APOLOGIES
At the close of the
agenda napologies had been received.
CONFIRMATION
OF MINUTES
The minutes of the
Waiheke Community Board meeting held on Wednesday, 22 November 2006 tbe
confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution sdecides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
tthe public,- |
|
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(i) |
The reason why the item is not on the agenda; and |
|
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating tthe general business of the
local authority; and |
|
|
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open tthe public, that the item will be discussed at the
meeting; but |
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(b) |
nresolution, decision, or recommendation may be made in respect of
that item except trefer that item ta subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public taddress the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received taddress the meeting:
4.1. SEAWEEK 2007 - CHRISTY RALPHS
Christy Ralphs, on behalf of 'Experiencing Marine Reserves', will be in
attendance taddress the Board regarding proposed activities for Seaweek 2007,
and in support of her groups application for Discretionary Funding for this
event.
4.2. JUNK TFUNK - GLENDA ANDREWS-NEAL
Glenda Andrews-Neal, on behalf of the Waste Resource Trust, will be in
attendance taddress the Board regarding the upcoming inclusion of 'Junk t
Funk' in an International Teachers Conference and in support of her application
for Discretionary Funding for this event.
4.3. DOG POLICY ON WAIHEKE - CAROLE ENGEL
Carole Engel will be in attendance taddress the Board regarding Dog Policy on
Waiheke Island.
REPORTS REQUESTED/PENDING
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
Attaching for the
Board's information the reports requested/pending as at January 2007.
Recommending that
the information be received.
GRANT
OF NEW LEASE, WAIHEKE YOUTH CENTRE TRUST
|
Bridget Sewell |
|
|
Team Leader Recreation and Community Leases |
14 November 2006 |
The Waiheke Youth
Centre Trust has occupied the area at the rear of the Surfdale Hall, 6 Hamilton
Road, Waiheke Island, based on a verbal agreement from the then Waiheke County
Council, since 1987.
The Waiheke Youth
Centre Trust has applied tCouncil for a lease over the same area. The Waiheke
Youth Centre Trust has provided sufficient evidence for a positive assessment t
be made by the Community Recreation and Leases Group.
Recommending that the Waiheke
Community Board recommends tthe Arts Culture and Recreation Committee that the
Waiheke Youth Centre Trust be granted a lease on the following terms and
conditions:
- Term - 5 years commencing 1 February 2007
- Rights of Renewal - Twrights of renewal each of five years
- Rent - $250.00 + GST per annum
- Maintenance and Utilities (outgoings) costs on a per square meter basis
- All other terms and conditions per Council's Community and Recreation Lease
Policy.
|
[ATTACHMENT 6] |
Pages 7-10 |
HAURAKI GULF ISLANDS RATING ISSUES
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
At its Annual Plan
Direction Setting meeting on 11 December 2006, Council considered the report of
the Policy Analyst and the Financial Policy Analyst, dated 27 November 2006 and
resolved inter-alia as follows:
- "That it be noted that officers dnot
recommend any change tthe differential policy for rural and Hauraki Gulf
Island properties.
- That officers prepare the following draft
policies tbe included for consultation in the draft 2007/2008 Annual Plan:
- A postponement policy for commercially farmed
land;
- A rates policy for Great Barrier Island
commercial properties, including postponements and differentials;
- A remissions policy for private land
voluntarily set aside for conservation purposes.
- That officers report tthe March 2007
Combined Committees meeting on the impacts of the recommended policies and any
implementation issues that may arise, including the draft wording policy for the
Annual Plan.
- That officers report tthe March 2007
Combined Committees meeting on the Manukau City system for rural ratepayers.
- That it be noted that property owners have
the right trequest a revaluation of their property at any time under section
16 of the Rating Valuations Act 1998 and that this will be promoted."
Alsattaching a
memorandum from the Financial and Revenue Strategy Manager and the Manger Data
Services, dated 20 December 2006 updating the Board on work undertaken by
Council officers treview Auckland City's rating policy as it applies tthe
Hauraki Gulf Islands.
Recommending that
the information be received.
|
[ATTACHMENT 7] |
Pages 11-34 |
PLAN CHANGE 38 - MATIATIA
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
At its meeting held
on 14 December 2006, Council considered the report of the Senior Planner, dated
27 November 2006, and resolved as follows:
That the
recommendations contained in the report of the Planning and Regulatory Committee
No: 12/2006 be adopted i.e.:
- That plan change 38 - Matiatia be
incorporated intthe Auckland City District Plan: Hauraki Gulf Islands Section
1996.
- That the Manager: Isthmus and Islands
Resource Management be authorised tpublicly notify the date on which plan
change 38 - Matiatia will become operative.
Recommending that
the information be received.
WAIHEKE COMMUNITY ART GALLERY LEASE
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
At its meeting held
on 13 December 2006, the Community Development and Equity Committee resolved as
follows:
- That the resolution of the Waiheke Artworks
Advisory Board at its meeting held on 30 November 2006, relating tthe Waiheke
Artworks Theatre Lease, be received.
- That officers report tthe March 2007
meeting of this Committee on the Waiheke Artworks Advisory Board recommendation
that the demolition clause 2.5 be removed from the proposed Waiheke Artworks
Theatre and Waiheke Art Gallery Community Leases.
Recommending that
the information be received.
RESPONSE TBOARDS ANNUAL PLAN DIRECTION SETTING 2007/2008
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
At its meeting held
on 22 November 2006 the Board resolved inter-alia as follows:
- "That the Board requests that project
662/174003, Waiheke Service Centre and Library, be amended sthat $3,800,000 is
used for the Artworks upgrade instead, because a community facility is urgently
required on Waiheke for community and cultural well being, especially in view of
the fact that the consultation process for the Artworks upgrade has already
started, raising community expectations without an accompanying budget.
- That the Board requests that project
662/140058, Matapana Reserve Waiheke NovaloW109 be brought forward tthe
2006/07 financial year sthat the work is completed urgently, rather than
2008/09, as the toilets pose a serious health hazard."
Attaching for the
Board's information the responses from Council officers tthese requests.
Recommending that
the information be received.
|
[ATTACHMENT 10] |
Pages 35-36 |
LIQUOR BANS
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
At the Board's 22
November 2006 meeting it considered the attached item "Liquor Bans", and
resolved as follows:
- That Deborah Rattray be thanked for her
presentation regarding permanent overnight liquor bans on Waiheke Island.
- That the issue of Liquor Bans raised by
Deborah Rattray and the information tabled by her at the meeting be added tthe
agenda for the Board's consideration at its January 2007 meeting.
Recommending that
the information be received.
|
[ATTACHMENT 11] |
Pages 37-40 |
MAKING GOOD DECISIONS WORKSHOP
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
At its meeting held
9 November 2006 the Planning and Regulatory Committee considered the report of
the Hearings Services Manager, dated 25 October 2006, and resolved as follows:
That all Community
Boards be invited tnominate one representative tattend that Making Good
Decisions training for 2007.
Recommending that
the Board nominate one representative tattend the Making Good Decisions
training in 2007.
JEFF THOMSON SCULPTURE
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
At its meeting on 22
November 2006, the Public Arts Sub-Committee considered the report of the Senior
Arts Planner, dated 9 October 2006, and resolved as follows:
- That the request from the Waiheke Board t
temporarily remove the 'Contour' sculpture from its approved location be
declined, based on the prior commitment taccept this sculpture, and concerns
relating tthe precedent that relocation would create.
- That the Chair write tthe donors of the
'Contour' sculpture, advising them of the Public Art Sub-Committee's decision
regarding the request from the Sculpture on the Gulf Committee for the temporary
relocation of the 'Contour' sculpture, and formally thank them for their
generous gift tthe people of Waiheke and Auckland City.
- That the above resolutions be forwarded tthe
Sculpture on the Gulf Committee for their information.
- That the above resolution and the report of
the Arts Planner, dated 9 October 2006, be forwarded tthe Waiheke Community
Board for its information.
Recommending that
the information be received.
|
[ATTACHMENT 13] |
Pages 41-44 |
SMALL LOCAL IMPROVEMENTS PROJECTS (SLIPS)
14.1. HOMERSHAM AND MCKENZIE RESERVE - SLIPS
|
Lyz Miller |
|
|
SLIPs Coordinator |
20 December 2006 |
Attaching a memorandum of the SLIPs coordinator, dated 20 December 2006,
advising of the revised SLIPs budgets for Homersham and McKenzie Reserves on
Waiheke Island.
Recommending that the Board approve the attached SLIPs proposal forms for
McKenzie Reserve Pine Tree and Weed Removal 2006/2007 and Homersham Reserve
Enhancement projects for continuation in the 2006/2007 year.
|
[ATTACHMENT 14.1] |
Pages 45-48 |
14.2. 2007/2008 SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS)
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
At its April 2007 meeting the Board will have its first opportunity tapprove
projects for funding from its 2007/2008 SLIPs budget. In the meantime the Board
is asked tconsider whether it wishes tvisit any of the projects.
Recommending that the Board identify projects on the attached list that it
wishes tbe included on a SLIPs tour tbe held during March, and determine a
date for this tour.
|
[ATTACHMENT 14.2] |
Pages 49-80 |
PROPOSED SIGNS AND BILLBOARD BYLAW
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
Attaching copies of
the Statement of Proposal and the proposed Signs and Billboard Bylaws.
Submissions close on Friday 2 March 2007.
Main changes
proposed in the reviewed signs bylaw
- Business zones 1, 2, 3, mixed-use and the central area (CBD)
- Nsigns as of right above the veranda line (being 3m in business zones
1, 2 and the CBD, and 4m in business 3 and mixed zones)
- Twenty percent of frontage below veranda and facing public space can be
covered in signage
- A veranda fascia sign of up t300mm in height
- One under veranda sign per full 5m of frontage
- Business zones 4 t8 signs can gup t6m and utilise double amount
of signage allowed in business 1, 2, 3 mixed-use and CBD
- A selection of approved sign types
- All signs must comply with the bylaw within 18 months
- Business on Waiheke Island have similar provisions tthose of
business zones 1 and 2 but with a lower overall quantity of signage.
Main changes
proposed in the reviewed billboard bylaw
In the CBD:
- Nbillboards allowed in the valley between Symonds Street and Hobson
Street ridges, plus Karangahape Road, Viaduct Harbour and an area around
Victoria Park Market.
- Billboards are allowed on buildings in the rest of the CBD
- Nfreestanding billboards allowed in any part of the CBD
In the CBD and
through the isthmus:
- Maximum area of 20 percent of the wall the billboard is on or 50mē,
whichever is smaller
- All billboards must comply with the bylaw within 18 months, unless
they are in areas with centre plans or character overlays, in which the period
is 12 months.
In the isthmus, the
following provisions have been retained from the existing billboards bylaw:
- Billboards allowed only in business zones 4, 5 and 6.
- Maximum size of 13m by 6m if freestanding
Recommending that
the Board considers whether it wishes tmake a submission on these bylaws.
|
[ATTACHMENT 15] |
Pages 81-120 |
OKOKA BAY
16.1. OKOKA BAY (DEAD DOG BAY) ISSUES UPDATE
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
Attaching for the Board's information a memorandum, dated 23 January 2007
updating the Board on the progression of issues relating tOkoka Bay.
Recommending that the information be received.
|
[ATTACHMENT 16.1] |
Pages 121-128 |
16.2. OKOKA BAY/ DEAD DOG BAY
|
Helen Wheatley |
|
|
Property Officer |
18 January 2007 |
Attaching for the Board's information a memorandum from the Property Group
Manager, dated 18 January 2006, regarding the possibility of a land swap at
Okoka Bay (Dead Dog Bay).
Recommending that the information be received.
|
[ATTACHMENT 16.2] |
Pages 129-132 |
16.3. URGENT DECISION - OKOKA BAY - EASEMENT CONDITIONS RELATING THORSES
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
The Chairman and Deputy Chairman signed an urgent decision recommending;
- That the legal opinion obtained by Recreation
and Community Services from Simpson Grierson advising that the wording of the
easement over the Peterson's land does not allow the riding of horses on the
walkway be received.
- That the Board notes that officers have asked
the Peterson's if there is any room for discussion treview the wording of the
easement tallow horse riders tuse the easement, and that the Board requests
that these discussions be progressed.
- That the Board notes that permanent signage
asking horse riders tdismount is tbe arranged, and that Waiheke riding clubs
will be written tasking that the conditions of the easement be complied with.
The reason for the urgent decision was that the issue is of great public
interest and needed tbe addressed prior tthe Board's next meeting on 31
January 2007.
Recommending that the urgent decision be noted.
|
[ATTACHMENT 16.3] |
Pages 133-140 |
DISCRETIONARY FUNDING
17.1. DISCRETIONARY FUNDING - SEAWEEK 2007
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
Attaching an application for Discretionary Funding from Experiencing Marine
Reserves for 'Seaweek 2007' tbe held on Waiheke Island in March 2007.
Recommending that the Board consider the application.
|
[ATTACHMENT 17.1] |
Pages 141-148 |
17.2. DISCRETIONARY FUNDING - JUNK TFUNK
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
Attaching an application for Discretionary Funding from Glenda Andrew-Neal,
Waste Resource Trust Waiheke seeking funding towards the costs of holding the
'Junk tFunk' exhibit at the International Teachers Conference tbe held in
the Aotea Centre, Auckland in April 2007.
Recommending that the Board consider the application.
|
[ATTACHMENT 17.2] |
Pages 149-156 |
17.3. NEW ZEALAND COMMUNITY BOARDS' CONFERENCE 2007
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
The next NZ Community Boards' conference is scheduled tbe held in the
TelstraClear Pacific Events Centre, Manukau City, from 7-9 June 2007. Early
bird registration is $500 if paid prior t1 March 2007.
Recommending that the Board consider whether it wishes tnominate a member or
members tattend this conference.
ARTWORKS WORKSHOP
|
Faye Storer |
|
|
Hauraki Gulf Islands Councillor |
23 January 2007 |
Attaching for the
Board's information the notes from the 13 December 2006 workshop on Artworks.
Recommending that
the information be received.
|
[ATTACHMENT 18] |
Pages 157-162 |
ENCROACHMENT
OFFICER (RACS)
|
Ray Ericson |
|
|
Board Chairman |
23 January 2007 |
The Chairman would
like tdraw the Board's attention tthe ongoing issues regarding encroachment
within the community, and following an article in the local newspaper prior t
Christmas requests that the Board support the Recreation and Community Services
management in their initiative towards appointing a full time encroachment
officer tserve the isthmus and the Hauraki Gulf Islands.
Recommending that
the Board endorse any initiative for a dedicated encroachment officer for the
Isthmus and Hauraki Gulf Islands.
|
[ATTACHMENT 19] |
Pages 163-164 |
WAIHEKE COMMUNITY BOARD SUBMISSION TTHE REVIEW
OF THE HAURAKI
GULF ISLANDS DISTRICT PLAN REVIEW
|
Kelly-Ann Harvey |
|
|
Board Member |
11 December 2006 |
Attaching for the
Board's information the submission of Kelly-Ann Harvey, dated 11 December 2006,
on behalf of the Board, tthe Hauraki Gulf Islands District Plan Review.
Recommending that
the information be received.
|
[ATTACHMENT 20] |
Pages 165-174 |
SUBMISSION
ON THE PROPOSED DISTRICT PLAN HAURAKI GULF ISLANDS
SECTION 2006
|
Tony Sears |
|
|
Board Member |
11 December 2006 |
Attaching for the
Board's information the submission of Tony Sears, dated 11 December 2006, on
behalf of the Board, tthe Proposed District Plan Hauraki Gulf Islands Section
2006
Recommending that
the information be received.
|
[ATTACHMENT 21] |
Pages 175-176 |
REMUNERATION - 2007/2008 INDICATIVE POOL
|
Marlene Skelton |
|
|
Support Services Manager, Democracy Services |
8 January 2007 |
Reporting on the
process that Council will need tfollow in order tmeet the Remuneration
Authority deadline for the distribution of the net pool among elected members
for the 2007/2008 financial year, and providing twoptions for the Board's
consideration.
Recommending that
the Board endorse option one as the preferred option on the basis that it
maintains existing relativities between the categories of elected
representatives.
|
[ATTACHMENT 22] |
Pages 177-190 |
WAIHEKE POLICE REPORT
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
Providing for the
Board's information police reports for the period 19/11/06-26/11/06,
3/12/06-10/12/06, 07/01/07-14/01/07 and 14/01/07-21/01/07.
Recommending that
the reports be received.
|
[ATTACHMENT 23] |
Pages 191-196 |
WAIHEKE PARKS SPOKESPERSONS GROUP
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
Attaching for the Board's information minutes from the Waiheke Parks
Spokespersons Group meeting held on 4 December 2006.
Recommending that the information be received.
|
[ATTACHMENT 24] |
Pages 197-198 |
WAIHEKE RESIDENTS AND RATEPAYERS ASSOCIATION MINUTES
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
Attaching for the Board's information the minutes of the Waiheke Residents and
Ratepayers Association meeting held on 27 November 2006.
Recommending that the minutes be received.
|
[ATTACHMENT 25] |
Pages 199-200 |
WICPG WORKSHOPS
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
Providing the Board with information on the upcoming workshops being held by the
Waiheke Island Community Planning Group.
Venue: Artworks Theatre, Oneroa
Planning Tools for Sustainability Workshop
17
March 2007 - 10am - 4pm
Wastewater & Waters and Catchment Management Workshop
14
April 2007 - 10am - 4pm
Recommending that the information be received.
CHAIRPERSON'S REPORT
|
Ray Ericson |
|
|
Board Chairperson |
23 January 2007 |
Attaching for the Board's information a report from the Chairman outlining
issues he has been involved with since the Boards last meeting.
Als
attaching correspondence with the Sculpture on the Gulf Committee, dated 14 July
2006 and 18 January 2007 and correspondence received from Mike Lee, on behalf of
the Auckland Regional Council.
Recommending that the report an correspondence be received.
|
[ATTACHMENT 27] |
Pages 201-208 |
COUNCILLOR'S REPORT
|
Faye Storer |
|
|
Hauraki Gulf Islands Councillor |
22 January 2007 |
Attaching for the Board's information a report from the Hauraki Gulf Islands
Councillor outlining issues she has been involved with since the Boards last
meeting.
Recommending that the report be received.
|
[ATTACHMENT 28] |
Pages 209-210 |
BOARD MEMBERS REPORTS
Providing Board Members with an opportunity tupdate the Board on the projects
and issues they has been involved with since the last meeting of the Board.
This
is an information item only and if Board Members wishes any action tbe taken
under this item, a written report must be provided for inclusion on the agenda.
29.1. BOARD MEMBERS REPORTS - EILEEN EVANS
Attaching for the Board's information a report from Board Member Evans outlining
issues she has been involved with since the Boards last meeting.
Recommending that the report be received.
|
[ATTACHMENT 29.1] |
Pages 211-212 |
29.2. BOARD MEMBERS REPORTS - TONY SEARS
Attaching for the Board's information a report from Board Member Sears outlining
issues he has been involved with since the Boards last meeting.
Recommending that the report be received.
|
[ATTACHMENT 29.2] |
Pages 213-214 |
29.3. BOARD MEMBERS REPORT - HERB ROMANIUK
Board
Member Romaniuk wishes tdraw the Boards attention this concern that the
Matiatia Design Committee is not considering the Matiatia area as a transport
hub.
Recommending that the Board expresses its concern that sufficient emphasis is
not being placed on Matiatia as a Transport hub bearing in mind that commuters
are vital tthe economic well-being of Waiheke Island.
GROUP ACTIVITY REPORTS
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for the months of November and
December 2006 be received.
|
[ATTACHMENT 30] |
Pages 215-242 |
EXCLUSION
OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987
|
Kimberley Bray |
|
|
Democracy Advisor |
23 January 2007 |
|
Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That
the public be excluded from the following part(s) of the proceedings of this
meeting.
The
general subject of each matter tbe considered while the public is excluded,
the reason for passing this resolution in relation teach matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item No. |
General subject of each matter tbe considered |
Reason for passing this resolution in relation teach matter |
Ground(s) under section 48(1) for the passing of this resolution |
|
C1. |
Mayoral Living Legend Award |
Good Reason twithhold exists under section 7 |
Section 48(1)(a) |
This
resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public are as follows:
|
Item No. |
Reason twithhold information under section 7 |
|
|
C1. |
Tprotect the privacy of natural persons, including that of deceased
natural persons. |
[Section 7(2)(a)] |
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