APOLOGIES
An apology has been
received from Kelly Ann Harvey-Vernon for lateness.
CONFIRMATION OF MINUTES
The minutes of the
Waiheke Community Board meeting held on Wednesday, 24 April 2007 to be confirmed
as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. KELLY BICKERTON - INCLUSION OF THE WAIHEKE ISLAND TOY LIBRARY IN
THE NEW LIBRARY
Kelly Bickerton, from Waiheke Island Toy Library, will be in attendance to
address the Board regarding a designated space for the Waiheke Island Toy
Library in the development of the new Library.
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[ATTACHMENT 4.1] |
Pages 1-12 |
4.2. WENDY BAVERSTOCK - CRESCENT ROAD EAST ACCESSWAY
Wendy Baverstock will be in attendance to address the Board on the Crescent Road
East Accessway. This matter refers to Item 7 on this agenda.
4.3. BERIN SMITH - WAIHEKE DINGHY SAILING CENTRE
Berin Smith will be in attendance to address the Waiheke Community Board on the
Waiheke Dinghy Sailing Centre.
REPORTS REQUESTED/PENDING
Reporting on the
Reports Requested/Pending list of the Democracy Advisor, dated 16 May 2007. This
report will be circulated to members under separate cover.
Recommending that
the reports requested/pending for May 2007 be received.
FEASABILITY OF REDUCING THE SPEED LIMIT ON THE ONETANGI STRAIGHT
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Meera Kanaganayagam |
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Traffic Engineer, Transport - assets and operations |
15 June 2007 |
Providing the
Waiheke Community Board with a brief report with investigations into the
feasibility of reducing the speed limit along the Onetangi Straight, and noting
that the outcome indicates that the requirements of the LTNZ are not met.
However, the report also advises of alternative improvements along the straight
which will address safety concerns.
Recommending that
the report of the Traffic Engineer, Transport - assets and operations, dated 15
June 2007, be received, noting that the speed limit along Onetagi Straight will
remain at 80kph.
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[ATTACHMENT 6] |
Pages 13-14 |
FORMALISATION OF VEHICLE USE - CRESCENT RD EAST ACCESSWAY
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Helen Wheatley |
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Property Officer |
19 June 2007 |
Outlining the
formalisation of vehicle use along Crescent Road West, Crescent Road East, Hill
Road and View Road between Palm Beach and Onetangi, in particular, the 4-metre
strip of land that is described as Lot 229 DP 15795 at the rear of several
properties. Noting that the informal access has been allowed for 40 years .
Recommending that
the report of the Property Officer, dated 19 June 2007, be received and that the
Waiheke Community Board consider the options presented in the report.
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[ATTACHMENT 7] |
Pages 15-28 |
WAIHEKE SIGNAGE SLIPS PROJECT - CHANGE TO SCOPE
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Gary Wilton |
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Parks Officer Hauraki Gulf Islands |
14 June 2007 |
In February 2006,
the Waiheke Community Board approved SLIPs funding of $10,000 for development
and production of a new informational signage.
This report outlines
a proposed change in scope for this project due to the delay in new branding
guidelines for Auckland City.
Recommending that
the Waiheke Community Board approve a change of scope for this project from the
development of a new signage type to the production and installation of signs in
the current Waiheke Reserves and Walkways style.
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[ATTACHMENT 8] |
Pages 29-30 |
PROTECTION AND PUBLIC ACCESS TO DELAMORE DRIVE WWII BUNKERS AND
LOOKOUT
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Gary Wilton |
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Parks Officer Hauraki Gulf Islands |
23 May 2007 |
Providing the
Waiheke Community Board with a memorandum regarding the protection and public
access to Delamore Drive World War II bunkers and lookout. The memorandum of the
Parks Officer outlines the various options available for the restoration of this
heritage site for the Boards consideration.
Recommending that
the Waiheke Community Board consider funding the World War II bunkers and
lookout restoration from their 2006/2007 Discretionary Funding budget and work
with the heritage team and the Parks team to restore this site.
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[ATTACHMENT 9] |
Pages 31-34 |
PAINTING OR SURFACE TREATMENTS OF TRAFFIC/POWER CONTROL BOXES
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Lyz Miller |
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SLIPS Coordinator |
12 May 2007 |
Providing the
Waiheke Community Board with a memorandum from the SLIPs Co-ordinator, dated 12
May 2007, concerning the painting or surface treatments of traffic control boxes
throughout Auckland City.
Recommending that
the memorandum from SLIPs Co-ordinator, dated 12 May 2007, be received.
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[ATTACHMENT 10] |
Pages 35-36 |
SMALL LOCAL IMPROVEMENT PROJECT REVIEW
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Lyz Miller |
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SLIPS Coordinator |
29 May 2007 |
Attaching a
memorandum advising the Waiheke Community Board of the relocation of the Small
Local Improvement Projects management to the Environment and Utility Management
group. Tasman Research have been engaged by Environment and Utility Management
to interview members of the Community Boards during the month of July to discuss
those issues they feel are most vital, and to propose any changes they would
like to see put in place.
Recommending that
the Board nominate representatives to be interviewed by Tasman Research during
the month of July.
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[ATTACHMENT 11] |
Pages 37-38 |
WAIHEKE LIBRARY, SERVICE CENTRE, ARTWORKS PROJECT - STAGE 2
CONSULTATION
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Natasha van Dusschoten |
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Consultant, Waiheke Library, Service Centre,
Artworks Project Team |
20 June 2007 |
Providing a
memorandum from the Project Team, Waiheke Library, Service Centre, Artworks
Project, regarding the consultation process for Stage 2 of the Waiheke Library,
Service Centre and Artworks Project.
Recommending that
the memorandum from the Project Team, Waiheke Library, Service Centre, Artworks
Project, dated 20 June 2007, be received.
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[ATTACHMENT 12] |
Pages 39-48 |
RAKINO ISLAND RATE PAYERS ASSOCIATION
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Shane Dixon |
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Democracy Advisor |
20 June 2007 |
Attaching a letter
from the Chairman, Rakino Island Ratepayer Association advising the Waiheke
Community Board that the Pine Harbour Ferry operators will discontinue their
ferry service to and from Rakino Island as of 1 July 2007.
Recommending that
the letter from the Chairman, Rakino Island Ratepayer Association, dated 20 June
2007, be received and that the Waiheke Community Board consider a response to
the Chairman, Rakino Island Ratepayer Association.
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[ATTACHMENT 13] |
Pages 49-52 |
TRAFINZ CONFERENCE
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Shane Dixon |
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Democracy Advisor |
20 June 2007 |
The annual Trafinz
Conference is scheduled to be held at the Wairakei Resort in Taupo from 12 - 15
August 2007. The theme of this years conference is 'Sustainability - Just Doing
It'. The event costs $790.00 per person plus accommodation. Early Bird
registration closes on 6 July.
Recommending that
the Waiheke Community Board consider whether it wishes to send a member or
members to this conference, noting that funding would need to be approved from
the 2007/2008 Discretionary Fund.
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[ATTACHMENT 14] |
Pages 53-58 |
2007 MAYOR OF AUCKLAND'S COMMUNITY SAFETY AWARDS
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Catherine Gilhooly |
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Community Coordinator - Injury Free |
20 May 2007 |
Attaching a
memorandum advising that nominations for the Mayor of Auckland's Community
Safety Awards will be open from 11 June 2007 and advising the Waiheke Community
Board of the criteria for nominations which close on 30 July 2007.
Recommending that
the Board consider whether it wishes to provide nominations for the Mayor's
Community Safety Awards, noting that the formalisation of nominees will need to
be forwarded to the July meeting as a confidential item.
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[ATTACHMENT 15] |
Pages 59-60 |
WAIHEKE POLICE REPORTS
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Shane Dixon |
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Democracy Advisor |
20 June 2007 |
Providing the
Waiheke Community Board's with local police reports dated 20 May 2007 - 27 May
2007, 27 May 2007 - 3 June 2007, 3 June 2007 - 10 June 2007, 10 June 2007 - 17
June 2007, for their information.
Recommending that
the local police reports for the period between 20 May 2007 and 17 June 2007 be
received.
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[ATTACHMENT 16] |
Pages 61-66 |
WAIHEKE PARKS SPOKESPERSONS GROUP
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Shane Dixon |
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Democracy Advisor |
20 June 2007 |
Attaching the
minutes from the Waiheke Parks Spokespersons Group meeting held on 11 June 2007,
for the information of the Waiheke Community Board.
Recommending that
the minutes for the Waiheke Parks Spokespersons Group meeting be received.
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[ATTACHMENT 17] |
Pages 67-68 |
CHAIRPERSONS REPORT
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Ray Ericson |
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Chairperson, Waiheke Community Board |
20 June 2007 |
Attaching for the Board's information a report from the Chairman outlining
issues he has been involved with since the Boards last meeting. The report of
the Chairperson draws attention to the following matters:
- The Waiheke Community Boards Submission to the
Auckland Regional Council's Draft Annual Plan 2007
- New Zealand Community Boards Conference 2007
- Meetings that the Chair has attended during the month of
May
Recommending that
the report be received.
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[ATTACHMENT 18] |
Pages 69-78 |
COUNCILLORS REPORT
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Faye Storer |
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Councillor, Hauraki Gulf |
20 June 2007 |
Attaching for the
Board's information a report from the Hauraki Gulf Islands Councillor outlining
issues she has been involved with since the Boards last meeting.
Recommending that
the report from Councillor Faye Storer be received and that the Waiheke
Community Board consider the SLIPs proposals be forwarded to the Auckland City
Council SLIPs team, Utility Planning Department for scoping for the 2008/2009
financial year.
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[ATTACHMENT 19] |
Pages79-86 |
BOARD MEMBERS REPORTS
20.1. REPORT FROM EILEEN EVANS
Attaching for the Board's information a report from Board Member Evans outlining
issues she has been involved with since the Boards last meeting. The report of
the Community Youth Advisor draws attention to the following matters:
- Submission from the Waiheke Community Board on the
Auckland City Draft Cycling and Walking Framework
- Issues identified by the public, particularly traffic
concerns on Oneroa Lane, intersection of O'Brien, Okoku and Fairmont Roads, the
Signs and Billboards bylaw process, recycling issues, missing bus shelter in
Mitchell Street.
Recommending that the report from Board Member Evans be received.
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[ATTACHMENT 20.1] |
Pages 87-88 |
20.2. REPORT FROM HERB ROMANIUK
Board Member Romaniuk will provide a verbal report at the meeting.
Recommending that the verbal report of Board Member Romaniuk be received.
20.3. REPORT FROM KELLY ANN HARVEY-VERNON
Board Member Harvey-Vernon will provide a verbal report at the meeting.
Recommending that the verbal report of Board Member Harvey Vernon be received.
20.4. REPORT FROM TONY SEARS
Board Member Sears will provide a verbal report at the meeting.
Recommending that the verbal report of Board Member Sears be received.
GROUP ACTIVITY REPORTS
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Shane Dixon |
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Democracy Advisor |
20 June 2007 |
Attaching activity
reports and statistics from the various groups within Auckland City.
Recommending that
the Group Activity Reports for the month of June 2007 be received.
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[ATTACHMENT 21] |
Pages 89 - 108 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Shane Dixon |
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Democracy Advisor |
20 Jun 2007 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
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Item no. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
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C1 |
Waiheke Island Resource Recovery Centre Project |
The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(h)
To enable the Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular the Council would be disadvantaged by price if information
was released. |
S48(1)(a)
The exclusion of the public from the part of the meeting is necessary to
enable the local authority to deliberate in private on its decision or
recommendation. |
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C2 |
Waiheke Parks Spokesperson Meeting - May 2007 |
The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(h)
To enable the Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular the Council would be disadvantaged by price if information
was released. |
S48(1)(a)
The exclusion of the public from the part of the meeting is necessary to
enable the local authority to deliberate in private on its decision or
recommendation. |
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