APOLOGIES
An apology has been received from Board Member Romaniuk.
CONFIRMATION OF MINUTES
The minutes of the Waiheke Community Board meeting held on
Wednesday, 28 September 2005 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
Section 46A(7) of the Local Government Official Information
and Meetings Act 1987 (as amended) states:
"An item that is not on the agenda for a meeting may be
dealt with at that meeting if-
- The local authority by resolution so decides; and
- The presiding member explains at the meeting at a time when
it is open to the public,-
- The reason why the item is not on the agenda; and
- The reason why the discussion of the item cannot be delayed
until a subsequent meeting."
Section 46A(7A) of the Local Government Official Information
and Meetings Act 1987 (as amended) states:
"Where an item is not on the agenda for a meeting,-
- That item may be discussed at that meeting if-
- That item is a minor matter relating to the general business
of the local authority; and
- The presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
- no resolution, decision, or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of
the local authority for further discussion."
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside for
members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following requests have been received to address the
meeting:
4.1. SCALE MODEL OF WAIHEKE ISLAND – KONRAD WOLMARANS
Seeking the Boards support for the installation of for a scale
model of Waiheke Island within the Matiatia Wharf Building
| [ATTACHMENT 4.1] |
Pages 1 - 2 |
4.2. NEWTON RESERVE & ISLAND BAY WALKWAY – ROSS GILLESPIE
Ross Gillespie will be in attendance to address the Board
regarding his concerns with Newton Reserve and Island Bay Walkway.
4.3. PROPOSAL FOR FUNDRAISING FOR A COMMUNITY POOL – CHRIS RICHARDSON
Chris Richardson will address the Board regarding a proposal to
raise funds for a community swimming pool.
| [ATTACHMENT 4.3] |
Pages 3 - 4 |
REPORTS REQUESTED/PENDING
| Jane Rollin |
|
| Ward Manager |
19 October 2005 |
Advising of the reports requested/pending.
Recommending that the reports requested/pending for October 2005
be received.
| [ATTACHMENT 5] |
Pages 5 - 6 |
OPTIONS FOR DESIGNING THE FUTURE OF MATIATIA
| Penny Pirrit |
|
| Acting Group Manager, City Planning |
12 September, 2005 |
Attaching for the Board's information a report which was
considered by the Urban Strategy and Governance Committee at its 10 October,
2005 meeting and resolved as follows;
- That the brief for the process to determine the
future use of Council land holdings at Matiatia be developed using a process
whereby
- Community meetings are used to develop principles on
a number of issues including strategic context; landscape/open space, transport,
built environment (including design and sustainable building practices) and
infrastructure
- That the Committee accepts the offer from the
representatives of CAPOW to hold community meetings and workshops.
- A working party (maximum of 8 members) made up of
politicians , Waiheke community representatives, design and property experts be
set up to draft the brief
- The draft brief is reported back to the Urban
Strategy and Governance Committee for endorsement
-
- That the committee appoint three
councillors to be on the working party to draft up the brief.
- That the Councillors appointed to the working
party be Councillors Caughey, Storer and Walsh.
- That the Chair be delegated the authority to work
with officers to identify the design and property specialists to be on the
working party
- That the Waiheke Community Board be requested to
nominate three community representatives to participate on the working party.
- That the design process involves a good ideas
search to bring in a wide range of innovative ideas. There would be an initial
assessment of these by an expert panel. A community workshop would be held to
identify the best elements coming out of all the entries that need to be
incorporated into the final design. Using this information the assessment panel
would identify those entries which best contained these elements. Those entries
would be invited to submit more detailed proposals from which the assessment
panel would pick a final concept plan.
Penny Pirrit, Acting Group Manager City Planning will be
in attendance to give a verbal update to the Board in terms of the planning for
Matiatia.
Recommending that the Board nominates three community
representatives to participate in the working party to develop the brief for
designing the future of Matiatia.
| [ATTACHMENT 6] |
Pages 7 - 16 |
PARKING CONGESTION IN TUI STREET – WILFE JONES
| Andrew Allen |
|
| Professional Services Engineer |
14 October, 2005 |
At the Boards 25 May 2005 meeting it resolved as follows;
That the matter of parking congestion in Tui Street be referred
to the Board's Traffic Spokesperson and the Manager of Traffic and Roading
Services for investigation and that the outcome be advised to the Board.
Attaching information in response to this resolution for the
Boards information.
Recommending that the report be received.
| [ATTACHMENT 7] |
Pages 17 - 18 |
UPDATE ON MATIATIA PARKING PLAN
| Andrew Allen |
|
| Professional Services Engineer |
18 October 2005 |
Attaching for the Board's information an update with regard to
the Matiatia Parking Plan.
Recommending that the report be received.
| [ATTACHMENT 8] |
Pages 19 - 48 |
DISCRETIONARY FUNDING 2005/06
9.1. HOMERSHAM RESERVE TOILET
Providing the Board the opportunity to allocate up to $1000 for
the installation of a porta-loo at Homersham Reserve for 6 weeks over the
Christmas period.
Recommending the Board considers allocating discretionary
funding accordingly.
9.2. RAKINO ISLAND RATEPAYERS ASSOCIATION
Attaching for the Board's consideration an application for
discretionary funding from the Rakino Island Ratepayers Association for their
2005 Jazz Festival.
Please note the Board has no Events Funding Budget remaining.
Recommending the Board considers allocating discretionary
funding accordingly.
| [ATTACHMENT 9.2] |
Pages 49 - 50 |
FUTURE DEVELOPMENT OF THE ARTWORKS CULTURAL QUARTER
| Faye Storer |
|
| Councillor |
19 October, 2005 |
The Artworks site was purchased by Council from the Artworks Trust in 2003.
The site was identified as an arts and cultural precinct for Waiheke Island.
The complex is in need of development to maximise its potential.
At the July 2005 meeting of the Artworks Advisory Board, it resolved to refer
a concept for the Artworks site from Waiheke Island Tourism to Community
Planning for consideration as part of any over all strategic planning for the
site;
CONCEPT – GATEWAY FEATURE FOR THE ARTWORKS SITE, ONEROA
- That the Board refers the concept for the gateway feature for
the Artworks site in Oneroa, as tabled by Mr Ken Sowden to the General Manager
Community Planning for assessment as part of the future strategic planning for
the Artworks site.
Recommending that the Board forms a working party including representatives
from the Artworks Advisory Board to discuss ideas and future options for the
Artworks site.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS)CRITERIA
| Suzanne Muir |
|
| Community Board Services Manager |
18 September, 2005 |
At its meeting in June the Combined Committees resolved to allow for a change
in the SLIPs (Small Local Improvement Projects) criteria to enable some projects
of an operational nature to qualify for funding. This report recommends the
category of projects of an operational nature which could qualify for SLIPs
funding.
Recommending that the SLIPs criteria outlined in the report be endorsed.
| [ATTACHMENT 11] |
Pages 51 - 58 |
WAIHEKE WASTEWATER MEETING MINUTES
| Jane Rollin |
|
| Ward Manager |
19 October, 2005 |
Attaching for the Board's information minutes from the last
meeting of the Waiheke Wastewater meeting, an internal steering group.
Recommending that the minutes be received.
| [ATTACHMENT 12] |
Pages 59 - 60 |
WAIHEKE COMMUNITY ART GALLERY PERFORMANCE REVIEW 2005
| Kirsty Glengarry |
|
| Arts and Funding Advisor |
23 September, 2005 |
Attaching for the Board's information a report which was
considered as an urgent decision by the Community Development and Equity
Committee on the 12 October 2005 where it resolved as follows;
- That the payment of a grant of $10,000 for the
2005/06 year to the Waiheke Community Art Gallery be approved subject to the
signing of a funding agreement to the satisfaction of the group manager
Recreation and Community Services.
- That a copy of the report and resolutions be
forwarded to the Waiheke Community Board for their information.
Recommending that the report of the Arts and Funding Advisor and
the resolutions of the Community Development and Equity Committee be received.
| [ATTACHMENT 13] |
Pages 61 - 66 |
CHAIRPERSON'S REPORT
Providing the chairperson with an opportunity to update the
Board on the projects and issues he has been involved with since the last
meeting.
This is an information item only and if the chairperson wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLORS' REPORTS
Providing Councillors with an opportunity to update the Board on
projects and issues they have been involved with since the last meeting of the
Board.
This is an information item only and if Councillors wish an
action to be taken under this item, a written report must be provided for
inclusion on the agenda.
Attaching a report from Councillor Storer.
| [ATTACHMENT 15] |
Pages 67 - 68 |
BOARD MEMBERS' REPORTS
Providing the board members with an opportunity to update the
Board on the projects and issues they have been involved with since the last
meeting.
This is an information item only and if the board members wish
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
16.1. BOARD MEMBER EVANS – MONTHLY REPORT
Attaching for the Board's information a report from Board Member
Evans regarding various issues on Waiheke including the following;
- Listening Post
- Project Oneroa
- Events
Recommending that report be received.
| [ATTACHMENT 16.1] |
Pages 69 - 70 |
GROUP ACTIVITY REPORTS
| Jane Rollin |
|
| Ward Manager |
19 October 2005 |
Attaching activity reports and statistics from various groups
within Auckland City Council for the Board's information.
Recommending that the group activity reports be received.
| [ATTACHMENT 17] |
Pages 71 - 86 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
| J Rollin |
|
| Ward Manager |
19 October 2005 |
|
Section 48, Local Government Official Information and
Meetings Act 1987: |
The following motion is submitted for consideration:
That the public be excluded from the following part(s) of the
proceedings of this meeting.
The general subject of each matter to be considered while the
public is excluded, the reason for passing this resolution in relation to each
matter, and the specific grounds under Section 48(1) of the Local Government
Official Information and Meetings Act 1987 for the passing of this resolution
are as follows:
|
Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each
matter |
Ground(s) under section 48(1) for the passing of this
resolution |
|
C1. |
Waiheke Wastewater Minutes |
Good Reason to withhold exists under section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the
Local Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by section 6 or section 7 of that Act which
would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public are as follows:
| Item No. |
Reason to withhold information under section 7 |
|
| C1. |
To protect the privacy of natural persons,
including that of deceased natural persons. |
[Section 7(2)(a)] |
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