APOLOGIES
At the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the Waiheke Community Board meeting held on Wednesday, 26
October 2005 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
Section 46A(7) of the Local
Government Official Information and Meetings Act 1987 (as amended)
states:"An item that is not on the
agenda for a meeting may be dealt with at that meeting if-
- The local authority by
resolution so decides; and
- The presiding member explains
at the meeting at a time when it is open to the public,-
- The reason why the item is not on the
agenda; and
- The reason why the discussion of the item
cannot be delayed until a subsequent meeting."
Section 46A(7A) of the Local
Government Official Information and Meetings Act 1987 (as amended)
states:
"Where an item is not on the
agenda for a meeting,-
- That item may be discussed at
that meeting if-
- That item is a minor matter relating to the
general business of the local authority; and
- The presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that
the item will be discussed at the meeting; but
- no resolution, decision, or
recommendation may be made in respect of that item except to refer that
item to a subsequent meeting of the local authority for further
discussion."
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside for members of the
public to address the meeting on matters within its delegated authority. A
maximum of 5 minutes per item is allowed, following which there may be questions
from members.
The following requests have been received to address the meeting:
4.1. WAIHEKE ISLAND ISSUES - BRIAN MCKIBBIN
Brian McKibbin will address the Board regarding the following issues;
- Rubbish bin at Matiatia lookout
- Ferry sign at Matiatia lookout
- "No Dogs or Bikes" Council sign
- ATM machine at ferry terminal
| [ATTACHMENT 4.1] |
Pages 1 - 2 |
4.2. NEIGHBOURHOOD SUPPORT – SELMA TAYLOR
Selma Taylor and representatives from Neighbourhood Support will be in
attendance to update the Board on planned activities for the organisation on
Waiheke Island.
The Neighbourhood Support group will be requesting discretionary funding from
the Board for a newsletter.
4.3. WAIHEKE PONY CLUB
A representative from the Waiheke Pony Club will be in attendance in support
of their application for discretionary funding to help complete boundary fencing
for the club at Te Huruhi Reserve.
| [ATTACHMENT 4.3] |
Pages 3 - 4 |
4.4. KARMA HAIRDRESSERS SIGNAGE – LISA PEPE
Lisa Pepe from Karma Hairdressers will address the Board regarding signage of
the salon.
4.5. AUCKLAND EASTERN SUBURBS – RAY TOMAN
Ray Toman, Area Manager for Auckland Eastern Suburbs for the next census
(which includes the Hauraki Gulf Islands) will be in attendance to introduce
himself to the Board.
4.6. WAIHEKE ISLAND COMMUNITY CINEMA (WICC) – JESH JASKIEWICZ
Jesh Jaskiewicz representing the Waiheke Island Community Cinema would like
to address the Board regarding a request to hold a fund raising event for the
Community Swimming Pool in the Onetangi Sports Park.
The event will be in the form of open air movies on Saturday nights during
the months of January and February.
Recommending that the Board considers supporting the application in principle
and referring the request to the Waiheke Parks Officer and Waiheke Parks
Spokesperson Group to finalise all details.
| [ATTACHMENT 4.6] |
Pages 5 - 6 |
4.7. WAIHEKE COMMUNITY ART GALLERY – PENNY ERICSON
Penny Ericson, Director of the Waiheke Community Art Gallery will address the
Board regarding a request from the Gallery for additional storage space.
| [ATTACHMENT 4.7] |
Pages 7 - 8 |
4.8. MATIATIA ACTION GROUP – SANDY HALL
Sandy Hall from the Matiatia Action Group will be in attendance to discuss
the attached resolutions from the 30 October, 2005 open meeting of the Group.
| [ATTACHMENT 4.8] |
Pages 9 - 10 |
REPORTS REQUESTED/PENDING
| Jane Rollin |
|
| Ward Manager |
16 November 2005 |
Advising of the reports requested/pending.
Recommending that the reports requested/pending for November 2005 be
received.
| [ATTACHMENT 5] |
Pages 11 - 12 |
REVIEW OF WASTE MANAGEMENT PLAN – HAURAKI GULF ISLANDS SECTION
| Jan Burbery |
|
| Senior Environmental Policy Analyst |
8 November 2005 |
Attaching a report to advise the Board of the review of the Hauraki Gulf
Islands section of the Waste Management Plan and requesting the Board nominates
a representative to attend a focus group.
Recommending that the Board nominates its Waste/Resource Recovery
spokesperson, Board Member Harvey as the Board's representative to attend a
future focus group meeting.
| [ATTACHMENT 6] |
Pages 13 - 14 |
COMMUNITY EDUCATION AT WAIHEKE SCHOOL
| Ray Ericson |
|
| Chairman |
16 November, 2005 |
Attaching for the Board's information correspondence regarding Community
Education at Waiheke High School and inviting the Board to nominate a member to
join their advisory group.
Recommending that the Board considers nominating a representative to attend
the Waiheke School advisory group.
| [ATTACHMENT 7] |
Pages 15 - 16 |
ONETANGI TOILET INSTALLATION UPDATE
| Mark Culpan |
|
| Project Manager, Parks & Streetscapes |
8 November, 2005 |
Providing an update to the Board regarding the status of the Onetangi toilet
installation project.
Recommending that the report be received.
| [ATTACHMENT 8] |
Pages 17 - 18 |
AWAAWAROA BAY ROAD, WAIHEKE ISLAND – RIGHT OF WAY EASEMENTS
| Cecilia Tse |
|
| Corporate Solicitor |
28 October, 2005 |
At the Board's 24 August 2005 meeting it resolves as follows;
That the Board requests a memorandum report from the Group Manager, Property
to formally advise the Board on the status of Awaawaroa Bay easements, including
a map.
Recommending that the report be received.
| [ATTACHMENT 9] |
Pages 19 - 23 |
WAIHEKE PARKS SPOKESPERSONS GROUP MEETING
| Faye Storer / Kelly-Ann Harvey |
|
| Councillor / Board Member |
16 November, 2005 |
Minutes of the Waiheke Parks Spokespersons meetings held on 3 October and 7
November 2005 are attached for the Board's information.
Recommending that the minutes be received.
| [ATTACHMENT 10] |
Pages 25 - 30 |
DISCRETIONARY FUNDING 2005/06
| Jane Rollin |
|
| Ward Manager |
16 November, 2005 |
Giving the Board the opportunity to discuss applications for discretionary
funding including
- Neighbourhood Support, Auckland City.
- Waiheke Previous Chairman, Councillors and Board Members Board
- Waiheke Pony Club
- Promotion of Waiheke Walkways Brochure
Recommending that the Board considers allocating funding from its 2005/06
discretionary funding account.
| [ATTACHMENT 11] |
Pages 30a – 30b |
WAIHEKE HIGHWAY
| Herb Romaniuk |
|
| Community Board Member |
16 November, 2005 |
Attaching a memorandum from Board Member Romaniuk regarding a proposal to
rename Ocean View Road.
Recommending that the Board discuss the proposal.
| [ATTACHMENT 12] |
Pages 31 - 33 |
MUSIC AT MATIATIA
| Herb Romaniuk |
|
| Community Board Member |
16 November, 2005 |
Attaching a memorandum to the Board regarding the trial of music at Matiatia
Wharf.
Recommending that the memorandum be received.
| [ATTACHMENT 13] |
Pages 35 - 36 |
FUTURE DEVELOPMENT OF THE ARTWORKS CULTURAL QUARTER
| Jane Rollin |
|
| Ward Manager |
16 November, 2005 |
At the Waiheke Community Board's October 2005 meeting it considered an item
regarding the Future Development of the Artworks Cultural Quarter. The outline
on the agenda was as follows;
The Artworks site was purchased by Council from the Artworks Trust in
2003. The site was identified as an arts and cultural precinct for Waiheke
Island. The complex is in need of development to maximise its potential.
At the June 2004 meeting of the Artworks Advisory Board, it resolved as
follows;
CONCEPT – GATEWAY FEATURE FOR THE ARTWORKS SITE, ONEROA
That the Artworks advisory board recommends to the Community Services
Committee and Recreation and Events Committee that the future Artworks site
include the following facilities: Library, Theatre, Art Gallery, Visitor
Information Centre, Citizens Advice Bureau, Cinema, Museum (Whittakers), car
parking for both onsite and commercial requirements, food outlets (coffee bar
and restaurant), studio's for small retail / craft workshops and/or outlets and
seeks $60,000 to fund a feasibility study for the site.
Recommending that the Board forms a working party including
representatives from the Artworks Advisory Board to discuss ideas and future
options for the Artworks site and approves offering up to $30,000 from its SLIPs
budget for a project to prepare a concept plan.
The Waiheke Community Board resolved as follows;
- That the Board refers the resolution of the June 2004 Artworks
Advisory Board meeting;
That the Artworks advisory board recommends to the Community Services
Committee and Recreation and Events Committee that the future Artworks site
include the following facilities: Library, Theatre, Art Gallery, Visitor
Information Centre, Citizens Advice Bureau, Cinema, Museum (Whittakers), car
parking for both onsite and commercial requirements, food outlets (coffee bar
and restaurant), studio's for small retail / craft workshops and/or outlets and
seeks $60,000 to fund a feasibility study for the site.
to the Community Development and Equity Committee advising that the Board
endorses the range of activities that should be on Artworks site.
- That the Board advises the Community Development and Equity
Committee that it strongly supported the retention of the library in Oneroa in a
purpose built building in its submission to the draft Annual Plan process 2005/6
- That the Board requests that the Ward Manager arranges a working
party consisting of available Community Board members, the Chairman of the
Artworks Advisory Board and the Managers Community Planning and Property Group,
to discuss a vision for the future development of the Artworks Cultural Quarter.
- That the Board advises the Community Development and Equity
committee that it offers up to $30,000 of its SLIPs budget towards the
preparation of a concept plan for the Artworks Cultural Quarter.
The item was considered by the Community Development and Equity
Committee at its 9 November, 2005 meeting as resolved as follows;
That the resolutions from the Waiheke Community Board meeting held on 26
October, 2005 be received.
Recommending that the information regarding the Future Development of the
Artworks Cultural Quarter be received.
WAIHEKE ISLAND LIBRARY AND SERVICE CENTRE DEVELOPMENT – PROPOSAL
TO ESTABLISH COUNCIL WORKING PARTY
| Jane Rollin |
|
| Ward Manager |
16 November, 2005 |
Attaching a report by the Group Manager, Libraries and Group Manager Auckland
City Environments which was considered by the Community Development and Equity
Committee on Wednesday 9 November, 2005 were it resolved as follows;
- That a working party of council elected representatives be
established to work with staff in investigating and determining the preferred
options for development of the Waiheke library and service centre;
- That the working party consist of 2 representatives from the
Waiheke Community Board, 2 representatives from the Planning and Regulatory
Committee and 2 representatives from the Community Development and Equity
Committee. The 2 representatives from the Community Development & Equity
Committee being:
- Cr Cathy Casey (Chairman)
- Cr Leila Boyle (Deputy Chairman)
- That this report and committee resolutions be forwarded to the
Waiheke Community Board, and the Planning and Regulatory Committee for
appointment of members to the working party.
Recommending the Board appoints two representatives to the Council working
party for the development of the Waiheke library and service centre.
| [ATTACHMENT 15] |
Pages 37 - 40 |
WAIHEKE COMMUNITY THEATRE PERFORMANCE REVIEW 2005
| Jane Rollin |
|
| Ward Manager |
16 November, 2005 |
Attaching a report by the Arts and Funding Advisor which was considered by
the Community Development and Equity Committee at their 9 November, 2005 meeting
where it resolved as follows;
- That the payment of a grant of $10,000 for the 2005/06
financial year to the Waiheke Community Theatre be approved subject to the
signing of a funding agreement to the satisfaction of the group manager
Recreation and Community Services.
- That a copy of the report and resolutions be forwarded to the
Waiheke Community Board, and the Artworks Advisory Board for their information.
Recommending that the report of the Arts and Funding Advisor dated 11 October
2005 and the resolutions of the Community Development and Equity Committee 9
November 2005 meeting be received.
| [ATTACHMENT 16] |
Pages 41 - 48 |
FACILITIES PARTNERSHIP PROPOSALS FOR THE 2006/2007 FINANCIAL YEAR
– STAGE THREE ASSESSMENT
| Jane Rollin |
|
| Ward Manager |
16 November, 2005 |
For the Board's information, at the Arts, Culture and Recreation Committee 2
November, 2005 meeting it resolved as follows;
- That the Arts, Culture and Recreation Committee confirm funding
of $1.6 million under the Facility Partnership Scheme for 2006/2007 and
2007/2008, for the development of the Waiheke Aquatic Centre but that funding be
subject to;
-
the pool committee obtaining financial support from the
Ministry of Education,
-
securing other donors and raising the funds required to
complete the project,
-
community access issues being satisfied,
-
the clarification of the ongoing operational contribution from
schools on Waiheke Island.
- That a facility partnership grant of $285,000 in
2006/2007 be confirmed for the provision of an irrigation system for the Waiheke
Island Country Club, but that funding is subject to;
- an agreement on the lease,
- the provision of an appropriate Development Plan to ensure the
irrigation work is consistent with long term plans to improve the course,
- the club raising the funds required to complete the project,
- issues of building maintenance and ownership being raised with
the club.
Recommending that the resolutions from the Arts, Culture and Recreation
Committee 2 November, 2005 meeting be received.
RAKINO ISLAND COMMUNITY HALL
| Paula Betham |
|
| Team Leader, Community Venue Maintenance |
16 November, 2006 |
Providing an update for the Board on the Rakino Island Community Hall.
That the report be received.
| [ATTACHMENT 18] |
Pages 48 - 52 |
2005/06 SLIPS 'WASH UP'
| Jane Rollin |
|
| Ward Manager |
16 November, 2005 |
The Board has an amount of $46,302 remaining in its SLIPs holding account
that needs to be allocated at this meeting.
The Board must allocate as closely as possible to the holding account balance
as any unallocated funds will not be carried over into the next financial year.
Attached is a list of projects that have been identified as being able to be
completed this financial year. It should be noted that Boards cannot allocate
to any new projects that have not been scoped.
Recommending that the Board allocates the remainder of its 2005/2006 SLIPs
budget.
| [ATTACHMENT 19] |
Pages 53 - 62 |
2006/2007 SLIPS PROJECTS
| Jane Rollin |
|
| Ward Manager |
16 November, 2005 |
Attaching a list of possible 2006/2007 SLIPs projects. The Board is
requested to submit additional projects no later than 30 November 2005. It
cannot be guaranteed that projects submitted after this date can be scoped in
time for consideration at the Board's February 2006 meeting.
At its February meeting the Board will be asked to identify projects for
inclusion on a SLIPs tour to be held during March 2006.
Recommending that the Board deletes any projects that they will not be
funding and request any alterations for scoping of any projects to enable
re-costing to be undertaken.
| [ATTACHMENT 20] |
Pages 63 - 94 |
PROVISION FOR URGENT DECISIONS
| Jane Rollin |
|
| Ward Manager |
16 November, 2005 |
The Board does not meet again until February 2006. It is possible that
matters may arise between the November meeting date and the February meeting
that require urgent attention. Any decision will be reported to the Board's
February meeting.
Recommending that the Board make provision for any urgent decisions over the
summer recess.
AUCKLAND REGION COMMUNITY BOARDS ASSOCIATION
| Jane Rollin |
|
| Ward Manager |
16 November, 2005 |
The annual Auckland Regional Community Boards Association membership of $250
is due for renewal.
Recommending that the Board considers renewing its subscription.
URGENT DECISION – WORKING PARTY TO PREPARE THE DESIGN
BRIEF FOR THE FUTURE OF MATIATIA
| Jane Rollin |
|
| Ward Manager |
16 November, 2005 |
At the Boards 26 October meeting it resolved under the open agenda;
That the Board refers the matter of the nomination of community
representatives to participate on the working party to develop the brief for
designing the future of Matiatia to the Confidential Agenda of this meeting.
Under the confidential agenda, the Board resolved to consider nominations
from the public as an urgent decision.
Recommending that this item be considered under the confidential agenda and
that the urgent decision and resolutions be moved into the open agenda.
2006/2007 ANNUAL PLAN DIRECTION SETTING [APDS]
| Suzanne Muir |
|
| Community Board Services Manager |
8 November, 2005 |
Reporting on the proposed Community Board process for the Annual Plan
process.
The Waiheke Community Board has been requested to:
- rank its capital works projects in order of priority by Asset
Management Plan for recommendation to Combined Committees;
- rank all its Financial Contributions projects for
recommendation to the appropriate Committee;
- make recommendations to the Combined Committees meeting on any
changes to levels of service.
| [ATTACHMENT 24] |
Pages 95 - 124 |
CHAIRPERSON'S REPORT
Providing the chairperson with an opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
This is an information item only and if the chairperson wishes any action to
be taken under this item, a written report must be provided for inclusion on the
agenda.
| [ATTACHMENT 25] |
Pages 125 - 128 |
COUNCILLORS' REPORTS
Providing Councillors with an opportunity to update the Board on projects and
issues they have been involved with since the last meeting of the Board.
This is an information item only and if Councillors wish an action to be
taken under this item, a written report must be provided for inclusion on the
agenda.
| [ATTACHMENT 26] |
Pages 129 - 130 |
BOARD MEMBERS' REPORTS
Providing the board members with an opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
This is an information item only and if the board members wish any action to
be taken under this item, a written report must be provided for inclusion on the
agenda.
27.1. BOARD MEMBERS' REPORT – EILEEN EVANS
Attaching for the Board's information a report from Board Member Evans
regarding the following;
- Rata Street
- Burrell Road
- Matiatia
- Citizens Advice Bureau
- Events
- April Arcade
- Oneroa Bus Shelter
- Oneroa Beach Steps
| [ATTACHMENT 27.1] |
Pages 131 - 132 |
27.2. BOARD MEMBERS' REPORT – HERB ROMANIUK
Attaching for the Board's information a report from Board Member Romaniuk
regarding the following;
- Toilets at Matiatia
- Lighting in Council's Car park at Matiatia
- Boat trailer parking at Matiatia
- Konrad Wolmaran – model at Matiatia
- Bus Stop issues
- Transport Advisory Forum
- Oneroa Pedestrian Signage
- Parking at Matiatia
| [ATTACHMENT 27.2] |
Pages 133 - 134 |
GROUP ACTIVITY REPORTS
| Jane Rollin |
|
| Ward Manager |
16 November 2005 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports be received.
| [ATTACHMENT 28] |
Pages 135 - 150 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| J Rollin |
|
| Ward Manager |
16 November 2005 |
| Section 48, Local Government
Official Information and Meetings Act 1987: |
The following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings of
this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
| Item No. |
General subject of each matter to be
considered |
Reason for passing this resolution in
relation to each matter |
Ground(s) under section 48(1) for the
passing of this resolution |
| C1. |
Possible Land Purchase - Surfdale |
Good Reason to withhold exists under
section 7 |
Section 48(1)(a) |
| C2 |
Working Party to Prepare the Design Brief
for the Future of Matiatia |
Good Reason to withhold exists under
section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the Local
Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by section 6 or section 7 of that Act which
would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public are as follows:
| Item No. |
Reason to withhold information under
section 7 |
|
| C1. |
To protect the privacy of natural persons,
including that of deceased natural persons. |
[Section 7(2)(a)] |
| C2. |
To protect the privacy of natural persons,
including that of deceased natural persons. |
[Section 7(2)(a)] |
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