issues on Waiheke including the following;
- Listening Post, Oneroa Village
- Citizens Advice Bureau
- Meetings
Recommending that the report be received.
| [ATTACHMENT 26.1] |
Pages 73 - 74 |
26.2. BOARD MEMBER SEARS – MONTHLY REPORT
Attaching for the Board's information report from Board Member
Sears regarding the following;
- Boat Ramps
- Signs
- Onetangi Beach and Stormwater
- Private Encroachment onto Reserves
- Waiheke Website
| [ATTACHMENT 26.2] |
Pages 75 - 76 |
GROUP ACTIVITY REPORTS
| Jane Rollin |
|
| Ward Manager |
17 August 2005 |
Attached activity reports and statistics from various groups
within Auckland City Council for the Board's information.
Recommending that the group activity reports be received.
| [ATTACHMENT 27] |
Pages 77 - 88 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
| J Rollin |
|
| Ward Manager |
17 August, 2005 |
|
Section 48, Local Government Official Information and
Meetings Act 1987: |
The following motion is submitted for consideration:
That the public be excluded from the following part(s) of the
proceedings of this meeting.
The general subject of each matter to be considered while the
public is excluded, the reason for passing this resolution in relation to each
matter, and the specific grounds under Section 48(1) of the Local Government
Official Information and Meetings Act 1987 for the passing of this resolution
are as follows:
|
Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each
matter |
Ground(s) under section 48(1) for the passing of this
resolution |
|
C1. |
Good Citizens Award |
Good Reason to withhold exists under section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the
Local Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by section 6 or section 7 of that Act which
would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public are as follows:
| Item No. |
Reason to withhold information under section 7 |
|
| C1. |
To protect the privacy of natural persons,
including that of deceased natural persons. |
[Section 7(2)(a)] |
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