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Council member and meetings
Waiheke Community Board
Back to contents AGENDA ATTACHMENTS
I hereby give notice that a meeting of the

WAIHEKE COMMUNITY BOARD

will be held as follows:

DATE: Wednesday, 22 March 2006
TIME: 3:30 pm
VENUE: The Boardroom
The Waiheke Service Centre
10 Belgium Street
Ostend
Waiheke Island
J Rollin
WARD MANAGER

Members:

Mr Ray Ericson [Chairman]
Miss Kelly-Ann Harvey [Deputy Chairman]
Ms Eileen Evans
Mr Herb Romaniuk
Mr Tony Sears
Hauraki Gulf Islands Councillor:
Cr Faye Storer

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Waiheke Community Board meeting held on Wednesday, 8 February 2006 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    “An item that is not on the agenda for a meeting may be dealt with at that meeting if-

    (a)

    The local authority by resolution so decides; and

    (b)

    The presiding member explains at the meeting at a time when it is open to the public,-

    (i)

    The reason why the item is not on the agenda; and

    (ii)

    The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    “Where an item is not on the agenda for a meeting,-

    (a)

    That item may be discussed at that meeting if-

    (i)

    That item is a minor matter relating to the general business of the local authority; and

    (ii)

    The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

    (b)

    no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    At the close of the agenda no requests to speak had been received.

  5. Top REPORTS REQUESTED/PENDING

    Jane Rollin
    Ward Manager 15 March, 2006

    Advising of the reports requested/pending.

    Recommending that the reports requested/pending for March 2006 be received.

    [ATTACHMENT 5] Pages 1-2

  6. Top MATIATIA DESIGN BRIEF / A VISION FOR MATIATIA

    Penny Pirrit
    Acting Manager City Planning 15 March, 2006

    Penny Pirrit, Acting Manager City Planning will be in attendance to give a verbal update the Board regarding the Matiatia Design Brief / a Vision for Matiatia.

    Attaching for the Board's information two reports which were considered at the 2 March, 2006 meeting of the Urban Strategy and Governance Committee relating to Matiatia. The Committee resolved:

    1. That the brief for the first stage of the Matiatia design search be endorsed.
    2. That the Chairperson of the Urban Strategy and Governance Committee be authorised to finalise any amendments to the brief arising from this meeting in consultation with the Chairperson of the Working Party.
    1. That the process for the next steps in the Matiatia good ideas/design search be approved. These steps involve:
    • stage one search launch: March 06
    • search closes: end May 06
    • public exhibition: end May 06
    • judging and awards: June 06
    • drafting of stage 2 brief: June 06
    • stage two search launch: July 06
    • stage two search closes: end August 06
    • judging and final concept endorsed by Council:September 06
    1. That the assessment panel for the 'good ideas search' include:
    • the chairperson of the design brief working party
    • two representatives from the Property Enterprise Board
    • an expert on sustainable buildings
    • a Waiheke community board representative
    • an iwi representative
    • Councillor Storer and Councillor Caughey

    and that the confirmation of the representatives making up the panel be delegated to the Chairperson of the Urban Strategy and Governance Committee.

    Recommending that the information be received.

    [ATTACHMENT 6] Pages 3-22

  7. Top PEDESTRIAN SAFETY AT MATIATIA

    Andrew Allen
    Professional Services Engineer 9 March 2006

    Providing for the Board's information the result of investigation into the Matiatia pedestrian safety concerns.

    Recommending that the report be received.

    [ATTACHMENT 7] Pages 23-26

  8. Top WAIHEKE RESIDENTIAL LAND USE SURVEY 2005/06

    Peter Rawson
    Senior Planner, Environmental January 2006

    Attaching for the Board's information the annual Waiheke Residential Land use Survey for 2005/06.

    Results indicate that approximately 85% of residential sites zones Land Units 11 and 12 are occupied for residential purposes. The term ‘occupied' in this survey means the site has a dwelling on it, it does not predict whether the dwelling is actually lived in.

    These results are the same as the previous year's survey 2004/05. Although further analysis has identified that there has been a 0.5% increase in the percentage of occupied sites within these land units during the 2004/2005 to 2005/2006 period.

    Recommending that the Board supports the continuance of an annual survey with the next report due February/March 2007 and that these results be forwarded to the Hauraki Gulf Island District Plan working party as part of their consideration of the reviewed plan.

    [ATTACHMENT 8] Pages 27-48

  9. Top PROGRESS OF THE ARTWORKS ADVISORY BOARD

    Graeme Mulholland
    Councillor 24 January, 2006

    At the 3 February 2006 meeting of the Community Development and Equity Committee it consider the report of Councillor Mulholland on progress of the Artworks Advisory Board and resolved as follows;

    1. That the report from Councillor Mulholland, Chairman Artworks Advisory Board, dated 24 January 2006, regarding the progress of the Artworks Advisory Board be received.
    2. That Mr Robert Adams, Mr Chris Johns and Ms Eileen Evans, members of Artworks Advisory Board, be thanked for their attendance.

    Recommending that the report from Councillor Mulholland, Chairman of the Artworks Advisory Board and the resolutions of the Community Development and Equity 3 February 2006 Committee meeting be received.

    [ATTACHMENT 9] Pages 49-52

  10. Top WAIHEKE PARKS SPOKESPERSONS GROUP

    Jane Rollin
    Ward Manager 15 March, 2006

    Attaching for the Boards information minutes from the Waiheke Parks Spokespersons Group 13 February and 6 March, 2006 meetings.

    Recommending that the minutes be received.

    [ATTACHMENT 10] Pages 53-54

  11. Top NORTHERN AND SOUTHERN SERVICE LANES, ONEROA, WAIHEKE ISLAND - AUTHORISATION TO INCLUDE THESE DESIGNATIONS IN THE HAURAKI GULF PLAN REVIEW

    Jane Rollin
    Ward Manager 15 March 2006

    Provided for the Board's information a report dated 17 February 2006 from the Manager Transport Policy and Projects considered at the Transport and Urban Linkages Committee at its meeting held on 6 March 2006 where it was resolved as follows:

    That in accordance with Clause 4 of Schedule 1 of the Resource Management Act the manager, Transport Planning be authorised to give written notice to City Planning to include the northern and southern service lane designation within the proposed Hauraki Gulf Island section of the District Plan.

    Recommending that the information be received.

    [ATTACHMENT 11] Pages 55-66

  12. Top SPEED ZONES AND 40KM/H VARIABLE SPEED LIMIT - ST JOSEPH'S PRIMARY SCHOOL, ONEHUNGA

    Mitch Tse
    Senior Traffic Safety Engineer 20 January 2006

    At its 13 February, 2006 meeting, the Transport and Urban Linkages Committee considered the report of the Senior Traffic Safety Engineer and resolved as follows;

    1. That resolution B of the Transport Committee meeting held on 4 August 2004, item 16, be revoked as set out below.
    2. That should an LTSA compliant school speed zone be proposed, then it is to have Community Board assessment prior to being recommended to the Transport Committee.

    and that the above resolution be replaced by the following:

    That should an LTSA compliant school speed zone be proposed, that council officers liaise directly with the traffic spokespersons to seek endorsement of the Community Board prior to being recommended to the Transport and Urban Linkages Committee.

    1. That as part of its commitment to the ongoing review of safety, the committee endorse, as a pilot project, the implementation of a 40km/h variable speed limit on Church Street adjacent to St Joseph's Primary School, Onehunga. With an update for the committee's October 2006 meeting.
    2. That it be a recommendation to Council:

    That the Transport and Urban Linkages Committee endorses the attached report to Council “Amendments to clauses 25.14.3 of Bylaw : Speed Limits”.

    Attaching for the Board's information.

    Recommending that the report of the Traffic Safety Engineer dated 20 January 2006 and the resolutions of the Transport and Urban Linkages Committee 13 February 2006 meeting be received.

    [ATTACHMENT 12] Pages 67-76

  13. Top INFORMATION PAPER - REVALUATION 2005

    John Wells.
    Valuation Manager 15 March 2006

    Provided for the Board's information, a report giving general information on councils' recent revaluation process.

    Recommending that the report be received.

    [ATTACHMENT 13] Pages 77-80

  14. Top SCULPTURE IN THE GULF: 2007

    Jane Rollin
    Ward Manager 15 March 2006

    Attaching a letter dated 7 March 2006 from Jackie O'Brien requesting permission to use Council's walkways for the 2007 Sculpture in the Gulf.

    Recommending that the matter be referred to the Community Board Parks team for assessment and report back to the Board.

    [ATTACHMENT 14] Pages 81-82

  15. Top PARK CARE GROUPS VOLUNTEER CONTRACT

    David Bowden
    Parks Volunteer Programme Co-ordinator 3 March 2006

    Attaching a report for the Boards information which outlines a partnering agreement designed to foster positive and collaborative working relationships between Park Care Groups and Auckland City Council.

    Recommending that the Board report be received.

    [ATTACHMENT 15] Pages 83-102

  16. Top 2006 COMMUNITY BOARD FORUM, HUTT CITY

    Ray Ericson
    Chairman 15 March, 2006

    Attaching a memorandum from the Chairman regarding the forthcoming New Zealand Community Boards' Forum to be held in the Hutt City, 14-15 July 2006.

    Recommending that the Board discusses its attendance at the forum.

    [ATTACHMENT 16] Pages 103-104

  17. Top GOOD CITIZENS AWARD

    Jane Rollin
    Ward Manager 15 March 2006

    Attaching for the Boards discussion and confirmation a memorandum outlining possible timings for this years Good Citizens Award.

    Recommending that the Board confirms the timings outlined on the memorandum from the Ward Manager and agrees to progress as appropriate.

    [ATTACHMENT 17] Pages 105-106

  18. Top QUARTERLY REPORTING

    Jane Rollin
    Ward Manager 15 March 2006

    Attaching for the Boards information project quarterly reporting for the period ending December 2005 for SLIPs, CAPEX, financial contributions and development contributions.

    Recommending that the information be received.

    [ATTACHMENT 18] Pages 107-114

  19. Top URGENT DECISION OF THE BOARD - ELECTED MEMBERS REMUNERATION

    Jane Rollin
    Ward Manager 15 March 2006

    Providing the urgent decision of the Board dated 15 March 2006 regarding elected member's remuneration.

    Recommending that the information be noted.

    [ATTACHMENT 19] Pages 115-116

  20. Top WAIHEKE POLICE REPORT

    Tony Sears
    Board Member 15 March 2006

    Providing for the Board's information police reports for the period 30 January to 7 February 2006.

    Recommending that the reports be received.

    [ATTACHMENT 20] Pages 117-120

  21. Top CHAIRPERSON'S REPORT

    Providing the Chairperson with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    This is an information item only and if the Chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

  22. Top BOARD MEMBERS' REPORTS

    Providing Board Members with an opportunity to update the Board on the projects and issues they has been involved with since the last meeting of the Board.

    This is an information item only and if Board Members wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    22.1. BOARD MEMBERS' REPORT - EILEEN EVANS

    Attaching for the Board's information a report from Board Member Evans outlining issues she has been involved with since the Boards last meeting.

    [ATTACHMENT 22.1] Pages 121-124

  23. Top COUNCILLORS' REPORTS

    Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    Note: this is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    [ATTACHMENT 23] Pages 125-126

  24. Top GROUP ACTIVITY REPORTS

    Jane Rollin
    Ward Manager 15 March 2006

    Attaching activity reports and statistics from various groups within Auckland City Council for the Board's information.

    Recommending that the group activity reports be received.

    [ATTACHMENT 24] Pages 127-149

  25. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    J Rollin
    Ward Manager 15 Mar 2006

    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Ground(s) under section 48(1) for the passing of this resolution

    C1.

    Waiheke Parks Spokespersons Group

    Good Reason to withhold exists under section 7

    Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No. Reason to withhold information under section 7
    C1. To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). [Section 7(2)(i)]
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