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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

WAIHEKE COMMUNITY BOARD

will be held as follows:

DATE:	Wednesday, 28 September 2005
TIME:	3:30 pm
VENUE:	The Boardroom
	The Waiheke Service Centre
	10 Belgium Street
	Ostend
	Waiheke Island

J Rollin

WARD MANAGER

Members:

Mr	Ray	Ericson [Chairman]
Miss	Kelly-Ann	Harvey [Deputy Chairman]
Ms	Eileen	Evans
Mr	Herb	Romaniuk
Mr	Tony	Sears
Hauraki Gulf Islands Councillor:
Cr	Faye	Storer

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Waiheke Community Board meeting held on Wednesday, 24 August 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. The local authority by resolution so decides; and
   2. The presiding member explains at the meeting at a time when it is open to the public,-
      1. The reason why the item is not on the agenda; and
      2. The reason why the discussion of the item cannot be delayed until a subsequent meeting."

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. That item may be discussed at that meeting if-
      1. That item is a minor matter relating to the general business of the local authority; and
      2. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   2. no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. USE OF RECREATIONAL WALKING TRACKS & BRIDLE PATHS – JILL JACKSON

   Jill Jackson will be in attendance to discuss her concerns regarding unregistered motorised trail bikes speeding on the walking tracks and bridle paths in the region between Rocky Bay and Onetangi.

   [ATTACHMENT 4.1]

   Pages 1 - 2

   4.2. CANNING / HAY PADDOCK PROPOSAL – HOWARD ALLDRED

   Mr Alldred will be in attendance to give a presentation to the Board regarding a proposal at Canning / Hay Paddock.

5. REPORTS REQUESTED/PENDING

   Jane Rollin
   Ward Manager	21 September 2005

   Advising of the reports requested/pending for the month of September 2005.

   Recommending that the reports requested/pending for September 2005 be received.

   [ATTACHMENT 5]

   Pages 3 - 4

6. COMMUNITY BOARD LOCAL FUNDING 2005/06

   Heather Owen
   Manager Community Resourcing	12 September 2005

   Reporting on funding applications that have been assessed against the eligibility criteria and discussed with the Board's funding spokespersons.

   Recommending that grants totalling $22,380 be approved.

   [ATTACHMENT 6]

   Pages 5 - 62

7. WAIHEKE ISLAND WETLAND INITIATIVE (WIWI)

   Jane Rollin
   Ward Manager	21 September, 2005

   Representatives from the Waiheke Island Wetland Initiative will be in attendance to give the Board and the Community an update on recent activities the organisation has been involved in.

   Recommending that the information be received.

8. PROPOSED CHANGES TO THE AUCKLAND REGIONAL POLICY STATEMENT

   Sarah Nairn
   Planner: Isthmus and Islands Resource Management	2 September, 2005

   On the 26th of September 2005 the Auckland Regional Council ('ARC') will notify the following proposed changes to the Auckland Regional Policy Statement 1999 ('ARPS'):

   • Proposed Change 8: Landscape and Volcanic Cones. This proposed change identifies areas of Waiheke as "Outstanding Natural Landscape" and, as such, must be protected from inappropriate subdivision, use and development.
   • Proposed Change 9: Hauraki Gulf Marine Park Act 2000. This proposed change inserts references to the Hauraki Gulf Marine Park Act 2000 into the ARPS.
   • Proposed Change 10 – Natural Hazards. This proposed change clarifies the roles and responsibilities with respect to natural hazard management.

   Recommending that the Board provides feedback on the proposed changes to the Ward Manager prior to 26 October, 2005.

   [ATTACHMENT 8]

   Pages 63 - 66

9. TENDERING OF MANAGEMENT CONTRACT FOR THE WAIHEKE YOUTH HOSTEL – PORTION OF CATHERINE MITCHELL RESERVE, WAIHEKE

   Howard Cara
   Leasing Manager	12 September, 2005

   The management of the Waiheke Youth Hostel has been of interest to the Board. This report is to keep the Board informed of changes to the management arrangements in respect of the hostel and advises that a new 12 month management contract for the period 1 December 2005 – 30 November 2006 will be tendered on the open market.

   Recommending that the report be received.

   [ATTACHMENT 9]

   Pages 67 - 68

10. NEWTON RESERVE

    Jacqui Dyer
    Manager Parks	13 September, 2005

    Attaching a report summarising a number of issues that have recently arisen in relation to Newton Reserve.

    Recommending that the report be received.

    [ATTACHMENT 10]

    Pages 69 - 70

11. URGENT DECISION – DISCRETIONARY FUNDING – CELEBRATION OF THE PURCHASE OF LAND AT MATIATIA BAY BY AUCKLAND CITY COUNCIL

    Jane Rollin
    Ward Manager	29 August, 2005

    Chairman Ericson and Deputy Chairman Harvey signed an urgent decision approving $500 from the Board's 2005/06 discretionary funding account towards costs for the Board to host a celebration event for the purchase of land at Matiatia Bay by Auckland City Council.

    The reason for the urgent decision was that the Board did not meet until 28 September 2005 and the celebration event was held on the 31 August, 2005.

    Recommending that the urgent decision be noted.

    [ATTACHMENT 11]

    Pages 71 - 72

12. TRAFFIC SPOKESPERSONS CATCH-UP MEETING

    Herb Romaniuk
    Board Member	21 September, 2005

    Attaching the minutes of the Traffic Spokespersons Catch-Up meeting dated 1 September, 2005 for the Board's information.

    Recommending that the information be received.

    [ATTACHMENT 12]

    Pages 73 - 74

13. WAIHEKE PARKS SPOKESPERSONS REPORT

    Faye Storer / Kelly Ann Harvey
    Councillor/Board Member	21 September, 2005

    Minutes of the Waiheke Parks Spokespersons meeting held on 29 August, 2005 are attached for the Board's information.

    Recommending that the minutes be received.

    [ATTACHMENT 13]

    Pages 75 - 78

14. SUBMISSION ON EXPENSES REMUNERATION – WAIHEKE COMMUNITY BOARD

    Jane Rollin
    Ward Manager	21 September, 2005

    Attaching for the Board's information a copy of the Board's submission to the Expenses Remuneration Policy.

    Recommending that the submission be noted.

    [ATTACHMENT 14]

    Pages 79 - 80

15. ADOPTION OF HAURAKI GULF ISLANDS RURAL FIRE PLAN

    Cushla Buchanan
    Deputy Principal Rural Fire Officer	8 August, 2005

    Attaching for the Board's information a report considered by the Works and Services Committee at its 1 September, 2005 meeting and also at Council's 22 September, 2005 meeting.

    The Committee resolved:

    That it be a recommendation to the Council:

    1. That the Hauraki Gulf Islands Rural Fire Plan, outlining the operational and administration management of Rural Fire in Auckland City, be adopted.
    2. That the Principal Rural Fire Officer be requested to provide a copy of the Hauraki Gulf Islands Rural Fire Plan to the National Rural Fire Authority.
    3. That at the next review of the Delegation Register, consideration be given to adding the approval of the Rural Fire Plan to the delegations of the Works and Services Committee.

    Recommending that the report and resolutions be received.

    [ATTACHMENT 15]

    Pages 81 - 84

16. JEFF THOMSON SCULPTURE

    Warren Pringle
    Arts Planner	8 August, 2005

    For the Board's information at the Public Art Sub-Committee's 24 August, 2005 meeting it considered the attached report regarding the Jeff Thomson Sculpture and resolved as follows;

    1. That the Public Artworks Sub-Committee endorses the acceptance of the Jeff Thomson Sculpture as a gift and that it be placed on the site next to Atewhai Whenua Reserve, Waiheke Island on condition that council has the right of removal at its discretion.
    2. That this endorsement does not form a precedent relating to future placement of public artwork on the Sculpture on the Gulf trail.

    Recommending that the report and resolutions be received.

    [ATTACHMENT 16]

    Pages 85 - 90

17. WIND TREE SCULPTURE

    Warren Pringle
    Arts Planner	5 August, 2005

    Attaching a report considered at the Public Art Sub-Committee 24 August, 2005 meeting where it resolves as follows;

    1. That officers prepare a report for the Western Bays Community Board and the Tangata Whenua Consultative Committee on the proposal to site the Wind Tree Sculpture in Western Springs Park.
    2. That the Western Bays Community Board, the subcommittee and the sculpture guardians meet for a site visit of Western Springs Park to determine if there is a suitable location for siting the Wind Tree Sculpture.
    3. That in the event that no suitable location is identified at Western Springs Park, officers report back to the subcommittee other options for siting the Wind Tree Sculpture.
    4. That the recommendation be forwarded to the Waiheke and Western Bays Community Boards for information.

    Recommending that the report and the resolutions be received.

    [ATTACHMENT 17]

    Pages 91 - 94

18. MUSIC AT MATIATIA

    Herb Romaniuk
    Board Member	21 September, 2005

    At the Board's 24 August, 2005 meeting it resolved as follows;

    That the Board supports the four week trial to play music at Matiatia Wharf for weekend ferries arriving at Matiatia that have departed from Auckland between 9.00am and noon commencing Saturday 27 August, 2005 subject to the trial being reported back to the Board at a future meeting.

    Due to technical problems experienced, the trial period needs to be extended.

    Recommending that the Board resolves accordingly.

19. 2005/06 NEW FOOTPATHS, SEALS EXTENSIONS AND ROAD RENEWALS

    Andrew Allen
    Professional Services Engineer	21 September, 2005

    Attaching for the Board's information a report regarding the 2006/07 new footpaths, seal extensions and road renewals.

    Recommending that the report be received and that the Board confirms its priorities for new footpaths, seal extension and seal renewals for 2006/07.

    [ATTACHMENT 19]

    Pages 95 - 98

20. CHAIRMAN'S REPORT

    Providing the chairman with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    This is an information item only and if the chairman wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    [ATTACHMENT 20]

    Pages 99 – 100

21. COUNCILLORS' REPORTS

    Providing Councillors with an opportunity to update the Board on projects and issues they have been involved with since the last meeting of the Board.

    This is an information item only and if Councillors wish an action to be taken under this item, a written report must be provided for inclusion on the agenda.

22. BOARD MEMBERS' REPORTS

    Providing Board Members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Board Members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    22.1. BOARD MEMBER EVANS – MONTHLY REPORT

    Attaching for the Board's information a report from Board Member Evans regarding various issues on Waiheke including the following;

    • Listening Post, Oneroa Village
    • Project Oneroa
    • April Arcade
    • Artworks
    • The International Day of the Older Person

    Recommending that the report be received.

    [ATTACHMENT 22.1]

    Pages 101 - 104

    22.2. BOARD MEMBER ROMANIUK – MONTHLY REPORT

    Attaching for the Board's information a report from Board Member Romaniuk regarding various issues on Waiheke including the following;

    • Tourism
    • Matiatia
    • Correspondence

    Recommending that the report be received.

    [ATTACHMENT 22.2]

    Pages 105 - 110

    22.3. BOARD MEMBER SEARS – MONTHLY REPORT

    Attaching for the Board's information a report from Board Member Sears regarding various issues on Waiheke including the following;

    • Boatramps
    • Beach Radio
    • Onetangi Beach & Stormwater
    • Waiheke Website
    • The International Day of the Older Person

    Recommending that the report be received.

    [ATTACHMENT 22.3]

    Pages 111 - 112

23. GROUP ACTIVITY REPORTS

    Jane Rollin
    Ward Manager	21 September 2005

    Attached activity reports and statistics from various groups within Auckland City Council for the Board's information.

    Recommending that the group activity reports be received.

    [ATTACHMENT 23]

    Pages 113 - 126

24. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Jane Rollin
    Ward Manager	21 September 2005
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1	Mayors Living Legend Award	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Open Space Acquisition	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1	To protect the privacy of natural persons, including that of deceased natural persons.	[Section 7(2)(a)]
    C2	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]