APOLOGIES
At the close of the
agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the
Waiheke Community Board meeting held on Wednesday, 25 October 2006 to be
confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. LIQUOR BANS - DEBORAH RATTRAY
Deborah Rattray will be in attendance to address the Board on the possibility of
creating Liquor Bans on the Beaches and Foreshore areas of Waiheke Island.
4.2. CINEMA UNDER THE STARS - JESH JASKIEWICZ
Jesh Jaskiewicz will be in attendance to address the Board regarding Cinema
Under the Stars.
4.3. GREYWATER RECYCLING - CRAIG BROWN
Craig Brown will be in attendance to address the Board regarding Greywater
recycling options on Waiheke.
DEPUTATION - WAIHEKE COMMUNITY ART GALLERY
Representatives of
the Waiheke Community Art Gallery will be in attendance to give a presentation
to the Board regarding the Gallery lease.
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[ATTACHMENT 5] |
Pages 1-44 |
REPORTS REQUESTED/PENDING
|
Sunita Barua |
|
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Acting Ward Manager |
15 November 2006 |
Advising of the
reports requested/pending.
Recommending that
the reports requested/pending for November 2006 be received.
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[ATTACHMENT 6] |
Pages 45-46 |
WAIHEKE LIBRARY, SERVICE CENTRE, ARTWORKS PROJECT - UPDATE REPORT
|
Sunita Barua |
|
|
Acting Ward Manager |
15 November 2006 |
Jane Simmonds,
Project Manger, will provide a verbal update to the Board on the progress of the
Project.
TRIG HILL AND WAIHEKE ROAD TRAFFIC PROBLEMS
|
Meera Kanaganayagam |
|
|
Traffic Engineer |
9 November 2006 |
The Board at its
June 2006 meeting referred for consideration a review of traffic issues on Trig
Hill Road and Waiheke Road.
Providing for the
Boards information suggestions to improve these areas which include signage,
speed, parking, visibility and the Waiata Road corner.
Recommending that
the report be received.
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[ATTACHMENT 8] |
Pages 47-48 |
UPDATE ON RESOURCE RECOVERY AND COLLECTION METHODS FOR KERBSIDE
RECYCLABLES
|
Faye Storer |
|
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Councillor |
15 November 2006 |
Providing for the
Boards information the following resolutions from the Works and Services
Committee meeting held on 2 November 2006 regarding the above item:
- That the Works and Services Committee
endorses the release of tender documents, in conjunction with Manukau City
Council, for a "build, own and operate" Materials Recovery Facility (MRF)
contract based on the use of mobile bins for recyclables.
- That the Works and Services Committee
supports the development and release of tender documents for a collection of
recyclable materials using mobile bins.
- That in the event that the 45 litre recycling
bin are discontinued on the isthmus that they be considered by the Waiheke and
Great Barrier Boards for use in their community.
Recommending that the resolutions be received.
SCULPTURES ON WAIHEKE
|
Faye Storer |
|
|
Councillor |
15 November 2006 |
Attaching for the
Boards information correspondence from Jain Kirk, dated 2 November 2006
regarding the proposed purchase of a sculpture from the Sculpture on the Gulf
Event by the Waiheke Community Board.
Recommending that
the correspondence be received.
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[ATTACHMENT 10] |
Pages 49-50 |
2006/07 SLIPS 'WASH UP'
|
Sunita Barua |
|
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Acting Ward Manager |
15 November, 2006 |
The Board has an
amount of $23,000.00. remaining in its SLIPs holding account that needs to be
allocated at this meeting.
The Board must
allocate as closely as possible to the holding account balance as any
unallocated funds will not be carried over into the next financial year.
Attached is a list
of projects that have been identified as being able to be completed this
financial year. It should be noted that Boards cannot allocate to any new
projects that have not been scoped.
Recommending that
the Board allocates the remainder of its 2006/2007 SLIPs budget.
|
[ATTACHMENT 11] |
Pages 50-62 |
2007/2008 SLIPS PROJECTS
|
Sunita Barua |
|
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Acting Ward Manager |
15 November, 2006 |
Attaching a list of possible 2007/2008 SLIPs projects. The
Board is requested to submit additional projects no later than 30 November 2006.
It cannot be guaranteed that projects submitted after this date can be scoped in
time for consideration at the Board's January 2006 meeting.
At its January meeting the Board will be asked to identify
projects for inclusion on a SLIPs tour to be held during March 2007.
Recommending that the Board deletes any projects that they
will not be funding and request any alterations for scoping of any projects to
enable re-costing to be undertaken.
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[ATTACHMENT 12] |
Pages 63-86 |
PROVISION FOR URGENT DECISIONS
|
Sunita Barua |
|
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Acting Ward Manager |
15 November, 2006 |
The Board does not meet again until January 2007. It is possible that matters
may arise between the November meeting date and the January meeting that require
urgent attention. Any decision will be reported to the Board's January meeting.
Recommending that the Board make provision for any urgent decisions over the
summer recess.
2007/2008 ANNUAL PLAN DIRECTION SETTING [APDS]
|
Suzanne Muir |
|
|
Community Board Services Manager |
8 November, 2005 |
Presenting the Board
with the opportunity of providing early input into the 2007/2008 annual plan.
The Community
Board's submission to the 2006/2007 draft annual plan, together with other
submissions from the Waiheke community will be provided to Board members under
separate cover.
Recommending that the Board:
- considers the list of capital works projects
included in the LTCCP for the next three years, and advise of any requested
changes, with supporting reasons for these; and
- identifies levels of service that it would like
to advocate for on behalf of the community for reporting to Combined Committees
at its March 2007 meeting.
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[ATTACHMENT 14] |
Pages 87-116 |
MAKING GOOD DECISIONS WORKSHOP
|
Sunita Barua |
|
|
Acting Ward Manager |
15 November 2006 |
At the Planning and
Regulatory Committee 9 November 2006 meeting it considered the attached report
"Making Good Decisions", and resolved as follows:
That the
Committee recommend to the appropriate Committee that all Community Boards be
invited to nominate one representative to attend that Making Good Decisions
training for 2007.
Recommending that
the report be received and that the Board consider nominating one representative
to attend the Making Good Decisions training for 2007.
|
[ATTACHMENT 15] |
Pages 117-118 |
REMUNERATION PROCESS
|
Marlene Skelton |
|
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Business Services Manager |
15 November 2006 |
Both Councillors and
Community Board members will in January and February be required to consider
options in relation to the information released by the Remuneration Authority.
The expense policy,
which is to be presented to the Remuneration Authority at the same time, must
also be reviewed. As budget for supporting this policy comes from outside the
pool set by the Remuneration Authority, consideration of this can begin in
November/December.
In 2006/2007 the
increase in the pool was such that it allowed the Gulf Islands Boards to be
brought into parity with the Isthmus Boards. The Remuneration Working Party
were satisfied at that stage that the correct relativities had been achieved for
all categories of elected representative and that those relativities would be
used until the end of the term. The application of the pool increase granted
for 2007/2008 would then become an automatic process.
In order to
facilitate this process, (Boards do not have scheduled meetings in
December/January) it is recommended that each Board appoint a working party to
progressively consider information as it comes to hand and to work with the
Business Support Manager to ensure Board opinion is available to the
Remuneration Working Party.
OKOKA BAY/DEAD DOG BAY
|
Sunita Barua |
|
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Acting Ward Manager |
15 November 2006 |
Attaching for the
Boards consideration a report, dated 16 October 2006 from the Manager, Parks and
Streetscapes outlining the information gathered and the works proposed for the
Okoka Bay site and the recommendations resulting from the recent Board
workshop/site meeting held at Okoka Bay.
|
[ATTACHMENT 17] |
Pages 119-130 |
WAIHEKE LIBRARY, SERVICE CENTRE AND ARTWORKS: CONSULTATION
STRATEGY - UPDATE REPORT
|
Sunita Barua |
|
|
Acting Ward Manager |
15 November 2006 |
At the Community
Development and Equity Committee 8 November 2006 meeting it considered the
attached report "Waiheke Library, Service Centre and Artworks: Consultation
Strategy - Update Report", and resolved as follows:
- That the Waiheke Community Board and Artworks
Advisory Board receive regular update reports from the project team, and that
the Waiheke Community Board Chair and Waiheke Ward Councillor be invited to all
Community Development and Equity Committee meetings where the Waiheke library,
service centre and Artworks project is an agenda item.
- That the Community Development and Equity
Committee disestablishes the Waiheke political working party and thanks the
working party for its work.
Recommending that
the report and the information be received.
|
[ATTACHMENT 18] |
Pages 131-142 |
HAURAKI GULF ISLANDS GREY WATER DIVERSION OPTION
|
Sunita Barua |
|
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Acting Ward Manager |
15 November 2006 |
At the Works and
Services Committee 2 November 2006 meeting it considered the attached report
Hauraki Gulf Islands grey water diversion option", and resolved as follows:
- That the Works and Services Committee
requests officers actively promote grey water diversion concepts in Hauraki Gulf
islands.
- That
the report and the resolution be referred the Waiheke Community Board.
Recommending that
the report and the information be received.
|
[ATTACHMENT 19] |
Pages 143-146 |
WAIHEKE PARKS SPOKESPERSONS GROUP
|
Sunita Barua |
|
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Acting Ward Manager |
15 November 2006 |
Attaching for the Boards information minutes from
the last Waiheke Parks Spokespersons Group, 6 November 2006 meeting.
Recommending that the minutes be received and that
the Board consider supporting the professional opinion relating to the disabled
access at Onetangi Hall.
|
[ATTACHMENT 20] |
Pages 147-148 |
WAIHEKE RESIDENTS AND RATEPAYERS ASSOCIATION MINUTES
|
Sunita Barua |
|
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Acting Ward Manager |
15 November 2006 |
Attaching for the
Boards information the minutes of the last Waiheke Residents and Ratepayers
Association Minutes.
Recommending that
the minutes be received.
|
[ATTACHMENT 21] |
Pages 149-152 |
PROPOSED AUCKLAND REGIONAL PEST MANAGEMENT STRATEGY 2007-2012
|
Ray Ericson |
|
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Chairman |
15 November 2006 |
The Auckland
Regional Council has notified it's Proposed Auckland Regional Pest Management
Strategy 2007-2012.
Providing the Board
with an opportunity to consider making a submission on the proposed Regional
Pest management Strategy.
Recommending that
the Board considers forming a working party to draft the submission.
|
[ATTACHMENT 22] |
Pages 153-168 |
CHAIRPERSON'S REPORT
Attaching for the
Board's information a report from the Chairman outlining issues he has been
involved with since the Boards last meeting.
Recommending that
the report be received.
|
[ATTACHMENT 23] |
Pages 169-194 |
BOARD MEMBERS' REPORTS
Providing Board
Members with an opportunity to update the Board on the projects and issues they
has been involved with since the last meeting of the Board.
This is an
information item only and if Board Members wishes any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
24.1. BOARD MEMBERS' REPORT - EILEEN EVANS
Attaching for the Board's information a report from Board Member Evans outlining
issues she has been involved with since the Boards last meeting.
Recommending that the report be received.
|
[ATTACHMENT 24.1] |
Pages 195-198 |
24.2. BOARD MEMBERS' REPORT - HERB ROMANIUK
Attaching a report from Board Member Romaniuk outlining activities he has been
involved with since the last Board meeting.
Recommending that the report be received.
|
[ATTACHMENT 24.2] |
Pages 199-262 |
COUNCILLORS' REPORTS
Providing
Councillors with an opportunity to update the Board on the projects and issues
they have been involved with since the last meeting of the Board.
This is an
information item only and if Councillors wish any action to be taken under this
item, a written report must be provided for inclusion on the agenda.
25.1. COUNCILLORS REPORT - FAYE STORER
Attaching a report from Councillor Storer outlining activities she has been
involved with since the last Board meeting.
Recommending that the report be received.
|
[ATTACHMENT 25.1] |
Pages 263-264 |
WAIHEKE POLICE REPORT
|
Tony Sears |
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Board Member |
15 November, 2006 |
Providing for the
Board's information police reports for the period 29/10/06-5/11/06 and
5/11/06-12/11/06.
Recommending that
the reports be received.
|
[ATTACHMENT 26] |
Pages 265-266 |
GROUP ACTIVITY REPORTS
|
Sunita Barua |
|
|
Acting Ward Manager |
15 November, 2006 |
Attaching activity
reports and statistics from various groups within Auckland City Council for the
Board's information.
Recommending that
the group activity reports be received.
|
[ATTACHMENT 27] |
Pages 267-288 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION
AND MEETINGS ACT 1987
|
S Barua |
|
|
Acting Ward Manager |
15 November 2006 |
|
Manager |
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Section 48, Local Government Official Information
and Meetings Act 1987: |
The following motion is
submitted for consideration:
That the public be excluded from
the following part(s) of the proceedings of this meeting.
The general subject of each
matter to be considered while the public is excluded, the reason for passing
this resolution in relation to each matter, and the specific grounds under
Section 48(1) of the Local Government Official Information and Meetings Act 1987
for the passing of this resolution are as follows:
|
Item No. |
General subject of each
matter to be considered |
Reason for passing this
resolution in relation to each matter |
Ground(s) under section
48(1) for the passing of this resolution |
|
C1. |
Notice of Requirement:
Owhanke Wastewater Treatment Plant |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
|
C2 |
Septic Tank Sludge
Disposal Options For Waiheke Island
|
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987 and
the particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public are as follows:
|
Item No. |
Reason to withhold
information under section 7 |
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C1. |
To protect information
where the making available of the information would be likely
unreasonably to prejudice the commercial position of the person who
supplied or who is the subject of the information. |
[Section 7(2)(b)(ii)] |
|
C2. |
To protect information
where the making available of the information would be likely
unreasonably to prejudice the commercial position of the person who
supplied or who is the subject of the information. |
[Section 7(2)(b)(ii)] |
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