APOLOGIES
At the close of the
agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the
Waiheke Community Board meeting held on Wednesday, 22 August 2007 to be
confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. CATHIE WILLIAMS - TEDDY BEAR PICNIC
Cathie Williams, on behalf of the Waiheke Health Trust, will be in attendance to
address the Waiheke Community Board on funding support for the proposed Waiheke
Teddy Bear Picnic, to be held on Saturday, 1 March 2008, in celebration of the
National Children's Day. This item is also referred to under item ---- on this
agenda.
|
[ATTACHMENT 4.1] |
Pages 1-2 |
4.2. TREVOR DARVILL - ONETANGI RESIDENTS ASSOCIATION HALL ACCESS
Trevor Darvill will be in attendance to address the Waiheke Community Board on
the Onetangi Residents Association Hall Access. This item is also referred to
under item 7 on this agenda.
4.3. MIKE JARMAN - SPEED LIMIT ON WAIHEKE ROAD
Mike Jarman will be in attendance to address the Waiheke Community Board on the
speed limit on Waiheke Road, Onetangi.
COMMUNITY BOARD LOCAL FUNDING 2007
|
Jan Zieglar Peri |
|
|
Community advisor |
26 September 2007 |
Providing the
Waiheke Community Board with a report presenting the applications to the
Community Board Local Funding (CBLF) grants scheme for 2007. The two key
eligibility criteria which guide that distribution of funds are that
applications must deliver benefits that are local in their focus and
applications must support Auckland City Council's goal of supporting the
processes and activities that enable people to get together and work to improve
their communities. Each of Auckland City Council's 10 community boards has
$25,000 to distribute. The average grant given is between $1,000 and $1,500.
Recommending that
the report of the Community advisor, dated 26 September 2007, be received and
that the recommendations for grants totalling $22,800 from the Community Board
Local Fund 2007, as listed in appendix one, be considered.
|
[ATTACHMENT 5] |
Pages 3-46 |
LOCAL EVENTS FUNDING
|
Gaylene Mitchell |
|
|
Team manager arts community and recreation |
12 September 2007 |
Providing the
Waiheke Community Board with a memorandum outlining the proposed Local Events
Funding for their consideration. Every community board receives $11,000 per
financial year for funding of local events. The proposed allocation for the
Boards local events funding is as follows:
- Waiheke Santa Parade - $3,000
- Waiheke Twilight Rambles - $2,000
- Waiheke Teddy Bears Picnic - $3,000
- Waiheke Junk to Funk - $1,000
- Tanya Batt's Storytelling Festival - $2,000
Recommending that
the memorandum of the Team manager arts community and recreation, dated 12
September 2007, be received and the Board consider allocating its local events
funding as listed, noting that Board Member Evans and Councillor Faye Storer be
authorised to seek local assistance for organising these events and brief the
incoming Board on the outcome of these discussions.
|
[ATTACHMENT 6] |
Pages 47-48 |
ONETANGI HALL ACCESS OVER POHUTUKAWA RESERVE
|
John Nash |
|
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Senior Open Space Planner |
15 August 2007 |
Providing the
Waiheke Community Board with a report outlining the investigations surrounding
the Onetangi Residents Association Hall and the proposed access over Pohutukawa
Reserve, Onetangi.
The Onetangi
Residents and Ratepayers Association own a hall bounded on three sides by
Pohutukawa Reserve at Onetangi, and seek to improve vehicle access to the hall
by creating an accessway across Pohutukawa Reserve. Three options have been
prepared for officers consideration and officers are in support of Option 2 - an
accessway largely located on Onetangi Residents Association land but with a
turning area partly located on the reserve. This will require an easement to be
negotiated between Onetangi Residents Association and council.
Recommending that
the report of the Senior Open Space Planner, dated 15 August 2007, be received
and the Board consider the options presented within the report.
|
[ATTACHMENT 7] |
Pages 49-68 |
OSTEND MARKET - PRELIMINARY INVESTIGATION
|
Reg Cuthers |
|
|
Acting Hauraki Gulf Islands Manager, Transport safety, assets and
operations
Geoff Atherfold
Manager, Hauraki Gulf Islands |
17 September 2007 |
Providing the
Waiheke Community Board with a report outlining the investigations into the safe
operation of food stalls at the Ostend Market and traffic safety issues
occurring during the Saturday operation of the market. The report notes that
Council officers have investigated both issues and recommend minor improvements
to assist the traffic and pedestrian flow around the Ostend market area, and
clarity around registration of food premises.
Recommending that
the report of the Acting Hauraki Gulf Islands Manager, Transport safety, assets
and operations and the Manager, Hauraki Gulf Islands, be received and that the
Board confirms their support for the ongoing operation of the Ostend Market.
|
[ATTACHMENT 8] |
Pages 69-74 |
MATIATIA EMERGENCY POWER SUPPLY
|
Richard La Ville |
|
|
Hauraki Gulf Islands wharves and airfields
coordinator |
30 August 2007 |
Providing the
Waiheke Community Board with a report updating the Board on the provision of
emergency equipment at Matiatia Passenger Terminal.
At its meeting held
25 July 2007, the Waiheke Community Board resolved as follows:
"That the matter of an emergency generator and/or an alternative sustainable
power supply at Matiatia be referred to officers for consideration."
This report provides
information on the research undertaken by officers into this issue, noting that
an emergency backup system is already in place at Matiatia. It is proposed that
another generator (in addition to the current one in place at present), that
would supplement the battery system and provide on source of emergency power to
the wharf-head lights, the internal terminal lighting and the gangway
hydraulics.
Recommending that
the report of the Hauraki Gulf Islands wharves and airfields coordinator, dated
30 August 2007, be received.
|
[ATTACHMENT 9] |
Pages 75-76 |
ONEROA SOUTHERN SERVICE LANE - PROJECT UPDATE
|
Reg Cuthers |
|
|
Acting Hauraki Gulf Islands Manager, Transport
safety, assets and operations |
14 September 2007 |
Providing the
Waiheke Community Board with a memorandum from the Acting Hauraki Gulf Islands
Manager, on the progress regarding the Service Lane easement negotiations with
the affected property owners adjacent to the Oneroa southern service lane and
Council's timelines in regards to design and implementation of works.
Recommending that
the report of the Acting Group manager, dated 5 September 2007, be received.
|
[ATTACHMENT 10] |
Pages 77-80 |
FEASABILITY OF REDUCING THE SPEED LIMIT ON THE ONETANGI STRAIGHT
|
Reg Cuthers |
|
|
Acting Hauraki Gulf Islands Manager, Transport
safety, assets and operations |
7 September 2007 |
Providing the
Waiheke Community Board with a report from the Acting Hauraki Gulf Islands
Manager, Transport safety, assets and operations, outlining the information
requested by the Board at its meeting held 21 June 2007.
At its meeting held
21 June 2007, the Waiheke Community Board resolved as follows:
"That the Waiheke Community Board requests background information concerning
the Land Transport New Zealand criteria used to identify an appropriate speed
limit, speed and crash data for the Onetangi Straight, along with proposed
safety improvements to the golf course entranceway in the form of a memorandum
for its July 2007 meeting."
This report provides
information on the background information required to identify an appropriate
speed limit (Land Transport Rule for Setting of Speed Limits 2003), the speed
and crash data for the Onetangi Straight and safety improvements to the golf
course entranceway.
Recommending that
the report of the Acting Hauraki Gulf Islands manager, Transport safety, assets
and operations, dated 7 September 2007, be received.
|
[ATTACHMENT 11] |
Pages 81-184 |
2008/2009 PRIORITY SETTING FOR NEW FOOTPATHS AND SEAL EXTENSION
|
Andrew Allen |
|
|
Acting Group Manager |
5 September 2007 |
Providing the
Waiheke Community Board with a report from the Acting Group Manager, Transport
safety, assets and operations, outlining the proposed 2008/2009 footpath and
seal extensions for Waiheke. This report asks that the Board consider priorities
for new footpaths and seal extension for 2008/2009 and, in addition, the Board
is asked to consider a new method proposed for the evaluation of new footpath
priorities from 2007/2008 onwards, as well as the resulting changes to the
priorities for 2007/2008. The new evaluation method will ensure that funding is
targeted at the highest need sites first, and that the decision making process
is more robust, objective and transparent.
Recommending that
the Waiheke Community Board consider supporting the 'Evaluation Guide for the
Prioritisation of New Footpath Installations' and approve the footpath
priorities, as outlined within the report.
|
[ATTACHMENT 12] |
Pages 185-190 |
PROPOSAL TO RENEW THE MANAGEMENT CONTRACT FOR THE WAIHEKE YOUTH
HOSTEL - PORTION OF THE CATHERINE MITCHELL RESERVE, WAIHEKE
|
Hendrick Jooste |
|
|
Leasing officer |
10 September 2007 |
Providing the
Waiheke Community Board with a scoping sheet outlining the proposal to renew the
management contract for the Waiheke Youth Hostel, portion of the Catherine
Mitchell Reserve, Waiheke. The management of the Waiheke Youth Hostel has been
of interest to the Board in the past and it is seen as important to keep the
Board informed of any changes to the management arrangements in respect to the
hostel.
Recommending that
the Waiheke Community Board consider the management agreement between the
Auckland City Council and Te Motu Arai Roa Limited for the management of the
Waiheke Youth Hostel be renewed for the period 1 December 2007 to 31 May 2009.
|
[ATTACHMENT 13] |
Pages 191-194 |
RAKINO WHARF BUILDING
|
Rachael Dent |
|
|
Community Venues Manager |
10 September 2007 |
Providing the
Waiheke Community Board with a response to the resolution of the Board at its
meeting held 25 July 2007 regarding the future of the Rakino Wharf Building.
Officers met with Councillors Storer and Amstrong and the Chairman on 8 August
2007 to discuss the future of the Rakino Wharf building. The result from this
meeting was that officers have requested $20,000 in the appropriate funding
rounds for 2008/2009 to make the top floor of this facility waterproof. This is
an interim measure to ensure no further deterioration of this building whilst
the future is decided and the required funds are sourced. However, this will
mean that as per the current arrangement, the top floor will not be safe to use
at this time.
Recommending that
the report of the Community Venues Manager, dated 10 September 2007, be
received.
|
[ATTACHMENT 14] |
Pages 195-196 |
SMALL LOCAL IMPROVEMENT PROJECT WASH-UP ROUND 2007/2008
|
Lyz Miller |
|
|
SLIPS Coordinator, Environmental and utility
management |
12 September 2007 |
Providing the
Waiheke Community Board with a memorandum from the SLIPS Coordinator, dated 12
September 2007, regarding the Small local improvement project wash-up round
2007/2008. The memorandum provides a list of SLIPs projects and accompanying
proposal forms, noting that the Board is to consider allocating the remaining
$10,000 of your 2007/2008 SLIPs funding to one of the 6 month projects already
scoped and on the provided list of proposed projects.
Recommending that
the Board consider allocation of the remaining 2007/2008 SLIPs funding from the
list of proposed projects.
|
[ATTACHMENT 15] |
Pages 197-206 |
ENCROACHMENTS OFFICER FOR THE HAURAKI GULF ISLANDS
|
Mark Bowater |
|
|
Manager, Parks Services |
12 September 2007 |
Providing the
Waiheke Community Board with a report outlining the available funds budgeted by
Council for the 2007/2008 year for addressing private encroachments onto public
space. Council has budgeted $37,000 for the 2007/2008 year for addressing
private encroachments onto public space. Council also resolved during the
finalisation of the annual plan to increase this to $150,000 per year for the
2008/2009 and 2009/2010 years. It is acknowledged that there are many sites on
Waiheke Island, where private encroachments have occurred onto public space.
Accordingly, it is expected that the majority of available funding will be
targeted to resolving encroachment issues on Waiheke Island.
Recommending that
the report of the Manager, Parks Services, dated 12 September 2007, be received.
|
[ATTACHMENT 16] |
Pages 207-210 |
WAIHEKE LIBRARY, SERVICE CENTRE AND ARTWORKS: PREFERRED OPTION
DECISION
|
Gaylene Mitchell |
|
|
Team manager arts community and recreation |
19 September 2007 |
Providing the report
and minutes from the Community Development and Equity Committee meeting held 12
September 2007, advising that a new stand-alone Waiheke library complex be built
on the council-owned church land at Oneroa with a design which will allow
linkage between the library and the Artworks site and that a new council service
centre be built on existing council land at 4-6 Belgium Street, Ostend, adjacent
to the existing service centre at 10-12 Belgium Street.
At its meeting held
12 September 2007, the Community Development and Equity Committee resolved as
follows:
- "The
Community Development and Equity Committee approve the following:
- That a new stand-alone Waiheke library
complex be built on the council-owned church land at Oneroa with a design which
will allow linkage between the library and the Artworks site.
- That a new council service centre be built
on existing council land at 4-6 Belgium Street, Ostend, adjacent to the existing
service centre at 10-12 Belgium Street.
- That officers report back to the appropriate
committee on the options of divestment of surplus land owned by the council in
Ostend and/or Oneroa, once preliminary design work is completed by June 2008.
- That the staff involved in the consultation
and project development be thanked, especially the following officers who have
worked hard in getting this proposal to the Committee today, including Jane Simmonds, Waiheke Project Team Leader and Ascari Partners, the Steering Team,
Councillor Faye Storer and Ray Ericson, Chairperson of the Waiheke Community
Board."
Recommending that
the report and the resolutions from the Community Development and Equity
Committee, dated 12 September 2007, be received.
|
[ATTACHMENT 17] |
Pages 211-298 |
UPDATE ON COMMUNITY ISSUES
|
Gaylene Mitchell |
|
|
Team manager arts community and recreation |
12 September 2007 |
Providing a report
from the Team manager Arts, community and recreation, providing responses to
issues raised at the Boards previous meetings as follows:
- Gulf Transport Strategy Review
- Rocky Bay Store
- Anglican Church building
- Honours boards
- Community Noticeboard - Onetangi
- Delamore Drive bunker project
- Molok Bins
- Signage for significant wetlands
- Meetings held in August/September and scheduled for post elections
- Community Forum
Recommending that
the report of the Team manager, arts community and recreation, dated 12
September 2007, be received and that the Board consider funding the honours
board work from it's 2007/2008 Discretionary Fund. Further recommending that the
Waiheke Community Board consider the community noticeboard and Anglican church
building investigations be scoped as possible 2008/2009 Small Local Improvement
(SLIPs) Projects.
|
[ATTACHMENT 18] |
Pages 299-306 |
REPORTS REQUESTED PENDING
|
Gaylene Mitchell |
|
|
Team manager arts community and recreation |
12 September 2007 |
Reporting on the
Reports Requested/Pending list of the Team manager Arts, community and
recreation, dated 12 September 2007.
Recommending that
the reports requested/pending for September 2007 be received.
|
[ATTACHMENT 19] |
Pages 307-312 |
BOARD MEMBERS REPORTS
20.1. REPORT FROM EILEEN EVANS
Attaching for the Board's information a report from Board Member Evans outlining
issues she has been involved with since the Boards last meeting. The report
draws attention to the following matters:
- Recent requests from the public
- Meeting that she has attended since the last Board meeting
Recommending that the report from Board Member Evans be received.
|
[ATTACHMENT 20.1] |
Pages 313-314 |
20.2. REPORT FROM TONY SEARS
Board Member Sears will provide a verbal report at the meeting.
Recommending that the verbal report from Board Member Sears be received.
20.3. REPORT FROM HERB ROMANIUK
Board Member Romaniuk will provide a verbal report at the meeting.
Recommending that the verbal report from Board Member Romaniuk be received.
20.4. REPORT FROM KELLY ANN HARVEY-VERNON
Board Member Harvey-Vernon will provide a verbal report at the meeting.
Recommending that the verbal report from Board Member Harvey-Vernon be received.
COUNCILLORS REPORT
|
Faye Storer |
|
|
Hauraki Gulf Islands Councillor |
19 September 2007 |
Attaching for the
Board's information a report from the Hauraki Gulf Islands Councillor outlining
issues she has been involved with since the Boards last meeting.
Recommending that
the report from Councillor Faye Storer be received.
|
[ATTACHMENT 21] |
Pages 315-316 |
CHAIRMANS REPORT
|
Ray Ericson |
|
|
Waiheke Community Board |
19 September 2007 |
Attaching for the
Waiheke Community Boards information a report from the Chairman outlining issues
he has been involved with since the Boards last meeting. The report of the
Chairman draws attention to the following matters:
- Thank
you to officers and Board Members for their work during the term
- Meetings
that he has attended over the past month
Recommending that
the report of the Chairperson, dated 19 September 2007, be received and that the
Board consider funding the thank you gifts that will be presented to officers
from its 2007/2008 Discretionary Fund.
|
[ATTACHMENT 22] |
Pages 317-318 |
WAIHEKE PARKS SPOKESPERSON GROUP
|
Gaylene Mitchell |
|
|
Team manager, arts community and recreation |
19 September 2007 |
Attaching for the
Boards information minutes from the Waiheke Parks Spokespersons Group meeting
held on 2 July 2007.
Recommending that
the information be received.
|
[ATTACHMENT 23] |
Pages 319-320 |
WAIHEKE POLICE REPORTS
|
Gaylene Mitchell |
|
|
Team manager, arts community and recreation |
19 September 2007 |
Providing for the
Waiheke Community Board's information police reports dated 12.08.07 - 19.08.07;
19.08.07 - 26.08.07; 26.08.07-02.09.07; 02.09.07-09.09.07 and 09.09.07 -
16.09.07.
Recommending that
the reports be received.
|
[ATTACHMENT 24] |
Pages 321-328 |
GROUP ACTIVITY REPORTS
|
Gaylene Mitchell |
|
|
Team manager, arts community and recreation |
19 September 2007 |
Attaching activity
reports and statistics from the various groups within Auckland City Council.
Recommending that
the group activity reports for the month of September 2007 be received.
|
[ATTACHMENT 25] |
Pages 329-336 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
|
Gaylene Mitchell |
|
|
Team manager, arts community and recreation |
19 September 2007 |
|
Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
|
Item no. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
|
C1 |
Acquisition of Open Space -
Waiheke Island |
Public conduct of matter would be likely to result
in disclosure of information for which good reason to withhold exists
under section 7. |
Section 7(2)(h)
To
enable the council to carry out, without prejudice or disadvantage,
commercial activities.
Section 7(2)(b)(ii)
To
protect information where the making available of the information would
be likely unreasonably to prejudice the commercial position of the
person who supplied or who is the subject of the information.
Section 7(2)(i)
To
enable the council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In
particular, the report identifies a property which council wishes to
purchase. Disclosure of this information could prejudice or
disadvantage council's future negotiations with the owner and its
commercial activities. |
S48(1)(a)
The public conduct of the
part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section
7. |
|
C2 |
Waiheke Parks Spokesperson Meeting - September 2007 |
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good
reason to withhold exists under section 7. |
Section 7(2)(h)
To enable the Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular the Council would be disadvantaged by
price if information was released. |
S48(1)(a)
The exclusion of the public from the part of the
meeting is necessary to enable the local authority to deliberate in
private on its decision or recommendation. |
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