APOLOGIES
At the close of the
agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the
Waiheke Community Board meeting held on Wednesday, 28 June 2006 to be confirmed
as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
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(i) |
The reason why the item is not on the agenda; and |
|
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
Secretarial Note: The Chairman will present Waiheke Island Good Citizens
Awards for 2006 to the following people: Jill Tetley, Lindsay Meager, Trevor
Davies, Richard Melville and George Hudson.
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. "WAIHEKE LAZY 5KM" EVENT - CHRISTINE WILTON
Christine Wilton will address the Board regarding the "Waiheke Lazy 5km" event
and her request for Discretionary Funding.
4.2. WAIHEKE SAILING CLUB - GORDON DYER
Gordon Dyer will address the Board regarding the establishment of a sailing club
on Waiheke Island.
4.3. MATIATIA AND TRAFFIC ISSUES - JUDITH MADARASZ
Judith Madarasz will address the Board regarding Matiatia and traffic issues.
4.4. COMMUNITY LIBRARY - ROY CARROLL
Roy Carroll will address the Board regarding the criteria for a Community
Library.
|
[ATTACHMENT 4.4] |
Pages 1-2 |
4.5. WAIHEKE LIBRARY SERVICES - PRISCILLA TOBIN
Priscilla Tobin will address the Board regarding the Waiheke Library Services.
DEPUTATION - RETENTION OF THE DEAD DOG (OKOKA) BAY CONSERVATION
FENCE
Te Whau residents,
Kay Peterson and Mike Robertson will be in attendance to give a presentation
regarding the retention of the Dead Dog (Okoka) Bay conservation fence, and a
response to council plans to fence the private/public land boundary.
|
[ATTACHMENT 5] |
Pages 3-20 |
REPORTS REQUESTED/PENDING
|
Jane Rollin |
|
|
Ward Manager |
19 July, 2006 |
Advising of the
reports requested/pending.
Recommending that
the reports requested/pending for July 2006 be received.
|
[ATTACHMENT 6] |
Pages 21-22 |
WAIHEKE EVENTS 2006-2007
|
Linda Deverell |
|
|
Events Organiser, City Events |
13 June 2006 |
Auckland City's
events team has managed the traditional events held on Waiheke Island and is now
looking to refresh these events to reduce repetitiveness and increase community
participation.
Recommending that
the report be received and that the Board endorses the revised events for
2006/07.
[note: This report
was deferred from the Board's 28 June 2006 meeting]
|
[ATTACHMENT 7] |
Pages 23-26 |
2006 REPRESENTATION ARRANGEMENTS REVIEW
|
Jane Rollin |
|
|
Ward Manager |
19 July 2006 |
The Local Electoral
Act 2001 requires Council to complete a review of representation arrangements
(members, wards, community boards) by 31 August 2006 (effective for the 2007
triennial elections).
Following informal
community engagement on six options identified by Council, including
consultation with community boards, Council adopted option 2 at its meeting on
22 June 2006. Public consultation began on 5 July 2006 and closes at 5pm on
Monday 21 August 2006.
Attaching a
submission form for the proposed changes to Auckland city ward boundaries and a
copy of the library display map promoting this public consultation.
Recommending that
the Board considers whether it wishes to make a submission on the 2006 Auckland
City Representation Arrangements Review by 21 August 2006.
|
[ATTACHMENT 8] |
Pages 27-32 |
MATIATIA CAR PARK - GLENDA MCLEOD
|
Chris Geerlings |
|
|
On-Street Parking Manager |
11 July 2006 |
Responding to a
resolution from the Board's May 2006 meeting requesting feedback on the
perceived inconsistency between council's policy for managing the Matiatia
leased car park and the Downtown leased car park.
Recommending that
the memorandum be received.
|
[ATTACHMENT 9] |
Pages 33-34 |
DISCRETIONARY FUNDING
10.1. DISCRETIONARY FUNDING - "WAIHEKE LAZY 5KM" EVENT
A
Discretionary Funding application seeking funding towards costs associated with
the "Waiheke Lazy 5km" event.
Recommending that the Board consider the application
|
[ATTACHMENT 10.1] |
Pages 35-44 |
SUBMISSION ON PART 1 - ADMINISTRATION, PART 22 - SOLID WASTE AND
PART 25 - TRAFFIC OF THE AUCKLAND CITY COUNCIL BYLAW
|
Jane Rollin |
|
|
Ward Manager |
19 July 2006 |
At its 28 June 2006 meeting, the Board was asked to consider whether it wished
to make a submission on any of the proposed bylaws:
- Part 1 - Administration
- Part 22 - Solid Waste
- Part 25 - Traffic
Attaching copies of the board's submissions to the proposed bylaws.
Recommending that the information be received.
|
[ATTACHMENT 11] |
Pages 45-48 |
WASTE MINIMISATION [SOLIDS] BILL
|
Kelly Ann Harvey |
|
|
Board member |
19 July 2006 |
Requesting that the
Board to consider whether it wishes to request permission from the Economic and
Sustainable Business Committee to submit to the Waste Minimisation [Solids]
Bill. The Deadline for submissions is 4 August
Recommending that
the Board appoints a board member to prepare a submission on behalf of the
Board, and requests the Economic and Sustainable Business Committee for
permission to submit directly to the Waste Minimisation [Solids] Bill.
SMALL LOCAL IMPROVEMENT PROGRAMMES (SLIPS)
|
Jane Rollin |
|
|
Ward Manager |
11 July 2006 |
At its meeting held on 22 and 23 June 2006, Combined Committees considered the
matter of ongoing SLIPs funding levels. The Committee resolved
That the current level of Small Local Improvement Projects funding be
increased by a total of $150,000 resulting in the following total sums:
|
Community Board |
Amount |
|
Avondale |
$400,000 |
|
Eastern Bays |
$400,000 |
|
Eden/Albert |
$450,000 |
|
Great Barrier |
$200,000 |
|
Hobson |
$450,000 |
|
Maungakiekie |
$400,000 |
|
Mt Roskill |
$400,000 |
|
Tamaki |
$400,000 |
|
Waiheke |
$250,000 |
|
Western Bays |
$400,000 |
Recommending that the information be received.
WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST FUNDING REQUEST
|
Jane Rollin |
|
|
Ward Manager |
19 July 2006 |
At its meeting held on 22 and 23
June 2006, Combined Committees considered the report of L Redshaw, Senior
business partnership manager on the matter of the Waiheke Musical Museum
Charitable Trust Funding Request. The Committee resolved:
That as the Trust has not been able to raise all the necessary funds to
complete the purchase from Mr and Mrs Whittaker, that the Auckland City and
Waiheke Community Board grants totalling $60,000 also be withdrawn and the
funding agreement terminated.
Recommending that the information be received.
BOARD MEMBERS' REPORT - EILEEN EVANS - APRIL 2006
|
Jane Rollin |
|
|
Ward Manager |
19 July 2006 |
At its meeting held on 30 June
2006, Environment, Heritage and Urban Committee considered the report of Board
Member Eileen Evans on public transport pollution from ferries and buses at
Matiatia and Downtown Auckland. The Committee resolved:
- That the report of the Board Member Eileen Evans dated April 2006
be received.
- That a letter from the Chair be sent to Auckland Regional Council,
Auckland Regional Transport Authority, Fullers and Stagecoach regarding the fume
emissions from vehicles and ferries.
- That the Waiheke Community Board be informed of this
recommendation.
Recommending that the information be received.
DRAFT WASTE MANAGEMENT PLAN - HAURAKI GULF ISLAND SECTION
|
Jane Rollin |
|
|
Ward Manager |
19 July 2006 |
At its meeting held
on 29 June 2006, The Works and Services Committee considered the report of the
senior environmental policy analyst on the Draft Waste Management Plan - Hauraki
Gulf Islands section. The Committee resolved:
- That
it be a recommendation to Council:
That the draft
Waste Management Plan 2006-2010 - Hauraki Gulf Islands Section be released for
public consultation, in accordance with the special consultative procedure.
- That Part 1 of the draft Waste Management
Plan Isthmus Section be amended to include reference to the Hauraki Gulf Islands
and also be updated with regard to a waste levy to reflect recent developments.
- That the Works and Services Committee appoints
a panel consisting of a minimum of three members from Councillors Neil Abel,
Bill Christian, Leila Boyle and Faye Storer, to hear submissions received on the
draft Hauraki Gulf Islands section of the Waste Management Plan.
Recommending that
the report and information be received
|
[ATTACHMENT 16] |
Pages 49-96 |
WAIHEKE WALKWAY TRESPASS NOTIFICATION
|
Jane Rollin |
|
|
Ward Manager |
19 July 2006 |
At its meeting held
on 10 July 2006, The Arts, Culture and Recreation Committee considered the
report of the Parks Officer on the Waiheke Walkway Trespass Notification. The
Committee resolved:
That the
delegation to issue trespass notices under the Trespass Act 1980 for the two
walkways between Oceanview Road and Beach Parade in Oneroa be noted.
Recommending that
the report and information be received
|
[ATTACHMENT 17] |
Pages 97-100 |
ADDITION OF CLAUSE - WAIHEKE COMMUNITY ART GALLERY INC & WAIHEKE
ISLAND COMMUNITY ARTWORKS CHARITABLE TRUST LEASES
|
Jane Rollin |
|
|
Ward Manager |
19 July 2006 |
At its meeting held
on 12 July 2006, The Community Development and Equity Committee considered the
report of the Community Venues Manager on the Addition of Clause of the Waiheke
Community Art Gallery Inc. and Waiheke Island Community Artworks Charitable
Trust Lease. The Committee resolved:
That the Community
Development & Equity Committee approve the redevelopment clause to be added to
the previously approved community leases for the Waiheke Community Art Gallery
Inc. and the Waiheke Island Community Artworks Charitable Trust.
Recommending that the information be received.
PRIVATE PLAN CHANGE BY AUCKLAND CITY TO AUCKLAND REGIONAL PLAN
COASTAL - RAKINO ISLAND MOORING MANAGEMENT AREAS
|
Jane Rollin |
|
|
Ward Manager |
19 July 2006 |
At its meeting held
on 13 July 2006, The Planning and Regulatory Committee considered the report of
the Senior Environmental Planner regarding the Private Plan Change By Auckland
City To Auckland Regional Plan Coastal - Rakino Island Mooring Management Areas
The Committee resolved:
- That the Manager, City Planning be authorised
to advance the application with the Auckland Regional Council through to
decision for a proposed plan change to the Regional Plan: Coastal to provide for
mooring management areas at Woody Bay, Home Bay and Sandy Bay, Rakino Island.
- That the Manager, City Planning, advise the
committee of the outcome of the Auckland Regional Council hearing.
Recommending that
the report and information be received
|
[ATTACHMENT 19] |
Pages 101-118 |
CHAIRPERSON'S REPORT
Attaching for the
Boards information a report from the Chairman outlining issues he has been
involved with since the last meeting.
Recommending that
the report be received.
BOARD MEMBERS' REPORTS
Providing Board
Members with an opportunity to update the Board on the projects and issues they
has been involved with since the last meeting of the Board.
This is an
information item only and if Board Members wishes any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
21.1. BOARD MEMBERS' REPORT - TONY SEARS
Attaching for the Board's information a report from Board Member Sears,
outlining issues he has been involved with since the Boards last meeting.
Recommending that the report be received.
|
[ATTACHMENT 21.1] |
Pages 119-138 |
21.2. BOARD MEMBERS' REPORT - EILEEN EVANS
Attaching for the Board's information a report from Board Member Evans,
outlining issues she has been involved with since the Boards last meeting.
Recommending that the report be received.
|
[ATTACHMENT 21.2] |
Pages 139-140 |
COUNCILLORS' REPORTS
Providing
Councillors with an opportunity to update the Board on the projects and issues
they have been involved with since the last meeting of the Board.
This is an
information item only and if Councillors wish any action to be taken under this
item, a written report must be provided for inclusion on the agenda.
WAIHEKE POLICE REPORT
|
Tony Sears |
|
|
Board Member |
16 July, 2006 |
Providing for the
Board's information police reports for the period 09 July - 16 July 2006
Recommending that
the reports be received.
|
[ATTACHMENT 23] |
Pages 141-142 |
GROUP ACTIVITY REPORTS
|
Jane Rollin |
|
|
Ward Manager |
19 July, 2006 |
Attaching activity
reports and statistics from various groups within Auckland City Council for the
Board's information.
Recommending that
the group activity reports be received.
|
[ATTACHMENT 24] |
Pages 143-164 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION
AND MEETINGS ACT 1987
|
J Rollin |
|
|
Ward Manager |
19 July 2006 |
|
Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
|
Item No. |
General subject of each
matter to be considered |
Reason for passing this
resolution in relation to each matter |
Ground(s) under section
48(1) for the passing of this resolution |
|
C1. |
Notice of Requirement:
Owhanke Wastewater Treatment Plant |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
|
C2 |
Septic Tank Sludge
Disposal Options For Waiheke Island
|
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public are as follows:
|
Item No. |
Reason to withhold
information under section 7 |
|
|
C1. |
To protect information where the making
available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject
of the information. |
[Section 7(2)(b)(ii)] |
|
C2. |
To protect information where the making
available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject
of the information. |
[Section 7(2)(b)(ii)] |
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