APOLOGIES
Apologies for non-attendance have been received from
Chairperson Ericson and Board member Ceramalus.
CONFIRMATION OF
MINUTES
The minutes of the Waiheke Community Board meeting held
on Wednesday, 30 January 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "An item that is not on
the agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item
is not on the agenda; and |
| |
(ii) |
The reason why the
discussion of the item cannot be delayed until a subsequent meeting." |
| Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "Where an item is not on
the agenda for a meeting,- |
| (a) |
That item may be
discussed at that meeting if- |
| |
(i) |
That item is a minor
matter relating to the general business of the local authority; and |
| |
(ii) |
The presiding member
explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following
requests have been received to address the meeting:
4.1. COMMERCIAL
LEASE AT ARTWORKS CENTRE – LINDA CHALMERS, WAIHEKE COMMUNITY ART GALLERY
Linda Chalmers, representing
the Waiheke Community Art Gallery, will be in attendance to address the Board
regarding assistance with a commercial lease at the Artworks Centre.
4.2. LIQUOR ISSUES
AND DISTURBANCES IN PLANTATION RESERVE – TONY FRASER
Tony Fraser, resident of Ocean
View Road, will be in attendance to address the Board regarding liquor issues
and ongoing disturbances in Plantation Reserve.
4.3. ROADING
ISSUES IN ROCKY BAY – PATRICIA MORISSETTE
Patricia Morissette, resident
of Fairview Crescent, will be in attendance to address the Board regarding the
general disrepair of the road verges and tar seal in Rocky Bay. A petition will
be tabled at the meeting.
4.4. WAIHEKE
STORYTELLING FESTIVAL – TANYA BATT
Tanya Batt will be in
attendance to address the Board in support of her Discretionary Funding
application for costs associated with the 2008 Waiheke Storytelling Festival.
At the close of agenda this discretionary form had not been received, and will
be tabled at the meeting under item 8.
4.5. WAIHEKE
COMMUNITY RADIO TRUST – CHRIS WALKER
Chris Walker, representing the
Waiheke Community Radio Trust, will be in attendance to address the Board in
support of the Trust's Discretionary Funding application for costs associated
with the erection of two low-power FM radio transmission aerials. This
application will be considered under Item 8.
DEVELOPMENT
OF A HAURAKI GULF ISLANDS OPEN SPACE PLAN
| John Nash |
|
| Senior Open Space Planner |
11 February
2008 |
Reporting on the development of a plan for Auckland City
Council owned or managed open spaces in the Hauraki Gulf Islands, which officers
have commenced preparing under council's adopted Open Space Framework. The plan
identifies issues and matters that need to be addressed over the plan period,
and outlines principles, policies and actions that need to be taken to
effectively manage public parks, reserves, streetscapes and coasts and beaches
on Waiheke, Great Barrier and Rakino Islands. The report also outlines what is
to be prepared, key matters to be covered and the timeframe involved, and
discusses how the proposed plan will supersede Recreation Waiheke, Waiheke
Island's open space strategy that was prepared in 1994. The suggested role of
the Board in the development of the plan is outlined for their consideration and
comment.
Recommending that the Board provide initial feedback and
comment on matters it wishes to see considered in the proposed Hauraki Gulf
Island open space plan; and that the Board nominates member(s) to work with the
Arts, Community and Recreation Policy Group on the development of an open space
plan for all public open spaces in the Hauraki Gulf Islands.
PROPOSED
WAIHEKE WINE AND FOOD FESTIVAL 2008
| Wendy Wilson |
|
| Event and Film Facilitator |
19 February
2008 |
Reporting on the approach made by Emma McDonald, Eventi
Limited, to council's Event and Film Operations team for the use of the Onetangi
Sports Grounds for a one-day commercial food and wine festival to be held in
November 2008 (provisionally booked for Saturday, 29 November). The festival
will comprise of wine and food stalls and music on two stages. The proposed
entry fee is approximately $60 per person, with the exact amount to be
confirmed.
This report seeks Board approval in the restriction of
general public access to the Onetangi Sports Grounds for the duration of the
event and to charge for entry. Endorsement is sought in support of the
organiser's resource consent application for the event as is required under the
Hauraki Gulf Islands District Plan and in support of the Auckland City Council
event permitting process pursuant to Auckland City Council bylaw clause 20.6.1.
Should the Board endorse the recommendations within this report, officers will
proceed with the event permitting process which involves consultation with and
approval from key stakeholders such as the New Zealand police, Hauraki Gulf
Islands Parks Advisor, Auckland City Council Transport and Auckland City Council
Regulatory Services among others.
Recommending that the Board endorses the application from
Emma McDonald to close Onetangi Sports Grounds to the public for a one-day
commercial event in November 2008, pending the organiser obtaining resource
consent and an event permit from Auckland City Council; and that the Board
endorses the application from Emma McDonald to charge the public a fee to access
Onetangi Sports Grounds to the public for a one-day commercial event in November
2008.
LOCAL EVENT
FUNDING – ANZAC DAY SERIVCES 2008
| Janine Chisholm |
|
| Democracy Advisor |
20 February
2008 |
The Board is asked to consider whether it wishes to
allocate funding for this year's ANZAC Day services.
Recommending that the Board allocate funding from its
2007/2008 Discretionary Funding budget to help cover the costs of this year's
ANZAC Day services.
DISCRETIONARY FUNDING APPLICATIONS
8.1. WAIHEKE
COMMUNITY RADIO TRUST
| Janine Chisholm |
|
| Democracy Advisor |
20 February
2008 |
Attaching for the Board's
consideration an application for Discretionary Funding from the Waiheke
Community Radio Trust seeking funding of $1,337.39 for costs associated with the
erection of two low-power FM radio transmission aerials.
Recommending that the Board
consider the application.
REPORT AND
RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE – REVIEW OF HEALTH AND ANIMAL
BYLAWS
| Janine Chisholm |
|
| Democracy Advisor |
20 February
2008 |
Attaching a report by the Senior Planner – City Planning,
dated 30 January 2008, which was considered by the City Development committee at
its meeting held on 14 February 2008. Also attached is a statement of proposal
relating to the dog policy and dog control bylaw, together with a copy of the
dog control bylaw 2008. The Local Government Act requires that council follow
the special consultative procedure in making, amending or revoking bylaws. It
is expected that the submission process will be from 17 March through to 18
April 2008, and hearings will commence in mid-May.
At its meeting on 14 February 2008, the City Development
Committee resolved as follows:
- "AThat the City Development Committee endorses the attached bylaws, dog
policy and statements of proposal and recommends that these be forwarded to
council to approve the commencement of the special consultative procedure.
- That the City Development Committee appoints Councillors Lotu-Iiga,
Casey and Millar to hear submissions and deliberate on the health and animal
related bylaws and dog policy.
- That the Chair and Deputy Chair of the City Development Committee be
given authority to appoint an alternate member should a councillor not be
available."
Recommending that the resolutions of the City Development
Committee, dated 14 February 2008, be received; that the report of the Senior
Planner – City Planning, dated 30 January 2008, be received; and that the Board
consider the formulation of a working party to prepare the Board's submission on
the dog control bylaw.
RESOLUTIONS
FROM THE GREAT BARRIER COMMUNITY BOARD – AUCKLAND CITY GOVERNANCE
| Janine Chisholm |
|
| Democracy Advisor |
20 February
2008 |
Attaching for the Board's information resolutions from
the 18 February 2008 meeting of the Great Barrier Community Board regarding
Auckland city governance.
Recommending that the resolutions of the Great Barrier
Community Board, dated 18 February 2008, be received.
NOTICE OF
MOTION – THAMES-COROMANDEL DISTRICT COUNCIL PETITION
| Denise Roche |
|
| Hauraki Gulf Islands Councillor |
20 February
2008 |
Attaching a Notice of Motion requesting that the Board
not support a move at this time to withdraw the Hauraki Gulf Ward from the
Auckland City Council local authority in favour of joining the Thames-Coromandel
District Council; that the Board; and that these resolutions be forwarded to the
Great Barrier Community Board, the Chief Executive of Auckland City Council, the
Mayor of Auckland City Council and Auckland City Councillors, and the Mayor and
Councillors of the Thames-Coromandel District Council.
Recommending that the Notice of Motion be considered.
CORRESPONDENCE RECEIVED
Attaching for the Board's information correspondence
received during the period following the 30 January 2008 meeting.
Recommending that the correspondence be received.
BOARD
MEMBERS' REPORTS
13.1. REPORT FROM
TONY SEARS
Board Member Sears will
provide a verbal report at the meeting.
Recommending that the verbal
report of Board Member Sears be received.
13.2. REPORT FROM
EILEEN EVANS
Board Member Evans will
provide a verbal report at the meeting.
Recommending that the verbal
report of Board Member Evans be received.
13.3. REPORT FROM
HERB ROMANIUK
Board Member Romaniuk will
provide a verbal report at the meeting.
Recommending that the verbal
report of Board Member Romaniuk be received.
COUNCILLOR'S
REPORT
Attaching for the Board's information a report from
Councillor Roche outlining the issues she has been involved with since the
January 2008 Board meeting. Also attached are the minutes of the Hauraki Gulf
Forum, dated 10 December 2007, and the minutes of the Waiheke Parks
Spokespersons meeting, dated 4 February 2008.
Recommending that the report of Councillor Roche, dated
20 February 2008, the minutes of the Hauraki Gulf Forum, dated 10 December 2007,
and the minutes of the Waiheke Parks Spokespersons meeting, dated 4 February
2008, be received.
CHAIRMAN'S
REPORT
| Ray Ericson |
|
| Waiheke Community Board Chairman |
20 February
2008 |
Attaching for the Board's information a report from the
Chairman outlining the issues he has been involved with since the January 2008
Board meeting. Also attached is the presentation given to community board
chairpersons by the Group Manager, Auckland City Environments, dated 31 January
2008 regarding community board delegations.
Recommending that the report of the Chairman, dated 20
February 2008, and the presentation given to community board chairpersons by the
Group Manager, Auckland City Environments, dated 31 January 2008 regarding
community board delegations, be received.
WAIHEKE
POLICE REPORTS
| Janine Chisholm |
|
| Democracy Advisor |
20 February
2008 |
Providing for the Board's information police reports
dated 04.02.08-10.02.08 and 10.02.08-17.02.08.
Recommending that the police reports be received.
REPORTS
REQUESTED/PENDING
| Janine Chisholm |
|
| Democracy Advisor |
20 February
2008 |
Reporting on the reports requested/pending list of the
Democracy Advisor, dated 20 February 2008.
Recommending that the reports requested/pending report of
the Democracy Advisor, dated 20 February 2008, be received.
GROUP
ACTIVITY REPORTS
| Janine Chisholm |
|
| Democracy Advisor |
20 February
2008 |
Attaching the group activity reports for the November
2007 – January 2008 period, for the Board's information.
Recommending that the group activity reports, for the
November 2007 – January 2008 period, be received.
EXCLUSION OF THE
PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Janine Chisholm |
|
| Democracy Advisor |
20 Feb 2008 |
| Section 48, Local
Government Official Information and Meetings Act 1987: |
The following motion is submitted for consideration:
That the public be excluded from the following
part(s) of the proceedings of this meeting.
The general subject of each matter to be considered
while the public is excluded, the reason for passing this resolution in relation
to each matter, and the specific grounds under Section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987 and
the particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
Community Input Group for the New Library in Oneroa |
Public conduct of matter would be likely to result in disclosure of
information for which good reason to withhold exists under section 7. |
S7(2)(a)The withholding of the
information is necessary to protect the privacy of natural persons,
including that of a deceased person.In particular, to protect the privacy of individuals and allow the
community board to consider personal information. |
S48(1)(a)The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason for withholding
exists under section 7. |
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