APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 23 July 2008
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. AUCKLAND CONSERVATION MANAGEMENT STRATEGY - REBECCA RUSH, DEPARTMENT OF CONSERVATION (DOC)
Rebecca Rush, Department of Conservation (DoC), will be in attendance to address
the Board regarding the Auckland Conservation Management Strategy.
4.2. THE BIG IN TENT - GLENDA ANDREW-NEAL AND SUSI NEWBORN
Glenda Andrew-Neal, representing the Waste Resource Trust, and Susi Newborn,
representing the Waiheke Island Community Cinema Trust, will be in attendance to
address the Board in support of their application for a Local Event Funding
grant for "The Big in Tent", a two-day event featuring educational films,
workshops, discussions and performance with a focus on sustainability and
raising awareness around energy use, waste and care of the environment. This
application will be considered under Item 15 on this agenda.
4.3. WAIHEKE GYMNASTICS CLUB - SUZANNE HAMELINK
Suzanne Hamelink, representing the Waiheke Gymnastics Club, will be in
attendance to address the Board in support of her application for a
Discretionary Funding grant for costs associated with the purchase of a
parachute to encourage brain development, gross motor skills and the development
of fundamental movement patterns in children under five years of age. This
application will be considered under Item 14 on this agenda.
4.4. WAIHEKE LA LECHE LEAGUE - HELGA MEYER
Helga Meyer, representing Waiheke La Leche League, will be in attendance to
address the Board in support of her application for a Discretionary Funding
grant for costs associated with the attendance of volunteers at the bi-annual La
Leche League New Zealand conference being held in Cambridge in October 2008.
This application will be considered under Item 14 on this agenda.
4.5. DOG CONTROL BYLAWS - BARBARA WILKINSON AND MARY EVANS, WAIHEKE DOG OWNERS GROUP
Barbara Wilkinson and Mary Evans, representing the Waiheke Dog Owners Group, will be in attendance to address the
Board regarding the Dog Control Bylaws and the proposed dog-friendly beach at
Owhanake.
4.6. DOG-FRIENDLY BEACH AT OWHANAKE - MIKE TAYLOR AND CHRISTY RALPHS
Mike Taylor and Christy Ralphs will be
in attendance to address the Board regarding the proposed dog-friendly beach at
Owhanake.
4.7. SPEED LIMIT ON ONETANGI STRAIGHT - DR REBECCA POTTS
Dr Rebecca Potts will be in attendance
to address the Board regarding road safety issues on the island and the posted
speed limit on Onetangi Straight.
SLIPS PROGRAMME UPDATE - AUGUST 2008
| Helen Alcock |
|
| SLIPs Manager |
14 August 2008 |
Attaching a spreadsheet with all Waiheke SLIPs projects and their status as at
14 August 2008.
Recommending that the memorandum of the SLIPs Manager, dated 14 August 2008, be
received.
SLIPS PROJECT PROPOSALS
| Suzanne Drake |
|
| SLIPs Project Portfolio Leader |
14 August 2008 |
Attaching a spreadsheet with all current SLIPs project proposals for
consideration by the Board, and updated information on vetted proposal forms.
Also
attached for the Board's information is a copy of the quick reference sheet for
the SLIPs process.
Recommending the Board
recommend which new proposals from stage 1 should proceed for vetting by
relevant council officers to stage 2 scoping, and allocate a spokesperson to all
proposals from stage 1 and stage 2; delegate authority to the spokesperson to
provide guidance and advice to the SLIPs team regarding their allocated
proposals and delegate authority to the spokesperson and Chairman to make
additional funding decisions where a variation to project scope is needed
urgently due to unforeseen circumstances; that scoping budgets are allocated to
the proposals on the stage 2 scoping list; that the Board approve funding for
proposals on the stage 3 allocation list, noting the pending project proposals
when allocating funding; that the Board delete any proposals that it does not
intend to take forward; and note any proposals that have been deleted by council
officers at vetting stage.
REPORT AND RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE - UPDATE ON THE WAIHEKE ISLAND WASTE AND RECYCYLING REVIEW
| Janine Chisholm |
|
| Democracy Advisor |
18 August 2008 |
Attaching a report from the Project Manager - Environment and Utility Management
, dated 27 July 2008, which was considered by the City Development Committee at
its meeting held on 14 August 2008.
At
its meeting on 14 August 2008, the City Development Committee resolved as
follows:
- "That the council confirm its commitment to off
island disposal of waste, the "re-use" of as much of the waste stream as
possible on the island, maximising health and safety benefits and an efficient
and effective waste minimisation system.
- That the council's kerbside refuse and recycling collections on
Waiheke Island based on mobile wheelie bins (140 litres for refuse collected
weekly and 240 litres for recyclables) from 1 July 2009 be approved for initial
consultation with the Waiheke Island Community board.
- That the Committee approve for consultation a build, own operate and
transfer back to council proposition at the end of the contract term,
procurement process for the redevelopment and upgrade of the transfer station.
- That a procurement plan for the Waiheke Island collection, transfer
station and transportation of refuse and recyclables off the Waiheke Island is
reported to the November City Development Committee.
- That the report and resolutions from this committee be forwarded to
the Waiheke Community Board for their comment and feedback which will be
submitted to the 9 October 2008 City Development Committee meeting.
- That the results of the consultation be reported back to the 9
October 2008 City Development Committee meeting.
- That officers consider a trial for collection
services and report back to the City Development Committee on the feasibility of
this trial."
Recommending that the resolutions of the City Development Committee, dated 14
August 2008, and the report from the Project Manager - Environment and Utility
Management , dated 27 July 2008, be received, noting community board
consultation will take place late September 2008.
NOTICE OF MOTION - WAIHEKE AIRFIELD
| Tony Sears |
|
| Waiheke Community Board member |
19 August 2008 |
Attaching a Notice of Motion from Board member Sears requesting that the Board
express its concern that there is no provision for an airfield on Waiheke Island
under the proposed Hauraki Gulf Islands District Plan, and that the Board
support appropriate changes to the proposed District Plan to rectify this.
Recommending that the Notice of Motion be considered.
NOTICE OF MOTION - REQUEST TO THE PARLIAMENTARY COMMISSIONER FOR THE ENVIRONMENT
| Nobilangelo Ceramalus |
|
| Waiheke Community Board member |
19 August 2008 |
Attaching a Notice of Motion from Board member Ceramalus
requesting that the Board write to the Parliamentary Commissioner for the
Environment asking him to investigate the process by which Auckland City Council
arrived at the proposed district plan, in particular whether it adhered to the
proper consultative practices laid down in the Resource Management Act 1991 and
the Local Government Act 2002.
Recommending that the Notice of Motion be considered.
NOTICE OF MOTION - THE PROPOSED HAURAKI GULF ISLANDS DISTRICT PLAN
| Nobilangelo Ceramalus |
|
| Waiheke Community Board member |
20 August 2008 |
Attaching a Notice of Motion from Board member Ceramalus requesting that the
Board ask Auckland City Council to abandon hearings for the Proposed District
Plan for the Hauraki Gulf Islands because it is fundamentally flawed; only a
fresh start can make it good; and to continue the hearings is a pointless waste
of time, energy and ratepayers' money.
Recommending that the Notice of Motion be considered.
NOTICE OF MOTION - TRAFFIC SURVEY FOR REDUCING SPEED LIMITS
| Nobilangelo Ceramalus |
|
| Waiheke Community Board member |
19 August 2008 |
Attaching a Notice of Motion from Board member Ceramalus requesting that
relevant council officers be asked to complete traffic surveys for the New
Zealand Transport Agency for the Onetangi Straight and the lower part of O'Brien
Road, and to make their estimates so generous and forward-looking that the
number of points then generated by the speed-limit rules will force the limits
to be changed down to 50kph, and that the survey be completed and in the hands
of the New Zealand Transport Agency by 19 September 2008.
Recommending that the Notice of Motion be considered.
REPORT AND RESOLUTIONS FROM THE ARTS, CULTURE AND RECREATION COMMITTEE - CHANGE OF CLASSIFICATION OF PART TE HURUHI RESERVE FOR MARAE PURPOSES, TE HURUHI BAY, WAIHEKE ISLAND
| Janine Chisholm |
|
| Democracy Advisor |
18 August 2008 |
Attaching a report from the Team Leader - Open Space Planning, dated 14 July
2008, which was considered by the Arts, Culture and Recreation Committee at its
meeting held on 13 August 2008. The Piritahi Marae Committee currently lease
part of Te Huruhi Reserve, Te Huruhi Bay, and wishes to extend the lease area to
include an area of the reserve adjacent to the marae for use as a garden, to
restore the stream that runs through the reserve including native planting and
to develop a small cultural facility.
At
its meeting on 13 August 2008, the Arts, Culture and Recreation Committee
resolved as follows:
- "That the Arts, Culture and Recreation Committee
approve in terms of Section 24 of the Reserves Act 1977 the change of
classification of the reserve status over part of Te Huruhi Reserve (described
as Part Lot 2 DP 45886 (part CFR NA 1588/52) comprising approximately 5000mē),
from recreation reserve to local purpose (marae) reserve, for the purposes
specified in Section 23 of the Act, subject to the completion of the public
advertising of the change of classification, and the resolution or disallowance
of any objections.
- That the Arts, Culture and Recreation
Committee endorse officers proceeding with public notification of the change of
classification of the reserve status over part of Te Huruhi Reserve from
recreation reserve to local purpose (marae) reserve.
- That the Arts, Culture and Recreation
Committee appoint three councillors to hear objections and submissions, and that
the appointed councillors report to the Committee with recommendations in due
course.
- That the report of the Team leader, open space
planning, dated 14 July 2008, and the above resolutions be forwarded to the
Waiheke Community Board for their information."
Recommending that the resolutions of the Arts, Culture and Recreation Committee,
dated 13 August 2008, and the report of the Team Leader - Open Space Planning,
dated 18 August 2008, be received.
DISCRETIONARY FUNDING APPLICATIONS
Discretionary Funding applications should comply with the following criteria:
- projects should
directly benefit the local community;
- funds granted should
generally be used to 'top up' funds already gathered; and
- applications must
include full details of the project and budget.
Applications for retrospective costs will not be considered.
13.1. WAIHEKE GYMNASTICS CLUB
| Janine Chisholm |
|
| Democracy Advisor |
18 August 2008 |
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Waiheke Gymnastics Club, seeking funding of $275 for the
purchase of a parachute to encourage brain development, gross motor skills and
the development of fundamental movement patterns in children under five years of
age.
Recommending that the Board consider the application.
13.2. WAIHEKE LA LECHE LEAGUE
| Janine Chisholm |
|
| Democracy Advisor |
18 August 2008 |
Attaching for the Board's consideration an application for a Discretionary
Funding grant from Waiheke La Leche League, seeking funding of $950 for costs
associated with the attendance of volunteers at the bi-annual La Leche League
New Zealand conference being held in Cambridge in October 2008. This
application was also considered at the 23 June Board meeting.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATIONS
Local Event Funding applications should comply with the following criteria:
- the funding must be used for running an actual event;
- the event must be free (have no cover charge in any form);
- the event must be held in a public place (e.g. park, beach, etc);
- the event must be open to anyone who wishes to attend and not restricted
to particular sectors of the community;
- the event must not be solely for commercial gain or fundraising purposes
(e.g. must have a significant 'free event' component);
- applications for event funding must not be retrospective at the point of
decision making (e.g. the event has already been held and funding would be a
reimbursement); and
- the event must be local in nature and can receive funding from no more than
two community boards.
14.1. THE BIG IN TENT
| Janine Chisholm |
|
| Democracy Advisor |
18 August 2008 |
Attaching for the Board's consideration an application for a Local Event Funding
grant from the Waiheke Island Community Cinema Trust, the Waste Resource Trust,
the Coconut Free Press Trust and Transition Waiheke, seeking funding of $2,574
for "The Big in Tent", a two-day event featuring educational films, workshops,
discussions and performance with a focus on sustainability and raising awareness
around energy use, waste and care of the environment.
Recommending that the Board consider the application.
BOARD MEMBERS' REPORTS
15.1. REPORT FROM TONY SEARS
Board member Sears will provide a verbal report at the meeting.
Recommending that the verbal report of Board member Sears be received.
15.2. REPORT FROM EILEEN EVANS
Attaching for the Board's information a report from Board member Evans outlining
the issues she has been involved with since the 23 July 2008 Board meeting.
Also attached are the minutes from the 4 August meeting of the Waiheke Parks
Spokesperson Forum.
Recommending that the report from Board member Evans and the minutes from the 4
August Waiheke Parks Spokesperson Forum be received.
15.3. REPORT FROM HERB ROMANIUK
Board member Romaniuk will provide a verbal report at the meeting.
Recommending that the verbal report of Board member Romaniuk be received.
15.4. REPORT FROM NOBILANGELO CERAMALUS
Board member Ceramalus will provide a verbal report at the meeting.
Recommending that the verbal report of Board member Ceramalus be received.
COUNCILLOR'S REPORT
Attaching for the Board's information is the August issue of 'Weaving the
Strands', a quarterly newsletter which reports important decisions and
initiatives happening around the Hauraki Gulf. Councillor Roche will table a
written report at the meeting.
Recommending that the August issue of 'Weaving the Strands' be received.
CHAIRMAN'S REPORT
Attaching for the Board's information a report from the Chairman outlining the
issues he has been involved with since the 23 July 2008 Board meeting. Also
attached for the Board's information is correspondence from the Chairman to the
City Development Committee, dated 13 August 2008, and a document relating to
Board member's responsibilities for their individual Long Term Council Community
Plan (LTCCP) submissions. The Chairman will also provide a verbal report at the
meeting.
Recommending that the report from the Chairman, the correspondence from the
Chairman to the City Development Committee, dated 13 August 2008, and the
document relating to Board member's responsibilities for their individual Long
Term Council Community Plan LTCCP submissions, be received.
WAIHEKE POLICE REPORTS
| Janine Chisholm |
|
| Democracy Advisor |
18 August 2008 |
Providing for the Board's information police reports dated 20.07.08-27.07.08,
27.07.08-03.08.08 and 10.08.08-17.08-08.
Recommending that the police reports be received.
REPORTS REQUESTED/PENDING
| Janine Chisholm |
|
| Democracy Advisor |
18 August 2008 |
Advising of reports requested/pending as of 18 August 2008.
Recommending that the reports requested/pending report of the Democracy Advisor,
dated 18 August 2008, be received.
GROUP ACTIVITY REPORTS
| Janine Chisholm |
|
| Democracy Advisor |
18 August 2008 |
Attaching the group activity reports for the July 2008 period for the Board's
information.
Recommending that the group activity reports for the July 2008 period be
received.
