APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 22 October
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. CELLPHONE TRANSMITTERS PETITION - ANDREW CRAWFORD
| J Chisholm |
|
| Democracy advisor |
19 November 2008 |
Mr
Crawford will be in attendance to address the Board regarding concerns about
cellphone transmitters.
A
petition containing 680 signatures from residents and visitors to Waiheke Island
was tabled at the meeting, with the following prayer:
"We, the undersigned, are concerned citizens who urge Vodafone and Telecom not
to erect a cell phone site within 500 metres of a house, school or hospital"
Recommending that Mr Crawford be thanked for his presentation to the Board
regarding a petition regarding concerns about cellphone transmitters.
4.2. LOCAL EVENT FUNDING APPLICATION - JOHN ROBERTSON, ONETANGI BEACH RACES INCORPORATED SOCIETY
| J Chisholm |
|
| Democracy advisor |
19 November 2008 |
Mr
Robertson, Chairperson - Onetangi Beach Races Incorporated Society, will be in
attendance to address the Board regarding their local event funding application
for costs associated with organising the Onetangi Beach Races event to be held
Sunday, 8 February 2009. This item will be considered under item 19 of this
agenda.
Recommending that Mr Robertson, Chairperson - Onetangi Beach Races Incorporated
Society, be thanked for his presentation to the Board their local event funding
application for costs associated with organising the Onetangi Beach Races event
to be held Sunday, 8 February 2009.
BOARD MEMBER REPORTS
5.1. REPORT FROM TONY SEARS
Board member Sears will provide a verbal report at the meeting.
Recommending that the verbal report of Board member Sears be received.
5.2. REPORT FROM NOBILANGELO CERAMALUS
Board member Ceramalus will provide a verbal report at the meeting.
Recommending that the verbal report of Board member Ceramalus be received.
5.3. REPORT FROM EILEEN EVANS
Attaching for the Board's information, a report from Board member Evans
outlining the meetings she has been involved with since the October 2008
meeting. Also attaching the minutes from the Waiheke Parks Spokespersons
meetings held October and November 2008.
Recommending that the report from Board member Evans, and the minutes from the
Parks Spokespersons meetings held October and November 2008, be received.
5.4. REPORT FROM HERB ROMANIUK
Board member Romaniuk will provide a verbal report at the meeting.
Recommending that the verbal report of Board member Romaniuk be received.
COUNCILLOR'S REPORT
Councillor Roche will provide a written report at the meeting.
Recommending that the written report from Councillor Roche be received.
CHAIRMAN'S REPORT
Attaching information from the Chairman outlining the projects and issues he has
been involved with since the October 2008 meeting, as follows:
- NZ Community Boards' Conference
2009 (Registration)
- Waiheke Community Board submission
regarding Auckland City Council's review of Community Board delegations 2008
- Chairs Forum - Regulatory
Improvement Programme and Place Based Plans presentations.
Recommending that the board confirm attendees to the Community Boards'
Conference 2009, and that the Community Board submission regarding delegations,
and the presentations from the Chairs Forum held 6 November 2008, be received.
GROUP ACTIVITY REPORTS
| J Chisholm |
|
| Democracy advisor |
19 November 2008 |
Attaching the group activity reports for the October 2008 period for the Board's
information.
Recommending that the group activity reports for the October 2008 period be
received.
COMMUNITY SERVICES EAST TEAM UPDATE
| B Shantz |
|
| Community place manager - East |
19 November 2008 |
Bonnie-May Shantz, Community place manager - East, and Lucia Davis, Place
advisor - East, will be in attendance to introduce new staff, their team, and
provide an overview of Community Services and their projects for the Board.
Recommending that the Community place manager - East and the Place advisor -
East, be thanked for their presentation to the Board.
WAIHEKE ARTWORKS DRAFT STRATEGIC PLAN
| K Eisenhut |
|
| Senior project planner, ACR Policy |
13 November 2008 |
Reporting on the draft strategic plan for Waiheke Artworks, a council owned
complex located at Oneroa, Waiheke Island, that includes a number of arts,
cultural and commercial activities.
Due
to space constraints within the current library facility, Auckland City Council
established a project team in 2005 to consider options for redevelopment of the
library. The project team undertook two rounds of public consultation and
detailed option analysis. Part of their brief was also to complete the
preliminary development of a long-term strategic plan for Artworks which would
confirm its status as a community arts and cultural centre.
The
purpose behind developing a strategic plan is to confirm the role of Artworks as
an arts and cultural centre for the Waiheke Community and it provides a
framework for how Artworks can be best supported and managed by the Council to
strengthen this relationship. This plan has been developed through a
comprehensive process that incorporates the feedback received from community
consultation in 2006 and 2007, together with ongoing liaison with key
stakeholders including Waiheke Community Board members and Ward Councillor, the
current Artworks tenants and wider community stakeholders. Final input is now
being sought through the Waiheke Community Board.
Recommending that the Waiheke Community Board provides further comments on the
Waiheke Artworks Strategic Plan to the Democracy advisor by 24 December 2008,
and that the Board notes that Council officers will report to the Arts, Culture
and Recreation Committee in February 2009 with the final Waiheke Artworks
Strategic Plan for adoption.
2009/2010 PRIORITIES FOR FOOTPATHS AND SEAL EXTENSIONS ON WAIHEKE ISLAND
| R Cuthers |
|
| HGI Manager, Transport safety, assets and
operations |
6 November 2008 |
Attaching a report advising of the priorities for new footpaths and seal
extensions for 2009/2010 on Waiheke Island.
Recommending that the report of the HGI manager, dated 22 October 2008,
regarding Waiheke new footpath and road seal extension priorities, be received,
and that the Board:
- confirms the Waiheke new footpath priorities
for 2008/09 and 2009/10,
- notes the seal extension sites for construction
this year,
- confirms the seal extension priorities for
2009/2010,
- notes the road re-sealing list for 2008/2010,
and
- notes the road reconstruction and
rehabilitation list for 2008/2009 and 2009/2010.
SLIPS PROGRAMME SCHEDULE AND FUNDING ALLOCATION
| H Alcock |
|
| SLIPs Manager |
3 November 2008 |
Attaching a report which provides an overview of the planned delivery dates for
the projects for all 10 Community Boards.
Recommending that the memorandum of the SLIPs Manager, dated 3 November 2008, be
received.
SLIPS PROJECT DECISIONS NOVEMBER 2008
| S Drake |
|
| SLIPs project portfolio leader |
13 November 2008 |
Attaching a report outlining SLIPs proposals for consideration and decisions by
the Board.
Recommending that that the Board recommend which new proposals from stage 1
should proceed for vetting, the Board allocate a spokesperson to all proposals
from stage 1 that will proceed to vetting, approve and allocate budget as
reported for implementation of the proposals currently in stage 3, and delegates
authority to the spokesperson to provide guidance and advice to the SLIPs team
regarding their allocated proposals.
NOTICE OF MOTION - WATER TESTING
| Board member Evans |
|
| |
19 November 2008 |
Attaching a Notice of Motion from Board member Evans regarding the proposal to
reduce funding within the Long Term Council Community Plan for the monitoring of
water quality at Waiheke beaches.
Recommending that the Notice of Motion be considered.
NOTICE OF MOTION - RENAMING FISHER ROAD
| Board member Ceramalus |
|
| |
19 November 2008 |
Attaching a Notice of Motion from Board member Ceramalus regarding renaming
Fisher Street in Onetangi, due to confusion with Fisher Street in Surfdale.
Recommending that the Notice of Motion be considered.
NOTICE OF MOTION - RENAMING OF ROCKY BAY AND OMIHA VICINITY, WAIHEKE ISLAND
| Board member Ceramalus |
|
| |
19 November 2008 |
Attaching a Notice of Motion from Board member Ceramalus regarding the boards
support in an application to the Geographic Board to rename Rocky Bay as
Whakanewha Bay, Omiha Bay as Rocky Bay, Omiha as Rocky Bay, and the point
between Rocky Bay and Whakanawha Bay as Omiha Point.
Recommending that the Notice of Motion be considered.
NOTICE OF MOTION - BETTER SCHEDULES FOR REFUSE / RECYCLING / ORGANIC COLLECTIONS
| Board member Ceramalus |
|
| |
19 November 2008 |
Attaching a Notice of Motion from Board member Ceramalus regarding the boards
support for Waste Resource Trust / CleanStream Limited in its plans to change
the collection of rubbish and recycling from two days a week to four, to start
the collection at 8.30am, and to replace the inorganic collection with a voucher
system.
Recommending that the Notice of Motion be considered.
DISCRETIONARY FUNDING APPLICATIONS
Discretionary Funding applications should comply with the following criteria:
- projects should
directly benefit the local community;
- funds granted should
generally be used to 'top up' funds already gathered; and
- applications must
include full details of the project and budget.
Applications for retrospective costs will not be considered.
18.1. WAIHEKE ISLAND COUNCIL OF SOCIAL SERVICES
| J Chisholm |
|
| Democracy Advisor |
19 November 2008 |
Attaching for the Board's consideration an application for a Discretionary
Funding grant from Waiheke Island Council of Social Services seeking $330 for
costs associated with Volunteers Day.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATIONS
Local Event Funding applications should comply with the following criteria:
- the funding must be used for running an actual event;
- the event must be free (have no cover charge in any form);
- the event must be held in a public place (e.g. park, beach, etc);
- the event must be open to anyone who wishes to attend and not restricted to
particular sectors of the community;
- the event must not be solely for commercial gain or fundraising purposes
(e.g. must have a significant 'free event' component);
- applications for event funding must not be retrospective at the point of
decision making (e.g. the event has already been held and funding would be a
reimbursement); and
- the event must be local in nature and can receive funding from no more than
two community boards.
19.1. ONETANGI BEACH RACES INCORPORATED
| J Chisholm |
|
| Democracy Advisor |
19 November 2008 |
Attaching for the Board's consideration an application for Event Funding from
Onetangi Beach Races Incorporated seeking $2,866.14 for costs associated with
the Onetangi Beach Races, Feburary 2009.
Recommending that the Board consider the application.
PROVISION FOR URGENT DECISION
| J Chisholm |
|
| Democracy advisor |
19 November 2008 |
The
Board does not meet again until 25 February 2009. It is possible that matters
may arise between the November meeting date and the February meeting that will
require urgent attention. Any decision will be reported to the Board's February
meeting.
Recommending that the Board make provision for any urgent decisions over the
summer recess.
RESOLUTIONS FROM CITY DEVELOPMENT COMMITTEE - PROCUREMENT STRATEGY FOR THE COLLECTION AND PROCESSING OF RECYCLABLES AND SOLID WASTE ON WAIHEKE ISLAND
| R Corner |
|
| Project manager, Environment and utility management |
13 November 2008 |
Reporting on the refuse, recycling, transfer operation and transportation
contracts for Waiheke Island which are due to expire on 30 June 2009.
At
its meeting held 13 November 2008, the City Development Committee resolved as
follows:
- "That the City Development Committee notes the
focus for the Waiheke waste minimisation services, particularly, minimising
waste to landfill, providing good quality customer service and providing a cost
effective service.
- That the City Development Committee approves
the release of tender documents for the procurement of refuse, recycling,
transfer station and transportation services on Waiheke Island, noting that this
is in accordance with the Local Government Official Information and Meetings Act
2002 and the council's own procurement policies.
- That a tender evaluation report outlining the
submissions received and any subsequent recommendations be presented to the
March or April 2009 City Development Committee meeting for its consideration,
which is an opportunity for the Committee to assess all of the information
before it and decide on the shape and enhanced services for residents on Waiheke
Island.
- That the current incumbent contractors, Cleanstream Waiheke Ltd and Transpacific International (TPI), be issued with
tender documents, formally advised of the council's intention to commence a
tender process for the procurement of refuse, recycling, transfer station and
transportation operations with a view to commencing a new contract on 1 July
2009, and invited to participate in that process, which will ensure that our
contractors are fully informed and have adequate time to manage their respective
businesses' tender bids.
- That officers engage in ongoing dialogue with
the Waiheke Community Board regarding the procurement process and implementation
of the new contract commencing 1 July 2009, which will ensure that the Board is
updated on the procurement process and the implications for refuse and recycling
services on Waiheke Island into the future.
- That the City Development Committee notes that
the contract approach for the procurement of refuse, recycling, transfer station
and transportation services on Waiheke Island provides for a variety of options
for tenderers, and will provide council an opportunity to review the options
prior to entering a final contract".
Recommending the report of the Project manager, Environment and utility
management, and the resolutions from the City Development Committee meeting held
13 November 2008, be received.
RESOLUTIONS FROM CITY DEVELOPMENT COMMITTEE - TEMPORARY LIQUOR BANS FOR NEW YEARS EVE FOR WAIHEKE ISLAND 2008/2009
| G Wilton |
|
| Parks adviser Hauraki Gulf Islands |
13 November 2008 |
Report on a New Years Eve 2008/2009 liquor ban in selected Waiheke Island public
spaces.
At
its meeting held 13 November 2008, the City Development Committee resolved as
follows:
"That the following temporary liquor ban be approved from 6pm to 8am on New
Years Eve 2008/2009 in the following locations:
- Oneroa Beach and
Beach Parade
- Puriri Road between
Ocean View Road and Beach Parade
- The access way
reserve between Ocean View Road (opposite Tui Street) and Beach Parade
- The access way
reserve between Ocean View Road (where it meets Waikare Road) and Beach Parade
- Oneroa Beach South
Reserve
- Little Oneroa Beach
and adjacent reserve
- Palm Beach and
adjacent reserves
- Onetangi Beach and
The Strand
- Jacob's Ladder
Reserve"
Recommending the report of the Parks adviser Hauraki Gulf Islands, and the
resolutions from the City Development Committee meeting held 13 November 2008,
be received.
REPORTS REQUESTED/PENDING
| J Chisholm |
|
| Democracy Advisor |
19 November 2008 |
Advising of reports requested/pending as of 18 November 2008.
Recommending that the reports requested/pending report of the Democracy Advisor,
dated 18 November 2008, be amended as follows:
| Row |
Target Date |
Report Title |
Reason for Changing
Target Date |
| 2 |
From Nov 08 now Feb 08 |
Annual review of Lease -
Old Blackpool School Library |
Investigations taking
longer than envisaged. |
POLICE REPORTS
| J Chisholm |
|
| Democracy Advisor |
19 November 2008 |
Providing for the Board's information police reports dated:
- 28.10.08 - 02.11.08
- 02.11.08 - 09.11.08
- 10.11.08 - 16.11.08
Recommending that the police reports be received.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Janine Chisholm |
|
| Democracy Advisor |
21 Nov 2008 |
|
Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
ACQUISITION OF LAND FOR OPEN SPACE, WAIHEKE ISLAND |
Public conduct of matter
would be likely to result in disclosure of information for which good
reason to withhold exists under section 7. |
Section 7(2)(i)
The withholding of the information is
necessary to enable the local authority to carry on, without prejudice
or disadvantage, negotiations (including commercial and industrial
negotiations).
In particular, this report deals with
details on proposed land acquisitions. Public disclosure of this
information would prejudice the bargaining position of Auckland City. |
S48(1)(a)
The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason for withholding
exists under section 7. |
