APOLOGIES
An
apology has been received from Chairperson Ericson.
CONFIRMATION OF MINUTES
The
minutes of the Waiheke Community Board meeting held on Wednesday, 26 November
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. DISCRETIONARY FUNDING APPLICATION - SUSI NEWBORN, THE COCONUT FREE PRESS TRUST
| J Chisholm |
|
| Democracy advisor |
16 February 2009 |
Ms
Newborn, representing The Coconut Free Press Trust, will be in attendance to
address the Board regarding their discretionary funding application for costs
associated with editing of the 'Kit and Maynie' film project. This item will be
considered under item 9.1 of this agenda.
Recommending that Ms Newborn, representing The Coconut Free Press Trust, be
thanked for her presentation to the Board on their discretionary funding
application for costs associated with editing of the 'Kit and Maynie' film
project.
4.2. DISCRETIONARY FUNDING APPLICATION - PAULA BROWNING, SPORT AUCKLAND
| J Chisholm |
|
| Democracy advisor |
16 February 2009 |
Ms
Browning, Business Manager - Sport Auckland, will be in attendance to address
the Board regarding their discretionary funding application for costs associated
with supporting the contracted provider's position and venue hire for the
'Active Movement in the Libraries' sessions on Waiheke. This item will be
considered under item 9.2 of this agenda.
Recommending that Ms Browning, Business Manager - Sport Auckland, be thanked for
her presentation to the Board on their discretionary funding application for
costs associated with supporting the contracted provider's position and venue
hire for the 'Active Movement in the Libraries' session on Waiheke.
BOARD MEMBERS REPORT
5.1. REPORT FROM TONY SEARS
Attached for the Board's information, a report from Board member Sears, and the
following:
- Minutes from the Waiheke Community Forum held 2 December 2008;
- Minutes from the Community Board Chairs Forum held 4 February 2009;
- Public Art Policy;
- Art in Public Space presentation;
Recommending that the report and attachments from Board member Sears, be
received.
5.2. REPORT FROM NOBILANGELO CERAMALUS
Attaching for the Board's information, a report from Board member Ceramalus.
Recommending that the report of Board member Ceramalus be received.
5.3. REPORT FROM EILEEN EVANS
Attaching for the Board's information, a report from Board member Evans, a
breakdown of costs associated with the Waiheke Santa Parade and the minutes from
the Parks Spokesperson meeting held 8 December 2008.
Recommending that the report and attachments from Board member Evans, be
received.
5.4. REPORT FROM HERB ROMANIUK
Board member Romaniuk will provide a verbal report at the meeting. Also
attaching the following:
- Minutes from the Transport Spokesperson meeting held 10 December 2008
Recommending that the verbal report and attachments from Board member Romaniuk,
be received.
COUNCILLOR'S REPORT
Councillor Roche will provide a verbal report at the meeting.
Recommending that the verbal report of Councillor Roche be received.
GROUP ACTIVITY REPORTS
| J Chisholm |
|
| Democracy advisor |
16 February 2009 |
Attaching the group activity reports for the November 2008 to January 2009
period, for the Board's information.
Recommending that the group activity reports for the November 2008 to January
2009 period be received.
ANNUAL REVIEW OF LEASE - OLD BLACKPOOL SCHOOL LIBRARY
| K O'Neill |
|
| Lease coordinator, Community services |
9 February 2009 |
Attaching a report regarding the annual review of the lease for the Old
Blackpool School Library building.
Recommending that the memorandum of the Lease coordinator, dated 9 February
2009, regarding the annual review of lease for the Old Blackpool School Library
building, be received.
DISCRETIONARY FUNDING APPLICATIONS
Discretionary Funding applications should comply with the following criteria:
- projects should
directly benefit the local community;
- funds granted
should generally be used to 'top up' funds already gathered; and
- applications must
include full details of the project and budget.
Applications for retrospective costs will not be considered.
9.1. COCONUT FREE PRESS TRUST
| J Chisholm |
|
| Democracy advisor |
16 February 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from Coconut Free Press Trust seeking $900 for costs associated
with editing of the 'Kit and Maynie' film project.
Recommending that the Board consider the application.
9.2. SPORT AUCKLAND
| J Chisholm |
|
| Democracy advisor |
16 February 2009 |
Attaching for the Board's consideration, an application for a discretionary
funding grant from Sport Auckland seeking $1080 for costs associated with
supporting the contracted provider's position and venue hire for the 'Active
Movement in the Libraries' sessions on Waiheke.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATIONS
Local
Event Funding applications should comply with the following criteria:
- the funding must be used for running an actual
event;
- the event must be free (have no cover charge in any
form);
- the event must be held in a public place (e.g.
park, beach, etc);
- the event must be open to anyone who wishes to
attend and not restricted to particular sectors of the community;
- the event must not be solely for commercial gain or
fundraising purposes (e.g. must have a significant 'free event' component);
- applications for event funding must not be
retrospective at the point of decision making (e.g. the event has already been
held and funding would be a reimbursement); and
- the event must be local in nature and can receive
funding from no more than two community boards.
10.1. LOCAL EVENT FUNDING - ANZAC DAY SERVICES 2009
| J Chisholm |
|
| Democracy advisor |
16 February 2009 |
The
Board is asked to consider whether it wishes to allocate funding for this year's
Waiheke ANZAC Day services.
Recommending that the Board allocate funding from its 2008/2009 Local Events /
Discretionary Funding budget to help cover the costs of this year's Waiheke
ANZAC Day services.
RESOLUTIONS FROM ARTS, CULTURE AND RECREATION COMMITTEE - WAIHEKE ARTWORKS STRATEGIC PLAN
| J Chisholm |
|
| Democracy advisor |
16 February 2009 |
Reporting on the Waiheke Artworks Strategic Plan.
At
its meeting held 11 February 2009, the Arts, Culture and Recreation Committee
resolved as follows:
- "That the Arts, Culture and Recreation Committee
adopt the Waiheke Artworks strategic plan, which recognises Waiheke Artworks as
an arts and cultural centre that serves the local community and reflects Waiheke
Island's unique identity, by providing a place for the exchange of ideas and
community participation in a range of activities.
- That the Arts, Culture and Recreation
Committee notes the main points of the Waiheke Artworks strategic plan are to:
- recognise Waiheke Artworks as an arts and
cultural centre with a community arts focus,
- provide opportunities for local
participation in arts and cultural activities,
- encourage visitors through its arts and
cultural activities,
- maximise opportunities for integrated
facilities and activities with the planned new library.
- That the report of the Senior Project Planner,
Art Community and Recreation Policy, dated 12 January 2009, and the above
resolutions be forwarded to the Community Services Committee and the Waiheke
Community Board, for their information."
Recommending that the report of Senior project planner, Arts community and
recreation policy, dated 12 January 2009, and resolutions from the Arts, Culture
and Recreation Committee meeting held 11 February 2009, be received.
HAURAKI GULF ISLANDS PROPOSAL - MEDIA RELEASE
| J Chisholm |
|
| Democracy advisor |
16 February 2009 |
Attaching for the Board's information, a media release from the Local Government
Commission regarding consultation/submissions on the Hauraki Gulf proposal.
Recommending that the media release be received.
CORRESPONDENCE RECEIVED
| J Chisholm |
|
| Democracy advisor |
16 February 2009 |
Attaching for the Board's information, correspondence received from Waiheke
Island Riding Club and the Waiheke Community Art Gallery regarding community
board local funding grants.
Recommending that the correspondence from Waiheke Island Riding Club and Waiheke
Community Art Gallery, regarding community board local funding grants, be
received.
REPORTS REQUESTED / PENDING
| J Chisholm |
|
| Democracy advisor |
16 February 2009 |
Advising of reports requested/pending as of 16 February 2009.
Recommending that the reports requested/pending report of the Democracy advisor,
dated 16 February 2009, be received.
POLICE REPORTS
| J Chisholm |
|
| Democracy advisor |
16 February 2009 |
Providing for the Board's information, police reports dated:
- 16.11.2008 - 23.11.2008
- 23.11.2008 - 30.11.2008
- 01.12.2008 - 07.12.2008
- 08.12.2008 - 14.12.2008
- 15.12.2008 - 21.12.2008
- 21.12.2008 - 28.12.2008
- 29.12.2008 - 04.01.2009
- 05.01.2009 - 11.01.2009
- 12.01.2009 - 19.01.2009
- 19.01.2009 - 26.01.2009
- 26.01.2009 - 01.02.2009
- 02.02.2009 - 08.02.2009
- 09.02.2009 - 15.02.2009
Recommending that the police reports be received.
