APOLOGIES
An
apology has been received from Board member Sears for non-attendance.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 26 March 2008
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
|
"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
|
(a) |
The local authority by resolution so decides; and |
|
(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
|
(i) |
The reason why the item is not on the agenda; and |
|
|
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
|
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
|
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
|
(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. THE COCONUT FREE PRESS TRUST - SUSI NEWBORN
Susi
Newborn, representing The Coconut Free Press Trust, will be in attendance to
address the Board in support of her application for Discretionary Funding
towards costs associated with the production of an educational film about peace
activists and Waiheke residents Maynie Thompson and Kit Nelson. The application
will be considered under Item 12 on this agenda.
4.2. HEADLAND SCULPTURE ON THE GULF - DILYS GRANT AND KIRSTEIN MCKENDRY
Dilys Grant, Director, and Kirstein McKendry, Project Assistant, representing
headland Sculpture on the Gulf, will be in attendance to introduce the Board to
the headland Sculpture on the Gulf project team, update the Board on the project
and to confirm the date of the 2009 Sculpture on the Gulf art exhibition.
4.3. SACRED MOVES - ANAIA TREEFOOT AND JANE CHRISTOPHER
Anaia Treefoot and Jane Christopher, representing Sacred Moves, will be in
attendance to address the Board in support of their application for
Discretionary Funding towards costs associated with the purchase of an amplifier
and a dust mop for a weekly dance group. This item will be considered under
Item 12 on this agenda.
WAIHEKE POLICE REPORTS
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
Providing for the Board's information police reports dated 16.03.08-24.03.08 and
06.04.08-13.04.08.
Sergeant Stephen Ambler, NZ Police, will also be in attendance to provide an
update on community policing issues.
Recommending that the police reports be received, and that Sergeant Stephen
Ambler be thanked for his presentation to the Board.
SLIPS PROJECT UPDATE
|
Dawn Bardsley |
|
|
SLIPS Co-ordinator |
11 April 2008 |
Attaching for the Board's information a memorandum from the SLIPs Co-ordinator,
dated 11 April 2008, providing an update on the status of all current SLIPs
projects as at 7 April 2008.
Recommending that the report of the SLIPs Co-ordinator, dated 11 April 2008, be
received.
2008/2009 DRAFT ANNUAL PLAN
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
Council's draft annual plan will be available from 18 April 2008. Submissions
close at 5pm on Monday, 20 May 2008.
Recommending that the Board form a working party to prepare its submission to
council's Draft Annual Plan.
REPORT AND RESOLUTIONS FROM THE FINANCE AND STRATEGY COMMITTEE - AUCKLAND CITY COUNCIL DRAFT CONSULTATION POLICY
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
Attaching a report considered by the 19 March 2008 meeting of the Finance and
Strategy Committee, together with a draft consultation policy designed to guide
consultation for council decision-making. The committee resolved as follows:
"That the Consultation Policy item be deferred for two months and that comment
be sought from community boards and councillors."
A
community board workshop was convened on 14 April in order to provide additional
information on the draft policy.
Recommending that the Board provide feedback on the draft consultation policy to
the democracy advisor by Friday, 2 May 2008, and that the report of the Acting
Manager, Research and Consultation, dated 28 February 2008, and the resolutions
of the Finance and Strategy Committee, dated 19 March 2008, be received.
REPORT AND RESOLUTIONS FROM THE ARTS, CULTURE AND RECREATION COMMITTEE - PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
Attaching a report considered by the 9 April 2008 meeting of the Arts, Culture
and Recreation Committee regarding a proposal from the 12 February 2008 Annual
Plan Direction Setting meeting to extend the scale of street cleaning orderly
services across Auckland. The committee resolved as follows:
-
"That orderly services be provisionally extended to the town centres of
Otahuhu, Onehunga, Glen Innes, Panmure, Ellerslie, Remuera, Mission Bay and St
Heliers pending comment from community boards, using the criteria of:
-
common levels of cleanliness outcomes across all town centres (noting
this will need different cleaning regimes to achieve this);
-
the known cleaning demand of the area;
-
the presence of existing orderly services;
-
the suitability of any existing orderly services in maintaining service
standards; and
-
the area identified for growth/areas of intensification.
-
That the report of the Manager, Street
Amenity Services dated 28 March 2008, and these resolutions be forwarded to all
community boards for their information and comment.
-
That officers report back to the Arts, Culture
and Recreation Committee on the final list of town centres to receive the
enhanced street cleaning orderly services commencing 1 July 2008."
The
Board has been given the opportunity to provide feedback on the proposal, noting
that any comments must be received prior to the 11 June 2008 meeting of the
Arts, Culture and Recreation Committee to ensure that such feedback is included
in the final officer's report.
Recommending that the report of the Manager, Street Amenity Services, dated 28
March 2008, and the resolutions of the Arts, Culture and Recreation Committee,
dated 9 April 2008, be received.
REPORT AND RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE - BYLAW REVIEW - PUBLIC DOMAIN AND ENVIRONMENTAL RELATED BYLAWS
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
Attaching a report considered by the 13 March 2008 meeting of the City
Development Committee on the review of the public domain and environmental
related and administrative bylaws, i.e. construction, cultural and recreational
facilities, environmental protection and stormwater management, together with
the proposal to revoke the amusement, coat of arms and refuse landfill
development controls bylaws. The committee resolved as follows:
-
"That the City Development Committee endorse the
attached reviewed bylaws and statements of proposal relating to amusement
galleries, cultural and recreational facilities, construction, environmental
protection, refuse landfill development control, stormwater and the council's
coat of arms bylaws and recommend that these be forwarded to council to approve
the commencement of the special consultative procedure.
-
That the City Development Committee appoints Councillors Mulholland, Christian and Roche to hear submissions and deliberate
on the Public Domain and Environmental related Bylaws.
-
That the Chairperson and Deputy Chairperson of
the City Development Committee be given authority to appoint an alternate member
to hear submissions and deliberate on the Public Domain and Environmental
related bylaws should a councillor not be available."
Submissions on these draft bylaws and the revocation proposals close on 16 May
2008.
Recommending that the Board consider whether it wishes to make a submission on
the above.
WAIHEKE COMMUNITY BOARD BYLAWS SUBMISSIONS
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
At
its 26 March meeting, the Board resolved as follows:
"That Board member Evans and Councillor Roche be delegated to prepare the
Waiheke Community Board's submission on the bathing, health and beauty
facilities, hostels, skin piercing, hazardous substances, food premises, food
stalls, and radio frequency bylaws."
Attaching for the Board's information the submissions prepared by Councillor
Roche and Board member Evans regarding the bathing, health and beauty
facilities, animals, skin piercing and hostels bylaws.
Recommending that the Board endorse the submissions regarding the bathing,
health and beauty facilities, animals, skin piercing and hostels bylaws.
DISCRETIONARY FUNDING APPLICATIONS
12.1. THE COCONUT FREE PRESS TRUST
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
Attaching for the Board's consideration an application for Discretionary Funding
from The Coconut Free Press Trust, seeking funding of $1600 for costs associated
with the production of an educational film about peace activists and Waiheke
residents Maynie Thompson and Kit Nelson.
This item was deferred at the 26 March 2008 Board meeting.
Recommending that the Board consider the application.
12.2. SACRED MOVES
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
Attaching for the Board's consideration an application for Discretionary Funding
from Sacred Moves, seeking funding of $634.50 for costs associated with the
purchase of an amplifier and a dust mop for a weekly dance group.
Recommending that the Board consider the application.
12.3. TRANSITION WAIHEKE
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
Attaching for the Board's consideration an application for Discretionary Funding
from Transition Waiheke, seeking funding of $1500 for costs associated with the
purchase of 150 fruit and nut trees to be planted in local reserves and
orchards.
Recommending that the Board consider the application.
12.4. WAIHEKE ISLAND TOY LIBRARY
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
Attaching for the Board's consideration an application for Discretionary Funding
from the Waiheke Island Toy Library (WITL), seeking funding of $1105 for costs
associated with the purchase of new shelving to store new toy stocks.
Recommending that the Board consider the application.
CORRESPONDENCE RECEIVED - SANDY BAY DINGHIES
Attaching for the Board's information correspondence from Ron Martin, resident
of Sandy Bay, dated 22 March 2008, regarding small boats and dinghies on the
beach at Sandy Bay.
Recommending that the correspondence from Ron Martin, dated 22 March 2008, be
received.
BOARD MEMBERS' REPORTS
14.1. REPORT FROM EILEEN EVANS
Board member Evans will provide a verbal report at the
meeting.
Attaching for the Board's information the minutes of the Waiheke Parks
Spokesperson meeting, dated 7 April 2008.
Recommending that the verbal report of Board member Evans and the minutes of the
Waiheke Parks Spokesperson meeting, dated 7 April 2008, be received.
14.2. REPORT FROM HERB ROMANIUK
Board member Romaniuk will provide a verbal report at the
meeting.
Recommending that the verbal report of Board member Romaniuk be received.
14.3. REPORT FROM NOBILANGELO CERAMALUS
Board member Ceramalus will provide a verbal report at the
meeting.
Recommending that the verbal report of Board member Ceramalus be received.
COUNCILLOR'S REPORT
Councillor Roche will provide a verbal report at the meeting.
Attaching for the Board's information an excerpt from the agenda of the Hauraki
Gulf Islands Forum, dated 26 March 2008, and the minutes of the Hauraki Gulf
Islands Forum, dated 26 March 2008.
Recommending that the verbal report of Councillor Roche, the excerpt from the
agenda of the Hauraki Gulf Islands Forum, dated 26 March 2008, and the minutes
of the Hauraki Gulf Islands Forum, dated 26 March 2008, be received.
DEMOCRACY ADVISOR'S REPORT
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
Providing a report from the Democracy Advisor, with responses to issues raised
and queries received since the March 2008 Board meeting.
Recommending that the report of the Democracy Advisor, dated 14 April 2008, be
received.
CHAIRMAN'S REPORT
|
Ray Ericson |
|
|
Waiheke Community Board Chairman |
14 April 2008 |
Attaching for the Board's information a report from the Chairman outlining the
issues he has been involved with since the March 2008 Board meeting. Also
attached are the minutes of the Executive Committee of the Auckland Region and
Far North Community Boards Incorporated meeting, dated 12 April 2008, and a copy
of the community board delegations from 1989 and 1992.
Recommending that the report of the Chairman, dated 14 April 2008, the minutes
of the Executive Committee of the Auckland Region and Far North Community Boards
Incorporated meeting, dated 12 April 2008, and the community board delegations
from 1989 and 1992, be received.
REPORTS REQUESTED/PENDING
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
Advising of reports requested/pending as of 14 April 2008.
Recommending that the reports requested/pending report of the Democracy Advisor,
dated 14 April 2008, be received.
GROUP ACTIVITY REPORTS
|
Janine Chisholm |
|
|
Democracy Advisor |
14 April 2008 |
Attaching the group activity reports for the March 2008 period for the Board's
information.
Recommending that the group activity reports for the March 2008 period be
received.
