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Waiheke Community Board
Back to contents AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

WAIHEKE COMMUNITY BOARD

will be held as follows:

DATE: Wednesday, 25 March 2009
TIME: 3:45 pm
VENUE: The Boardroom
  The Waiheke Service Centre
  10 Belgium Street
  Ostend
  Waiheke Island
Janine Chisholm
DEMOCRACY ADVISOR

Members:

Mr Ray Ericson Chairperson
Mr Tony Sears Deputy Chairperson
Mr Nobilangelo Ceramalus
Ms Eileen Evans
Mr Herb Romaniuk
Hauraki Gulf Islands Councillor:
Cr Denise Roche

  1. Top APOLOGIES

    An apology has been received from Chairperson Ericson.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Waiheke Community Board meeting held on Wednesday, 25 February 2009 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following requests have been received to address the meeting:

    4.1. NEPEAN ROAD ENCROACHMENT ISSUES - JACK HADDEN

    J Chisholm  
    Democracy advisor 16 March 2009

    Mr Hadden will be in attendance to address the Board regarding encroachment issues on Nepean Avenue, Waiheke Island.

    Recommending that Mr Hadden be thanked for his presentation to the Board regarding encroachment issues on Nepean Avenue, Waiheke Island.

    4.2. WAIHEKE BOATING CLUB DINGHY SAILING CENTRE, ONEROA BEACH - BERIN SMITH, URBISPHERE

    J Chisholm  
    Democracy advisor 16 March 2009

    Mr Smith will be in attendance to update the Board on progress of the Waiheke Boating Club's Dinghy Sailing Centre at Oneroa Beach, details of the broad design options currently being considered and to identify an ongoing issue being encountered by the Waiheke Boating Club arising from the storage of boats on the foreshore.

    Recommending that Mr Smith be thanked for his presentation to the Board regarding progress and issues of the Waiheke Boating Club Dingy Sailing Centre, Oneroa Beach.

    4.3. PALM BEACH PROPOSAL - RICHARD NEALE

    J Chisholm  
    Democracy advisor 16 March 2009

    Mr Neale will be in attendance to address the Board regarding issues with Auckland City's Palm Beach proposal.

    Recommending that Mr Neale be thanked for his presentation to the Board regarding issues with Auckland City's Palm Beach proposal.

    [ATTACHMENT 4.3]

    4.4. DISCRETIONARY FUNDING APPLICATION - IAN NICHOLSON, SCOUTING NEW ZEALAND

    J Chisholm  
    Democracy advisor 16 March 2009

    Mr Nicholson, Regional Manager - Upper North Island, Scouting New Zealand, will be in attendance to address the Board regarding their discretionary funding application for costs associated with the resource consent fee for the boat ramp at Shelly Beach Road Reserve. This item will be considered under item 17.2 of this agenda.

    Recommending that Mr Nicholson, Regional Manager - Upper North Island, Scouting New Zealand, be thanked for his presentation to the Board on their discretionary funding application for costs associated with the resource consent fee for the boat ramp at Shelly Beach Road Reserve.

    4.5. DISCRETIONARY FUNDING APPLICATION - COLIN BEARDON, ARTWORKS THEATRE INC

    J Chisholm  
    Democracy advisor 16 March 2009

    Mr Beardon, representing Artworks Community Theatre, will be in attendance to address the Board regarding their discretionary funding application for costs associated with replacing the seating in the Theatre auditorium. This item will be considered under item 17.4 of this agenda.

    Recommending that Mr Beardon, representing Artworks Community Theatre, be thanked for his presentation to the Board on their discretionary funding application for costs associated with replacing the seating in the Theatre auditorium.

    4.6. DISCRETIONARY FUNDING APPLICATION - LINDA CHALMERS, WAIHEKE COMMUNITY ART GALLERY

    J Chisholm  
    Democracy advisor 16 March 2009

    Ms Chalmers, Director - Waiheke Community Art Gallery, will be in attendance to address the Board regarding their discretionary funding application for costs associated with staging and promotion of the upcoming community 'Reclaim to Fame - the Carbon Footprint issue' exhibition to be held 8 May 2009 to 25 May 2009. This item will be considered under item 17.1 of this agenda.

    Recommending that Ms Chalmers, Director - Waiheke Community Art Gallery, be thanked for her presentation to the Board on their discretionary funding application for costs associated with staging and promotion of the upcoming community 'Reclaim to Fame - the Carbon Footprint issue' exhibition to be held 8 May 2009 to 25 May 2009.

    4.7. PALM BEACH PROPOSAL - GARTH BIGGS

    J Chisholm  
    Democracy advisor 16 March 2009

    Mr Biggs will be in attendance to address the Board regarding issues with Auckland City's Palm Beach proposal.

    Recommending that Mr Biggs be thanked for his presentation to the Board regarding issues with Auckland City's Palm Beach proposal.

    4.8. ONETANGI SPORTS PARK MOUNTAINBIKE TRACKS - VAUGHAN LOWE

    J Chisholm  
    Democracy advisor 16 March 2009

    Mr Lowe will be in attendance to address the Board regarding funding for the Onetangi Sports Ground mountainbike track. This proposal is to be considered under the SLIPs decision report item 9.

    That Mr Lowe be thanked for his presentation regarding funding for the Onetangi Sports Ground mountainbike track.

  5. Top BOARD MEMBERS REPORT

    5.1. REPORT FROM TONY SEARS

    Attached for the Board's information, a report from Board member Sears, and the following:

    • Minutes from the Auckland Region and Far North Community Boards Incorporated meeting held 7 March 2009
    • Presentation by Telecom on mobile phone networks on Waiheke Island on 10 March 2009
    • Minutes of Cr Roche and Tony Sears meeting with representatives from Telcos regarding placement and installation of cellphone towers/antennae on Waiheke Island held 10 March 2009
    • Waiheke Community Board's submission to Combined Committees on the Waiheke Library and Service Centre combined facility

    Recommending that the report and attachments of Board member Sears be received.

    [ATTACHMENT 5.1]

    5.2. REPORT FROM NOBILANGELO CERAMALUS

    Attaching for the Board's information, a report from Board member Ceramalus.

    Recommending that the report of Board member Ceramalus be received.

    [ATTACHMENT 5.2]

    5.3. REPORT FROM EILEEN EVANS

    Attaching for the Board's information, minutes from the Parks Forum held 9 February 2009.

    Recommending that the attachment of Board member Evans be received.

    5.4. REPORT FROM HERB ROMANIUK

    Attached for the Board's information, a report from Board member Romaniuk, and the minutes from the Waiheke Transport Stakeholders meeting held 19 February 2009.

    Recommending that the report and attachment of Board member Romaniuk be received.

  6. Top COUNCILLORS REPORT

    Attached for the Board's information, the following attachments from Councillor Roche:

    • Minutes from the Hauraki Gulf Forum held 2 March 2009
    • Haurakif Gulf Forum quarterly issue #5 (March 2009), Weaving the Strands
    • Waiheke Council of Social Services agenda from 3 March 2009
    • The Dual event

    Recommending that the attachments of Councillor Roche be received.

  7. Top GROUP ACTIVITY REPORTS

    J Chisholm  
    Democracy advisor 16 March 2009

    Attaching the group activity reports for the February 2009 period, for the Board's information.

    Recommending that the group activity reports for the February 2009 period be received.

    [ATTACHMENT 7]

  8. Top SLIPS PROGRAMME UPDATE MARCH 2009

    J Goh  
    SLIPs programme leader 17 March 2009

    Attaching a report which provides a summary of the current SLIPs projects and an overview of the Board's SLIPs financial status.

    Recommending that the report of the SLIPs programme leader, dated 17 March 2009, be received and that the Board allocates the remaining $17,777 opex funding on Stage 2 scoping allocations and Stage 3 projects in this report to ensure these projects can be delivered within the 2008/2009 financial year ending 30 June 2009.

    [ATTACHMENT 8]

  9. Top SLIPS DECISION REPORT

    R Court  
    SLIPs project portfolio leader 20 March 2009

    Attaching a report outlining SLIPs proposals for consideration and decisions by the Board.

    Recommending that that the Board considers the recommendations listed in the report of the SLIPs project portfolio leader, dated 20 March 2009.

    [ATTACHMENT 9]

  10. Top REMUNERATION POOL 2009/2010 AND EXPENSE AND REIMBURSEMENT POLICY

    M Skelton  
    Support services manager 7 March 2009

    Attaching a report advising the indicative pool available for 2009/2010 with comments on the expense and reimbursement policy currently in place, for consideration by the Board. This report will be considered by Remuneration Working Party at its meeting on 7 April 2009. Community boards are encouraged to provide feedback by Monday, 30 March 2009.

    Recommending that the report of the Support services manager, dated 7 March 2009, be received and that the Board make a submission to the Remuneration Working Party by 30 March 2009, if they have a preference for an allocation.

    [ATTACHMENT 10]

  11. Top DRAFT COMMUNITY BOARD CODE OF CONDUCT

    J Chisholm  
    Democracy advisor 16 March 2009

    Providing a copy of the draft Code of Conduct for Community Boards which was considered by the Community Board Chairs Forum at their meeting held 4 March 2009.

    Recommending that the Board nominate a working party to prepare comments/feedback on the draft code of conduct to the Community Board Chairs Forum.

    [ATTACHMENT 11]

  12. Top DRAFT SUBMISSION - HAURAKI GULF ISLANDS PROPOSAL

    J Chisholm  
    Democracy advisor 16 March 2009

    Providing a copy of the Board's draft submission to the Local Government Commission regarding the proposal to transfer the Hauraki Gulf Islands to Thames-Coromandel District Council and Environment Waikato.

    At it's meeting held 25 February 2009, the Waiheke Community Board resolved as follows:

    1. "That the Waiheke Community Board delegates Board member Sears, Board member Romaniuk and Councillor Roche to prepare a first draft of the Community Board submission opposing the proposal and that this draft be reported back to the next Waiheke Community Board meeting for endorsement."

    Recommending that the submission be received.

    [ATTACHMENT 12]

  13. Top LTCCP SUBMISSION

    J Chisholm  
    Democracy advisor 16 March 2009

    Providing a copy of the following documents for the Board's consideration:

    • Combined Committees report, Waiheke Library and Service Centre options, dated 17 February 2009,
    • Resolutions from the Combined Committees held 4 March 2009 on proposed changes to capital expenditure programme,
    • Waiheke Community Board submission to Combined Committees, dated 4 March 2009, regarding the Waiheke Library and Service Centre,
    • Memo from the Democracy services group manager, dated 27 February 2009, regarding the Ten Year Plan Community Consultation meeting dates.

    Recommending that these attachments be received.

    [ATTACHMENT 13]

  14. Top RESOURCE MANAGEMENT ACT REVIEW SUBMISSION

    J Chisholm  
    Democracy advisor 16 March 2009

    Providing information regarding the proposed Resource Management Act Amendment Bill, including the report to City Development Committee and the resolutions from that meeting held 12 March 2009, and the Simpson Grierson opinion regarding this matter.

    The Board is asked to consider whether it wishes to make a submission to the RMA Amendment. The closing date for submissions is Friday, 3 April 2009

    Recommending that the Board nominate a working party to prepare its submission.

    [ATTACHMENT 14]

  15. Top RESOLUTIONS FROM ARTS, CULTURE AND RECREATION COMMITTEE - CHANGE OF CLASSIFICATION OF PART TE HURUHI RESERVE FOR MARAE PURPOSES, TE HURUHI BAY, WAIHEKE ISLAND

    J Chisholm  
    Democracy advisor 16 March 2009

    Reporting on the proposed change of classification of 5000m2 being part of Te Huruhi Reserve, Waiheke Island, from recreation reserve to local purpose (marae) reserve, and providing the findings and recommendations from the subcommittee formed to hear any objections and submissions received.

    At its meeting held 11 March 2009, the Arts, Culture and Recreation Committee resolved as follows:

    1. "That the report of the Chairperson, Arts, Culture and Recreation Sub-committee, dated 3 February 2009, on the proposed change of classification of 5000m2 being part of Te Huruhi Reserve from recreation reserve to local purpose (marae) reserve, be received.
    2. That the Arts, Culture and Recreation Committee disallows the objections to the proposal and confirms its approval of the change of classification of 5000m2 being part of Te Huruhi Reserve from recreation reserve to local purpose (marae) reserve, on the following terms and conditions:
      1. That officers work with the Waiheke Pony Club to identify opportunities at the northern / north western end of Te Huruhi Reserve, within the pony club's lease area to provide additional grazing land for the pony club, and that subject to these investigations public land elsewhere also be considered for this purpose,
      2. That all stream and wetland area margins within the area of Te Huruhi Reserve proposed for reclassification be appropriately planted and weeds managed in accordance with the provisions of the Te Huruhi Reserve Management Plan including the Stage 1 Concept Plan,
      3. That the common boundary between the Waiheke Pony Club lease area and the area to be reclassified as local purpose (marae) reserve be permanently fenced by the Piritahi Marae Committee at its expense and that horses and other stock be excluded from the wetland and stream margins, including areas elsewhere within the pony club lease area,
      4. That aside from stream and wetland margins, the establishment of a community garden be permitted on the area to be classified provided it is established and managed in accordance with council's Community Gardens Policy, including involving the wider community in the development, management and proceeds of the garden,
      5. That the provision of one single-story educational building, located as near as practicable to the existing marae, be permitted on the area proposed for reclassification, providing it complies with relevant land use zoning provisions and that full details of the proposed educational building are included as conditions in any lease agreed with the Piritahi Marae Committee in due course,
      6. That any new lease to the Piritahi Marae Committee includes provisions to ensure public access to the lease land including the proposed community gardens and educational facility, subject at all times to those areas of marae tikanga / rules that are applicable.
    3. That the report regarding the proposed change of classification of 5000m2 being part of Te Huruhi Reserve from recreation reserve to local purpose (marae) reserve, dated 3 February 2009, and the above resolutions, be forwarded to the Waiheke Community Board for its information."

    Recommending that the report dated 3 February 2009, and resolutions from the Arts, Culture and Recreation Committee meeting held 11 March 2009, be received.

    [ATTACHMENT 15]

  16. Top RESOLUTIONS FROM ARTS, CULTURE AND RECREATION COMMITTEE - ENDORSEMENT OF 2009/2010 CALENDAR OF SPONSORED EVENTS

    J Chisholm  
    Democracy advisor 16 March 2009

    Reporting on the calendar of events recommended for Auckland City sponsorship in 2009/2010.

    At its meeting held 11 March 2009, the Arts, Culture and Recreation Committee resolved as follows:

    1. "That the Arts, Culture and Recreation Committee notes that the event sponsorship programme supports those events that deliver the greatest economic returns for Auckland or that are uniquely Auckland and that all sponsorship proposals are fully assessed against the following criteria:
      1. Raise Auckland's profile,
      2. Showcase unique Auckland,
      3. Increase visitation,
      4. Build corporate reputation,
      5. Strengthen and connect communities,
      6. Develop Auckland's capabilities,
      7. Calendar fit (audience, timing, location),
      8. Promote sustainable practices,
      9. Build relationships.
    2. That 2009/2010 calendar of sponsored events be endorsed, subject to officer negotiations of the sponsorship terms, noting that the proposed calendar will be delivered within the proposed 2009/2010 baseline city events budget:
      1. Fashion Week long-term contract
      2. New Zealand Music Awards long-term contract
      3. Auckland Marathon long-term contract
      4. Auckland Seafood Festival long-term contract
      5. ASB Classiclong-term contract
      6. Heineken Open long-term contract
      7. Auckland Cup Weeklong-term contract
      8. Auckland Writers & Readers Festivallong-term contract
      9. Bledisloe Cuprenewal
      10. Auckland International Boat Showrenewal
      11. Domain concert, December renewal
      12. Domain concert, February renewal
      13. Santa Paraderenewal
      14. Auckland Harbour Crossingrenewal
      15. The Dual new
      16. International Comedy Festivalnew
      17. Auckland International Film Festivalnew
      18. Style Pasifikanew
    3. That officers negotiate and agree new long-term sponsorship contracts for:
      1. Domain concerts x 2 3 years (via procurement process)
      2. The Dual 3 years, with plan to exit post 2012 event
      3. International Comedy Festival 1 + 2 year contract, performance based
    4. That the Arts, Culture and Recreation Committee notes that an unallocated portion of $35,000 remains, and that this may be allocated by the Events Sub-committee to support large-scale community events and/or to support events requiring additional financial assistance.
    5. That Councillor Lister replace Councillor Armstrong on the Events Sub-committee.
    6. That, given the economic benefits derived from events, that officers report to the June 2009 Combined Committees on retaining the opportunity to sponsor more events, assessed on a case-by-case basis, taking into account likely economic benefits."

    Recommending that the report of the Manager events sponsorship, dated 11 March 2009, and resolutions from the Arts, Culture and Recreation Committee meeting held 11 March 2009, be received.

    [ATTACHMENT 16]

  17. Top DISCRETIONARY FUNDING APPLICATIONS

    Discretionary Funding applications should comply with the following criteria:

    • projects should directly benefit the local community;
    • funds granted should generally be used to 'top up' funds already gathered; and
    • applications must include full details of the project and budget.

    Applications for retrospective costs will not be considered.

    17.1. WAIHEKE COMMUNITY ART GALLERY

    J Chisholm  
    Democracy advisor 16 March 2009

    Attaching for the Board's consideration, an application for a discretionary funding grant from Waiheke Community Art Gallery seeking $2,650 for costs associated with staging and promotion of the upcoming community 'Reclaim to Fame - the Carbon Footprint issue' exhibition to be held 8 May 2009 to 25 May 2009.

    Recommending that the Board consider the application.

    [ATTACHMENT 17.1]

    17.2. SCOUTING NEW ZEALAND - UPPER NORTH ISLAND

    J Chisholm  
    Democracy advisor 16 March 2009

    Attaching for the Board's consideration, an application for a discretionary funding grant from Scouting New Zealand, Upper North Island, seeking $2,380 for costs associated with the resource consent fee for the boat ramp at Shelly Beach Road Reserve.

    Recommending that the Board consider the application.

    [ATTACHMENT 17.2]

    17.3. AUCKLAND CITY LIBRARIES

    J Chisholm  
    Democracy advisor 16 March 2009

    Attaching for the Board's consideration, an application for a discretionary funding grant from Auckland City Libraries, seeking $800 for costs associated with Our Stories - Auckland Secondary Schools programme on Waiheke Island.

    Recommending that the Board consider the application.

    [ATTACHMENT 17.3]

    17.4. ARTWORKS COMMUNITY THEATRE

    J Chisholm  
    Democracy advisor 16 March 2009

    This application for a discretionary funding grant from Artworks Community Theatre seeking funding for costs associated with replacing the seating in the Theatre auditorium, was not available at the time the agenda went to print and will be tabled at the meeting, for the Board's consideration.

    Recommending that the Board consider the application.

    [ATTACHMENT 17.4]

  18. Top CORRESPONDENCE RECEIVED

    J Chisholm  
    Democracy advisor 16 March 2009

    Attaching for the Board's information, correspondence received from J. S. and E. M. Spence regarding the proposed Esslin Road walkway.

    Recommending that the correspondence from J. S. and E. M. Spence regarding the proposed Esslin Road walkway, be received.

    [ATTACHMENT 18]

  19. Top REPORTS REQUESTED / PENDING

    J Chisholm  
    Democracy advisor 16 March 2009

    Advising of reports requested/pending as of 16 March 2009. Geoff Atherfold, Manager Hauraki Gulf Islands, will be in attendance to give a verbal update on his quarterly general activity report.

    Recommending that the Manager Hauraki Gulf Islands be thanked for his presentation and that the reports requested/pending report of the Democracy advisor, dated 16 March 2009, be received.

    [ATTACHMENT 19]

  20. Top POLICE REPORTS

    Providing for the Board's information, police reports dated:

    • 16.02.2009 - 22.02.2009
    • 22.02.2009 - 01.03.2009
    • 02.03.2009 - 08.03.2009
    • 09.03.2009 - 15.03.2009

    Ross MacRae, Police Community Liaison Officer, will be in attendance to introduce himself to the Board

    Recommending that the police reports be received and that Mr MacRae be welcomed and thanked for his attendance.

    [ATTACHMENT 20]