APOLOGIES
An
apology has been received from Councillor Roche for lateness, and from Board
member Romaniuk for non-attendance.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 27 February
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. COMMERCIAL LEASE AT ARTWORKS CENTRE - LINDA CHALMERS, WAIHEKE COMMUNITY ART GALLERY
Linda Chalmers, representing the Waiheke Community Art Gallery, will be in
attendance to address the Board regarding assistance with a commercial lease at
the Artworks Centre.
4.2. LIQUOR ISSUES AND DISTURBANCES IN PLANTATION RESERVE - TONY FRASER
Tony
Fraser, resident of Ocean View Road, will be in attendance to address the Board
regarding liquor issues and ongoing disturbances in Plantation Reserve.
ACCESS TO AND PROTECTION OF THE LAGOON AREA OF OKOKA BAY RESERVE
| Gary Wilton |
|
| Parks Advisor - Hauraki Gulf Islands |
11 March 2008 |
Reporting on access to an ecologically sensitive area of Esplanade Reserve at
Okoka Bay (the 'lagoon area'). This area is administered in part by Auckland
City Council and in part (below the mean high water) by the Department of
Conservation (DoC). A summary of the response from DoC and council's ecologist
is outlined, and the issues of the protection of ecological values and the
ongoing management of the area are addressed. To help resolve access issues,
council officers and the neighbours of Esplanade Reserve have worked together to
agree a set of principles for the future management of the area.
Recommending that the Board approve the Esplanade Reserve project be considered
under SLIPs funding, noting the project will discourage people from walking into
the Esplanade Reserve at Okoka Bay and protect the ecological values of the
area, and that the Department of Conservation (DoC) is requested to fund
interpretive signage whilst council takes over responsibility for the ongoing
maintenance of weed control, pest control and revegetation within Esplanade
Reserve.
WAIHEKE DINGHY CLUB - PROPOSAL FOR CLUB FACILITY AT ONEROA BEACH
| John Nash |
|
| Senior Open Space Planner |
12 February 2008 |
Reporting on the proposal by the Waiheke Boating Club to which seeks approval to
establish a dinghy sailing centre on Oneroa Beach. The Board has previously
supported the proposal in principle, and the club has now presented a formal
proposal to officers seeking a site at the northern end of Oneroa Beach.
Officers previously reported to the Board on issues associated with the proposal
that needed to be addressed before it could be progressed. The club's current
proposal is considered to be sufficiently comprehensive for the process to
commence. Although there are still issues to address, it is considered that the
road stopping, leasing and resource and building consent procedures will ensure
all issues can be addressed satisfactorily. The first step in progressing the
club's plans is to obtain council support for the proposal to commence, which
can be achieved by council agreeing to the road stopping.
Recommending that the Board approves that road stopping procedures over all or
part of the area of land identified for road stopping in the Hauraki Gulf
Islands District Plan at the northern end of Oneroa Beach be commenced as the
first stage to enable the Waiheke Boating Club's proposal to establish a dinghy
sailing centre at the northern end of Oneroa Beach to proceed, and that the
Board supports in principle the granting of a lease to the Waiheke Boating Club
to establish a dinghy sailing centre, subject to all necessary regulatory
procedures being completed and all issues associated with the proposal being
addressed to the satisfaction of the Managers, Arts Community and Recreation
Policy, Arts Community and Recreation Services and Transport Safety Assets and
Operations.
REPORT AND RESOLUTIONS FROM THE ARTS, CULTURE AND RECREATION COMMITTEE - INFORMATION PAPER ON PROPOSED COASTS AND BEACHES PLAN AND HAURAKI GULF ISLANDS PLAN
| Janine Chisholm |
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| Democracy Advisor |
17 March 2008 |
Reporting on plans for council owned or managed open spaces in the Hauraki Gulf
Islands and coastal open spaces on the Auckland Isthmus, which officers have
commenced under council's framework for open space, Our Collective Taonga:
Places for People, Places for Nature. The Coasts and Beaches Plan will outline
issues relating to coastal public open space on the Auckland Isthmus, and the
Hauraki Gulf Islands Plan will outline issues relating to public parks,
reserves, streetscapes, and coasts and beaches on Waiheke, Great Barrier and
Rakino Islands. Both plans will identify matters that need to be addressed over
the plan period and the provisions to achieve this. The research and scoping
phase for the Coasts and Beaches Plan and the Hauraki Gulf Islands Open Space
Plan will be completed by June 2008, with draft plans to be presented to the
Arts, Culture and Recreation Committee by December 2008. Final signoff of
approved plans is expected by June 2009. Stakeholder consultation will occur
throughout this time with formal public feedback being sought on the draft plan.
This
report was presented to the 12 March 2008 meeting of the Arts, Culture and
Recreation Committee, where it was resolved as follows:
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"That the Arts, Culture and Recreation Committee
endorses the proposal to develop the Coast and Beaches Plan and the Hauraki Gulf
Islands Plan for Auckland City.
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That the report on the proposed Coasts and
Beaches Plan and the Hauraki Gulf Islands Plan and the Committee's resolution be
forwarded to the Great Barrier Community Board and the Waiheke Community Board
for their information."
Recommending that the resolutions of the Arts, Culture and Recreation Committee,
dated 12 March 2008, and the report of the Senior Open Space Planner, dated 28
February 2008, be received.
REVIEW OF THE WAIHEKE WASTEWATER BYLAW
| Colin Craig |
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| Senior Planner |
18 March 2008 |
Reporting on council's review of the Waiheke Wastewater Bylaw in accordance with
the Local Government Act 2002, which requires a local authority to review its
existing bylaws by 1 July 2008. It is proposed to revoke the existing bylaw,
which has been in place since 1996, and replace it with an amended version. The
proposed bylaw seeks to ensure that septic tanks and domestic wastewater
treatment systems in use on Waiheke are installed and maintained in a manner
that prevents the failure of the system and ensures that it operates
effectively. A major feature of the proposed bylaw is the requirement for land
owners who have a septic tank or a domestic wastewater treatment system that
accumulates solids, to have that septic tank or system pumped out to remove all
settled solids at least once every 36 months. The property owner will also be
required to provide a copy of the receipt for this work to the Waiheke Service
Centre within 14 days of the tank being serviced. The bylaw will also require
the land owner to ensure that the wastewater treatment system is easily
accessible for the purposes of inspection and maintenance to allow servicing.
The bylaw requires those wishing to install a domestic wastewater disposal
system to provide such information to the council as is necessary to establish
that the system will work effectively and its compliance with the requirements
of the Building code and the Auckland Regional Plan: Air, Land and Water (ALWP).
Recommending that the memorandum of the Senior Planner, dated 18 March 2008, be
received, and that the Board supports the new proposed Waiheke Wastewater Bylaw
being advertised for public comment.
HEALTH AND ANIMAL RELATED BYLAWS
| Janine Chisholm |
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| Democracy Advisor |
17 March 2008 |
The
following bylaws are open for public submission:
Submissions on the first four bylaws close on 11 April 2008, with the remainder
closing on 18 April. At its meeting on 27 February, the Board delegated
Councillor Roche and Board Member Evans to prepare its submission on the dog
control bylaw.
Recommending that the Board consider whether it wishes to make submissions on
the additional bylaws.
PLANNING AND TREE SPOKESPERSONS
| Janine Chisholm |
|
| Democracy Advisor |
17 March 2008 |
At
its November 2007 meeting, the Board appointed the following spokespersons:
Planning - Ray Ericson and Tony Sears
Trees - Nobilangelo Ceramalus
At
its meeting held on 28 February 2008, Council resolved, inter alia, as follows:
"That the council approves changes to delegations for community boards relating
to planning, bylaws and trees with the effect that community boards' input will
be on the following:
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Resource consents for non-complying
activities and the removal of scheduled trees;
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Making submissions on notified resource
consent applications;
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Policy issues (proposed plan changes and
proposed plans); and
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Nomination of either one planning
spokesperson to cover all planning issues (including trees) or one planning
spokesperson and one tree spokesperson.
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Liquor licensing (noting the status quo
remains)"
Recommending that in line with the above resolution, the Board reconsider its
appointments to the planning and tree spokesperson roles, and appoint one person
to cover both the trees and planning roles.
NOTICE OF MOTION - BOARD MEMBER CERAMALUS
| Nobilangelo Ceramalus |
|
| Board member |
20 March 2008 |
Attaching a Notice of Motion requesting the Board's support for Board member
Ceramalus' complaint to Parliament's Regulation Review Committee regarding the
Remuneration Authority failing to apply the mandatory criteria laid down in
Clause 7 of Schedule 7 of the Local Government Act 2002 when determining local
body remunerations, and requesting funding for travel to Wellington to appear
before Parliament's Regulation Review Committee.
Recommending that the Notice of Motion be considered
DISCRETIONARY FUNDING APPLICATIONS
12.1. THE COCONUT FREE PRESS TRUST
| Janine Chisholm |
|
| Democracy Advisor |
17 March 2008 |
Attaching for the Board's consideration an application for Discretionary Funding
from The Coconut Free Press Trust seeking funding of $1600 for costs associated
with the production of an educational film about peace activists and Waiheke
residents Maynie Thompson and Kit Nelson.
Recommending that the Board consider the application.
CORRESPONDENCE RECEIVED
Attaching for the Board's information correspondence received during the period
following the 27 February 2008 meeting.
Recommending that the correspondence be received.
BOARD MEMBERS' REPORTS
14.1. REPORT FROM TONY SEARS
Board Member Sears will provide a verbal report at the meeting.
Recommending that the verbal report of Board Member Sears be received.
14.2. REPORT FROM EILEEN EVANS
Board Member Evans will provide a verbal report at the meeting.
Attaching for the Board's information the minutes of the Waiheke Parks
Spokesperson meeting, dated 3 March 2008.
Recommending that the verbal report of Board Member Evans and the minutes of the
Waiheke Parks Spokesperson meeting, dated 3 March 2008, be received.
14.3. REPORT FROM HERB ROMANIUK
Attaching for the Board's information the minutes of the Waiheke Transport
Spokesperson meeting, dated 7 March 2008.
Recommending that the minutes of the Waiheke Transport Spokesperson meeting,
dated 7 March 2008, be received.
14.4. REPORT FROM NOBILANGELO CERAMALUS
Board Member Ceramalus will provide a verbal report at the meeting.
Recommending that the verbal report of Board Member Ceramalus be received.
COUNCILLOR'S REPORT
Councillor Roche will provide a verbal report at the meeting.
Recommending that the verbal report of Councillor Roche be received.
CHAIRMAN'S REPORT
Attaching for the Board's information the minutes of the Waiheke Community
Forum, dated 13 March, 2008; an update regarding the Matiatia development, dated
17 March 2008; a report outlining different ways the public can communicate with
the Board and council, and a report outlining the process for public forum
submissions.
The
Chairperson will also table a written report at the meeting.
Recommending that the minutes of the Waiheke Community Forum, dated 13 March,
2008; the update regarding the Matiatia development, dated 17 March 2008; the
report outlining different ways the public can communicate with the Board and
council, and the report outlining the process for public forum submissions, be
received.
WAIHEKE POLICE REPORTS
| Janine Chisholm |
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| Democracy Advisor |
17 March 2008 |
Providing for the Board's information police reports dated 17.02.08-24.02.08,
24.02.08-02.03.08, 03.03.08-09.03.08 and 10.03.08-16.03.08.
Recommending that the police reports be received.
REPORTS REQUESTED/PENDING
| Janine Chisholm |
|
| Democracy Advisor |
17 March 2008 |
Advising of reports requested/pending as of 17 March 2008.
Recommending that the reports requested/pending report of the Democracy Advisor,
dated 17 March 2008, be received.
GROUP ACTIVITY REPORTS
| Janine Chisholm |
|
| Democracy Advisor |
17 March 2008 |
Attaching the group activity reports for the February 2008 period for the
Board's information.
Recommending that the group activity reports for the February 2008 period be
received.
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