APOLOGIES
At the close of the
agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the
Waiheke Community Board meeting held on Wednesday, 27 September 2006 to be
confirmed as a true and correct record subject to the following corrections;
23.4 (b) That the
budget year be changed to 2006/7 from 2007/08
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. GREYWATER RECYCLING - CRAIG BROWN
Craig Brown will address the Board with information regarding grey water
recycling systems and whether such systems should be exempt from consent fees to
encourage use.
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[ATTACHMENT 4.1] |
Pages 1-2 |
4.2. HORSE RIDING ACCESS TO DEAD DOG BAY (OKOKA BAY) - MARY RICHARDS
Mary Richards will address the Board regarding Horse Riding Access to Dead Dog
Bay (Okoka Bay) Waiheke Island.
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[ATTACHMENT 4.2] |
Pages 3-4 |
4.3. RATES ISSUES AND ARTWORKS - BRIAN GRIFFITHS
Brain Griffiths will address the Board regarding Waiheke Island rates issues and
the Artworks site.
4.4. AUCKLAND CITY COUNCIL 2007 ANNUAL PLAN - ROGER BRYANT,.
Roger Bryant, on behalf of Grey Power Waiheke & Gulf Islands Association Inc
will address the Board regarding the Auckland City Council's Annual Plan 2007.
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[ATTACHMENT 4.4] |
Pages 5-6 |
REPORTS REQUESTED/PENDING
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Jane Rollin |
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Ward Manger |
18 October 2006 |
Advising of the
reports requested/pending.
Recommending that
the reports requested/pending for October 2006 be received.
OKOKA BAY/DEAD DOG BAY
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Geoff Matthews |
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Manager Parks and Streetscapes |
16 October 2006 |
At it's 26 July 2006
meeting the Waiheke Community Board asked for information regarding works to be
carried out in Dead Dog Bay/Okoka Bay prior to their implementation.
Attaching for the
Boards information a report from the Manager Parks and Streetscapes outlining
the information gathered and the works proposed for this site.
Recommending that
the report be received and that the Board supports the recommendations of the
Parks and Streetscapes Manager.
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[ATTACHMENT 6] |
Pages 9-18 |
WAIHEKE SAILING CLUB REQUEST FOR DINGHY FACILITY, ONEROA BEACH -
ISSUES & PROCESS
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John Nash |
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Senior Open Space Planner |
10 October 2006 |
Waiheke Sailing Club
have sought approval to establish a dinghy sailing facility on Oneroa Beach,
Waiheke Island.
There are
significant issues surrounding this request and further work needs to be
completed before justification for the development is found.
Recommending that
the report of the Senior Open Space Planner be received.
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[ATTACHMENT 7] |
Pages 19-24 |
DIGITAL EARTH SUMMIT - SOPHIA JOHNSON & ZEB STONE
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Tony Sears |
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Board Member |
17 October 2006 |
Attaching a report
from Sophia Johnson and a report from Zebedee Stone regarding their recent
attendance at the Digital Earth Conference, 28-30 August 2006.
Recommending that
the reports be received and that Sophia Johnson and Zeb Stone be thanked for
their attendance.
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[ATTACHMENT 8] |
Pages 25-28 |
WAIHEKE FERRY USERS GROUP - FERRY COMPUTER SURVEY ANALYSIS
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Jane Rollin |
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Ward Manager |
17 October 2006 |
At the Board's 27 September 2006
meeting, it heard a verbal presentation regarding the report "Waiheke Ferry
Users Group - Ferry Computer Survey Analysis" and resolved as follows;
- That Jan Scott and Vern Whitehead from the Ferry Users Group be
thanked for their presentation of the recent Ferry Users Group Survey results to
the Board.
- That the Board refers the matter of the Ferry Users Group Survey
results to the Boards October meeting.
Attaching the report for the
Boards information.
Recommending that the report be
received.
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[ATTACHMENT 9] |
Pages 29-42 |
MAINTENANCE OF PUBLIC ARTWORKS - INVENTORY LIST
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Darren Day |
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Asset manager |
5 October 2006 |
Attaching the
recently compiled list of public Artworks for Auckland City. This list has been
collated to enable efficient management of these assets.
Recommending that
the Board receives the list of public artworks and reviews it for any omissions
or errors for feedback to the Asset Manager.
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[ATTACHMENT 10] |
Pages 43-48 |
WAIHEKE PROPERTY REVALUATION
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John Wells |
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Manager Valuation Services |
9 October 2006 |
Attaching for the
Boards information a report regarding recent revaluations on Waiheke Island
detailing the process and legislation for conducting property revaluations.
Recommending that
the Board receives the report of the Manger, Valuation Services.
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[ATTACHMENT 11] |
Pages 49-78 |
PROPOSAL TO RENEW THE MANAGEMENT CONTRACT FOR THE WAIHEKE YOUTH
HOSTEL - PORTION OF THE CATHERINE MITCHELL RESERVE, WAIHEKE ISLAND
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Hendrik Jooste |
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Leasing Officer |
10 October 2006 |
Attaching a scoping
sheet from the Leasing Officer outlining current management contract in place
for the Waiheke Youth Hostel and recommendations regarding renewing this
contract for a further 12 month period.
Recommending that
the report of the Leasing Manager be received.
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[ATTACHMENT 12] |
Pages 79-82 |
COMMUNITY & RECREATION LEASE PROCESS
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Racheal Dent |
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Community Venues Manager |
17 October 2006 |
Attaching for the
Board's information a memo from the Communities Venues Manager outlining and
clarifying the process for tenanting community and recreation lease spaces.
Recommending that
the report be received.
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[ATTACHMENT 13] |
Pages 83-84 |
PRIVATE PLAN CHANGE BY AUCKLAND CITY TO AUCKLAND REGIONAL PLAN
COASTAL - RAKINO ISLAND MOORING MANAGEMENT AREAS
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Jane Rollin |
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Ward Manager |
17 October 2006 |
At the Planning and
Regulatory Committee 12 October 2006 meeting it considered the report "Private
Plan Change by Auckland City to Auckland Regional Plan Coastal - Rakino Island
Mooring Management Areas" and resolved as follows;
- That the number of moorings within Rakino Island
be restricted to the following maximum numbers:
Sandy Bay - 30 moorings
Home Bay - 3 moorings
Woody Bay - 15 moorings
- That proposed private plan change 1 to the
Auckland Regional Plan: Coastal - Mooring Management Areas - Rakino Island be
altered to reflect the maximum number of moorings in (A) above.
Attaching the report
from Peter Rawson, Senior Planner for the Boards information.
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[ATTACHMENT 14] |
Pages 85-114 |
SCULPTURE ON THE GULF - SCULPTURE PURCHASE
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Ray Ericson |
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Chairman |
17 October 2006 |
Attaching
correspondence from the Sculpture on the Gulf Committee and the Waiheke Art
Gallery regarding the Board's request for priority purchase of Sculptures ahead
of the Sculpture on the Gulf Event.
Recommending that
the correspondence, regarding the Boards priority purchase of sculptures from
Sculpture on the Gulf be received, and that the Board indicate its support for
progressing with Alison Park as its Sculpture Park and its commitment towards
purchasing a sculpture from the 2007 Sculpture on the Gulf Exhibition.
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[ATTACHMENT 15] |
Pages 115-118 |
NATZKA STREET FOOTPATH
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Faye Storer |
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Councillor |
17 October 2006 |
Attaching
correspondence from Frank Hitchcock, on behalf or the Waiheke Retirement Village
Residents Committee requesting that the Board reprioritise a footpath for Natzka
Street within its footpath priorities list.
Recommending that
the Board considers this request.
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[ATTACHMENT 16] |
Pages 119-120 |
WELCOME TO WAIHEKE INFORMATION PACK
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Jane Rollin |
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Ward Manager |
17 October 2006 |
Attaching for the
Boards information a memo from the Ward Manager regarding the proposed Welcome
Pack for Waiheke Island.
Brochures relating
to this will be tabled at the meeting.
Recommending that
the information be received and that the Board nominates two members to develop
the concept.
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[ATTACHMENT 17] |
Pages 121-122 |
DISCRETIONARY FUNDING
18.1. DISCRETIONARY FUNDING - TWILIGHT RAMBLES
Recommending that the Board allocate $2000.00 from its 2006/7 discretionary fund
to enable the delivery of the Twilight Rambles Events by Forest and Bird.
18.2. DISCRETIONARY FUNDING - LIVING WITHOUT VIOLENCE
Board Member Sears would like the Board to consider allocating additional funds
to Living Without Violence. The group applied for $1845.00 from the Community
Board Local Funding round, and was awarded $1000.00 at the Boards September
meeting towards costs for a computer and multi-function printer.
Recommending that the Board considers allocating additional funds from it's
2006/07 discretionary fund.
18.3. DISCRETIONARY FUNDING - SANTA PARADE
Recommending that the Board allocate up to $1500.00 from its 2006/7
Discretionary Fund towards additional costs of the Santa Parade not covered by
Recreation and Community Services.
WHARF ROAD, WAIHEKE - PROPOSED PURCHASE OF LAND FOR ROADING
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Jane Rollin |
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Ward Manager |
17 October 2006 |
At the Transport and
Urban Linkages Committee 13 September 2006 meeting it considered the report
"Wharf Road, Waiheke - Proposed Purchase of Land for Roading", and resolved as
follows:
- That in order to legalise the formation of
Wharf Road, adjacent to 32 Wharf Road, the Transport and Urban Linkages
Committee supports the acquisition of the land defined as Section 1 SO 368583
comprising 70 square meters to be taken for road under Section 20 Public Works
Act.
- That the Property Group Manager be requested
to enter into negotiations with the owners, Sydney Lewis Thickpenny and
Christine Elizabeth Thickpenny to acquire the land defined as Section 1 SO368583
comprising 70 square meters, required for roading purposes.
- That the Transport and Urban Linkages
Committee notes the cost of the acquisition of Section 1 SO368583 comprising of
70 square meters, be funded from the Unscheduled Land Acquisition Fund.
Recommending that
the information be received.
PROPOSED ROAD STOPPING CAUSEWAY ROAD, WAIHEKE ISLAND
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Jane Rollin |
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Ward Manager |
17 October 2006 |
At the Transport and
Urban Linkages Committee 13 September 2006 meeting it considered the report
"Proposed Road Stopping Causeway Road, Waiheke Island", and resolved as follows:
That the
Transport and Urban Linkages Committee approves the public notification under
Section 345 Local Government Act 1974 to stop areas of road A (1044m2), B
(1749m2) and C (147m2) on plan S055851 for the purpose of creating a Recreation
Reserve on and around the area that is currently leased by the Waiheke Boating
Club.
Recommending that
the information be received.
WAIHEKE ISLAND SUSTAINABLE WATER MANAGEMENT
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Jane Rollin |
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Ward Manager |
17 October 2006 |
At the Environment
Heritage and Urban Form Committee 9 October 2006 meeting it considered the
report "Proposed Road Stopping Causeway Road, Waiheke Island", and resolved as
follows:
- That Carol Boyle, Pita Rikys and Chris Wragge
be thanked for their presentation and that the report, Sustainable Water
Management on Waiheke Island, be received.
- That Dr Boyle be invited to read the existing
report and to suggest how the University research might fit with this and
feedback initially to the Waiheke Community Board then the appropriate
Committee.
Recommending that
the information be received.
WAIHEKE PARKS SPOKESPERSONS GROUP
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Jane Rollin |
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Ward Manager |
18 October 2006 |
Attaching for the Boards information minutes from
the last Waiheke Parks Spokespersons Group, 2 October, 2006 meeting.
Recommending that the minutes be received.
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[ATTACHMENT 22] |
Pages 123-124 |
WAIHEKE TRAFFIC SPOKESPERSONS MEETING
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Jane Rollin |
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Ward Manager |
18 October 2006 |
Attaching for the Boards information minutes from
the last Waiheke Traffic Spokespersons Group, 9 October, 2006 meeting.
Recommending that the minutes be received.
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[ATTACHMENT 23] |
Pages 125-128 |
CHAIRPERSON'S REPORT
Providing the
Chairman with an opportunity to update the Board on the projects and issues they
has been involved with since the last meeting of the Board.
This is an
information item only and if the Chairman wishes any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing Board
Members with an opportunity to update the Board on the projects and issues they
has been involved with since the last meeting of the Board.
This is an
information item only and if Board Members wishes any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
25.1. BOARD MEMBERS' REPORT - EILEEN EVANS
Attaching for the Board's information a report from Board Member Evans outlining
issues she has been involved with since the Boards last meeting.
Recommending that the report be received.
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[ATTACHMENT 25.1] |
Pages 129-130 |
25.2. BOARD MEMBERS' REPORT - KELLY-ANN HARVEY
Attaching for the Board's information notes from the elected Members Forum, held
on 2 October regarding strengthening Regional Governance .
Recommending that the report be received.
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[ATTACHMENT 25.2] |
Pages 131-142 |
25.3. BOARD MEMBERS' REPORT - TONY SEARS
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Tony Sears |
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Board Member |
17 October 2006 |
Attaching a report from Board Member Sears outlining activities he has been
involved with since the last Board meeting.
Recommending that the report be received.
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[ATTACHMENT 25.3] |
Pages 143-144 |
25.4. BOARD MEMBERS' REPORT - HERB ROMANIUK
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Herb Romaniuk |
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Board Member |
17 October 2006 |
Attaching a report from Board Member Romaniuk outlining activities he has been
involved with since the last Board meeting.
Recommending that the report be received.
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[ATTACHMENT 25.4] |
Pages 145-146 |
COUNCILLORS' REPORTS
Providing
Councillors with an opportunity to update the Board on the projects and issues
they have been involved with since the last meeting of the Board.
This is an
information item only and if Councillors wish any action to be taken under this
item, a written report must be provided for inclusion on the agenda.
26.1. COUNCILLORS REPORT - FAYE STORER
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Faye Storer |
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Councillor |
16 October 2006 |
Attaching a report from Councillor Storer outlining activities she has been
involved with since the last Board meeting.
Recommending that the report be received.
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[ATTACHMENT 26.1] |
Pages 147-148 |
WAIHEKE POLICE REPORT
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Tony Sears |
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Board Member |
18 October, 2006 |
Providing for the
Board's information police reports for the period 24/09/06-1/10/06,
1/10/06-8/10/06 and 8/10/06-15/10/06 2006.
Recommending that
the reports be received.
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[ATTACHMENT 27] |
Pages 149-154 |
GROUP ACTIVITY REPORTS
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Jane Rollin |
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Ward Manager |
18 October, 2006 |
Attaching activity
reports and statistics from various groups within Auckland City Council for the
Board's information.
Recommending that
the group activity reports be received.
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[ATTACHMENT 28] |
Pages 155-172 |
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