APOLOGIES
An apology for non
attendance has been received from Board Member Romaniuk.
CONFIRMATION OF MINUTES
The minutes of the
Waiheke Community Board meeting held on Wednesday, 24 April 2007 to be confirmed
as a true and correct record, with the amendments provided by Councillor Storer
as per the attached set of minutes.
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[ATTACHMENT 2] |
Pages 1-14 |
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
At the close of the
agenda no requests to speak had been received.
REPORTS REQUESTED/PENDING
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Janine Chisholm |
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Democracy Advisor |
16 May 2007 |
Reporting on the
Reports Requested/Pending list of the Democracy Advisor, dated 16 May 2007. This
report will be circulated to members under separate cover.
Recommending that
the reports requested/pending for May 2007 be received.
GRANT OF NEW/NEW LEASE, OTHERWORLD PRODUCTIONS INCORPORATED, OLD
BLACKPOOL SCHOOL LIBRARY, WAIHEKE
|
Janine Chisholm |
|
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Democracy Advisor |
16 May 2007 |
Providing the
Waiheke Community Board with a report outlining the proposed leasing of the Old
Blackpool School Library to Otherworld Productions Incorporated.
Recommending that
the Waiheke Community Board recommends to the Arts, Culture and Recreation
Committee the granting of a new lease to Otherworld Productions Incorporated for
the old Blackpool School Library Building, Nikau Road, Blackpool Park, Waiheke,
on the following terms and conditions:
- Term - 5 years commencing 1 May 2007
- Rights of Renewal - Two rights of renewal each of five years
- Rent - $500.00 plus GST per annum
- Maintenance and Utilities (outgoings) costs on a per square meter basis
- Insurance - All contents insurance including public liability
- All other terms and conditions as per Councils Community and Recreation
Lease Policy.
|
[ATTACHMENT 6] |
Pages 15-20 |
WAIHEKE COMMUNITY BOARD EVENTS 2007/2008
|
Linda Deverell |
|
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Event Organiser, City Events |
16 May 2007 |
Providing the Board
with an opportunity to consider the events it wishes to hold this year, and who
the Board would like to organise these events, with prospective dates for
addition to the Auckland events calendar. Waiheke 'Carols by Candlelight' and
Waiheke 'Little Day-In' will be organised and funded by City Events. Attaching
the reports and minutes from previous Waiheke Community Board meetings showing
previous events funded.
Recommending that
the Board decide on events to fund for the 2007 year, nominate dates, and
delegate an organiser.
|
[ATTACHMENT 7] |
Pages 21-34 |
ONETANGI PUBLIC LITTER BIN CLOSURE (MOLOK BIN) FROM 1 JUNE 2007 -
28 SEPTEMBER 2007
|
Anthony Chaney |
|
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Contract coordinator, Hauraki Gulf Islands |
1 May 2007 |
Providing the
Waiheke Community Board with a memorandum and scoping sheet outlining the
proposed removal of the molok bins on the corner of The Strand and 7th Avenue
during the winter period from 1 June 2007 to 28 September 2007.
Recommending that
the report of the Contract coordinator, Hauraki Gulf Islands, dated 1 May 2007,
be received.
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[ATTACHMENT 8] |
Pages 35-38 |
WAIHEKE ISLAND COMMUNITY BOARD QUARTERLY SLIPS REPORT FOR PERIOD
ENDING APRIL 2007
|
Janine Chisholm |
|
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Democracy Advisor |
16 May 2007 |
Providing an update
on SLIPs projects for the period ending April 2007.
Recommending that
the report of the Democracy Advisor, dated 16 May 2007, be received.
|
[ATTACHMENT 9] |
Pages 39-40 |
DISCRETIONARY FUNDING APPLICATIONS
10.1. DISCRETIONARY FUNDING - RISKTAKER FILMS
|
Janine Chisholm |
|
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Democracy Advisor |
16 May 2007 |
Providing an application for Discretionary Funding from Risktaker Films for the
funding of a school holiday programme for youth aged between 11 and 14 years.
The Board currently have $5,347 remaining to be allocated.
Recommending that the Waiheke Community Board consider the application.
|
[ATTACHMENT 10.1] |
Pages 41-44 |
SUBMISSION TO THE LOCAL GOVERNMENT RATES INQUIRY BY THE WAIHEKE
COMMUNITY BOARD
|
Janine Chisholm |
|
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Democracy Advisor |
29 April 2007 |
Providing the
Waiheke Community Board with the submission to the Local Government Rates
Inquiry dated 29 April 2007.
Recommending that
the submission to the Local Government Rates Inquiry by the Waiheke Community
Board, dated 29 April 2007, be received.
|
[ATTACHMENT 11] |
Pages 45-48 |
WAIHEKE POLICE REPORTS
Providing for the
Board's information police reports dated 22 April 2007 - 19 April 2007, 29 April
2007 - 6 May 2007, 6 May 2007 - 13 May 2007.
Recommending that
the reports be received.
|
[ATTACHMENT 12] |
Pages 49-52 |
WAIHEKE PARKS SPOKESPERSONS GROUP
|
Janine Chisholm |
|
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Democracy Advisor |
16 May 2007 |
Attaching for the
Board's information minutes from the Waiheke Parks Spokespersons Group meeting
held on 7 May 2007.
Recommending that
the information be received.
|
[ATTACHMENT 13] |
Pages 53-54 |
DEMOCRACY ADVISORS REPORT
|
Janine Chisholm |
|
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Democracy Advisor |
16 May 2007 |
Providing a report
from the Democracy Advisor, with responses to issues raised at the Boards last
meeting, and queries received during May 2007.
Recommending that
the report of the Democracy Advisor, dated 16 May 2007, be received.
|
[ATTACHMENT 14] |
Pages 55-58 |
CHAIRPERSONS REPORT
|
Janine Chisholm |
|
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Democracy Advisor |
16 May 2007 |
Attaching for the
Board's information a report from the Chairman outlining issues he has been
involved with since the Boards last meeting.
Recommending that
the report be received.
|
[ATTACHMENT 15] |
Pages 59-76 |
COUNCILLOR'S REPORT
|
Janine Chisholm |
|
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Democracy Advisor |
16 May 2007 |
Attaching for the
Board's information a report from the Hauraki Gulf Islands Councillor outlining
issues she has been involved with since the Boards last meeting.
Recommending that
the report be received.
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[ATTACHMENT 16] |
Pages 77-78 |
BOARD MEMBERS REPORTS
17.1. REPORT FROM TONY SEARS
Attaching for the Board's information a report from Board Member Sears outlining
issues he has been involved with since the Boards last meeting.
Recommending that the report from Board Member Sears, dated 16 May 2007, be
received.
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[ATTACHMENT 17.1] |
Pages 79-88 |
17.2. REPORT FROM KELLY-ANN HARVEY-VERNON
Board Member Harvey-Vernon will provide a verbal report at the meeting.
Recommending that the verbal report of Board Member Harvey Vernon be received.
17.3. REPORT FROM EILEEN EVANS
Board Member Evans will provide a verbal report at the meeting.
Recommending that the verbal report of Board Member Evans be received.
GROUP ACTIVITY REPORTS
|
Janine Chisholm |
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Democracy Advisor |
16 May 2007 |
Attaching activity
reports and statistics from the various groups within Auckland City.
Recommending that
the Group Activity Reports for the month of May 2007 be received.
|
[ATTACHMENT 18] |
Pages 89-103 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
|
Janine Chisholm |
|
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Democracy Advisor |
17 May 2007 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
This resolution is
made in reliance on Section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by the
holding of the whole or relevant part of the proceedings of the meeting in
public are as follows:
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Item no. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
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C1 |
Waiheke Parks Spokesperson Meeting - April 2007 |
The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason to withhold
exists under section 7. |
To enable the Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular the Council would be disadvantaged by price if information
was released. |
S48(1)(a)
The exclusion of the public from the part of the meeting is necessary to
enable the local authority to deliberate in private on its decision or
recommendation. |
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C2 |
Mayoral Living Legends Award |
The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(a)
The withholding of the information is necessary to
protect the privacy of natural persons, including that of a deceased
person.
In particular the item will require discussion of members of the
community. |
S48(1)(a)
The exclusion of the public from the part of the meeting is necessary to
enable the local authority to deliberate in private on its decision or
recommendation. |
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