APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 23 April 2008
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. YOUTH ACCESS TO ALCOHOL (YATA) - ADRIAN MARSDEN
Adrian Marsden, representing Youth Access to Alcohol (YATA), will be in
attendance to address the Board in support of her application for Discretionary
Funding towards costs associated with the initiation of events and workshops
which promote the safe use of alcohol. This application with be considered
under Item 9 on this agenda.
4.2. REGIONAL GOVERNANCE POSTCARD CAMPAIGN - PITA RIKYS, CHAIRMAN, WAIHEKE ISLAND COMMUNITY PLANNING GROUP (WICPG)
Pita
Rikys, Chairman, Waiheke Island Community Planning Group (WICPG), will be in
attendance to address the Board regarding the Discretionary Funding grant
received at the 27 February 2008 Board meeting for costs associated with the
promotion of community governance on the island.
4.3. AUCKLAND CITY COUNCIL DRAFT CONSULTATION POLICY - ROGER BRYANT, GREY POWER WAIHEKE AND THE HAURAKI GULF ISLANDS
Roger Bryant, representing Grey Power Waiheke and the Hauraki Gulf Islands, will
be in attendance to address the Board regarding the draft consultation policy
presented at the 19 March 2008 meeting of the Finance and Strategy Committee.
4.4. EDUCATING FOR HOUSEHOLD CENTRED ENVIRONMENTAL SANITATION - SUSAN BARKER AND ROBYN BAILEY
Susan Barker and Robyn Bailey, representing Educating for Household Centred
Environmental Sanitation, will be in attendance to address the Board in support
of their application for Discretionary Funding for costs associated with the
creation and distribution of educational materials to island residents regarding
on-site waste water systems.
HGI WHARVES BYLAW REVIEW
| Neill Forgie |
|
| Procurement Manager |
20 April 2008 |
Reporting on the requirement under the Local Government Act 2002 that all
current bylaws be reviewed, of which the Auckland City Consolidated Bylaw Part 8
Wharves is a part. The main change since the bylaw was made is the removal of
the right to charge fees for a "service" by way of bylaw. Under the Local
Government Act 2002, fees for use of the wharves will be recovered by contract
with ferry operators. It is proposed that the existing bylaw be replaced with a
new bylaw that reflects these changes. This report provides a background to the
bylaw and the special consultative process to be undertaken for new or amended
bylaws.
Recommending that the report of the Procurement Manger, dated 20 April 2008, the
Auckland City Council Wharves Bylaw 2008 and the Auckland City Council Public
Places Bylaw 2008, be received, and that the Board support the Auckland City
Council Wharves Bylaw 2008 and the Auckland City Council Public Places Bylaw
2008.
SLIPS PROJECT UPDATE
| Dawn Bardsley |
|
| SLIPS Co-ordinator |
15 May 2008 |
Attaching for the Board's information a memorandum from the SLIPs Co-ordinator,
dated 15 May 2008, providing an update on the status of all current SLIPs
projects as at 14 May 2008.
Recommending that the report of the SLIPs Co-ordinator, dated 15 May 2008, be
received.
REPORT AND RESOLUTIONS FROM THE FINANCE AND STRATEGY COMMITTEE - AUCKLAND CITY COUNCIL DRAFT CONSULTATION POLICY
| Janine Chisholm |
|
| Democracy Advisor |
19 May 2008 |
This
item was deferred at the 23 April 2008 Board meeting.
Attaching a report considered by the 19 March 2008 meeting of the Finance and
Strategy Committee, together with a draft consultation policy designed to guide
consultation for council decision-making. The committee resolved as follows:
"That the Consultation Policy item be deferred for two months and that comment
be sought from community boards and councillors."
A
community board workshop was convened on 14 April in order to provide additional
information on the draft policy.
Recommending that the resolutions of the Finance and Strategy Committee, dated
19 March 2008, and the report of the Acting Manager, Research and Consultation,
dated 28 February 2008, be received.
PUBLIC DOMAIN RELATED BYLAWS
| Janine Chisholm |
|
|
Democracy Advisor |
19 May 2008 |
The following bylaws are open for public submission:
- Cemeteries
- Public Places (including street trading)
- Waiheke wastewater
- Water supply
- Wharves
Submissions on these bylaws close on 4 June 2008.
Recommending that the Board consider whether it wishes to make submissions on
these bylaws.
DISCRETIONARY FUNDING APPLICATIONS
9.1. YOUTH ACCESS TO ALCOHOL (YATA)
| Janine Chisholm |
|
| Democracy Advisor |
19 May 2008 |
Attaching for the Board's consideration an application for Discretionary Funding
from Youth Access to Alcohol (YATA), seeking funding of $2,500 for costs
associated with the initiation of events and workshops that promote the safe use
of alcohol.
Recommending that the Board consider the application.
9.2. EDUCATING FOR HOUSEHOLD CENTRED ENVIRONMENTAL SANITATION
| Janine Chisholm |
|
| Democracy Advisor |
19 May 2008 |
Attaching for the Board's consideration an application for Discretionary Funding
from Educating for Household Centred Environmental Sanitation, seeking funding
of $5,700 for costs associated with the creation and distribution of educational
materials to island residents regarding on-site waste water systems.
Recommending that the Board consider the application.
BOARD MEMBERS' REPORTS
10.1. REPORT FROM TONY SEARS
Board member Sears will provide a verbal report at the meeting.
Recommending that the verbal report of Board member Sears be received.
10.2. REPORT FROM EILEEN EVANS
Board member Evans will provide a verbal report at the meeting.
Attaching for the Board's information the minutes of the Waiheke Parks
Spokesperson meeting, dated 5 May 2008.
Recommending that the verbal report of Board member Evans and the minutes of the
Waiheke Parks Spokesperson meeting, dated 5 May 2008, be received.
10.3. REPORT FROM HERB ROMANIUK
Board member Romaniuk will provide a verbal report at the meeting.
Recommending that the verbal report of Board member Romaniuk be received.
10.4. REPORT FROM NOBILANGELO CERAMALUS
Board member Ceramalus will provide a verbal report at the meeting.
Recommending that the verbal report of Board member Ceramalus be received.
COUNCILLOR'S REPORT
Councillor Roche will provide a verbal report at the meeting.
Attaching for the Board's information the agenda and minutes of the Waiheke
Council of Social Services (WICOSS) meeting, dated 6 May 2008.
Recommending that the verbal report of Councillor Roche and the agenda and
minutes of the Waiheke Council of Social Services (WICOSS) meeting, dated 6 May
2008, be received.
CHAIRMAN'S REPORT
The
Chairman will provide a verbal report at the meeting.
Attaching for the Board's information the Waiheke Community Board submission to
Auckland City Council's Draft Annual Plan 2008/2009.
Recommending that the verbal report of the Chairman and the Waiheke Community
Board submission to Auckland City Council's Draft Annual Plan 2008/2009 be
received.
WAIHEKE POLICE REPORTS
| Janine Chisholm |
|
| Democracy Advisor |
19 May 2008 |
Providing for the Board's information police reports dated 13.04.08-21.04.08,
21.04.08-27.04.08, 27.04.08-04.05.08, 04.05.08-11.05.08, and 12.05.08-18.05.08.
Recommending that the police reports be received.
REPORTS REQUESTED/PENDING
| Janine Chisholm |
|
| Democracy Advisor |
19 May 2008 |
Advising of reports requested/pending as of 19 May 2008.
Recommending that the reports requested/pending report of the Democracy Advisor,
19 May 2008, be received.
GROUP ACTIVITY REPORTS
| Janine Chisholm |
|
| Democracy Advisor |
19 May 2008 |
Attaching the group activity reports for the April 2008 period for the Board's
information.
Recommending that the group activity reports for the April 2008 period be
received.
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