APOLOGIES
An apology has been
received from Board Member Sears for lateness.
CONFIRMATION OF MINUTES
The minutes of the
Waiheke Community Board meeting held on Wednesday, 26 April 2006 to be confirmed
as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. WAIHEKE ISLAND SUSTAINABLE DEVELOPMENT GROUP – CHRIS WRAGGE
Chris Wragge, on behalf of WISDG, will address the Board regarding Inner Hauraki
Gulf Island Strategic Coordination.
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[ATTACHMENT 4.1] |
Pages 1-10 |
REPORTS REQUESTED/PENDING
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Jane Rollin |
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Ward Manager |
17 May, 2006 |
Advising of the
reports requested/pending.
Recommending that
the reports requested/pending for May 2006 be received.
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[ATTACHMENT 5] |
Pages 11-12 |
WAIHEKE RESIDENTIAL LAND USE SURVEY 2005/2006
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Peter Rawson |
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Senior Planner |
May 2006 |
The Waiheke land use
survey 2005/06 indicates that the level of occupancy of sites zoned Land units
11 and 12 remains static at 85%. This survey is carried out to monitor trends
in growth on Waiheke Island.
Recommending that
the report, dated May 2006, be received.
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[ATTACHMENT 6] |
Pages 13-34 |
WAIHEKE ISLAND OPEN AIR CINEMA
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Paul Heron |
|
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Divisional Manager Leisure Services |
29 March 2006 |
Attaching for the
Boards information a report regarding the concerns raised by the Board with
respect to "Cinema Under the Stars".
Recommending that
the report, dated 29 March 2006, be received.
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[ATTACHMENT 7] |
Pages 35-38 |
LESSONS FOR AUCKLAND - PRESENTATION
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Faye Storer |
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Hauraki Gulf Islands Councillor |
17 May 2006 |
In September 2005
Councillors Fryer and Storer attended conferences and undertook technical
training courses in the US and Europe.
At the Urban
Strategy and Governance Committee 1 December, 2005 meeting it considered the
attached report and resolved as follows;
- That Council via the Annual Plan Direction
Setting Meeting consider further investigations, including the development of
cost estimates, with regard to the following initiatives:
Developing and promoting an integrated
program of activities aimed at positioning Auckland City, the organisation, as
an exemplar in sustainable buildings in the development and deployment of
initiatives that minimise the impact of its operation on the natural
environment.
The establishment, or support of, an Office
of Sustainable Development with the objective of creating more sustainable
buildings in Auckland.
The
establishment of a "community walking" program in Auckland.
Options for reducing the extent of advertising billboards erected in Auckland
City.
- That this report be forwarded for information
to the Arts Culture and Recreation Committee, Environment, Heritage and Urban
Form Committee, Finance & Corporate Business Committee, Transport & Urban
Linkages Committee, Works & Services Committee.
Councillor Storer
will show the presentation given to the Urban Strategy and Governance Committee
meeting, 1 December 2005, to the Board.
Recommending the
Councillor Storer be thanked for her presentation.
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[ATTACHMENT 8] |
Pages 39-56 |
MATIATIA DEVELOPMENT AND PARKING MANAGEMENT PLAN
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Jane Rollin |
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Ward Manager |
17 May, 2006 |
At the Transport and
Urban Linkages Committee 8 May, 2006 meeting it considered the attached report
and resolved as follows;
- That the existing Matiatia, Waiheke Island
parking management plan continue until such time as the land is required for
development.
- That the fee in parking area 2, known as part
of the sealed council foreshore carpark at Matiatia, is reduced to $3.00 per
day.
- That parking area 4, known as the temporary
metal seal carpark at Matiatia, be free with a maximum parking time of 24 hours.
- That the Manager, Parking Services be
authorised to review the use of parking area 1A, known as part of the sealed
council foreshore car park at Matiatia, and make changes to the capacity of the
parking area for mobility permit holders, pick-up, drop-off, and motorcycles to
best meet the needs of the community.
- That the Manager, Transport Planning, in
consultation with the Waiheke Community Board, investigate any additional
conservation led solutions to manage parking demands at Matiatia, and report
back to the Transport and Urban Linkages Committee.
- That priority parking be put aside for a car
pooling initiative from Matiatia and this matter be discussed at a workshop with
the Waiheke Community Board and reported back to the Transport and Urban
Linkages Committee.
- That the Transport and Urban Linkages notes
that the General Manager, Transport has advised that the affect of the amended
parking charges for Matiatia does not effect the financial viability or impact
on the development of Matiatia.
Recommending that
the report of the Parking Contracts Manager Traffic and Roading Services dated
10 April, 2006 and the resolutions from the Transport and Urban Linkages
Committee Meeting 8 May 2006 meeting be received.
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[ATTACHMENT 9] |
Pages 57-70 |
URGENT DECISION OF THE WAIHEKE COMMUNITY BOARD
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Jane Rollin |
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Ward Manger |
16 May 2006 |
Attaching for the
Boards information, the Urgent Decision of the Waiheke Community Board regarding
approval of delegates to go to the New Zealand Community Board Forum, July 14-15
2006, Lower Hutt.
Recommending that
the Urgent Decision, dated 16 May 2006, be noted.
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[ATTACHMENT 10] |
Pages 71-72 |
DISCRETIONARY FUNDING
11.1. DISCRETIONARY FUNDING – MORRA HALL
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Jane Rollin |
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Ward Manager |
17 May 2006 |
At the Boards February 2006 meeting it considered a request for discretionary
funding from the MORRA Hall Committee for support for it's kitchen upgrade. The
ward manager has requested additional information as per the Boards February
resolution but at the agenda close, no information had been received. The
initial request was for up to $9,400.00
Recommending that the Board considers a contribution to the MORRA Hall
Committee.
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[ATTACHMENT 11.1] |
Pages 73-78 |
11.2. DISCRETIONARY FUNDING – WAIHEKE STORYTELLING FESTIVAL
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Jane Rollin |
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Ward Manager |
17 May 2006 |
Attaching correspondence from 'Once Upon An Island – Waiheke Storytelling
Festival 2006' seeking discretionary funding to support this event. Three
aspects have been identified by the applicant, namely advertising, performers
travel and school projects relating to this event.
Recommending that the Board considers allocating discretionary funding to cover
one or more of the specific aspects of advertising, performers travel or school
projects for the 'Once Upon An Island – Waiheke Storytelling Festival'.
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[ATTACHMENT 11.2] |
Pages 79-88 |
11.3. DISCRETIONARY FUNDING – SPCA WAIHEKE ISLAND
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Jane Rollin |
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Ward Manager |
17 May 2006 |
At the Boards February 2006 meeting it considered a request for discretionary
funding from the SPCA, Waiheke Island, for support for its rates bill.
Previously the SPCA have been eligible for a 75% rebate on it's rates bill.
Recommending that the Board considers allocating up to 75% of the SPCA's current
rates bill of $1355.28, 75% of which amounts to $1016.
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[ATTACHMENT 11.3] |
Pages 89-92 |
COMMUNITY BOARD QUARTERLY REPORTING
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Lyz Millar |
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SLIPs Co-ordinator |
17 May, 2006 |
Please find attached
Quarterly Reports for Quarter ending March 2006.
Recommending that the
quarterly reports be received.
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[ATTACHMENT 12] |
Pages 93-100 |
AUCKLAND CITY'S SPORT AND RECREATION STRATEGY DEVELOPMENT
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Jane Rollin |
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Ward Manager |
17 May 2006 |
Attaching, for the
Boards information, a memorandum, dated 2 May 2006, regarding the sport and
recreation strategy for the Auckland Region.
Recommending that
this report be received.
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[ATTACHMENT 13] |
Pages 101-108 |
PHYSICIANS AND SCIENTISTS FOR RESPONSIBLE GENETICS [NEW ZEALAND]
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Faye Storer |
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Hauraki Gulf Islands Councillor |
17 May 2006 |
Attaching for the
Board's information, correspondence to Auckland City Councillors from Physicians
and Scientists for Responsible Genetics [New Zealand].
Recommending that
the correspondence be received.
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[ATTACHMENT 14] |
Pages 109-118 |
WAIHEKE POLICE REPORT
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Tony Sears |
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Board Member |
17 May, 2006 |
Providing for the
Board's information police reports for the period 30 April – 7 May 2006 and 7
May – 14 May 2006.
Recommending that
the reports be received.
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[ATTACHMENT 15] |
Pages 119-122 |
WAIHEKE PARKS SPOKESPERSONS GROUP
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Jane Rollin |
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Ward Manager |
17 May, 2006 |
Attaching for the
Boards information minutes from the Waiheke Parks Spokespersons Group 3 April
and 1 May, 2006 meetings.
Recommending that
the minutes be received.
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[ATTACHMENT 16] |
Pages 123-126 |
CHAIRPERSON'S REPORT
Providing the
Chairperson with an opportunity to update the Board on the projects and issues
he has been involved with since the last meeting.
This is an
information item only and if the Chairperson wishes any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
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[ATTACHMENT 17] |
Pages 127-128 |
BOARD MEMBERS' REPORTS
Providing Board
Members with an opportunity to update the Board on the projects and issues they
has been involved with since the last meeting of the Board.
This is an
information item only and if Board Members wishes any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
18.1. BOARD MEMBERS' REPORT – EILEEN EVANS
Attaching for the Board's information a report from Board Member Evans outlining
issues she has been involved with since the Boards last meeting.
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[ATTACHMENT 18.2] |
Pages 129-130 |
COUNCILLORS' REPORTS
Attaching for the
Board's information a report from Councillor Storer outlining issues she has
been involved with since the Boards last meeting.
Recommending that
the report, dated 24 May 2006 2006, be received.
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[ATTACHMENT 19] |
Pages 131-132 |
GROUP ACTIVITY REPORTS
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Jane Rollin |
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Ward Manager |
17 May, 2006 |
Attaching activity
reports and statistics from various groups within Auckland City Council for the
Board's information.
Recommending that
the group activity reports be received.
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[ATTACHMENT 20] |
Pages 133-152 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
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J Rollin |
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Ward Manager |
24 May 2006 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
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Item No. |
General subject of each
matter to be considered |
Reason for passing this
resolution in relation to each matter |
Ground(s) under section
48(1) for the passing of this resolution |
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C1. |
Oneroa Southern Service
Lane - Update |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
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C2 |
Septic Tank Sludge
Disposal Options For Waiheke Island |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
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C3 |
Waiheke Good Citizens
Awards |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
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C4. |
Mayoral Living Legend
Award |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public are as follows:
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Item No. |
Reason to withhold
information under section 7 |
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C1. |
To enable the Council to carry on,
without prejudice or disadvantage, negotiations (including commercial
and industrial negotiations). |
[Section 7(2)(i)] |
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C2. |
To protect information where the making
available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject
of the information. |
[Section 7(2)(b)(ii)] |
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C3. |
To protect the privacy of natural
persons, including that of deceased natural persons. |
[Section 7(2)(a)] |
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C4. |
To protect the privacy of natural
persons, including that of deceased natural persons. |
[Section 7(2)(a)] |
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