APOLOGIES
At the close of the
agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the
Waiheke Community Board meeting held on Wednesday, 27 June 2007 to be confirmed
as a true and correct record, with the following amendments reflected below in
italics:
4.1. KELLY BICKERTON and JULIE CRAWFORD - INCLUSION OF THE WAIHEKE ISLAND
TOY LIBRARY IN THE NEW LIBRARY
- That the Waiheke Toy Library's request for space in the new library facility
be supported in principle and that this request be forwarded to any consultants
employed in the library development.
4.8. WES BURNS - REMOVAL OF THE ANGLICAN CHURCH PROPERTIES
Wes Burns addressed the Waiheke Community Board on a proposal for the removal of
the Anglican Church Property at 131 and 133 Ocean View Road, Oneroa to
the Waiheke Historical Society site at Onetangi to ensure preservation of this building. He raised concerns with the Board over the possible
demolition of the building and requested action to ensure this did not
occur.
- That Wes Burns be thanked for his presentation
regarding the proposal to move the Anglican Church building at 131 and
133 Ocean View Road, Oneroa to the Waiheke Historical Society site at 165
Onetangi Straight, Onetangi.
- That the Waiheke Community Board support in
principle the moving of the Anglican Church building from their current
site to the Waiheke Historical Society site in Onetangi Road.
- That the Chairman be delegated to work with Wes
Burns and the Waiheke Historical Society on the relocation of the Church
building to Onetangi Road in order to ascertain:
- The funding implications of moving the building for report
back to the Waiheke Community Board for consideration as a possible SLIPs
project
- The logistical issues associated with the moving of the Church
building.
- That the Waiheke Community Board requests assurances from Council that the
Anglican Church building at 131 and 133 Ocean View Road, Oneroa, will not
be sold, demolished or removed until investigations on their possible
relocation to the Waiheke Historical Society site are undertaken.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. TANYA BATT - NETWORK OF FAIRYTALE VILLAGES AROUND THE WORLD
Tanya Batt will be in attendance to address the Waiheke Community Board on the
Network Of Fairytale Villages Around The World project.
4.2. LAUREN MASER - 'FIX AUCKLAND'
Lauren Maser will be in attendance to address the Waiheke Community Board on the
need for separate representation and a specific Waiheke Community Board within
the proposed 'One Auckland' council.
POLICE ACT REVIEW - PRESENTATION FROM SENIOR SERGEANT BEN OFFNER,
NEW ZEALAND POLICE
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Gaylene Mitchell |
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Team manager Arts, community and recreation |
18 July 2007 |
Senior Sergeant Ben
Offner will be in attendance to address the Waiheke Community Board on the final
consultation phase of the Police Act Review and provide a presentation on
Policing Directions in New Zealand for the 21st Century.
Recommending that
Senior Sergeant Ben Offner be thanked for his presentation regarding the final
consultation phase of the Police Act Review.
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[ATTACHMENT 5] |
Pages 1-10 |
WAIHEKE POLICE REPORTS
|
Gaylene Mitchell |
|
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Team manager Arts, community and recreation |
18 July 2007 |
Providing for the
Board's information police reports dated 24.06.07-01.07.07, 01.07.07-08.07.07
and 08.07.07-15.07.07.
Recommending that
the reports be received.
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[ATTACHMENT 6] |
Pages 11-14 |
GRANT OF NEW/NEW LEASE, OTHERWORLD PRODUCTIONS INCORPORATED, OLD
BLACKPOOL SCHOOL LIBRARY, WAIHEKE
|
Lori Butterworth |
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Lease Officer |
16 May 2007 |
Providing the
Waiheke Community Board with a report outlining the proposed leasing of the Old
Blackpool School Library to Otherworld Productions Incorporated.
Recommending that
the Waiheke Community Board recommends to the Arts, Culture and Recreation
Committee the granting of a new lease to Otherworld Productions Incorporated for
the old Blackpool School Library Building, Nikau Road, Blackpool Park, Waiheke,
on the following terms and conditions:
- Term - 5 years commencing 1 May 2007
- Rights of Renewal - Two rights of renewal each of five years
- Rent - $500.00 plus GST per annum
- Maintenance and Utilities (outgoings) costs on a per square meter basis
- Insurance - All contents insurance including public liability
- All other terms and conditions as per Councils Community and Recreation
Lease Policy.
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[ATTACHMENT 7] |
Pages 15-22 |
NATZKA ROAD - PRELIMINARY FOOTPATH INVESTIGATION
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Reg Cuthers |
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Hauraki Gulf Islands Engineer, Transport safety,
assets & operations |
12 July 2007 |
Providing the
Waiheke Community Board with a memorandum updating the Board on the progress of
the preliminary investigation for the provision of a concrete footpath on Natzka
Road from the retirement village to Ostend Road.
Recommending that
the memorandum of the Hauraki Gulf Islands Engineer, dated 12 July 2007, be
received.
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[ATTACHMENT 8] |
Pages 23-24 |
JULY 2007 STORM EVENT - WAIHEKE ISLAND SUMMARY
|
Jane Lodge |
|
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Emergency Management Planner |
18 July 2007 |
Providing the
Waiheke Community Board with a memorandum outlining the actions taken by
Environmental and Utility Management arising from the recent stormy conditions
experienced in the Hauraki Gulf.
Recommending that
the memorandum of the Emergency Management Planner, dated 18 July 2007, be
received.
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[ATTACHMENT 9] |
Pages 25-28 |
BOARD MEMBERS REPORTS
10.1. REPORT FROM EILEEN EVANS
Attaching for the Board's information a report from Board Member Evans outlining
issues she has been involved with since the Boards last meeting. The report
draws attention to the following matters:
- Carbon Rationing Action Groups (CRAG)
Recommending that the report from Board Member Evans be received.
|
[ATTACHMENT 10.1] |
Pages 29-34 |
10.2. REPORT FROM TONY SEARS
Board Member Sears will provide a verbal report at the meeting.
Recommending that the verbal report from Board Member Sears be received.
10.3. REPORT FROM HERB ROMANIUK
Board Member Romaniuk will provide a verbal report at the meeting.
Recommending that the verbal report of Board Member Romaniuk be received.
10.4. REPORT FROM KELLY ANN HARVEY-VERNON
Board Member Harvey-Vernon will provide a verbal report at the meeting.
Recommending that the verbal report of Board Member Harvey-Vernon be received.
COUNCILLORS REPORT
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Faye Storer |
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Hauraki Gulf Islands Councillor |
18 July 2007 |
Attaching for the
Board's information a report from the Hauraki Gulf Islands Councillor outlining
issues she has been involved with since the Boards last meeting.
Recommending that
the report from Councillor Faye Storer be received.
|
[ATTACHMENT 11] |
Pages 35-36 |
CHAIRPERSONS REPORT
|
Ray Ericson |
|
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Waiheke Community Board Chairperson |
18 July 2007 |
Attaching for the
Board's information a report from the Chairman outlining issues he has been
involved with since the Boards last meeting. The report of the Chairperson draws
attention to the following matters:
- Draft
letter for "Community Forum"
- Presentations from the New Zealand Community Boards' Conference 2007,
Manukau.
Recommending that
the report of the Chairperson, dated 18 July 2007, be received.
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[ATTACHMENT 12] |
Pages 37-68 |
REQUEST FOR ESTABLISHMENT OF LIQUOR BANS ON WAIHEKE ISLAND
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Gaylene Mitchell |
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Team manager Arts, community and recreation |
18 July 2007 |
Reporting on the request of the
Waiheke Community Board seeking the establishment liquor bans on all beaches,
reserves and other appropriate public spaces on Waiheke Island.
At its meeting held on 12 July
2007, the Planning and Regulatory Committee resolved as follows:
"That the Waiheke community
board's resolutions regarding the establishment of liquor bans on Waiheke Island
beaches be referred to officers for inclusion in their report on interim alcohol
bans to the committee's August 2007 meeting"
Recommending that the
resolutions of the Planning and Regulatory Committee, dated 12 July 2007, be
received, noting that this matter will be reported back to the Waiheke Community
Board September meeting.
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[ATTACHMENT 13] |
Pages 69-72 |
RURAL AND HAURAKI GULF RATING ISSUES
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Gaylene Mitchell |
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Team manager Arts, community and recreation |
18 July 2007 |
Providing the report
and resolutions from the Combined Committees meeting held on 21 June 2007 which
outlined rating policies for a 100% rates remission on QEII covenanted land, a
rate postponement of 25% for commercial farmland over 12 hectares and a rates
postponement for Great Barrier Island commercial properties, noting that these
policies were supported by submissions to the draft 2007/2008 annual plan.
The Combined
Committees resolved as follows:
"That it be a recommendation to Council:
That the following policies that were consulted on in the draft 2007/2008
Annual Plan be adopted as follows:
- A remission policy for private land
voluntarily covenanted under the QEII National Trust Act (a 100% remission for
the covenanted portion of land).
- A postponement policy for commercial
farmland (a postponement of 25% of the rates for farms over 12 hectares that are
GST registered - written off after five years if the property use remains the
same).
- A postponement policy for Great Barrier
Island commercial properties (on the difference between the rates based on
rateable value and the rates based on 80% of annual rental - written off after
five years if property use remains the same)."
Recommending that
the report and resolutions from the Combined Committees meeting, dated 12 July
2007, be received.
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[ATTACHMENT 14] |
Pages 73-82 |
ACTIVE AUCKLAND - AUCKLAND CITY COUNCIL'S RECREATION PLAN
|
Gaylene Mitchell |
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Team manager Arts, community and recreation |
18 July 2007 |
Providing the report
and minutes from the Arts Culture and Recreation Committee held on 9 July 2007
advising the development of Active Auckland, which has been developed to provide
a clear framework for the council's involvement in sport and physical activity
in Auckland. The plan identifies four goals that the council will focus its
efforts on and includes 45 action points to implement over the next ten years.
At its meeting held
on 9 July 2007, the Arts, Culture and Recreation Committee resolved as follows:
- "That the Arts, Culture and Recreation
Committee adopt the Active Auckland plan as the council's recreation plan
addressing sport and physical activity in Auckland City, through four key goals:
- Opportunities to be active - a variety of
opportunities to be active are available and coordinated for the diverse needs
and interests of Aucklanders;
- Places to be active - a range of places to
be active in Auckland are accessible and responsive to changing trends;
- Encouraging people to be active - Aucklanders are aware of and able to access opportunities to be active and are
motivated to participate;
- Working together to be active - recreation
organisations in Auckland are robust and working together in a coordinated
manner.
- That the Arts, Culture and Recreation
Committee acknowledge and commend council staff for their work on the Active
Auckland plan, and recognise the benefits it will provide."
Recommending that
the report and the resolutions of the Arts, Culture and Recreation Committee,
dated 9 July 2007, be received.
|
[ATTACHMENT 15] |
Pages 82-108 |
RAKINO WHARF BUILDING
|
Jill McPherson |
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General Manager, Arts Community and Recreation |
18 July 2007 |
Providing the
Waiheke Community Board with a memorandum from the General Manager, Arts
Community and Recreation outlining the status of the Rakino Wharf building
project. Advising that no decision will be taken to demolish all or part of the
building without the formal involvement of the Waiheke Community Board.
Recommending that
the memorandum from the General Manager, Arts Community and Recreation, dated 18
July 2007, be received, noting that a meeting will be scheduled with officers,
Councillor Storer, Councillor Armstrong and the Chairperson to discuss this
project further.
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[ATTACHMENT 16] |
Pages 109-110 |
UPDATE ON COMMUNITY ISSUES
|
Gaylene Mitchell |
|
|
Team manager Arts, community and recreation |
18 July 2007 |
Providing a report
from the Team manager Arts, community and recreation, providing responses to
issues raised at the Boards previous meetings as follows:
- Liquor bans
- Rakino Island wharf building
- Rakino Island ferry services
- Encroachment issues
- Discretionary funding 2006/2007 and 2007/2008
- Meetings to be scheduled with various board members
for August
- Items for August report
Recommending that
the report of the Team manager Arts, community and recreation, dated 18 July
2007, be received and the Waiheke Community Board allocate funding from its
2007/2008 Discretionary Funding budget for the Delamore Drive bunker restoration
project.
|
[ATTACHMENT 17] |
Pages 111-114 |
REPORTS REQUESTED PENDING
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Gaylene Mitchell |
|
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Team manager Arts, community and recreation |
18 July 2007 |
Reporting on the
Reports Requested/Pending list of the Team manager Arts, community and
recreation, dated 18 July 2007.
Recommending that
the reports requested/pending for July 2007 be received.
|
[ATTACHMENT 18] |
Pages 115-120 |
WAIHEKE PARKS SPOKESPERSONS GROUP
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Gaylene Mitchell |
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Team manager Arts, community and recreation |
18 July 2007 |
Attaching for the
Board's information minutes from the Waiheke Parks Spokespersons Group meeting
held on 2 July 2007.
Recommending that
the information be received.
|
[ATTACHMENT 19] |
Pages 121-122 |
GROUP ACTIVITY REPORTS
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Gaylene Mitchell |
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Team manager Arts, community and recreation |
18 July 2007 |
Attaching activity
reports and statistics from the various groups within Auckland City.
Recommending that
the Group Activity Reports for the month of July 2007 be received.
|
[ATTACHMENT 20] |
Pages 123-136 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
|
Gaylene Mitchell
Team manager Arts, community and recreation |
18 July 2007 |
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Section 48, Local Government Official Information
and Meetings Act 1987: |
The following motion is
submitted for consideration:
That the public be excluded from
the following part(s) of the proceedings of this meeting.
The general subject of each
matter to be considered while the public is excluded, the reason for passing
this resolution in relation to each matter, and the specific grounds under
Section 48(1) of the Local Government Official Information and Meetings Act 1987
for the passing of this resolution are as follows:
|
Item no. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to
each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of
this resolution |
|
C1 |
Waiheke Parks Spokesperson Meeting - July 2007 |
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good
reason to withhold exists under section 7. |
Section 7(2)(h)
To enable the Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular the Council would be disadvantaged by
price if information was released. |
S48(1)(a)
The exclusion of the public from the part of the
meeting is necessary to enable the local authority to deliberate in
private on its decision or recommendation. |
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C2 |
2007 Mayor of Auckland's Community Safety Awards
|
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good
reason to withhold exists under section 7. |
Section 7(2)(a)
The withholding of the information is necessary to
protect the privacy of natural persons, including that of a deceased
person.
In particular the item will require discussion of
members of the community. |
S48(1)(a)
The exclusion of the public from the part of the
meeting is necessary to enable the local authority to deliberate in
private on its decision or recommendation. |
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