APOLOGIES
An
apology has been received from Board member Romanuik for non-attendance.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 27 August 2008
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. WAIHEKE ADULT LITERACY INC. - FRAN LAPSLEY
Fran
Lapsley, representing Waiheke Adult Literacy Inc., will be in attendance to
speak to the Board in support of her application for a Discretionary Funding
grant for costs associated with the hosting of a regional hui for Literacy
Aotearoa delegates. This application appears under item 10.1 on this agenda.
4.2. NOTIFICATION OF CELL PHONE TOWER INSTALLATIONS - ANDREW CRAWFORD
Andrew Crawford will be in attendance to seek Board support in lobbying Auckland
City Council to publicly notify all cell phone tower installations across the
city.
COMMUNITY EVENTS UPDATE
Eric
Ngan, Manager, Festival and Community Events, and Linda Deverell, Events
Organiser, will be in attendance to introduce new staff to the Board and provide
an update on community events on the island.
COMMUNITY BOARD LOCAL FUNDING 2008
| Jan Ziegler-Peri |
|
| Programme Adviser - Community Capacity |
5 September 2008 |
Jan Ziegler-Peri, Programme Adviser - Community Capacity,
and Lucia Davis, Place Advisor East, will be in attendance to speak to this
item.
Reporting on the allocation of grants from the 2008
Community Board Local Fund. The two eligibility criteria that guide the
allocation of these grants are:
- A group's membership and/or
application must benefit no more than two community board areas, and
- Applications must support the
processes and activities that enable people to get together and work to improve
their communities.
The Waiheke Community Board has $25,000 to allocate to
community groups operating in its area. Twenty-four applications were made to
the Board from 23 groups requesting $42,379,48. A meeting was held on 3
September with the Board spokesperson, who has recommended allocations totalling
$25,000.
Recommending that the recommendations for grants totalling
$25,000 from the Community Board Local Fund 2008, as in Appendix One, be
approved.
DOG ACCESS TO OWHANAKE AND BLACKPOOL BEACHES AND OSTEND VILLAGE
| Colin Craig |
|
| Senior Planner |
4 September 2008 |
Reporting on councils draft Dogs Policy and draft Dog Control Bylaw for
consultation under the Local Government Act 2002. These documents were publicly
advertised on 31 March 2008 and submissions closed on 2 May 2008. A total of
266 submissions were received and the hearing of verbal submissions by the
hearings panel occurred over three days in late May and early June. When
council notified changes to the Dog Policy and Dog Bylaw, no changes to any of
the controls relating to beaches or villages on Waiheke were suggested through
the public consultation process. However, eight of the written submissions
received suggested that a beach be available all year round for dogs on
Waiheke. Three of those submissions suggested Owhanake, one suggested Picnic
Bay or the west end of Surfdale Beach and another suggested Blackpool Beach.
Council also received two written submissions (one from the dog control officer)
requesting that part of Blackpool Beach near the pony club become an on-leash
area all year round because dogs were chasing and killing birds in this area.
During the hearing of submissions, some residents appeared and opposed this
change.
Legal advice suggests council could perhaps change the provisions relating to
part of Blackpool Beach, even though it is contentious, because it was within
the scope of the bylaw and policy review. However, the legal advice also
suggested that the change to designate a beach such as Owhanake as an off-leash
dog exercise area is a significant change requiring further consultation with
dog owners and the community, given that the bylaw currently provides for nearly
all parks and reserves on Waiheke to be used as off-leash dog exercise areas.
Council did not consult on any change to make the Ostend village an on-leash
area, and further consultation would also be required to give proper effect to a
change to Ostend if the Board recommended such a change.
Recommending that the Board makes a recommendation to the Dog Policy and Dog
Control hearing panel by 30 September 2008 as to whether or not they support or
oppose:
- that an area on Waiheke from the
intersection of Tui Street and The Esplanade around to Parks Point be designated
as an on-lead area for dogs all year round;
- that an area of Blackpool Beach
between and including the Maori cemetery at the bottom of Tui Street and
Piritahi Marae at the bottom of Tahatai Raod to be designated as an area where
dogs must be on a leash at all times;
- that Ostend should be included in
the listed on-leash areas and the restriction should apply not only to the shops
but also the shopping areas; and
- that a beach be available on
Waiheke (e.g. Owhanake) for off-leash exercise at all times, all year round.
SLIPS GRANT APPROVAL - DRESSING OF THE PIRITAHI MARAE
| Janine Chisholm |
|
| Democracy Advisor |
17 September 2008 |
Attaching for the Board's information a SLIPs proposal form regarding the
Piritahi Marae wharenui dressing grant. A proposal form was received from the
Community Board to assist local Iwi to complete the carvings that will dress and
complete their wharenui on Piritahi Marae. The Marae have requested $29,998 in
the form of two grants valuing $14,000 each. SLIPs rules do not allow two
grants to be approved for the same organisation in one financial year. The
community board has approved one grant within the 2007/2008 financial year, and
has an opportunity to help the Marae achieve their objective by approving
another in the 2008/2009 financial year.
At
it's meeting held 25 June 2008, the Waiheke Community Board resolved as follows:
"That the Waiheke Community Board approves the grant for the dressing of the
Piritahi Marae to the value of $14,999 from their 2007/2008 SLIPs budget
allocation, conditional upon acknowledgement of the Board's financial
contribution, and that it be noted the Board's support of the dressing is in
memory of the recently deceased kaumatua Kato Kauwhata"
Recommending that the Board endorse the Piritahi Marae wharenui dressing grant
of $14,999 from 2008/2009 SLIPs funding.
RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE - WAIHEKE WASTE AND RECYCLING
| Janine Chisholm |
|
| Democracy Advisor |
15 September 2008 |
At
its meeting held 11 September 2008, the City Development Committee resolved as
follows:
- "That the resolutions from the Waiheke Island
Community Board meeting held on 27 August 2008 be received.
- That the tabled Waiheke Island Community
Board submission be received and that the Chair, Mr Ray Ericson and the Deputy
Chair, Mr Tony Sears of the Waiheke Island Community Board be thanked for their
attendance.
- That the City Development Committee:
- Support the officers investigating the mixed
collection system involving both bins and bags;
- Support a trial of the collection system,
subject to negotiations with the existing contractor;
- Notes that there is a public meeting on
Waiheke Island on Saturday, 13 September 2008;
- Notes that the Chair of the City Development
Committee has authorised release of the confidential report to the Waiheke
Island Community Board members except for the commercial appendix;
- Notes that the outcome of items i to iv above
be reported back to the Waiheke Island Community Board in the October/November
2008 meeting; and
- Notes that there will be ongoing consultation
with the Waiheke Island Community Board during the evaluation of the Waiheke
waste minimisation services."
Recommending the resolutions of the City Development Committee, dated 11
September 2008, be received.
REPORT AND RESOLUTIONS FROM THE TRANSPORT COMMITTEE - AMENDMENT OF THE TRAFFIC BYLAW 2007
| Janine Chisholm |
|
| Democracy Advisor |
17 September 2008 |
Reporting on proposed changes to the Traffic Bylaw 2007. The purpose of the
bylaw is to facilitate traffic management and parking control measures in
respect of roads, public places, parking areas and transport stations under the
control of council. It provides measures to ensure that acceptable standards
are maintained for the safe and orderly movement of traffic within the isthmus
and the Hauraki Gulf islands.
At
its meeting on 4 September 2008, the Transport Committee resolved as follows:
"That the Transport Committee recommends to the City
Development Committee:
- that it endorse the attached proposed
amendment of the Auckland City Traffic bylaw 2007 (attachment 1) and the
accompanying statement of proposal (attachment 2) to introduce the bylaw
amendment, and
- that the attached proposed amendment of the
Auckland City Traffic bylaw 2007 (attachment 1) and the accompanying statement
of proposal (attachment 2) to introduce the bylaw amendment be forwarded to the
Waiheke and Great Barrier Community Boards for their information and response
prior to being considered by the City Development Committee.
- that it recommend that these be forwarded to
the council to approve the commencement of the special consultative procedure."
The
current bylaw allows for the restriction of roads on Great Barrier Island to
allow only four wheel drive vehicles on these roads, it is intended to expand
this restriction to all Hauraki Gulf Islands. Secondly, there are a number of
roads on the Hauraki Gulf Islands that are unsuitable for the use of most types
of vehicles, including heavy four wheel drive vehicles, but are suitable for use
by all-terrain vehicles (quad bikes) and motocycles. All-terrain vehicles (quad
bikes) and motorcycles are smaller and lighter and do not erquire access width
or load carrying capacity of conventional vehicles. It is proposed to introduce
the new clauses to prohibit the use of roads on the Hauraki Gulf Islands that
are not suited to vehicles other than all-terrain vehicles (quad bikes) and
motor cycles.
These amendments do not in themselves determine these restrictions but allows
the council to determine such roads/tracks where access will be restricted to
four wheel drive vehicles, all terrain vehicles and motor cycles, if necessary.
Recommending that the report of the Senior Policy Analyst Urban Management,
dated 11 August 2008, and the resolutions of the Transport Committee, dated 4
September 2008, be received, and that the community board provide feedback
regarding the proposed amendments to the Auckland City Traffic bylaw 2007.
DISCRETIONARY FUNDING APPLICATIONS
Discretionary Funding applications should comply with the following criteria:
- projects should directly benefit
the local community;
- funds granted should generally be
used to 'top up' funds already gathered; and
- applications must include full
details of the project and budget.
Applications for retrospective costs will not be considered.
11.1. WAIHEKE ADULT LITERACY CONFERENCE
| Janine Chisholm |
|
| Democracy Advisor |
17 September 2008 |
Attaching for the Board's consideration an application for a Discretionary
Funding grant from Waiheke Adult Literacy Inc., seeking $1,000 for costs
associated with the hosting of a regional hui for Literacy Aotearoa delegates.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATIONS
Local Event Funding applications should comply with the following criteria:
- the funding must be used for running an actual event;
- the event must be free (have no cover charge in any form);
- the event must be held in a public place (e.g. park, beach, etc);
- the event must be open to anyone who wishes to attend and not restricted to
particular sectors of the community;
- the event must not be solely for commercial gain or fundraising purposes
(e.g. must have a significant 'free event' component);
- applications for event funding must not be retrospective at the point of
decision making (e.g. the event has already been held and funding would be a
reimbursement); and
- the event must be local in nature and can receive funding from no more than
two community boards.
12.1. LOCAL EVENTS FUNDING
| Janine Chisholm |
|
| Democracy Advisor |
15 September 2008 |
The
board have indicated they wish to consider supporting the Waiheke Santa Parade,
the Waiheke Twilight Rambles and the Waiheke Teddy Bears Picnic for the
2008/2009 year, and this memorandum seeks approval from the Board to fund these
events from its' 2008/2009 Local Event Funding budget.
Recommending that the Waiheke Community Board grants funding from its' 2008/2009
Local Event Funding budget to Waiheke Santa Parade, the Waiheke Twilight Rambles
and the Waiheke Teddy Bears Picnic, and that Board member Evens be authorised to
seek local assistance for organising these events.
BOARD MEMBERS' REPORTS
13.1. REPORT FROM TONY SEARS
Board member Sears will provide a verbal report at the meeting.
Recommending that the verbal report from Board member Sears be received.
13.2. REPORT FROM EILEEN EVANS
Attaching for the Board's information the minutes of the 8 September meeting of
the Waiheke Parks Spokesperson Forum.
Recommending that the report from Board member Evans and the minutes of the 8
September meeting of the Waiheke Parks Spokesperson be received.
13.3. REPORT FROM NOBILANGELO CERAMALUS
Attaching for the Board's information a written report from Board member
Ceramalus.
Recommending that the written report from Board member Ceramalus be received.
COUNCILLOR'S REPORT
Councillor Roche will provide a verbal report at the meeting.
Recommending that the verbal report from Councillor Roche be received.
CHAIRMAN'S REPORT
Attaching for the Board's information correspondence from B McCarthy regarding
dog use at Blackpool beach and esplanade, and correspondence from S Fitchett
regarding concerns of Hekerua Valley residents. The Chairman will also provide
a verbal report at the meeting.
Recommending that the correspondence from B McCarthy regarding dog use at
Blackpool beach and esplanade, and correspondence from S Fitchett regarding
concerns of Hekerua Valley residents be received, and that the verbal report
from the Chairman be received.
WAIHEKE POLICE REPORTS
| Janine Chisholm |
|
| Democracy Advisor |
17 September 2008 |
Providing for the Board's information police reports dated 17.08.08-24.08.08,
24.08.08-31.08.08, 31.08.08-07.09.08 and 07.09.08-14.09.08.
Recommending that the police reports be received.
REPORTS REQUESTED/PENDING
| Janine Chisholm |
|
| Democracy Advisor |
17 September 2008 |
Advising of reports requested/pending as of 17 September 2008.
Recommending that the reports requested/pending report of the Democracy Advisor,
dated 17 September 2008, be received.
GROUP ACTIVITY REPORTS
| Janine Chisholm |
|
| Democracy Advisor |
17 September 2008 |
Attaching the group activity reports for the August 2008 period for the Board's
information.
Recommending that the group activity reports for the August 2008 period be
received.
