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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

WAIHEKE COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Waiheke Community Board meeting held on Wednesday, 25 June 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. AUCKLAND CITY COUNCIL HERITAGE FUND NATURAL AREA CONSERVATION GRANT RECIPIENTS

   At its meeting on 14 April 2008, the City Development Committee awarded Auckland City Council Heritage Fund Natural Area Conservation grants to the following Waiheke residents upon completion of their proposed projects:

   • Brian Griffiths (on behalf of the Hauraki Gulf Islands Forest and Bird Society);
   • Margaret Mills and Trevor Darvill;
   • Guy Camilleri;
   • Andrea Blanchette; and
   • Geoff Dawson.

   The Auckland City Council Heritage Fund provides grants to fund conservation projects on private land in the Hauraki Gulf Islands. A total of $50,000 is available in the 2008 funding round. Potential conservation projects could include, but are not limited to, pest and weed control, re-vegetation or fencing. Projects may also involve a variety of works or materials, but a direct environmental gain should result from the project.

   Auckland City Councillor Graeme Mulholland will be in attendance to present certificates to the grant recipients in conjunction with the Chairman.

   Recommending that the Board congratulate the Auckland City Council Heritage Fund Natural Area Conservation grant recipients from Waiheke Island.

5. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   5.1. ESTABLISHMENT OF A WAIHEKE FAMILY SERVICE CENTRE - KIRSTEN RUDD AND DEBBIE DUNLEAVY

   Kirsten Rudd and Debbie Dunleavy will be in attendance to address the Board in support of the establishment of a family service centre on Waiheke.

   [ATTACHMENT 5.1]

6. ELECTION HOARDINGS

   Christine Watson
   Group Manager, Democracy Services	4 July 2008

   Reporting on the review of sites designated for electoral hoardings following the 2007 local government elections, outlining the responsibilities for monitoring the electoral hoardings, and providing an opportunity to approve sites if required. Waiheke Island does not currently have any sites designated for electoral hoardings.

   Recommending that the Board consider nominating designated electoral hoarding sites where election signs may be displayed on council property.

   [ATTACHMENT 6]

7. TRAFINZ CONFERENCE 2008

   Janine Chisholm
   Democracy Advisor	14 July 2008

   The annual TRAFINZ Conference is scheduled to be held at the Hotel Grand Chancellor, Christchurch, from 7-10 September 2008. The theme of this year's conference is "Celebrating the Past - Gearing Up for the Future".

   Recommending that the Board consider whether it wishes to send a member or members to this conference, noting that the costs associated will be drawn from the Board's 2008/2009 Discretionary Funding budget.

   [ATTACHMENT 7]

8. DISCRETIONARY FUNDING APPLICATIONS

   Discretionary Funding applications should comply with the following criteria:

   • projects should directly benefit the local community;
   • funds granted should generally be used to 'top up' funds already gathered; and
   • applications must include full details of the project and budget.

   Applications for retrospective costs will not be considered.

   8.1. SACRED MOVES

   Janine Chisholm
   Democracy Advisor	14 July 2008

   Attaching for the Board's consideration an application for a Discretionary Funding grant from Sacred Moves, seeking funding of $634.50 for costs associated with the purchase of an amplifier for the weekly dance group.

   This application was originally presented at the 23 April 2008 Board meeting, which resolved as follows: (inter alia)

   2. That the Democracy Advisor liaise with Community Services to investigate an amplifier and dust mop for the Palm Beach Hall, noting that the Waiheke Community Board will reconsider the application if these efforts are not successful.

   Community Services have advised that as the Palm Beach Hall is not owned by Auckland City Council, they suggest Ms Treefoot apply for Community Board Local Funding for the amplifier for the group.

   Recommending that the Board consider the application.

   [ATTACHMENT 8.1]

   8.2. LA LECHE LEAGUE WAIHEKE

   Janine Chisholm
   Democracy Advisor	14 July 2008

   Attaching for the Board's consideration an application for a Discretionary Funding grant from La Leche League Waiheke, seeking funding of $4,410 for costs associated with the attendance of volunteers at the bi-annual La Leche League New Zealand conference being held in Cambridge in October 2008.

   Recommending that the Board consider the application.

   [ATTACHMENT 8.2]

9. CORRESPONDENCE RECEIVED

   Attaching for the Board's information correspondence from Lesley Smith regarding the Dog Control Bylaw 2008 review and its potential effect on Blackpool beach.

   Recommending that the correspondence from Lesley Smith be received.

   [ATTACHMENT 9]

10. BOARD MEMBERS' REPORTS

    10.1. REPORT FROM TONY SEARS

    Board member Sears will provide a verbal report at the meeting

    Recommending that the verbal report of Board member Sears be received.

    10.2. REPORT FROM EILEEN EVANS

    Attaching for the Board's information a report from Board member Evans outlining the issues she has been involved with since the 25 June 2008 Board meeting.  Also attached is a personal submission written by Board member Evans to the Royal Commission on Auckland Governance and the minutes of the Waiheke Parks Spokesperson meeting, dated 7 July 2008.

    Recommending that the report from Board member Evans, the personal submission to the Royal Commission on Auckland Governance and the minutes of the Waiheke Parks Spokesperson meeting, dated 7 July 2008, be received.

    [ATTACHMENT 10.2]

    10.3. REPORT FROM HERB ROMANIUK

    Board member Romaniuk will provide a verbal report at the meeting.

    Recommending that the verbal report of Board member Romaniuk be received.

    10.4. REPORT FROM NOBILANGELO CERAMALUS

    Board member Ceramalus will provide a verbal report at the meeting.

    Recommending that the verbal report of Board member Ceramalus be received.

11. COUNCILLOR'S REPORT

    Attaching for the Board's information a report from Councillor Roche, dated 16 July 2008, outlining the issues she has been involved with since the 25 June 2008 Board meeting. Also attached are the minutes of the Waiheke Island Council of Social Services (WICOSS) meeting, dated 3 June 2008.

    Recommending that the report from Councillor Roche and the minutes of the Waiheke Island Council of Social Services (WICOSS) meeting, dated 3 June 2008, be received.

    [ATTACHMENT 11]

12. CHAIRMAN'S REPORT

    Attaching for the Board's information a report from the Chairman outlining the issues he has been involved with since the 25 June 2008 Board meeting. Also attached for the Board's information are the following items:

    • notes from the Elderly on Waiheke Island meeting, dated 27 June 2008;
    • notes from a meeting with Nikki Kaye, dated 14 July 2008;
    • minutes from the Auckland Region and Far North Community Boards' Executive Committee meeting, dated 5 July 2008;
    • minutes from a meeting of the Artworks Strategic Plan and Waiheke Library Redevelopment project team, dated 14 July 2008;
    • documents tabled at the Community Board Chairperson's Forum, dated 10 July 2008;
    • an invitation to attend the 2009 New Zealand Community Boards' Conference and Best Practice Awards in Christchurch from 19-21 March 2009;
    • correspondence from Mike Taylor and Christy Ralphs in opposition of a designated area for dogs in Owhanake Bay Reserve; and
    • correspondence from Inga Muller regarding her concerns about the Waiheke Wine trail.

    Recommending that the report from the Chairman and the documents listed above be received, and that the Board consider whether it wishes to nominate a member or members to attend the 2009 New Zealand Community Boards' Conference and Best Practices Awards, noting that the costs associated with attendance will be drawn from the Board's 2008/2009 Discretionary Funding budget.

    [ATTACHMENT 12]

13. WAIHEKE POLICE REPORTS

    Janine Chisholm
    Democracy Advisor	14 July 2008

    Providing for the Board's information police reports dated 16.06.08-22.06.08, 23.06.08-29.06.08, 30.06.08-06.07.08 and 06.07.08-13.07.08.

    Recommending that the police reports be received.

    [ATTACHMENT 13]

14. REPORTS REQUESTED/PENDING

    Janine Chisholm
    Democracy Advisor	14 July 2008

    Advising of reports requested/pending as of 14 July 2008.

    Recommending that the reports requested/pending report of the Democracy Advisor, dated 14 July 2008, be received.

    [ATTACHMENT 14]

15. GROUP ACTIVITY REPORTS

    Janine Chisholm
    Democracy Advisor	14 July 2008

    Attaching the group activity reports for the June 2008 period for the Board's information.

    Recommending that the group activity reports for the June 2008 period be received.

    [ATTACHMENT 15]