APOLOGIES
At the close of the agenda no apologies had been
received.
CONFIRMATION OF
MINUTES
The minutes of the Waiheke Community Board meeting held
on Wednesday, 21 November 2007 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "An item that is not on
the agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item
is not on the agenda; and |
| |
(ii) |
The reason why the
discussion of the item cannot be delayed until a subsequent meeting." |
| Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "Where an item is not on
the agenda for a meeting,- |
| (a) |
That item may be
discussed at that meeting if- |
| |
(i) |
That item is a minor
matter relating to the general business of the local authority; and |
| |
(ii) |
The presiding member
explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following
requests have been received to address the meeting:
4.1. CAUSEWAY
BEHIND MAKORA AVENUE – NGAIRE MCCARTHY
Ngaire McCarthy, resident of
Makora Avenue, will be in attendance to address the Board in opposition to the
construction of a causeway behind her property on Makora Avenue.
4.2. MATTERS
ARISING – PITA RIKYS, WAIHEKE ISLAND COMMUNITY PLANNING GROUP
Pita Rikys, Waiheke Island
Community Planning Group (WICPG), will be in attendance to address the Board
regarding matters arising from the recent meeting of WICPG.
4.3. SHELLY BEACH
ISSUES – RINSKE RYDER, BRENTLY FORD AND JOY CARTER
Rinske Ryder, Brently Ford and
Joy Carter, residents of Shelly Beach Road, will be in attendance to address the
Board regarding their concern over the proposed extension of the Putiki
Esplanade Reserve, and requesting weed removal, the building of a seawall and
the placement of a barbecue at Shelly Beach Reserve.
4.4. PROPOSED
UPGRADE OF SKATE PARK AND BMX TRACK IN TAWAIPAREIRA RESERVE – SHAWN BROWN
Shawn Brown, Waiheke High
School, will be in attendance to address the Board regarding his proposal to
upgrade the skate park and BMX track facilities in Tawaipareira Reserve. This
item was deferred at the 21 November 2007 Board meeting.
4.5.
INTERNATIONAL NETWORK OF FAIRYTALE VILLAGES – TANYA BATT
Tanya Batt will be in attendance to provide the Board with an
update on her investigations of the International Network of Fairytale Villages.
WAIHEKE
POLICE REPORTS
| Janine Chisholm |
|
| Democracy Advisor |
23 January
2008 |
Providing for the Board's information police reports
dated 11.11.07-18.11.07, 18.11.07-25.11.07, 25.11.07-02.12.07,
02.12.07-09.12.07, 10.12.07-16.12.07, 17.12.07-23.12.07, 23.12.07-30.12.07,
30.12.07-06.01.08, 06.01.08-13.01.08 and 13.01.08-20.01.08.
Sergeant Stephen Ambler, NZ Police, will also be in
attendance to introduce himself to the Board and to provide an update on
community policing issues.
Recommending that the police reports be received, and
that Sergeant Stephen Ambler be thanked for his presentation to the Board.
2008/2009
ANNUAL PLAN POLITICAL PROCESS
| Anusha Guler |
|
| Team manager transport and finance - Democracy
Services |
30 November
2007 |
Reporting on the 2008/2009 annual plan political process
considered at the 12 December 2007 Annual Plan Direction Setting meeting of the
Finance & Strategy Committee. The Board is provided with the opportunity to
request any changes to the capital works projects that will be included in the
2008/2009 annual plan.
Recommending that the report of the Team manager
transport and finance – Democracy Services, dated 30 November 2007, be received,
and that the Board consider the list of capital works projects included in the
2008/2009 annual plan and advise of any requested changes with supporting
reasons.
COMMUNITY
LEASE SPACE WITHIN THE WAIHEKE ARTWORKS COMPLEX
| Rachael Dent |
|
| Community Venues Manager |
16 January
2008 |
Providing an update for the Board following its
resolution at the 21 November 2007 meeting in support of the establishment of a
radio station on Waiheke, and the investigation into the leasing of such a venue
at the Artworks Centre. In accordance with this resolution, officers have
investigated this option and do not support proceeding with such a lease at this
time. A strategic plan will be developed for the Artworks complex to clarify
its focus, role, function and priorities into the future, which will provide
clear guidance on the use of existing buildings and identify community and
commercial activities. It will also provide a basis for the planning of the
library development as an integral component of the Artworks complex, and it is
expected that the strategic plan for Artworks will be completed early in the
2008/2009 financial year. The advertising of all available lease space will
commence as soon as the strategic direction has been completed, and will involve
advertising in the local papers and contacting all relevant stakeholders.
Recommending that officers await the outcome of the
strategic plan being developed for Artworks, and commence the standard community
lease process should community space be allocated within that plan.
NOTICE OF
MOTION – ROYAL COMMISSION ON AUCKLAND GOVERNANCE
| Tony Sears |
|
| Deputy Chairman |
20 January
2008 |
Attaching a Notice of Motion requesting that the Board
make a submission to the Royal Commission on Auckland Governance, separate from
that submitted by Auckland City Council, and that Councillor Roche and Deputy
Chairman Sears be delegated to prepare the submission.
Recommending that the Notice of Motion be considered.
CORRESPONDENCE RECEIVED
Attaching for the Board's information correspondence
received during the period following the 21 November 2007 Board meeting.
Recommending that the correspondence be received.
BOARD MEMBERS' REPORTS
10.1. REPORT FROM
TONY SEARS
Attaching for the Board's
information a report from Deputy Chairman Sears outlining the issues he has been
involved with since the 21 November 2007 Board meeting.
Recommending that the report
of Deputy Chairman Sears, dated 20 January 2008, be received.
10.2. REPORT FROM
EILEEN EVANS
Attaching a report for the
Board's information a report from Board Member Evans outlining the issues she
has been involved with since the 21 November 2007 Board meeting. Also attached
for the Board's information are the minutes of the Waiheke Parks Spokespersons
meeting, dated 3 December 2007.
Recommending that the report
of Board Member Evans, dated 23 January 2008, and that the minutes of the
Waiheke Parks Spokespersons meeting, dated 3 December 2007, be received.
10.3. REPORT FROM
HERB ROMANIUK
Board Member Romaniuk will
provide a verbal report at the meeting.
Attaching for the Board's
information the minutes of the Waiheke Transport Spokesperson meeting, dated 5
December 2007.
Recommending that the verbal
report of Board Member Romaniuk and the minutes of the Waiheke Transport
Spokesperson meeting, dated 5 December 2007, be received.
10.4. REPORT FROM
NOBILANGELO CERAMALUS
Board Member Ceramalus will
provide a verbal report at the meeting.
Recommending that the verbal
report of Board Member Ceramalus be received.
COUNCILLOR'S
REPORT
Attaching for the Board's information a report from
Councillor Roche outlining the issues she has been involved with since the
November 2007 Board meeting.
Recommending that the report of Councillor Roche, dated
21 January 2008, be received.
CHAIRMAN'S
REPORT
| Ray Ericson |
|
| Waiheke Community Board Chairman |
23 January
2008 |
Attaching for the Board's information a report from the
Chairman outlining the issues he has been involved with since the 21 November
2007 Board meeting. Also attached are the Waiheke Community Board submission to
the Remuneration Authority, dated 18 December 2007, the minutes of the Community
Forum, dated 5 December 2007 and a letter from the Chairman to the Deputy Mayor
regarding the Waiheke Community Library project.
Recommending that the report of the Chairman, dated 23
January 2008, the Waiheke Community Board submission to the Remuneration
Authority, dated 18 December 2007, the minutes of the Community Forum, dated 5
December 2007 and a letter from the Chairman to the Deputy Mayor regarding the
Waiheke Community Library, be received.
REPORTS
REQUESTED/PENDING
| Janine Chisholm |
|
| Democracy Advisor |
20 January
2008 |
Reporting on the reports requested/pending list of the
Democracy Advisor, dated 20 January 2008.
Recommending that the reports requested/pending report of
the Democracy Advisor, dated 20 January 2008, be received.
GROUP
ACTIVITY REPORTS
| Janine Chisholm |
|
| Democracy Advisor |
23 January
2008 |
The group activity reports for the November 2007 –
January 2008 reporting period were unavailable as this agenda went to print due
to the summer holidays. This information will be reported at the Board's
February 2008 meeting.
