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Council member and meetings
Waiheke Community Board
Back to contents AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

WAIHEKE COMMUNITY BOARD

will be held as follows:

DATE:

Wednesday, 23 August 2006

 

 

TIME:

3:30 pm

 

 

VENUE:

The Boardroom

 

The Waiheke Service Centre

 

10 Belgium Street

 

Ostend

 

Waiheke Island

J Rollin

WARD MANAGER

Members:

Mr

Ray

Ericson [Chairman]

Miss

Kelly-Ann

Harvey [Deputy Chairman]

Ms

Eileen

Evans

Mr

Herb

Romaniuk

Mr

Tony

Sears

Hauraki Gulf Islands Councillor:

Cr

Faye

Storer

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Waiheke Community Board meeting held on Wednesday, 26 July 2006 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

    (a)

    The local authority by resolution so decides; and

    (b)

    The presiding member explains at the meeting at a time when it is open to the public,-

     

    (i)

    The reason why the item is not on the agenda; and

     

    (ii)

    The reason why the discussion of the item cannot be delayed until a subsequent meeting."

    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    "Where an item is not on the agenda for a meeting,-

    (a)

    That item may be discussed at that meeting if-

     

    (i)

    That item is a minor matter relating to the general business of the local authority; and

     

    (ii)

    The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

    (b)

    no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following requests have been received to address the meeting:

    4.1. THE NEW DESIGN BRIEF FOR MATIATIA - PITA RIKYS, WAIHEKE ISLAND SUSTAINABLE DEVELOPMENT GROUP

    Pita Rikys will address the Board to discuss aspects of the new design brief for Matiatia.

    [ATTACHMENT 4.1]

    Pages 1-4

    4.2. DIGITAL EARTH SUMMIT ON SUSTAINABILITY - REQUEST FOR DISCRETIONARY FUNDING - CARL CHENERY, ANEW NEW ZEALAND

    Carl Chenery, ANEW New Zealand, will address the Board in support of ANEW New Zealand's request for Discretionary Funding for eight local youths to attend the Digital Earth Summit on Sustainability at the Aotea Centre in August 2006.

    4.3. AUCKLAND REGIONAL COUNCIL - TONY OLIVER

    Tony Oliver will address the Board regarding seeking the Boards support for a new project to construct and erect a large kaitiaki figure at Whakanewha Regional Park. This sculpture is made by local artists in conjunction with students from Waiheke High School to stand over the breeding ground of the endangered New Zealand Dotterel at the park. This bird nests on the foreshore at Whakanewha and also on other beaches around Waiheke and has a total world population (all in NZ) of only 1,400.

    An opening ceremony for the park is also planned for the commissioning ceremony of the sculpture, involving Ngati Paoa and politicians both national and local on Feb 11th 2007.

  5. Top REPORTS REQUESTED/PENDING  

    Jane Rollin

     

    Ward Manager

    16 August, 2006

    Advising of the reports requested/pending.

    Recommending that the reports requested/pending for August 2006 be received.

    [ATTACHMENT 5]

    Pages 5-6

  6. Top WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST - FUNDING REQUEST

    Leigh Redshaw

     

    Senior Business Partnership Manager

    4 August 2006

    Providing for the Board's information a report regarding the position relating to the Waiheke Musical Museum Charitable Trust and in particular the status of the grant made by Auckland City including the Community Board.

    Recommending that the report be received.

    [ATTACHMENT 6]

    Pages 7-16

  7. Top DISCRETIONARY FUNDING

    7.1. DIGITAL EARTH SUMMIT ON SUSTAINABILITY - REQUEST FOR DISCRETIONARY FUNDING - CARL CHENERY, ANEW NEW ZEALAND

    Jane Rollin

     

    Ward Manager

    16 August 2006

    Attaching a Discretionary Funding application from Carl Chenery, ANEW New Zealand, seeking funding in support of eight local youths attending the Digital Earth Summit on Sustainability at the Aotea Centre in August 2006.

    Recommending that the Board considers the application.

    [ATTACHMENT 7.1]

    Pages 17-22

  8. Top PUBLIC UTILITIES GREENACRES TRUST - SYLVIA HUBBARD

    Jane Rollin

     

    Ward Manager

    16 August 2006

    At its meeting held on 26 July 2006, Waiheke Community Board received the submission of Sylvia Hubbard for the Public Utilities Greenacres Trust. The Board resolved:

    1. That Sylvia Hubbard be thanked for her presentation regarding Greenacres Waiheke Ltd. and her request that Council undertake public consultation regarding plans to treat and dispose sewage and septic tank waste on Waiheke, and that the information tabled at the meeting, be received
    2. That the Board refers the submission of Sylvia Hubbard tabled at the meeting to the Manager Utility Planning and the Works and Services Committee for its confirmation and consideration.
    3. That the Board refers the matter of community septage disposal options and the submission from Sylvia Hubbard to its August 2006 meeting.

    This item is presented as per the Boards request, for further discussion.

    [ATTACHMENT 8]

    Pages 23-24

  9. Top WAIHEKE WAY BROCHURE

    Jane Rollin

     

    Ward Manger

    16 August 2006

    At its meeting held on 26 July 2006, Waiheke Community Board resolved as follows:

    1. That the Board requests that the "Waiheke Way" brochure be referred to its August 2006 meeting as an agenda item.

    Providing the opportunity for the Board to discuss this further.

    [ATTACHMENT 9]

    Pages 25-30

  10. Top WAIHEKE RATING ISSUE

    Faye Storer and Ray Ericson

     

    Councillor and Chairman

    15 August 2006

    The majority of ratepayers in the Hauraki Gulf have incurred very high rate increases this year - 2006/2007 because of the higher valuations for their properties. Whilst some property owners have objected to their valuations, general concerns have been expressed that the valuations have been inflated and cannot be supported.

    Providing the Board the opportunity to discuss community concerns regarding rating.

    [ATTACHMENT 10]

    Pages 31-34

  11. Top WAIHEKE LIBRARY, SERVICE CENTRE AND ARTWORKS: CONSULTATION STRATEGY

    Jane Rollin

     

    Ward Manager

    16 August 2006

    At its meeting held on 9 August 2006, the Community Development and Equity Committee approved the communications and consultation strategies. The Committee resolved:

    1. That the committee note that the Waiheke Library and Service Centre working party following their meeting on Monday 31st July recommended the following to this committee:
    1. That prior to any community engagement, information be published in local papers including Long Term Council Community Plan (LTCCP) budget information in order to provide a frame of reference for the community.
    2. That a one-stage consultation process be adopted to consult on a range of options for the architectural design of the library and Artworks at Oneroa and the Service Centre at Ostend.
    1. That the committee however, agree to the officers recommendations as follows:
    1. That the Waiheke Library and Service Centre working party recommendations be noted.
    2. That the following communications and consultation strategies be approved:
    1. That prior to any community engagement starting, a range of scene setting articles are run in the local papers which provide a frame of reference for the Waiheke community to base their views on, including an insight into the current trends in contemporary libraries, art spaces and community facilities.
    2. That a two-staged consultation approach be adopted with the first stage of consultation to broadly canvass the community's views and needs on a range of issues relating to the library, service centre, and Artworks (including use, accessibility, mix of activities, and location) and the second stage involving consultation on a range of detailed options.
    1. That the Committee notes that the development of Artworks as a community arts facility fits within Auckland City's strategic and planning framework as identified in a review of the relevant strategies and plans.

    Recommending that the information be received.

    [ATTACHMENT 11]

    Pages 35-64

  12. Top WORKS AND SERVICES COMMITTEE REPORT

    Jane Rollin

     

    Ward Manager

    16 August 2006

    At its meeting held on the 27 July 2006, Council recommended that the draft Waste Management Plan 2006-2010 - Hauraki Gulf Islands Section be released for public consultation. The council resolved:

    That the recommendations contained in the report of the Work and Services Committee No. 05/2006 be adopted ie:

    Draft Waste Management Plan

    That the draft Waste Management Plan 2006-2010 - Hauraki Gulf Islands Section be released for public consultation, in accordance with the special consultative procedure.

    Recommending that the information be received.

    [ATTACHMENT 12]

    Pages 65-66

  13. Top ARTWORKS ENTRANCE/GATEWAY - 2006/2007 SLIPS PROJECT

    Faye Storer

     

    Councillor

     

    Providing the Board with the opportunity to discuss the 2006/7 Artworks Entranceway/Gateway.

  14. Top FOOTPATH POLICY AMENDMENTS JULY 2006

    Jane Rollin

     

    Ward Manager

    16 August 2006

    At the joint meeting of Transport and Urban Linkage/ arts Culture and Recreation held on 14 August 2006 report dated 24 July 2006 from Strategic Planning and Design Manager, Community Planning was considered. The committee resolved as follows:

    1. That with effect from the date of adoption of this report that the footpath policy attached as Appendix 1 be amended to show that:
      1. All footpaths and vehicle crossings across the city shall be exposed black chip concrete without coloured pigment, with the following exceptions:
      1. the CBD (as bounded by State Highway 1, the central motorway junction, Grafton Gully and the Waitemata Harbour);
      2. existing town centres, including business zones 2 and 3; and
      3. premier and district parks (including Tamaki Drive).
    2. That all community boards be informed of the amended Footpath Policy.
    3. That the Waiheke Community Board be advised that exposed red concrete footpaths will be retained on Waiheke Island.
    4. That the footpath policy clearly indicates pedestrian priority at vehicle crossings.
    5. That the useable width of footpaths be a minimum of 1.8m where practicable.
    6. That good quality red chip footpaths be retained for the life of the asset.
    7. That officers investigate any individual residential street exemptions to the footpath policy.
    8. That Council officers prepare a comprehensive urban design strategy, objectives and policies which relates to streetscapes in the public realm for presentation to the Urban Strategy and Governance Committee.

    The report and resolutions are provided for the Boards information.

    [ATTACHMENT 14]

    Pages 67-107

  15. Top WAIHEKE EVENTS 2006/7 - NOTICE OF MOTION

    Faye Storer

     

    Councillor

    16 August 2006

    At the Boards July 2006 meeting it resolved as follows;

    That the Board advises the Manager of Recreation and Community Services that it endorses one new Christmas event for December 2006 and that this replace the Santa Parade.

    Recommending that following feedback from the community, that the Board revokes the above resolution and confirms its support of the retention of the Santa parade.

    [ATTACHMENT 15]

    Pages 109-110

  16. Top WAIHEKE PARKS SPOKESPERSONS GROUP

    Jane Rollin

     

    Ward Manager

    23 August 2006

    Attaching for the Boards information minutes from the Waiheke Parks Spokespersons Group 03 July 2006.

    Recommending that the minutes be received.

    [ATTACHMENT 16]

    Pages 111-112

  17. Top PROPOSED ROAD STOPPING - THE CAUSEWAY

    Jane Rollin

     

    Ward Manager

    16 August 2006

    At its meeting held on 2 August 2006, the Arts, Culture and Recreation Committee considered the proposal to stop the areas of the road on Causeway Road as defined on Plan SO 55851. The Committee resolved:

    1. That for the purpose of creating a Recreation Reserve on and around the area currently leased by the Waiheke Boating Club, the Arts, Culture and Recreation Committee recommend to the Transport and Urban Linkages Committee that the proposal to stop areas of road A (1044m2), B (1749m2) and C (147m2) on plan SO55851 be publicly notified under Section 345 Local Government Act
    2. That on approval of the road stopping by Transport and Urban Linkages, that the Arts, Culture and Recreation Committee classify these areas of roads as Recreation Reserve under Section 16(2)a Reserves Act
    3. That these resolutions be referred to the Transport and Urban Linkages committee for endorsement.

    Recommending that the information be received.

    [ATTACHMENT 17]

    Pages 113-118

  18. Top A VISION FOR MATIATIA - UPDATE

    Jane Rollin

     

    Ward Manager

    16 August 2006

    At its meeting held on 3 August 2006, The Urban and Governance Committee recommended that the five stage one finalist be endorsed and that the design brief for stage two be approved. The committee resolved:

    1. That the five stage one finalists chosen by the assessment panel be endorsed.

      The finalists are:

      • Roy Blok (Jasmax)
      • Gary Marshall (DJ Scott Associates)
      • Heribert Alucha and Britta Klingspohn (Open Studio Pty Ltd)
      • Graeme Scott (ASC Architects)
      • Te Whata Tapara (Royal Associates Architects);
    2. That the design brief for stage two be approved.
    3. The after the finalists have been advised of the outcome, the report and resolutions be moved to the open section of the record of this meeting.
    4. That the His Worship the Mayor and Mr John Hunt do a joint press release and be the spokespersons for the project as required.

    Recommending that the information be received.

    [ATTACHMENT 18]

    Pages 119-130

  19. Top CHAIRPERSON'S REPORT

    Ray Ericson

     

    Chairman

     

    Attaching for the Boards information a report from the Chairman outlining issues he has been involved with since the last meeting.

    Recommending that the report be received.

    [ATTACHMENT 19]

    Pages 131-134

  20. Top BOARD MEMBERS' REPORTS

    Providing Board Members with an opportunity to update the Board on the projects and issues they has been involved with since the last meeting of the Board.

    This is an information item only and if Board Members wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    20.1. BOARD MEMBERS' REPORT - EILEEN EVANS

    Attaching for the Board's information a report from Board Member Evans, outlining issues she has been involved with since the Boards last meeting.

    Recommending that the report be received.

    [ATTACHMENT 20.1]

    Pages 135-136

  21. Top COUNCILLORS' REPORTS

    Providing Councillors with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting of the Board.

    This is an information item only and if Councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    [ATTACHMENT 21]

    Pages 137-138

  22. Top WAIHEKE POLICE REPORT

    Tony Sears

     

    Board Member

    16 August, 2006

    Providing for the Board's information police reports for the period 24 July - 30 July 2006, 30 July - 06 August 2006 and 06 August - 13 August 2006.

    Recommending that the reports be received.

    [ATTACHMENT 22]

    Pages 139-144

  23. Top GROUP ACTIVITY REPORTS

    Jane Rollin

     

    Ward Manager

    16 August 2006

    Attaching activity reports and statistics from various groups within Auckland City Council for the Board's information.

    Recommending that the group activity reports be received.

    [ATTACHMENT 23]

    Pages 145-160

    EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    J Rollin

     

    Ward Manager

    16 August 2006

    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Ground(s) under section 48(1) for the passing of this resolution

    C1.

    Mayoral Living Legend Award

    Good Reason to withhold exists under section 7

    Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.

    Reason to withhold information under section 7

     

    C1.

    To protect the privacy of natural persons, including that of deceased natural persons.

    [Section 7(2)(a)]
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